Granville Community Calendar

Council Minutes June 6, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 6, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stillwell and Assistant Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA

Councilmember Lerner moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:35pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm. 

APPEAL HEARING  (7:36pm) 

Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of Application #2012-34, a variance for a lot split for Terra Nova Partners, LLC for a property located at 198 Welsh Hills Road. 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, and Mayor Hartfield. 

Please note an official transcript of the June 6, 2012 deliberations for this appeal hearing for Application #2012-34 for property located at 198 Welsh Hills Road will be attached to the final copy of these minutes.  

Transcript

Vice Mayor Barsky moved to remand Application #2012-34 back to the Board of Zoning and Building Appeals for reconsideration and clarification of its findings regarding Section 1147.03 Criteria for Approval.  Specifically, the Board of Zoning and Building Appeals should reconsider and clarify whether a literal interpretation of the provisions of the zoning ordinance would result in practical difficulties for the owner of the property, as that term has been applied under Ohio law to the enforcement of area zoning requirements.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote to remand the decision of the Board of Zoning and Building Appeals regarding Application #2012-34: Councilmembers Lerner - yes, Montgomery - no, O’Keefe - yes, Johnson -no, Vice Mayor Barsky - yes, and Mayor Hartfield - yes.  Motion carried 4-2.  Mayor Hartfield announced that the decision of the Board of Zoning and Building Appeals for Application #2012-34 would be remanded back to the Board.  

Mayor Hartfield called the regular meeting of Council back to order at 9:07pm. 

PUBLIC HEARING (9:10pm) 

Ordinance No. 07-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC 

Discussion:   

Planner Terry gave an overview and review of the proposed annexation request.  Metropolitan Partners originally requested annexation at Council’s March 7, 2012 meeting.  This annexation proposal would be beneficial to the Village as: 

  • The Columbus Road/Weaver Drive area was a gateway area into Granville, similar to the South Main Street area that was annexed in 2010.
  • Annexing this property would allow Village architectural, landscaping, site plan and zoning regulations to be enforced providing a higher level of restrictions.
  • Annexing this property would allow for the extension of public utilities – water and sewer.
  • This property would receive Village police protection.
  • Annexing this property would provide economic benefits increasing income tax and property tax revenues.
  • The agreement would be for twenty years. 

This annexation would be using a Type I Expedited annexation process.  The Village would need to apply zoning to the area using guidelines from the Comprehensive Plan and the current zoning as General Business District (GB) in the Township.  There are environmental issues that will need to be taken into consideration including the flood plain designation and the fact that the property is part of the Raccoon Valley Aquifer.  Metropolitan Partners indicated that they intend to use environmentally friendly designs in the development of a site plan.  With the approval of this annexation, Metropolitan Partners indicated that they would release the easement for the Kendal sanitary sewer line that runs across the property so that infrastructure could be turned over to the Village. This agreement also included the option to implement Tax Increment Financing (TIF) in the future, if desired. 

Councilmember Lerner asked Metropolitan Partners why they were not annexing all of their property including the property west of Columbus Road.  Tim Rollins of Metropolitan Partners indicated that the firm was not very far along with development plans for that parcel.  As the economy picked up, Metropolitan Partners was seeing more interest from tenants.  Moving forward with this portion of the property for annexation would allow them to provide prospective tenants with a more defined timeline for occupancy. 

Ordinance No. 08-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement with Granville Township Describing the Intention of the Village to Annex Certain Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC

Discussion:

Planner Terry indicated this agreement would not remove the property from being in the Township, just move it into the Village.  The Township Trustees indicated support for this annexation and were working with the Village to identify any new public improvements that might be needed.  The Township Trustees were also supportive of a possible TIF; however, they required that agreement ensured that the Fire Department would be kept whole should a TIF be implemented.  The Township Trustees approved this agreement as well as the Licking County Prosecutor. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing of Ordinance No. 07-2012 and Ordinance No. 08-2012 at 9:22pm. 

OLD BUSINESS

Ordinance No. 07-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement Describing the Intentions of the Parties to Annex Certain Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield commented that Council appreciated Metropolitan Partner’s openness and willingness to work with the community to development an attractive and professional development.  

Councilmember Johnson asked if there was enough pressure for fire suppression or would there need to be a booster.  Manager Stilwell indicated that there should be enough pressure and flow.  Should there be a problem, he indicated that he would look to the developer for help with the cost of any improvements. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 07-2012:  Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 07-2012 was approved.

Ordinance No. 08-2012, An Ordinance Authorizing the Village Manager to Enter into an Annexation Agreement with the Granville Township Describing the Intention of the Village to Annex Certain Real Property Located Along Columbus Road and Weaver Drive in Granville Township, Owned by Raccoon Creek, LLC was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Discussion:

Vice Mayor Barsky commented that should any Tax Increment Financing (TIF) be put in place, it was important that the fire department and school district be made whole. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-2012:  O’Keefe (yes); Johnson (yes); Lerner (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 08-2012 was approved. 

NEW BUSINESS

Ordinance No. 09-2012, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and a hearing date recommended for June 20, 2012 by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-2012 for the June 20, 2012 Council meeting. 

Resolution No. 2012-33, A Resolution to Approve a Trust Agreement with the ICMA Retirement Corporation for the Administration of a 457 Deferred Compensation Plan for Employees of the Village of Granville was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Montgomery asked why this specific plan.  Manager Stilwell indicated that the ICMA offered a solid, defined contribution program.  The Village was currently serviced by ING with only one employee participating.  He indicated that he had contributed to the ICMA program for many years and would like to continue to do so.  The program would be available to all employees.  A representative from ICMA would be asked to visit and speak to the employees about the program.

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 16, 2012

Councilmember O’Keefe made a motion to approve the May 16, 2012 minutes.  Second by Councilmember Lerner.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation (Lerner) 

No report.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the next meeting would be August 21, 2012.

Granville Recreation District – (McGowan)

No Report.

 Planning Commission – (Johnson)

Councilmember Johnson reported that there were nine applications reviewed during the last meeting with four of those applications requiring variances.  There was a variance for two signs for What’s In It for Me? for temporary sidewalk signs and a variance for signs for Bob Evans, who would just be changing colors for their rebranding process.  Their signs would use existing frames and just replace the color of the sign from yellow to white.  This variance codified the original sign.  There were sign applications from Abe’s Automotive and from Patti Urbatis’ Real Estate office.  There was an application for a new door.  Vice Mayor Barsky commented that there seemed to be a proliferation of sidewalk signs.  Councilmember Montgomery volunteered to attend the June 11th meeting as Councilmember Johnson indicated that he would not attend. 

Councilmember Lerner asked why there was not a Council ex-officio member on the Board of Zoning and Building Appeals.  Manager Stilwell indicated that the Village Code and Charter do not have the same requirements for BZBA as GPC.  Council was responsible for selecting members for each Board/Commission, who should follow Council and the Code’s direction.

Open Space Committee – (O’Keefe)

Councilmember O’Keefe reported that Union Township was in contact with the Committee requesting information on how to establish an open space committee and pass a levy.  Councilmember O’Keefe provided petition forms to be circulated in support of an open space levy.

Tree & Landscape Commission (Lerner)

No report.

Union Cemetery (Barsky)

Vice Mayor Barsky reported that Saturday, June 9th beginning at 9:00am was a work day.  The Union Cemetery Board would also be meeting on Wednesday, June 13th with the Fannins to develop a new strategic plan for future restoration projects. 

OTHER COUNCIL MATTERS 

Councilmember Lerner thanked Councilmembers Johnson and Montgomery for their time and effort in reviewing the applications for the capital improvement funds.  

Councilmember Montgomery indicated that all of the applications were reviewed with the recommendations indicated on the spreadsheet provided by staff.  The committee determined that the initial funding for the renovations to Opera House Park would be for $22,000 with a possible additional $22,000 next year. 

Councilmember O’Keefe asked what the plans for the pedestrian pass-through entail.  Manager Stilwell advised that no plans or specific cost projections had been received.  The Village received a request for funding based on a estimated cost.  The Village would have been responsible for stormwater improvements and sidewalk/curb cut improvements to the pass-through whether it remained an alley or a pedestrian pass-through.  The Village was recommending some sort of cost sharing for any other improvements. 

Councilmember Johnson asked about the letter from resident Todd Naille regarding his issues with his sewer lateral.  Councilmember Johnson suggested that the Village should develop a policy on how to handle issues involving the extension or replacement of water and sewer lines.  These items can be very costly to the residents.  He felt that the Village might have some responsibility for lines that were old and in disrepair rather than holding each resident responsible for the complete cost of repairs.  Manager Stilwell indicated that he was not inclined to provide Village financial support for these types of repairs. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that on June 20th he would be speaking to the Chamber about the economy and local economic development.  

Manager Stilwell provided Council with samples of the ash trees that were removed from North Prospect Street in front of the Sufrad building showing the damage of the Emerald Ash Borer. 

ADJOURNMENT (10:15pm) 

Vice Mayor Barsky made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Employee Payroll / Compensation

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