Granville Community Calendar

Council Minutes January 18, 2012

Village of Granville

Council Minutes

January 18, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Law Director Crites and Village Manager Stilwell.  

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember O’Keefe.  Motion passed.                           

CITIZEN COMMENTS (7:33pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm.

OLD BUSINESS 

There was no old business. 

NEW BUSINESS 

Resolution No. 2012-03, A Resolution to Appoint a Member to the Board of Zoning and Building Appeals was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Montgomery commented that he had served with Scott Manno on the BZBA.  Mr. Manno did a good job during his tenure. 

Councilmember McGowan moved to reappoint Scott Manno to the Board of Zoning and Building Appeal.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a vote to amend Resolution No. 2012-03 to reappoint Scott Manno to the Board.  Motion carried.  Resolution No. 2012-03 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-03 as amended.  Motion carried.  Resolution No. 2012-03 was approved as amended. 

Resolution No. 2012-04, A Resolution to Appoint Members to the Planning Commission was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion.

Councilmember O’Keefe indicated that she was impressed by the quality of work provided by Mr. Mitchell and Mr. Burriss.  Mr. Burriss’ architectural experience has been invaluable.  Councilmember Johnson indicated that these gentlemen were thoroughly prepared and provided substantive comments.  He also added that applicant Doug Eklof would be a good addition. 

Mayor Hartfield thanked Jack Burriss, who was in the audience, for his service to the community. 

Council questioned if the school district was aware that they needed to recommend an ex-officio member to the Commission.  Manager Stilwell indicated that staff requested a recommendation, but the district had not yet responded.  Village staff would forward copies of the applications for the individuals who were not appointed.

Councilmember McGowan moved to reappoint Jack Burriss and Tom Mitchell to the Granville Planning Commission.  Second by Vice Mayor Barsky.   

Mayor Hartfield called for a vote to amend Resolution No. 2012-04 to reappoint Jack Burriss and Tom Mitchell to the Granville Planning Commission.  Motion carried.  Resolution No. 2012-04 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-04 as amended.  Motion carried.  Resolution No. 2012-04 was approved as amended.

Resolution No. 2012-05, A Resolution to Appoint Members to the Tree & Landscape Commission was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion.

Council was advised by staff that applicant Jim Siegel had removed his name from consideration, 

Vice Mayor Barsky indicated that current members Don Hostetter and Don Pheneger had been highly regarded members to the Commission.  They both provided invaluable work to the Commission and spent a lot of extra time to make sure the Commission ran smoothly.  

Mayor Hartfield thanked the members of the Commission who were in attendance.  Vice Mayor Barsky commented that Mr. Siegel would always be welcome to participate on the Commission and that he should be an honorary member. 

Vice Mayor Barsky moved to reappoint Don Hostetter and Don Pheneger and appoint new member Dick Mortensen to the Tree & Landscape Commission.  Second by Councilmember McGowan.   

Mayor Hartfield called for a vote to amend Resolution No. 2012-05 to reappoint Don Hostetter and Don Pheneger and appoint new member Dick Mortensen to the Tree & Landscape Commission.  Motion carried.  Resolution No. 2012-05 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-05 as amended.  Motion carried.  Resolution No. 2012-05 was approved as amended. 

Resolution No. 2012-06, A Resolution of Appreciation for Regis Birckbichler for Service on the Tree & Landscape Commission was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion.

Councilmember Lerner read the resolution recognizing Regis Birckbichler’s contribution to the Tree & Landscape Commission. 

Council thanked Mr. Birckbichler for his service to the community 

Mayor Hartfield called for a vote to approve Resolution No. 2012-06.  Motion carried.  Resolution No. 2012-06 was approved. 

Resolution No. 2012-07, A Resolution to Authorize the Village Manager to Advertise for Bids for the 2012 Street Improvement Program was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion.

Manager Stilwell indicated that the Village advertised for street improvement projects early in the year in order to secure the best pricing.  He stated that the bids would indicate that complete financing for the project had not been budgeted to date.  Once the bids amounts were available, the Village would then be better able to determine the cost of the project.  Manager Stilwell commented that Capital Funds could be allocated to cover the cost of this project.  

Councilmember O’Keefe asked if the bids would show a street by street cost.  Manager Stilwell indicated that he did not know, but would check. 

Councilmember Johnson asked who assembled the documents and the cost.  Manager Stilwell indicated that the Village Engineer at Bird & Bull prepared the bid documents.  He indicated that he would check into the cost of that process. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-07.  Motion carried.  Resolution No. 2012-07 was approved. 

Resolution No. 2012-08, A Resolution to Authorize the Village Manager to Advertise for Bids for the 2012 Grounds Maintenance Contract was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

Discussion.

Councilmember Montgomery asked if it was the usual procedure to contract out grounds maintenance.  Manager Stilwell indicated that Village staff did cut some areas, but most of the Village grass mowing was contracted. 

Councilmember McGowan asked if cutting the Bryn Du Mansion was new this year.  Clerk Prasher indicated that a trade was made last year to have the contractor cut the grass around the Mansion and the Village would cut the green space between The Colony and Bryn Du Woods. 

Councilmember McGowan asked if the mowers paid income tax and if the contractor sub-contracted work.  Manager Stilwell indicated that he did not know the answer, but would check and advise Council.  He also indicated that language could be added to the bid to require permission to sub-contract and require any contractor to pay income tax.  Councilmember Johnson suggested that the Village request prevailing wage or a certified payroll. 

Councilmember Lerner asked if the Granville Recreation District would be participating in the bid process as they were interested in collaborating last year, but were too late.  Manager Stilwell indicated that he would check with the Rec District. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-08.  Motion carried.  Resolution No. 2012-08 was approved. 

Resolution No. 2012-09, A Resolution to Designate the Clerk of Council to Attend the Required Trainings Related to Public Records Laws and Sunshine Laws on Behalf of the Village Council was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2012-09.  Motion carried.  Resolution No. 2012-09 was approved. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of January 4, 2012 

Vice Mayor Barsky made a motion to approve the January 4, 2012 minutes.  Second by Councilmember O’Keefe.  Motion carried. 

MAYOR’S COURT REPORT – December 

The Mayor’s Court Report for the month of December was presented for review.

Councilmember McGowan moved to accept the December Mayor’s Court report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk.  A copy of the report will be included as part of these minutes.  

MANAGER’S REPORT – December 

It was determined that most of Village Council had not received the Monthly Manager’s Report.  

Councilmember McGowan moved to table December’s Monthly Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

COMMITTEE REPORTS 

Granville Education Foundation

Councilmember Lerner reported that GEF was hosting their annual student art show fundraiser on January 28, 2012 at the Bryn Du Mansion.  

Granville Foundation

Councilmember Montgomery reported that he had attended the Foundation’s annual meeting where officers were selected.  He also attended the regular meeting that followed.  The Foundation discussed their spending policy.  The Granville Historical Society made a presentation asking if the Foundation would be interested in supporting the conversion of the adjoining pass-through into a pedestrian only pass-through. 

Granville Recreation District  

No report. 

Planning Commission

No report. 

Tree & Landscape Commission

Councilmember Lerner reported that through the efforts of Chair Don Hostetter and Clerk Prasher, the Village would be able to apply for the Tree City Growth Award. 

Union Cemetery

Vice Mayor Barsky reported that the Board was anticipating a report from the Fannins in the next month.  Discussions were ongoing about this upcoming summer. 

OTHER COUNCIL MATTERS 

Manager Stilwell indicated that Council would be receiving suggested changes to the Rules of Council.  He indicated that the Law Director was drafting language that would define what constituted a conflict of interest.  Councilmember O’Keefe asked what the difference was between an abstention and a recusal.  

Manager Stilwell also indicated that a correction would be made to language regarding Council having meetings off-site or at other times. 

Day Y Noche Liquor License Transfer

Councilmember McGowan asked if there were any legal issues regarding the transfer of the liquor license from Delmar to Day Y Noche due to existing legal actions involving Delmar.  Manager Stilwell indicated that he did not see any problems. 

Council took no action regarding the transfer request of these licenses. 

OTHER STAFF MATTERS 

Councilmember Montgomery asked if the Home for the Holidays show was a success.  Manager Stilwell indicated that the Chamber Executive Director Barno was pleased with the results. 

Vice Mayor Barsky asked about the status of the truck scale.  Manager Stilwell indicated that the scales were now working. 

Councilmember Montgomery asked about the status of the Alexandria water contract.  Manager Stilwell indicated that Alexandria’s Council heard presentations from Southwest Licking Water and Sewer District and the City of Johnstown about water service.  Alexandria Mayor Robinson indicated a willingness to sign the agreement.  Manager Stilwell anticipated a signed contract in February, 2012.

EXECUTIVE SESSION 

Vice Mayor Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(3) – “to confer with the Law Director concerning a dispute involving the public body that is the subject of pending or imminent court action.”  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:25pm.  

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote:  McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:08pmpm. 

ADJOURNMENT (9:09pm)

Councilmember McGowan made a motion to adjourn.  Second by CouncilmemberO’Keefe.  Motion carried. 

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