Granville Community Calendar

Council Minutes August 15, 2012



August 15, 2012


CALL TO ORDER (by Mayor Hartfield at 7:30pm) 



Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and
Assistant Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Johnson.  Motion passed. 


Councilmember O’Keefe moved to approve the agenda as presented.  Seconded by Vice Mayor Barsky.  Motion carried.    


Jim Prentice, 211 Wicklow Drive, questioned Council regarding the location and type of signage that would be used for the United States Bike Route through our area, if legislation was passed.  He asked if the signage would be uniform.  Manager Stilwell indicated that the State of Ohio requested the Village’s cooperation in passing legislation in support of a national bike route system.  The specifics of the program, or when funding for the program would be available, had not been determined, but appropriate signage was anticipated. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 


Mayor Hartfield commented that the Appeal Hearing, regarding Application #2012-132 for property at 198 Welsh Hills Road originally scheduled for this meeting, was rescheduled for September 5, 2012. 


Resolution No. 2012-39, A Resolution to Make Appointments to the Granville Tree Trimming Committee was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky.


Vice Mayor Barsky indicated that the resolution appointed Andrew Montz and Douglas Polack to the Tree Trimming Committee.  Mayor Hartfield recognized Mr. Montz and Mr. Polack and thanked them for their willingness to serve. 

Councilmember O’Keefe hoped the Committee would look at the real cost to bury electric lines versus the costs to repair lines including the costs of lost wages from loss of electric service. 

Councilmember Montgomery commented on the issue of street tree symmetry without buried power lines, when one side of the street has tall mature trees and the other side has short trees beneath the power lines. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-39.  Motion passed.  Resolution No. 2012-39 was adopted. 

Resolution No. 2012-40, A Resolution of Support for the Development of a United States Bike Route was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember O’Keefe. 


Councilmember Montgomery questioned if there was an expectation of increased riders crossing the South Main Street bike intersection and if the Village would need to make any modifications to the intersection.  Manager Stilwell indicated that the designation of the existing bike path as a United States route should not markedly increase trail traffic. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-40.  Motion passed.  Resolution No. 2012-40 was adopted. 

Ordinance No. 19-2012, An Ordinance to Amend Ordinance No. 37-2011 Providing for Adjustments of the Annual Budget for the Fiscal Year 2012 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for September 5, 2012 by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 19-2012 for the September 5, 2012 Council meeting. 

Manager Stilwell indicated that this budget amendment ordinance would cover the cost to replace the Village Office generator damaged by the storm, pave the parking lot behind St. Luke’s Church, purchase new finance software, purchase a speed trailer and cover overruns in the budget due to storm damage or overtime caused by the storm. 

Councilmember Johnson asked if the $21,000 allocated would cover the costs for the pedestrian walkway project along with the previously allotted funds.  Manager Stilwell responded in the affirmative.  

Councilmember Johnson also asked if the ten percent pay increase for the Acting Wastewater Superintendent would be removed with the hiring of the new Utilities Director.  Manager Stilwell responded in the affirmative. 

Councilmember Montgomery asked staff to determine how much of former Superintendent’s Holmquist’s salary would cover the increase in the Acting Superintendent’s salary as it related to the $10,000 budget adjustment.  Manager Stilwell indicated that he would provide Council with that information. 

Councilmember Montgomery also asked if any of the damage from the storm could be covered by insurance.  Manager Stilwell indicated that it could be covered; however, the Village intended to wait and determine if FEMA provided any reimbursement so as not to file a claim and possibly cause an increase in premium.  

Vice Mayor Barsky asked if the Village had received approval from FEMA yet.  Manager Stilwell indicated that the information was just recently submitted to the State and Licking County was awaiting a declaration as a disaster area. 


Regularly Scheduled Meeting of August 1, 2012

Vice Mayor Barsky made a motion to approve the August 1, 2012 minutes as amended.  Second by Councilmember Lerner.   Motion carried. 


The Mayor's report for the month of July was presented for review.

Vice Mayor Barsky moved to accept the July Mayor’s Report. Second by Councilmember Lerner.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 


The Manager's report for the month of July was presented for review. 

Councilmember Montgomery asked the expiration date of the Alexandria water contract.  He also asked if the Village was aware of information regarding Alexandria’s interest in finding another water provider.  Manager Stilwell indicated that he could not remember when the Alexandria contract expired, but he would check and advise. 

Councilmember O’Keefe moved to accept the July Manager’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the clerk. A copy of the report will be included as part of these minutes. 


Granville Education Foundation – (Lerner) 

No report

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the next meeting was scheduled for August 21st

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the meeting was cancelled due to no quorum.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Village had tied with another community in receiving the designation as having the largest Pin Oak tree in the state.  Plans to renovate Opera House Park were under review.  Once the plans were finalized, the Commission would send the plans out for bid.  The Commission was also considering removing the Maple trees in front of CVS.  Options were being considered including testing the soil and checking with CVS employees regarding the methods they use to de-ice the sidewalk during the winter.  The Commission also held an appeal hearing regarding a homeowner request to remove a Norway spruce from 205 South Pearl Street.  The Commission voted three to one against removing the tree.  Manager Stilwell indicated that he met with the homeowner following the hearing and advised them that he would not countermand the Commission’s recommendation.  He would contact the homeowners with the final outcome once Village staff received the formal recommendation from the Tree & Landscape Commission. 

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that information reported in the newspaper was regarding decisions made by the Board was incorrect.  The Board had made no recommendations or requests regarding funding for the cemetery, not was the Board proposing a tax levy.  


Manager Stilwell indicated that staff would like to recommend a joint meeting between Village Council, the Board of Zoning and Building Appeals and the Planning Commission for an idea and data exchange.  As there had been a disconnect regarding the administration of the Code, adjudication and advisory issues regarding the Board and Commission, staff was suggesting that a meeting be set to discuss these issues.  Possible meeting times proposed were Tuesday, September 25th, Wednesday, September 26th and Thursday, September 27th for a couple of hours.  Council should contact staff with interest and availability. 

Councilmember Lerner asked if Denison University had sought approval for the installation of the labyrinth.  Manager Stilwell indicated that no applications or permits were submitted as of this date. 

Councilmember Montgomery asked the progress on the American Electric Power rebate project.  Manager Stilwell indicated that the Village had until August 31st to submit applications for the rebate program.  Clerk Prasher was working with Plug Smart and Weekley Electric on completing the project and applying for the rebates. 

Councilmember Lerner asked the effectiveness of the new location of the stop line on North Pearl Street and East Broadway.  Were there any other possible solutions considered?  Manager Stilwell indicated that staff would be discussing this issue to determine the effectiveness of the stop line placement and if any modifications or adjustments would be necessary.  He indicated that he would report back to Council with the outcome.


Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

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