Granville Community Calendar

Council Minutes February 15, 2012

Villages of Granville

Council Minutes

February 15, 2012

  

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O'Keefe, Vice Mayor Barsky, Mayor Hartfield, Law Director Crites and Manager Stilwell. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed.

CITIZEN COMMENTS (7:32PM)

As no one what appeared to speak, Mayor Hartfield closed citizen comments at 7:33pm. 

OLD BUSINESS

There was no old business.

NEW BUSINESS 

Ordinance No. 01-2012, An Ordinance to Amend Section 1189 of the Village Codified Ordinances to Delete the TCOD Sign Code Provisions was introduced and a hearing date was recommended for March 7, 2012 by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 01-2012 for the March 7, 2012 Council meeting.

Resolution No. 2012-13, A Resolution to Establish the Annual Compensation Adjustment for Non-Bargaining Employees for the Fiscal Year 2012 was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell indicated that this resolution would provide a two percent wage increase for non-bargaining employees and keep them “on par” with union employees.

Councilmember O’Keefe asked why there was a difference in pension contributions between employees.  Manager Stilwell indicated that police and fire employees traditionally received higher contribution levels set by state mandates.  These employees generally have earlier retirement requirements.  The state also sets retirement contribution levels for general PERS employees. 

Councilmember Montgomery asked if the 2012 budget included funds for wage increases.  Manager Stilwell indicated that funds were not allocated for the 2012 budget.  A budget amendment would be necessary.  Vice Mayor Barsky indicated that there was some flexibility in the budget to allow for these increases.

Councilmember Johnson asked if all employees would be eligible for increases or would an evaluation process and goals be a determinate for increases.  Additionally, will the percentage of increase be the same for each employee.  Manager Stilwell indicated that an evaluation process and goals would be utilized for employees in 2013.  Increases for 2012 would be a uniform two percent across the board. 

Councilmember Montgomery asked if supervisory discretion could be used to provide a higher percentage raise.  Mayor Hartfield indicated that the resolution would allow for only two percent wage increases. 

Councilmember McGowan indicated that he would consider this increase if were on the anniversary of the previous year’s increase as this raise would result in a five percent raise over a six month period.   He also indicated that he was not in favor of raising the upper pay grade level every year as the Village hired individuals at the top pay level.  Councilmember McGowan also expressed his concerns as to how much salaries and benefits increased over the past number of years, especially during these tough economic times.  He indicated that he was not in support of this legislation currently.  He also hoped that Council would look at ways to reduce expenditures in the future so as not to raise the current income tax rates.

Councilmember Barsky commented that there was a need to recognize staff and Village staffers were generally not overpaid.  Councilmember O’Keefe indicated that Council packet information indicated that staff wages were below market value.  She asked what types of communities were polled.  Manager Stilwell indicated that communities of comparable size were researched. 

Mayor Hartfield indicated that Village staff was being hit with an increase in their cost of benefits.  She also indicated that she was not supportive of not providing wage increases for non-bargaining staff.   She was supportive of looking at how the evaluation process and higher expectations would impact future wage increases.

Councilmember Johnson questioned why water and wastewater employees top end salary and pay grade amounts were not the same.  There was a $4 discrepancy.  Manager Stilwell indicated that he would check the amounts. 

Councilmember Johnson commented that it might be more prudent to consider this increase next year when adjustments to the employee’s share of the health insurance would more than likely need to be made.  He also indicated that he was not in support of increasing each maximum annual equivalent by two percent.  A maximum annual equivalent should only be increased if the employee was currently at the top of that pay scale.  

Councilmember Johnson moved to amend Resolution No.2012-13 to adjust Attachment A such that the maximum annual equivalent is only increased above 2011 rates where necessary to accommodate the two percent raise.  Second by Councilmember McGowan.  

Mayor Hartfield called for a roll call vote to amend Resolution No. 2012-13:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Resolution No. 2012-13 was amended. 

Mayor Hartfield called for a roll call vote to approve Resolution No. 2012-13 as amended:  Lerner (yes); McGowan (no); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-1.  Resolution No. 2012-13 was approved as amended. 

Resolution No. 2012-14, A Resolution to Award the Contract for Grounds Maintenance for 2012, as per Specifications, to Legend Lawn & Landscape, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O'Keefe. 

Discussion:

Mayor Hartfield asked if language was added to the bid documents regarding subcontractors.  Manager Stilwell responded in the affirmative.  

Councilmember McGowan indicated that the cost for ground maintenance could increase or decrease depending on the summer weather conditions.  

Manager Stilwell indicated that Service Director Hopkins was pleased with the bid amount and the low bidder Legend Lawn & Landscape.  Legend Lawn has provided excellent service in years past. 

Mayor Hartfield called for a role call vote to approve Resolution No. 2012-14. Motion carried. Resolution No. 2012-14 was approved. 

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of February 1, 2012

Councilmember McGowan made a motion to approve the February 1, 2012 minutes as amended.   Second by Vice Mayor Barsky. Motion carried.

MAYOR' S REPORT - January 

The Mayor's report for the month of January was presented for review. 

Vice Mayor Barsky moved to accept the January Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT - January 

The Manager's report for the month of January was presented for review. 

Councilmember McGowan questioned the number of service hours put in by the Service Department.  Manager Stilwell indicated that most of those hours were for the installation and removal of lighting and trees for the Candlelight Walking Tour. 

Councilmember McGowan moved to accept the January Manager’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report.

Granville Foundation (Montgomery)

Councilmember Montgomery reported that the Foundation would be meeting next on Tuesday, February 21, 2012. 

Granville Recreation District (McGowan)

No report. 

Planning Commission (Johnson)

Councilmember Johnson reported that there were two applications presented.  One application was for the replacement of windows.  The other application was for a variance for a neon open sign for Aladdin.  This additional sign was in excess of Village Business District sign code regulations making a total of eighty square feet of signage, when the maximum square footage for that location was thirty-six and one half.  However, the neon sign would only increase the existing square footage by one and one half square feet.  The sign was approved. 

Tree and Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

No report. 

OTHER COUNCIL MATTERS

Manager Stilwell provided Council with a summary of their retreat and the goals and objectives discusses.  He also provided a brief description of the top goals Council wanted to address during the next two years.  Councilmember McGowan thanked Manager Stilwell, Clerk Prasher and Bryn Du Director Cramer for their efforts in putting the retreat together.  He indicated that the retreat was beneficial and should be an annual event. 

Councilmember Montgomery questioned the cost of the engineering agreement with the City of Newark.  Manager Stilwell indicated that the Village would be paying $42 per hour.

OTHER STAFF MATTERS

Clerk Prasher provided Council with a draft copy of the café seating resolution and sidewalk diagrams for the businesses in the Village who request to use the Village sidewalk.  She provided Council with the regulations required of each business and asked if Council wanted to make any changes prior to the resolutions coming before Council at the March 7, 2012 meeting.  Council indicated that the regulations were acceptable, but requested that staff make sure that each business has a good understanding of their responsibilities. 

Manager Stilwell provided Council with a draft drawing of changes that Park National Bank wanted to make to improve handicap accessibility to the front door and ATM.  A raised base would be added to the west side of the building to make the ATM accessible and a ramp would be added to the front door.  The Planning Commission would be responsible for approving the design; however, these improvements would be on Village property.  Currently three feet of the bank building and the greenscape were on Village property.  Manager Stilwell asked Council if they were in support of staff moving forward to work with the bank and allow additional encroachment onto Village property.  Councilmember Montgomery asked if the Village could trade access with the bank for access to the Village parking lot behind the bank.  Manager Stilwell indicated that would discuss that option with the bank.  Manager Stilwell indicated that the Village would not give away Village property or lease property to the bank, but would develop a license agreement.  Councilmember Johnson suggested that the Village verify what utilities were in the area with the intent to make sure those utilities were in good working order.  Council indicated their support to permit Village staff to work with Park National Bank on their proposed improvements. 

Clerk Prasher provided Council with a report of the deer management program.  She indicated that one hundred twenty deer were taken during the season with ninety-two hunters requesting permission to participate in the program.  Residents continue to be supportive of the program. 

Manager Stilwell advised Council that he had a correction to a past newsletter.  The pipeline being proposed for the Village will carry ethane, not ethylene.  He indicated that Village staff was working with Jerry Newton, Licking County Planner, Licking County Commissioners and Township Trustees to determine the regulatory process for approval and installation of this pipeline.  All parties are trying to encourage an alternate location for the pipeline and develop a unified position.  

Councilmember McGowan asked if Village staff had heard that ODOT was intending to remove the Cherry Valley Road light.  Manager Stilwell indicated that he had not heard that comment, but would check into it. 

EXECUTIVE SESSION 

Vice Mayor Barsky moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the employment of a public employee.” Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:01pm. 

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote: Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:19pm.  

Council returned to regular session. 

ADJOURNMENT (9:20pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky. Motion carried. 

Employee Payroll / Compensation

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