VILLAGE OF GRANVILLE
June 20, 2012
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stillwell and
Assistant Law Director King.
APPROVAL OF AGENDA (7:31 pm)
Councilmember McGowan moved to approve the agenda as presented. Seconded by Vice Mayor Barsky. Motion carried.
CITIZENS COMMENTS (7:32 pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.
APPEAL HEARING (7:35pm)
Mayor Hartfield called the deliberations for the appeal hearing regarding the approval of Application #2012-32, a wooden fence located at 121 South Prospect Street submitted by Barbara Franks and Dan Rogers.
Mayor Hartfield called for a roll call. Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, and Mayor Hartfield.
Please note an official transcript of the June 20, 2012 deliberations for this appeal hearing for Application #2012-32 for property located 121 South Prospect Street will be attached to the final copy of these minutes.
Councilmember Johnson moved to affirm Application #2012-32 regarding the Granville Planning Commission decision to deny a wooden fence for the property located at 121 South Prospect Street from Barbara Franks and Dan Rogers. Second by Vice Mayor Barsky.
Mayor Hartfield called for a roll call vote to affirm the decision of the Granville Planning Commission regarding Application #2012-32: Councilmembers Lerner - yes, McGowan – yes, Montgomery - yes, O’Keefe - yes, Johnson -yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes. Motion carried 7-0. Mayor Hartfield announced that the decision of the Granville Planning Commission to deny Application #2012-32 was affirmed.
Mayor Hartfield called the regular meeting of Council back to order at 8:38pm.
PUBLIC HEARING (8:38PM)
Ordinance No. 09-2012, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages
As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 09-2012 at 8:39PM.
Ordinance No. 09-2012, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and moved for approval by Councilmember O’Keefe. Second by Councilmember Lerner.
Vice Mayor Barsky confirmed that these changes included all state and local updates. Manager Stilwell responded in the affirmative.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2012: Councilmembers McGowan – yes, Montgomery - yes, O’Keefe - yes, Johnson -yes, Lerner - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes. Motion carried 7-0. Ordinance No. 09-2012 was approved.
Ordinance No. 10-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses, and Declaring an Emergency was introduced and moved for approval by Councilmember Lerner. Second by Councilmember O’Keefe.
Councilmember McGowan commented that this legislation may not warrant an emergency measure as the only appropriation with a time crunch was the lighting retrofit. Other aspects of the ordinance could be passed without an emergency measure. Manager Stilwell indicated that the emergency declaration was added so the Village could take advantage of the $7,800 rebate from AEP for the lighting retrofit. Staff did not consider separating the lighting appropriation from the original ordinance. Vice Mayor Barsky asked if it was possible to approve just the lighting portion of the appropriation with an emergency declaration. Law Director Crites indicated the legislation could be separated.
Councilmember McGowan made a motion to modify Ordinance No. 10-2012 by removing the emergency clause and changing the amount of the Capital Outlay to $183,975.00. Second by Vice Mayor Barsky.
Councilmember McGowan questioned whether there was a need for the Village to own a $10,000 speed trailer or just rent one as needed. Manager Stilwell indicated that Council would have the opportunity to make modifications to the funding recommendations at their next meeting.
Manager Stilwell indicated that there were individuals in the audience who were in attendance to support the pedestrian pathway between St. Luke’s and the Granville Historical Society. Information regarding the cost of the project was provided to Council this evening. Manager Stilwell indicated that Council originally supported this project contingent upon a completion date of July 1, 2012. He asked if Council was in support of continuing to move forward with the project past that July 1st date. He was in support of continuing the process as all parties were moving forward and working toward the project’s completion. Council indicated its support.
Councilmember McGowan questioned the amount of additional financial support needed for the portions of the project that were the Village’s responsibility. Manager Stilwell indicated that he would provide that additional cost information as design and engineering specs were determined.
Mark Moeller, Senior Elder at St. Luke’s Episcopal Church, indicated that St. Luke’s had already provided financial support for this project, along with the Granville Historical Society, through the securing of a $5,000 grant from the Granville Foundation and the in-kind contribution from St. Luke’s parishioner Keith Myers, who provided the design. The Granville Historical Society would also be contributing $5,000 that was set aside to make repairs to the alley following construction. The Church was making a contribution of over $7,000 toward the project.
Kevin Bennett, President of the Granville Historical Society, indicated that the Society was happy and able to contribute $10,000 toward the pedestrian conversion project as outlined by Mr. Moeller. He was also supportive of the Village building the pathway to a standard that would accommodate vehicular traffic if necessary. Mr. Bennett indicated that the project funding split of 1/3 provided by St. Luke's/GHS and 2/3 provided by the Village was a very sustainable cost distribution. This project will provide community wide benefits and access as well as resolving existing stormwater run-off problems that currently exist for both St. Luke’s and GHS.
Councilmember Montgomery asked if the design plan was complete. Manager Stilwell indicted that he had just received the plan and would be sharing it with Council.
Councilmember Montgomery asked if the Planning Commission would be reviewing the plan. Planner Terry indicated that the plan was coming before the Planning Commission at the June 25, 2012 meeting. The plan was requesting approval for an aggregate hard surface with landscaping interspersed.
Councilmember McGowan asked if the Village could consider putting time limits (two or four hours) on parking in the Village’s public parking lot behind St. Luke’s, when the lot is redone.
Mayor Hartfield called for a roll call vote to amend Ordinance No. 10-2012: Councilmembers Montgomery - yes, O’Keefe - yes, Johnson -yes, Lerner - yes, McGowan – yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes. Motion carried 7-0. Ordinance No. 10-2012 was amended.
Councilmember McGowan moved that Ordinance No. 10-2012 be scheduled for a public hearing on July 18, 2012. Second by Vice Mayor Barsky.
Mayor Hartfield scheduled a public hearing for Ordinance No. 10-2012 for the July 18, 2012 Council meeting.
Councilmember McGowan moved to amend the agenda to include Ordinance No. 12-2012. Second by Vice Mayor Barsky. Mayor Hartfield called for a vote to amend the agenda to add Ordinance No. 12-2012. Motion passed.
Ordinance No. 12-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses, and Declaring an Emergency was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.
Councilmember O’Keefe commented that she was pleased that the Village was working toward improving energy consumption and saving money.
Mayor Hartfield called for a roll call vote to approve passing Ordinance No. 12-2012 as an emergency: Johnson -yes, Lerner - yes, McGowan – yes, Montgomery – yes, Councilmembers O’Keefe - yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes. Motion carried 7-0. Ordinance No. 12-2012 was declared an emergency.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 12-2012 with an emergency: Lerner - yes, McGowan – yes, Montgomery – yes, Councilmembers O’Keefe - yes, Johnson -yes, Vice Mayor Barsky - yes, and Mayor Hartfield - yes. Motion carried 7-0. Ordinance No. 12-2012 was approved as an emergency.
Ordinance No. 11-2012, An Ordinance to Amend Section 1137.01, 1139.04, 1139.05, 1139.06, 1141.04, 1141.05 and 1141.06 of the Codified Ordinances of the Village of Granville, Ohio was introduced and a hearing date recommended for July 18, 2012 by Councilmember Johnson. Second by Councilmember O’Keefe.
Manager Stilwell advised Council that these changes were being proposed to clarify language in the Code and enhance its usability. Planner Terry removed inconsistencies in the Code to allow for the BZBA/GPC to make determinations when confronted with inconsistencies or no statement in the Code.
Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2012 for the July 18, 2012 Council meeting.
Resolution No. 2012-34, A Resolution Authorizing and Directing the Village Manager of Granville, Ohio, to Enter into a Professional Services Agreement with Plug Smart was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember Lerner.
Councilmember Montgomery commented that he thought the energy audit and suggested modifications were good, but costly. He indicated his support of the proposal.
Councilmember Johnson indicated that Plug Smart was charging too much for their administrative fee. Not all of the lights were being retrofitted; many lights would just see a change in the bulb. He agreed that the retrofitting project was needed and beneficial, but he felt that the charges for the services were excessive allowing Plug Smart to make 25% profit. Manager Stilwell indicated that staff solicited bids and recommendations from several suppliers with Plug Smart being the best choice. Regarding the professional services contact, the Village does not have staff with the specific expertise or time to complete the job or oversee job completion in the time allotted. Plug Smart’s work on the energy audit was extremely thorough for the initial analysis. They have also been willing to work within the limited timeframe in order to secure the AEP rebate. Manager Stilwell stated that he felt the standard of service provided by Plug Smart was worth the value.
Vice Mayor Barsky indicated that the cost of the services may be a little more; however, the time frame to complete the project, August 31, 2012, made the need for this full-service contract more understandable.
Mayor Hartfield called for a vote to approve Resolution No. 2012-34. Motion passed. Resolution No. 2012-34 was adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of June 6, 2012
Councilmember O’Keefe made a motion to approve the June 6, 2012 minutes. Second by Councilmember Lerner. Motion carried.
MAYOR' S REPORT – May
The Mayor's report for the month of May was presented for review.
Councilmember O’Keefe moved to accept the May Mayor’s Report. Second by Vice Mayor Barsky. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
MANAGER' S REPORT – May
The Manager's report for the month of May was presented for review.
Councilmember Montgomery asked about the location of the vandalism and graffiti that was reported by the police department. Manager Stilwell indicated that he was aware of graffiti under the Cherry Street bridge. He advised Council that he would check and advise.
Councilmember McGowan moved to accept the May Manager’s Report. Second by Vice Mayor Barsky. Motion carried.
Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes.
Granville Education Foundation (Lerner)
Granville Foundation – (Montgomery)
Granville Recreation District – (McGowan)
Councilmember McGowan reported that surveys were sent out to the community to determine the level of support for a community center and aquatic center. Anyone who did not receive a survey and was interested in completing a survey, should contact the Rec District offic
Planning Commission – (Johnson)
Councilmember Montgomery (substituting for Councilmember Johnson) reported that five applications were approved including a picket fence for a home on East Elm Street. Three signs for Abe’s facility on South Main Street and a variance for a sandwich board sign for the Chamber were also approved. An application from the Robbins Hunter Museum for a parking lot behind the building was tabled as the Commission and the Museum could not come to an agreement regarding the type of surface best suited for the location. The Planning Commission also reviewed and made their recommendations regarding changes to the zoning code.
Tree & Landscape Commission (Lerner)
Councilmember Lerner reported that renovation work on Opera House Park was moving forward. The Commission heard a presentation from Jon Bennett regarding a new, possible impervious pathway for inside the park.
Union Cemetery (Barsky)
Vice Mayor Barsky reported that twenty-one workers showed up the first part of June to help the Fannins with restoring the Old Colony Burial Grounds. The Fannins also met with the Union Cemetery Board to discuss future needs and goals for the cemetery restoration.
OTHER COUNCIL MATTERS
Mayor Hartfield advised Council that there would not be a Council meeting on July 4th due to the holiday. She also reminded Council about their participation in the July 4th parade with a breakfast in the morning on the patio at the Granville Inn and parade assembly on Shepardson Court at 10:00am to walk in the parade. Councilmembers were encouraged to bring candy to hand out to the crowd.
Manager Stillwell indicated that he would be bringing legislation to Council regarding amending Village Code regarding the use of alcohol on Village property. Currently the use of alcohol on Village property was prohibited, which was in conflict with uses at the Bryn Du Mansion. Executive Director Bruce Cramer, Village Law Director and the Manager were developing an alcohol use agreement and beverage contractor agreement as well as an ordinance that would modify Village Code to reflect how alcohol was currently being permitted as part of lease agreements for the use of Bryn Du facilities.
OTHER STAFF MATTERS
Manager Stilwell reported that the street improvement program in the Erinwood subdivision was complete.
Councilmember Montgomery asked if Village staff was aware of any tenants interested in the South Main Street development project. Manager Stilwell indicated that Big O had plans to move into the remodeled Shurtz building, but he was not aware of any other tenants.
Councilmember Montgomery asked if there was a resolution to the sewer lateral issues with the 475 West Broadway. Manager Stilwell indicated that three homes were served from the lateral in question. Staff was currently approaching all three residents to discuss the possibility of a mutual fix in order to reduce the overall cost. Council would be kept informed of any progress regarding this issue.
Councilmember McGowan made a motion to adjourn. Second by Vice Mayor Barsky. Motion carried.