Villages of Granville
February 1, 2012
CALL TO ORDER (by Mayor Hartfield at 7:30 PM)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O'Keefe, Vice Mayor Barsky, Mayor Hartfield, Law Director Crites and Manager Stilwell.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed.
CITIZEN COMMENTS (7:31PM)
As no one what appeared to speak, Mayor Hartfield closed citizen comments at 7:32pm.
There was no old business.
Resolution No. 2012-10, A Resolution to Amend the Rules of Council was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember McGowan.
Councilmember O'Keefe questioned the difference between an abstention and a recusal. Law Director Crites indicated that the difference between these functions were very slight. He indicated that Council would treat either action in the same manner. Whether a Councilmember wishes to abstain or recuse themselves from the meeting, the Councilmember would need to remove themselves from the council table and not speak or vote on the issue.
Mayor Hartfield called for a vote to approve Resolution No. 2012-10. Motion carried. Resolution No. 2012-10 was approved.
Resolution No. 2012-11, A Resolution Authorizing the Manager to Execute an Agreement Between the Village of Granville and the American Federation of State, County, and Municipal Employees (AFSCME), Ohio Council 8, Representing the Full-Time Service, Utility, and Maintenance Workers and the Full-Time Police Dispatchers, which Agreement will be Effective for the Period from January 1, 2012 through December 31, 2014 was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O'Keefe.
Councilmember Montgomery asked if the first "Whereas" clause was relevant. Manager Stilwell indicated that he questioned the same thing. In a discussion with the Village's labor lawyer Jonathan Downes, Mr. Downes indicated that the language was needed as the dispatchers were originally released from the FOP. Manager Stilwell indicated that he would confirm this information with Mr. Downes.
Vice Mayor Barsky commented that in the actual contract in section 13.5 under Compensatory Time, there is a discussion regarding how Police Department employee's compensatory time may be calculated differently then service staff. This difference may indicate a need for this language. Law Director Crites indicated that the “Whereas” language was a preamble of a resolution and not part of the legal text.
Manager Stilwell indicated that this contract was employer friendly. This language allowed the Village to make changes to the healthcare coverage without getting employee approval.
Councilmember McGowan indicated that he might not have an issue with a 2% raise, but he could not support step increases and a cost-of-living raise where individuals would be receiving up to a 19% increase, even over a three year period. Manager Stilwell indicated that he understood Councilmember McGowan's position.
Councilmember Johnson asked how new hires were evaluated and placed in specific steps. Manager Stilwell indicated that the manager placed a new employee based on their experience, certifications and licensures. Councilmember Johnson commented that the cost of living increases and the step increases were separate items.
Vice Mayor Barsky suggested that Council should reevaluate step increases. However, she felt it was important for Council to consider the levels of employee’s salaries who were receiving these higher percentage wage increases. Sometimes these increases resulted in a two dollar total wage increase. As a new evaluation process had been implemented by Manager Stilwell, Council should have a more effective means to evaluate future employee increases based on staff effectiveness. This contract had flexibility to allow Council to make layoffs or corrections if funding problems result in the future.
Mayor Hartfield indicated that she was comfortable with the plan.
Councilmember Montgomery indicated that he expected the healthcare plan to be discussed in the future with possibly a shift to lower healthcare costs for the Village as the employees could be paying more for their health care coverage.
Councilmember O'Keefe noted that a Utility Plant Operator II had a higher rate of pay. She asked the nature of that position. Manager Stilwell indicated that this employee would run the plant in the absence of the superintendent. This position would also hold certifications and licenses. Both utility plant superintendents were non-union and had a great deal of responsibility in their positions.
Manager Stilwell indicated that he felt this contract was a good value from the AFSCME union. Council discussed evaluating merits steps and raises in the future.
Manager Stilwell advised Council that he would bring non-bargaining compensation legislation to Village Council. He would also provide Council with information addressing their concerns regarding budget issues, evaluations and other Council concerns.
Mayor Hartfield called for a role call vote to approve Resolution No. 2012-11. Motion carried. Resolution No. 2012-11 was approved.
Resolution No. 2012-12, A Resolution Authorizing the Manager to Enter into a Contract with the Ohio Department of Transportation (ODOT) for the Resurfacing Project of Cherry Valley Road from State Route 16 South to the Granville Corporation Limits was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.
Councilmember Montgomery commented that ODOT funding did not cover the costs of design or utility costs. He questioned if the costs for those services were included in the $45,000 estimate. Manager Stilwell responded in the affirmative.
Councilmember Montgomery asked if the Village was planning to resurface Cherry Valley Road and pay the costs of that resurfacing prior to receiving this funding. Manager Stilwell responded in the affirmative.
Vice Mayor Barsky asked if the funding could possibly disappear. Planner Terry indicated that the funding for this project was secured through 2016.
Mayor Hartfield thanked Planner Terry for her efforts to negotiate the grant and secure funding. Planner Terry indicated that this grant was the first funding received by Granville from LCATS. In order for the Village to receive this funding, other municipalities (Newark, Heath and Hebron) offered to move their projects around. The LCATS group has been very collaborative.
Councilmember Johnson asked if an engineer had been selected for this project. Manager Stilwell indicated that the engineer for the City of Newark would be doing the design work. He indicated that he is currently working on a Letter of Agreement with Newark.
Mayor Hartfield called for a vote to approve Resolution No. 2012-12. Motion carried. Resolution No. 2012-12 was approved.
TCOD Sign Code Amendments
Planner Terry provided Council with a memorandum that addressed their questions from a previous Council meeting. Council's question regarding how the Verizon Wireless sign application would have been impacted by the proposed changes to the TCOD sign code. She indicated that the TCOD portion of the sign code affected only the proposed freestanding sign, not the wall side or the projecting sign as those signs were not located within the TCOD. The Village Gateway District sign code provisions would apply to the wall and projecting signs.
Planner Terry also provided Council with information as to how our sign code compared to the City of Dublin in the Village of New Albany. She indicated that both municipalities had sign codes that based sign regulations on the type of business, not the zoning designation. Neither municipality based its maximum size for signage on gross leasable or lineal feet of frontage. These municipalities based the number of signs and sign size on the type of sign being requested.
Planner Terry also addressed the issue of overall height size for freestanding signs. After reviewing existing signs in the Village and other sign provisions in our code, staff recommended a maximum sign height of ten feet (10'). The proposed sign code amendment reflected this recommendation.
Council also expressed concerns regarding the removal of monument signs from the Code. Planner Terry indicated that other municipal sign codes do not dictate the type of sign to be used, but provided recommendations regarding types of signs eligible. Staff added the following language to the proposed sign code amendment "Monument signs are encouraged and should be developed as part of an overall landscape concept."
Planner Terry indicated that unless Council had additional questions or concerns, this TCOD sign code amendment would be brought to Council in ordinance form for the next meeting on February 15, 2012.
Council expressed concerns regarding other aspects of the sign code that needed amended. Council indicated that these issues would be addressed in the future.
Councilmember Lerner questioned if it might be more advantageous to go ahead and address those sign concerns now. Manager Stilwell indicated that staff was working in a slow, methodical method. Changes to sign code regulations were often controversial. It was staff's intention to review the sign code and make changes in small increments.
REVIEW AND APPROVAL OF MINUTES
Regularly Scheduled Meeting of January 18, 2012
Councilmember McGowan made a motion to approve the January 18, 2012 minutes as amended. Second by Vice Mayor Barsky. Motion carried.
MANAGER' S REPORT - December
Councilmember McGowan moved to remove the Manager's Report from the table. Second by Councilmember O'Keefe. Motion carried.
The Manager's report for the month of December was presented for review.
Councilmember McGowan moved to accept the December Managers Report. Second by Vice Mayor Barsky. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
Granville Education Foundation (Lerner)
Councilmember Lerner reported that this past Saturday, the Granville Education Foundation held its annual art show auction. There were 140 student works of art. She indicated that a final total for their fundraising efforts was not yet known.
Granville Foundation (Montgomery)
Councilmember Montgomery reported that the Foundation would next meet on February 21, 2012.
Granville Recreation District (McGowan)
Planning Commission (Johnson)
Councilmember Johnson reported that there was only one applicant this past Planning Commission meeting. It was to approve an outside storage building for Welsh Hills School.
Tree and Landscape Commission (Lerner)
Union Cemetery (Barsky)
OTHER COUNCIL MATTERS
Councilmember O'Keefe questioned why the plate was removed from the street construction on East Broadway. There was now a dip in the road and a lot of loose gravel. Manager Stilwell indicated that the roadway would be repaired this spring. The plate caused the roadway to be raised having the same impact as the dip. The Village would keep a close eye on this project.
Councilmember Johnson questioned the status of the Alexandria water contract. Manager Stilwell indicated that he and Water Superintendent Fruth met with officials from Alexandria. Those officials indicated that the water contract would likely be discussed during an upcoming Council meeting on February 7, 2012. Manager Stilwell indicated that he had extended the 1.3 water rate for Alexandria through the month of February. He indicated that his original cut off date had been February 1st; however, as progress was being made he gave them a one month extension. Councilmember Montgomery added that the Alexandria water contract was proposed for five year. The expiration shown on the current proposed contract was for a six year period. Manager Stilwell indicated that he would make the appropriate correction.
Councilmember Johnson asked about the resolution of the sewer repairs on Carreg Cain Drive. Manager Stilwell indicated that the repairs were underway. Layton Construction was completing the repairs and they were aware of Council's concerns. Manager Stilwell indicated that he would keep Council advised of the progress.
OTHER STAFF MATTERS
Manager Stilwell, referring to the Open Space signage information in the January 27, 2012 newsletter, indicated that the photograph was an example of the type of sign the Open Space Commission was proposing. These signs would be placed on properties purchased by the Commission.
Councilmember O'Keefe asked if the Open Space Commission had made any decision about Commission representation and structure. Manager Stilwell indicated that the Trustees may discuss the issue at their February 8, 2012 meeting.
Councilmember Barsky reminded Council that there was a public meeting tomorrow night, February 2nd at 7:00pm at the Granville Intermediate School to receive public input regarding the most recent final draft of the Comprehensive Plan. The Committee will review any comments and decide how best to move the process forward.
Councilmember McGowan made a motion to adjourn. Second by CouncilmemberMontgomery. Motion carried.