Granville Community Calendar

Council Minutes November 7, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 7, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:29pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Assistant Law Director King. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda as presented.  Second by Councilmember McGowan.  Motion carried.    

CITIZENS COMMENTS (7:30pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:31pm. 

PUBLIC HEARING (7:32pm) 

Ordinance No. 21-2012, An Ordinance to Amend Section 521.06 of the Codified Ordinances of Granville Regarding the Removal of Snow and Ice from Sidewalk 

Sue Barton, 316 South Pearl Street, expressed her concern that Council was amending the snow removal code requirements to lessen the current standards.  She advised Council that she would like to see more stringent enforcement of the Code requiring residents to remove snow and ice from their sidewalks.   Ms. Barton felt that no one was enforcing snow and ice removal currently and by making the restrictions more lenient, residents would be encouraged to leave the sidewalks snow and ice covered. 

Councilmember McGowan indicated that the changes to the Code were being made in order to make the policy more realistic for residents to follow.  He commented that he expected that with the implementation of this new code, information would be reiterated to the community that snow and ice must be removed from sidewalks in a timely manner.  The community could do a better job of helping neighbors who might be unable to remove snow.  He suggested that the code change be added to the water bill.

Councilmember O’Keefe commented that the community could do a better job of removing snow.  There does not appear to be a culture of snow clearing in this community.  

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 21-2012.

OLD BUSINESS 

Ordinance No. 21-2012, An Ordinance to Amend Section 521.06 of the Codified Ordinances of Granville Regarding the Removal of Snow and Ice from Sidewalks was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Vice Mayor Barsky asked if residents were permitted to put snow in the tree lawn areas.  Assistant Law Director King indicated that the Village only had an easement in the tree lawn areas, but the property was owned by the homeowner, so snow could be piled in that area.  

Councilmember McGowan indicated that the local businesses generally shoveled snow into the tree lawn (sidewalk) areas.  When the snow from the sidewalks and streets became too deep, the Village usually removed the snow.  

Councilmember O’Keefe commented that she hoped the Village would be more vigilant in following up with residents who did not follow the Code.  Manager Stilwell indicated that staff will follow Council’s direction and advise residents when they were not in compliance and cite residents as needed. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 21-2012:  Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, O’Keefe – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 21-2012 was approved. 

NEW BUSINESS

Resolution No. 2012-48, A Resolution to Extend the Contract for the Collection, Transportation, and Processing of Residential Refuse and Garbage, Recyclables and Yard Waste was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Manager Stilwell indicated that staff was recommending the extension of the contract with Big O as their service functioned well over the past three years.  The company was easy to work with and was a strong contributor to the community. 

Councilmember Montgomery responded to a point in the letter from Big O Refuse requesting an extension of the contract.  Big O asked that their trucks be permitted to pick-up refuse during the summer months beginning at 6:00am instead of 7:00am.  Councilmember Montgomery indicated that he was in support of leaving the beginning pick-up time at 7:00am, as the trucks disturbed residents during pick-up times and resident liked being able to set trash out in the morning, rather than the evening before.  

Councilmember McGowan asked what other communities permitted.  John Peckskamp of Big O indicated that ninety-five percent of the other communities allowed Big O to pick-up refuse prior to 6:00am, all year round.  Mr. Peckskamp indicated that the earlier pick-up time would help eliminate issues with increased roadway traffic and allow his workers to avoid working in the heat of the summer days.  

Mayor Hartfield indicated her support for leaving the pick-up time at 7:00am. 

Councilmember Johnson asked about the status of Clean-up /  Fix-up Week.  Manager Stilwell indicated that he was still working on the specifics of this program for 2013.  Big O would currently pick-up most materials that residents set out throughout the year.  He indicated that he would be bringing staff’s recommendation regarding Clean-up / Fix-up to Council in early 2013. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-48.  Motion carried.  Resolution No. 2012-48 was adopted. 

Resolution No. 2012-49, A Resolution Reversing the Decision of the Board of Zoning and Building Appeals for Remanded Application #2012-34 for a Variance for a Lot Split Submitted by Terra Nova Partners, LLC for Property at 198 Welsh Hills Road, and Adopting Decision Findings and Conclusions of Fact was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-48.  Motion carried.  Resolution No. 2012-49 was adopted. 

Ordinance No. 21-2012, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 was introduced and a hearing date recommended for December 5, 2012 by Councilmember Lerner.  Second by Councilmember Johnson.

Finance Director Kraner made a presentation to Council regarding the 2013 budget.  A copy of that presentation will be attached to the final draft of these minutes.

Councilmember Johnson asked staff if the maintenance expenses and age of each cruiser could be provided to Council.  He also suggested that the Village might consider adding “hour meters” to each vehicle to track the number of idling hours versus driving hours. 

Councilmember Montgomery requested a copy of the balances of each reserve fund and an equipment summary. 

Manager Stilwell asked Council if they were interested in moving $300,000 from the General Fund back into the Capital Reserve Fund as he had guaranteed Councilmember Johnson he would do, if funds were available at the end of calendar year 2012.  Capital Reserve Funds were used for the street improvement project this past summer.  Councilmember Johnson said that he looked at the transfer of funds as a loan and would like to see the funds transferred back to the Capital Reserve Fund.  Council did not reach a consensus on this issue. 

Councilmember Montgomery indicated that he was not comfortable with the $96,000 projected deficient.  He would prefer for the budget to be balanced.  Councilmember Montgomery requested a range of employee increases and a cost estimate, as this item was not included in the budget.  Manager Stilwell indicated that the AFCSME increase would be one and one half percent was included in the draft budget.  

REVIEW OF MINUTES 

Regularly Scheduled Meeting of October 17, 2012

Councilmember McGowan made a motion to approve the October 17, 2012 minutes.  Second by Vice Mayor Barsky.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation was in the process of sending out their annual campaign mailing.

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the levy and bond issue were both defeated.  

Planning Commission – (Johnson)

No report.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner asked if someone would be able to attend the next meeting for her.  Councilmember O’Keefe indicated that she could attend the meeting.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board would be walking the cemetery on Friday, November 9th at 2:00pm to review the current status of stones and the additional work that needed to be completed.

OTHER COUNCIL MATTERS 

Councilmember Montgomery commented that he would like to see the Village remove snow along the Newark-Granville Road pathway especially in front of the Bryn Du Mansion and the Colony/Bryn Du green space.  Councilmember McGowan agreed and indicated that the purchase of the bobcat was made to complete that task.  Council discussed this issue and was unable to come to a consensus as to whether the entire pathway or just the portion in front of Village owned property should be completed.  Council requested a copy of the minutes from the meeting in 2010 where this issue was discussed regarding the purchase of the bobcat.  Manager Stilwell indicated that staff could clear the pathway, but should the Village begin to clear pathways, the issue could escalate with residents wanting the Village to clear additional areas.  

OTHER STAFF MATTERS 

Manager Stilwell reported to Council that the town/gown event hosted by Denison went well and was well attended with forty participants.  The conference dealt with best practices.  Vice Mayor Barsky, who also attended, indicated that she felt Denison saw how differently other community interactions were with police and fire departments. 

Manager Stilwell informed Council that the Village would maintain the employee health insurance program with our existing health care consortium.  After soliciting a number of bids and reviewing all coverage options, the current program was the most financially prudent option for the Village.  Most coverage will stay the same with the exception of the pharmacy coverage, which would change from a fixed rate cost to a percentage.  Staff’s recommendation was to continue with the status quo.  A resolution will be brought before Council for your approval.

ADJOURNMENT (9:31pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

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