Granville Community Calendar

Council Minutes April 4, 2012

Villages of Granville

Council Minutes

April 4, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director Crites. 

Councilmember McGowan moved to excuse Councilmember O’Keefe.  Second by Vice Mayor Barsky.  Motion passed.   

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Vice Mayor Barsky. Motion passed. 

CITIZEN COMMENTS (7:35PM)

As no one what appeared to speak, Mayor Hartfield closed citizen comments at 7:36pm. 

PRESENTATION 

      Water Treatment Plant Lime Sludge Regulatory Compliance

Manager Stilwell advised Council that the water treatment plant was working well as a ground water treatment plant.  The plant currently ran well under capacity.  He encouraged Councilmembers to tour the plant.  Manager Stilwell reported that lime, in general, was safe.  Lime was used to affect the pH and the hardness of the water.  The water plant produced approximately six to seven hundred tons of lime per year.  The Village has a problem with how to remove the lime produced by the purification process.  The Village typically dried lime on the well field next to Raccoon Creek.  The Ohio Environmental Protection Agency advised the Village that this process was no longer an accepted procedure.  Manager Stilwell indicated that the Village has been aware of this issue since at least 1991.  The Village was recently cited by the OEPA for maintaining dry beds of lime and inputting lime slurry into Raccoon Creek fromthe storage tanks.  The Village removed that dry lime and liquid lime to meet OEPA compliance regulations.  The Village was now in compliance.  The Village will no longer store lime along the creek bank and will pay for the removal of the liquid lime about every six months.  Manager Stilwell indicated that Brian Coghlan of Bird & Bull would provide a presentation discussing the Village’s lime problem. 

Brian Coghlan advised Council that his presentation would provide an evaluation of the lime sludge storage issues and possible alternative disposal processes.  Mr. Coghlan provided Council with a flow diagram describing the water treatment process.  He outlined the regulations that the Village must follow to remain in compliance.  The current problem is the lack of sufficient lime sludge storage and/or disposal.  The Village currently has .15 acres of lime storage along a creek bank in the floodway.  The lime storage design criteria require 3.50 acres.  Mr. Coghlan indicated that the short term solution was to remove all dried lime from the creek bank, which has been done, and to continue emptying the existing lime sludge basins on a regular basis.  Mr. Coghlan provided Council with possible long-term alternatives.  

  1. Do nothing
  2. New lime sludge lagoons – on-site
  3. New lime sludge lagoons – off-site
  4. Discharge lime sludge to the Village’s wastewater treatment plant via sanitary sewer lines or by hauling
  5. Haul lime sludge to other publicly owned treatment works
  6. Sludge dewatering press
  7. Discontinue water softening process
  8. Change water treatment process 

Mr. Coghlan reviewed each of the alternatives eliminating doing nothing, discharging the lime to the Village’s wastewater treatment plant, building a dewatering press, discontinuing water softening and changing the entire water treatment process.  He indicated that building new lime lagoons on-site could be possible on property near the old ice rink.  He also suggested that building a new lime lagoon off-site, but within a two mile radius was also a viable option.  The Village could also pay another publicly owned plant to take the Village’s lime sludge.  Mr. Coghlan indicated that Bird & Bull was putting together an alternative analysis for Council to review that would be available this fall.  He suggested that a process to resolve this issue could be initiated and operational by mid-2014.

Manager Stilwell added that Council would not need to make any decision regarding this issue currently.  He wanted Council to know how staff would be proceeding.  

Councilmember Montgomery asked if the Village would be hauling the liquid sludge until an alternative solution was found.  Manager Stilwell indicated in the affirmative.  Water superintendent Fruth stated that the liquid sludge would need to be hauled about every six months. 

Council thanked Mr. Coghlan for his presentation. 

PUBLIC HEARING 

Ordinance No. 04-2012, An Ordinance Authorizing the Village Manager to Enter into a Right-of-Access Agreement with Park National Bank and the Granville Historical Society for Properties Adjacent to 118 South Main Street 

Ordinance No. 05-2012, An Ordinance Authorizing the Village Manager to Grant a General Permit to Park National Bank to License the Use of the Village Right-of-Way on the South Side of East Broadway and Adjacent to 119 East Broadway

Manager Stilwell advised Council that Ordinance No. 04-2012 grants access across Park National Bank property to the Granville Historical Society and the Village.  This Ordinance will legitimize a long standing use. 

Ordinance No. 05-2012 will grant Park National Bank a permit to further encroach on Village property (sidewalk) and allow the Bank to become more ADA compliant. 

Councilmember McGowan asked how many spaces were in the Village parking lot behind St. Luke’s.  Manager Stilwell indicated ten spaces.  Councilmember McGowan questioned if Council should allow for additional public comment by holding the public hearing open for an additional meeting as the agreement regarding access was just reached.  Manager Stilwell indicated that the hearing was advertised and if any issues arose in the future, Council could address those at that time.

 Vice Mayor Barsky asked why the previous version was limited to Village employees and Village contractors only.  Law Director Crites indicated that Park National Bank wanted indemnification, which was not permitted by law.  This agreement protects that Village, but will address any problems caused by Village staff, Councilmembers or Village contractors while working for the Village.

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 8:44pm. 

OLD BUSINESS 

Ordinance No. 04-2012, An Ordinance Authorizing the Village Manager to Enter into a Right-of-Access Agreement with Park National Bank and the Granville Historical Society for Properties Adjacent to 118 South Main Street was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-2012:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 04-2012 was approved. 

Ordinance No. 05-2012, An Ordinance Authorizing the Village Manager to Grant a General Permit to Park National Bank to License the Use of the Village Right-of-Way on the South Side of East Broadway and Adjacent to 119 East Broadway was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2012:  Lerner (yes); McGowan (yes); Montgomery (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 05-2012 was approved. 

NEW BUSINESS 

Resolution No. 2012-25, A Resolution to Establish a Process to Request and Authorize Expenditures from the Capital Improvement Reserve Fund was introduced and moved for approval by Councilmember McGowan.  Second by  Vice Mayor Barsky. 

Discussion:

Mayor Hartfield clarified that only applications for projects that benefit the Village or Village infrastructure would be considered. 

Councilmember Johnson expressed concerns about the financial prudence to pay off the Bryn Du note early.  He questioned if the interest earned this year would pay for costs to renew the bond.  He also suggested that the note not be paid until the end of the year and be reviewed prior to making any pay off.  Manager Stilwell indicated that the note would not be paid until it came due December 1, 2012.  

Councilmember Johnson also commented that he would prefer capital funds not be used to pay for street improvement projects this year.  With the increase in Village tax revenues, the General Fund should cover this expenditure.  Manager Stilwell indicated that the funds needed to be allocated in order for the project to proceed.  He also affirmed that if sufficient funds were left at the end of the year, the cost of the street improvements would be reimbursed to the Capital Fund. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-25.  Motion passed.  Resolution No. 2012-25 was approved. 

Resolution No. 2012-26, A Resolution to Appoint a Member to the Planning Commission Representing the Board of the Granville Exempted Village School District was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-26.  Motion passed.  Resolution No. 2012-26 was approved. 

Ordinance No. 06-2012, An Ordinance to Adopt the 2012 Joint Granville Township and Village of Granville Comprehensive Plan was recommended for April 18, 2012 by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-2012 for the April 18, 2012 Council meeting. 

Vice Mayor Barsky asked that the feedback from the Licking County Planner be provided to Council for their review and the suggestion as to how the Township should proceed. 

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of March 21, 2012

Councilmember McGowan made a motion to approve the March 21, 2012 minutes as amended.   Second by Vice Mayor Barsky. Motion carried. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report. 

Granville Foundation (Montgomery)

No report. 

Granville Recreation District (McGowan)

Councilmember McGowan reported that the Recreation District was beginning spring sign-ups. 

Planning Commission (Johnson)

Councilmember Johnson reported that he was unable to attend the most recent Planning Commission meeting.  There was another meeting on Monday, April 9th.

Tree and Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was hosting a meeting this evening regarding the Emerald Ash Borer at the Bryn Du Mansion.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember McGowan asked that staff review the possibly extended locations of the some of the café seating.  Manager Stilwell indicated that he would follow-up. 

Councilmember Lerner questioned if residents could utilize the ice rink as an ice rink for our local hockey and ice skaters.  Manager Stilwell indicated that he would speak with the Rec District.

OTHER STAFF MATTERS

Manager Stilwell reminded Council of the reception for retiring Township Fiscal Clerk Norm Kennedy at the Granville Inn from 5:00pm to 7:00pm on April 5th.

ADJOURNMENT (9:02pm)

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.  

Employee Payroll / Compensation

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