Granville Community Calendar

Council Minutes March 7, 2012

Villages of Granville

Council Minutes

March 7, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm)

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O'Keefe, Mayor Hartfield, Law Director Crites and Manager Stilwell. 

Councilmember O’Keefe moved to excuse Vice Mayor Barsky.  Second by Councilmember Lerner.  Motion passed.   

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented. Second by Councilmember Lerner. Motion passed. 

CITIZEN COMMENTS (7:35PM)

Justin Lodge, Chair of the Granville Recreation Board, spoke in support of Kate Barrett being reappointed as Council’s representative to the Rec District.  Kate has been the representative for the past three years and done a great job.  She has been an integral board member and has a professional skill set relevant and important to the board.  Mr. Lodge asked for Council’s support of Kate Barrett. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

PRESENTATION

Planner Terry advised Council that staff scheduled on opportunity for Metropolitan Partners to speak before Council regarding property owned on the northeast corner of Columbus Road and Weaver Drive and south of Weaver Drive.  This property was identified as being owned by Raccoon Creek LLC.  Planner Terry provided Council a map showing the specific property location, topography, flood zones, utilities and the Village’s Wellhead Protection Overlay District.  She advised Council that Metropolitan Partners were interested in annexing a portion of their holdings in that area into the Village to secure infrastructure services for development.  Planner Terry indicated that this property was a gateway area into the Village making it advantageous for the Village to be able to regulate zoning and utility services.  The process would be similar to the annexation of South Main Street with Village staff developing an annexation agreement with Metropolitan Partners, a development plan being presented and a determination of zoning for the area.  

Tim Rollins of Metropolitan Partners provided Council with parcel maps showing the specific property that they were interested in annexing into the Village.  He indicated that Metropolitan Partners would like to follow the same process for annexation as was done for their South Main Street property.  He indicated that annexing this property into the Village would also remedy the outstanding issues involving the Kendal sewer line easement.  Mr. Rollins indicated that he firm had discussed preliminary site and zoning issues, but nothing was as yet defined.  Metropolitan Partners would also be willing to agree to the area being zoned Village Gateway District as South Main Street was zoned. 

Jack Reynolds of Smith & Hale, legal counsel to Metropolitan Partners, indicated that this annexation process would need to be different from any previous process.  There was an issue with a small parcel located in State of Ohio right-a-way that was still deeded in a private individual’s name.  The annexation process will still be possible, but will require both Village and Township cooperation. 

Trustee Paul Jenks indicated that the property in question was in the middle of Weaver Drive.  He also reminded Council that the Village would be responsible for the maintenance of all of Weaver should any portion of the roadway be annexed.

Jack Lucks of Metropolitan Partners advised Council this property was mined in the 1940s and 1950s.  That mining substantially removed quantities of soil from that property lowering its grade.  

Councilmember McGowan asked what type of businesses would be permitted in this development.  Planner Terry indicated that if the Village Gateway District zoning were implemented, there would be a variety of permitted and conditional use businesses allowed.  Mr. Reynolds indicated that no specific businesses were slated.  All business and development plans would be approved by the Granville Planning Commission.  This request was only the first step in a much larger process. 

Councilmember Lerner asked for an explanation of the various flood designations.  Planner Terry indicated that the A on the map means flood plain and the AE means floodway.  The floodway areas were heavily restricted where as the flood plain permitted development, but current flood plain levels must be maintained. 

Paul Jenks spoke on behalf of the Township Trustees.  He indicated that Metropolitan Partners was a quality developer and this project was a good development.  The Township would be willing to enter into an agreement with the Village for annexation.  He also indicated that should a TIF agreement be made, he wanted the Granville Fire Department’s tax revenue to remain whole.

Councilmember O’Keefe asked if the Ohio Department of Transportation would need to be contacted and included in the process.  Planner Terry indicated that ODOT would be notified as part of the zoning process.

Councilmember McGowan asked the next step in this process.  Manager Stilwell indicated that an annexation agreement between Granville Township and the Village of Granville would need to be drafted to address each entities interest.  An annexation agreement between the Village of Granville and Metropolitan Partners would need to be drafted.  This agreement would also contain an agreement regarding the dedication of the Kendal sewer line.  The annexation process would then proceed through to the Licking County Commissioners. 

Manager Stilwell asked if Council was in support of Village staff moving forward in drafting agreements to proceed with this annexation requested.  Council indicated their support for the process moving forward. 

PUBLIC HEARING 

Ordinance No. 01-2012, An Ordinance to Amend Section 1189 of the Village Codified Ordinances to Delete the TCOD Sign Code 

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 01-2012. 

OLD BUSINESS 

Ordinance No. 01-2012, An Ordinance to Amend Section 1189 of the Village Codified Ordinances to Delete the TCOD Sign Code Provisions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 01-2012:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 01-2012 was approved. 

NEW BUSINESS 

Resolution No. 2012-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 130 North Prospect Street in Front of the Business Known as Greek Eats for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Lerner. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2012-15.   Motion carried.  Resolution No. 2012-15 was approved. 

Resolution No. 2012-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner.

Discussion:

Councilmember Montgomery asked if there was a smoking policy for the sidewalk cafes.  Councilmember McGowan responded that smoking policies were dictated by each individual business owner. 

Councilmember O’Keefe asked if there were problems with the sidewalk cafes in general.  Mayor Hartfield indicated that some issues may arise during busy evenings, but not often or any serious issues. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-16.   Motion carried.  Resolution No. 2012-16 was approved. 

Resolution No. 2012-17, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as Broadway Pub for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion.

Councilmember McGowan confirmed that there was no alcohol permitted in the sidewalk café areas.  Manager Stilwell responded in the affirmative. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-17.   Motion carried.  Resolution No. 2012-17 was approved.

Resolution No. 2012-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 128 East Broadway in Front of the Business Known as Bella for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion.

Councilmember O’Keefe questioned if Bella’s planters blocked the pedestrian walkway portion of their café seating.  Manager Stilwell indicated that staff would work with each business to ensure pedestrian walkways were open and the seating remained in its designated areas.  The Manager has the authority to revoke café seating permits at any time.  Councilmember McGowan commented that the main issue was when tables and chairs were moved around outside their designated café seating areas.  Planner Terry indicated that each business owner was aware of the location of their café seating areas.  The Village was also moving some of the streetscape items such as trash cans, benches and bike racks to promote pedestrian mobility.

 Vote to approve Resolution No. 2012-18.  Motion carried.  Resolution No. 2012-18 was approved.

Resolution No. 2012-19, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as Village Coffee Company for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-19.   Motion carried.  Resolution No. 2012-19 was approved. 

Resolution No. 2012-20, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as Day y Noche for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Vote to approve Resolution No. 2012-20.  Motion carried.  Resolution No. 2012-20 was approved. 

Resolution No. 2012-21, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as Whit’s Frozen Custard for Calendar Year 2012, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2012-21.   Motion carried.  Resolution No. 2012-21 was approved. 

Resolution No. 2012-22, A Resolution to Fill Vacancies on the Granville Arts Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Councilmember Lerner made a motion to amend Resolution No. 2012-22 to appoint Neal Zimmers as the Granville Recreation District member and Maggie Sobataka as a Village Community-at-Large member.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a vote to amend Resolution No. 2012-22 to appoint Neal Zimmers and Maggie Sobataka to the Granville Arts Commission.   Motion carried.  Resolution No. 2012-22 was amended. 

Council asked Mr. Zimmers if he had anything to add.  Mr. Zimmers indicated that he was a born in Granville and recently moved back to Granville.  He was happy to help with the Arts Commission. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-22 as amended.   Motion carried.  Resolution No. 2012-22 was approved as amended.

Resolution No. 2012-23 A Resolution to (Re)Appoint a Member to the Board of Trustees for the Granville Recreation District was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson.

Discussion:

Councilmember Lerner commented that both applicants would be excellent board members; however, she indicated that she was in support of leaving Kate Barrett on the board as she was in the middle of several projects.  It would be beneficial for her to be reappointed to the GRD.  

Councilmember Montgomery moved to appoint Susan Cramer as the Council’s representative to the Granville Recreation District.  Second by Councilmember O’Keefe. 

Councilmember Lerner commented that she appreciates Ms. Cramer willingness to serve and the work she has done for the community in various capacities.  However, she would be in support of reappointing Ms. Barrett to allow her to finish the job she started. 

Mayor Hartfield also thanked Ms. Cramer for her wonderful work in the community, but would also support reappointing Ms. Barrett. 

Mayor Hartfield called for a vote to amend Resolution No. 2012-23 to appoint Susan Cramer to the Granville Recreation District:  Lerner (no); McGowan (no); Montgomery (yes); O’Keefe (yes); Johnson (no); Mayor Hartfield (no).  Motion failed 3-2.  

Councilmember Lerner moved to appoint Kate Barrett as the Council’s representative to the Granville Recreation District.  Second by Councilmember Johnson. 

Mayor Hartfield called for a vote to amend Resolution No. 2012-23 to appoint Kate Barrett to the Granville Recreation District:  Lerner (yes); McGowan (yes); Montgomery (no); O’Keefe (yes); Johnson (yes); Mayor Hartfield (yes).  Motion passed 5-1.  Resolution No. 2012-23 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-23 as amended.   Motion carried.  Resolution No. 2012-23 was approved as amended. 

Ordinance No. 02-2012, An Ordinance to Amend Ordinance No. 31-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and a hearing date was recommended for March 21, 2012 by Councilmember McGowan.  Second by Councilmember O’Keefe.

Manager Stilwell commented that the unexpected assessment from the Village’s health care consortium had to be paid.  Granville received a much lower assessment than several other communities.  Staff was meeting with other organization to determine possible options. 

Councilmember Montgomery asked if the monies being appropriated for the improvements to the Wastewater Treatment Plant were funds received from the Ohio Works Loan fund.  He also questioned if the repayment of this loan was included when the new sewer rates were determined.   Manager Stilwell responded in the affirmative to both questions. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 02-2012 for the March 21, 2012 Council meeting 

Ordinance No. 03-2012, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria was introduced and a hearing date was recommended for March 21, 2012 by Councilmember McGowan.  Second by Councilmember Lerner. 

Mayor Hartfield recognized representatives from the Village of Alexandria – Village Administrator Linda Brown and Finance Director Laura Van Scoy. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-2012 for the March 21, 2012 Council meeting.

REVIEW AND APPROVAL OF MINUTES

Special Council Meeting of February 11, 2012

Councilmember O’Keefe made a motion to approve the February 11, 2012.   Second by Councilmember McGowan. Motion carried.

Regularly Scheduled Meeting of February 15, 2012

Councilmember McGowan made a motion to approve the February 11, 2012 minutes as amended.   Second by Councilmember O’Keefe. Motion carried. 

COMMITTEE REPORTS 

Granville Education Foundation (Lerner)

No report.

Granville Foundation (Montgomery)

Councilmember Montgomery reported that the Foundation would be adding two additional board members.  The Foundation also completed their grant approval process for 2012.  The Foundation awarded a grant for up to $5,000 to the Granville Historical Society and St. Luke’s Episcopal Church for architectural design work for the pass-through.  

Granville Recreation District (McGowan)

No report.

Planning Commission (Johnson)

Councilmember Johnson reported that there were three applications presented.  A one story attached garage was approved as well as the plans for the ADA accessible ramps for Park National Bank.  An “open” sign variance was also approved for 119 ½ South Prospect Street.  This additional sign increase the maximum square footage permitted by 1.6 square feet above the current signage level.  The GPC also held a work session with Terra Nova Homes for a property on Welsh Hills Road.  They were requesting a lot split.

Tree and Landscape Commission (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission has detected the Emerald Ash Borer in a few Village trees.  ODNR has inspected the trees to make confirmation.

Union Cemetery (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember O’Keefe advised Council that they received a copy of the final draft of the Comprehensive Plan. 

Councilmember McGowan moved that the draft Comprehensive Plan be forwarded to the Granville Planning Commission for their review and recommendations.  Second by Councilmember Johnson.  Motion passed.

OTHER STAFF MATTERS

Manager Stilwell advised Council of the following issues:

  1. The Village received a violation from the Ohio EPA regarding the lime sludge along the banks of Raccoon Creek.  Staff will be making a presentation to Village Council to update Council on what progress was being made to solve this problem.
  2. Manager Stilwell recently attended the Ohio City Managers Association conference in Columbus.
  3. He met with Denison regarding their upcoming summer construction projects to discuss any potential problem areas.
  4. Council was provided with a map identifying the new location of the proposed Enterprise ethane pipeline.

    5. Councilmember Montgomery, Finance Director Kraner and Manager Stilwell met to discuss possible options regarding the use of the Capital Improvement Fund revenues.  Several suggestions as to how the funds should be dispersed were suggested including paying off the Bryn Du note, completing the 2012 street improvement project and saving a large portion of the funds.  Councilmember Montgomery wanted the bulk of the funds to be held as a rainy day fund.  Councilmember McGowan questioned if Village resident input would be part of the process.  Manager Stilwell indicated that he would develop a process to present to Council during their next Council meeting.  Councilmember O’Keefe requested that funding pathway construction, such as a Burg Street path, be included.  Council indicated their support for the development of a process to disperse funds.  Council also indicated that all funds should be spent toward Village needs, not outside requests.  Councilmember Johnson requested information regarding the savings to the Village should the Bryn Du note be repaid early.

ADJOURNMENT (9:20pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Lerner.  Motion      carried. 

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