Granville Community Calendar

Council Minutes December 19, 2012

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 19, 2012

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Assistant Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Barsky.  Motion carried.    

CITIZENS COMMENTS (7:31pm) 

Barbara Franks, 121 ½ South Prospect Street, advised Council that her neighbor was impeding and harassing her customers by continuously calling the Granville Police Department.  She indicated that she understood why the police needed to respond to these calls, but the calls were unnecessary.  She indicated that she always worked with the police department to solve any problem.  Ms. Franks reported that she had heard that her neighbor was upset because the police were not issuing citations.  The neighbor was just angry that he lost the law suit and was taking it out on her.  Ms. Franks commended the police department regarding how they handled the situation.  The police were doing a fine job.  Ms. Franks also reported that she was told that people were now crossing the street to walk on the east side of South Prospect Street, including a Councilmember, due to this neighbor’s harassment. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm. 

PRESENTATION 

Candi Moore, Chair of the Bryn Du Commission, provided Council with the Bryn Du Commission’s annual report.  She highlighted a variety of activities and improvements made during 2012.  The renovation of the Carriage House began with the installation of energy efficient windows and painting.  The Commission hoped to complete renovations in 2013 and use the facility as a community center.  Additional capital improvement projects completed were improvements made to sidewalks, porches and patios, the addition of exterior lighting and the focal point of the formal gardens was installed, a fountain.  Ms. Moore advised Council that in addition to the funding provided by the Village, the Bryn Du Commission was able to contribute $56,600 of funding toward these capital improvement projects.  Ms. Moore also reported that 2012 saw an increase in the use of the facility by local community groups.  The Commission was always trying to encourage revenue producing events; however, they felt it was important to encourage community usage also.  More than fifty percent of the community usage was by charities and non-profits.  Bryn Du hosted the second Experience Granville event and the Granville Daffodil Show, which were very successful.  Ms. Moore expressed the Commission’s thanks to Council for the continued support. 

Mayor Hartfield thanked the Bryn Du Commission and Ms. Moore for their hard work and the quality of the annual report. 

OLD BUSINESS 

There was no Old Business. 

NEW BUSINESS

Resolution No. 2012-52, A Resolution Authorizing the Village Manager of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Candi Moore, Chair of the Bryn Du Commission, indicated that the service agreement was the same as the previous contract with only the dates updated and a formatting problem fixed. 

Manager Stilwell indicated his appreciation for Executive Director Cramer’s help and assistance during 2012.  Mr. Cramer was charged with difficult tasks this past year and he functioned very well helping to update the alcohol use permits for the Mansion.   He indicated that Executive Director Cramer was a major asset to the Village and Commission.  

Mayor Hartfield called for a vote to approve Resolution No. 2012-52.  Motion carried.  Resolution No. 2012-52 was adopted. 

Resolution No. 2012-53, A Resolution of Appreciation for Law Director D. Michael Crites was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan commented that Mr. Crites served the Village for the past twelve years in an admirable manner.  Mayor Hartfield, on behalf of Council, thanked Mr. Crites for his service. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-53.  Motion carried.  Resolution No. 2012-53 was adopted.

Resolution No. 2012-54, A Resolution Authorizing the Village Manager to Enter into a Contract for 2013 with Michael King for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Discussion:

Manager Stilwell advised Council that there was a correction made to the litigation fee from $100 per hour to $150 per hour, which Council received earlier.  He also indicated his support and recommendation to appoint Mr. King.  Mr. King has demonstrated his abilities and has the experience necessary to serve in this capacity.  Manager Stilwell indicated that he anticipated a reduction in legal fees for 2013 with the change in law director.  He also hoped that with the change in law director, there would be a greater commitment to being proactive in thinking ahead on issues and in preparation status. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-54.  Motion carried.  Resolution No. 2012-54 was adopted. 

Resolution No. 2012-55, A Resolution Authorizing the Village Manager to Enter into a Contract for 2013 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield indicated that this resolution would renew the existing agreement. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-55.  Motion carried.  Resolution No. 2012-55 was adopted. 

Resolution No. 2012-56, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2012-56.  Motion carried.  Resolution No. 2012-56 was adopted. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 5, 2012

Councilmember O’Keefe made a motion to approve the December 5, 2012 minutes.  Second by Councilmember Lerner.   Motion carried.

MAYOR' S REPORT – November

The Mayor's report for the month of November was presented for review.

Vice Mayor Barsky moved to accept the November Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – November 

The Manager's report for the month of November was presented for review. 

Councilmember O’Keefe asked about the high number of unsecured doors during November at the Granville schools.  Manager Stilwell indicated that he had spoken with Superintendent Brown and was advised that the district was updating the lock system and software.  This update will hopefully reduce the number of police checks. 

Vice Mayor Barsky moved to accept the November Manager’s Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation was working on their fundraising efforts.

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the schedule for winter programming was now available. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Planning Commission approved Village Gateway District zoning for the proposed annexation of the Raccoon Creek LLC property.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the fall tree planting process was being completed.  She advised that nine new trees were planted on Shawn Court to replace the ash trees removed due to the Emerald Ash Borer.  New Maple trees were also being planted in front of CVS.  The Commission was watching reports regarding a new pest attacking Walnut trees

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board met on December 12th with Mr. Masterson to determine if he would be able to continue the repair process on the tombstones.  The Board would be meeting again on Friday, December 21st

OTHER STAFF MATTERS 

Manager Stilwell reported that the Village office would be opened only one half day on Monday, December 24th.  The employee holiday party was scheduled for noon on Thursday, December 20th.  Councilmembers were welcome to attend. 

Manager Stilwell reported that the FOP negotiations resulted in a tentative agreement within the parameters outlined by Council.  A resolution would be presented to Council at the next meeting. 

Manager Stilwell advised Council that as a result of updating and replacing two of the Villager’s copiers, neither having any value; he would be offering the copier to a local non-profit. 

ADJOURNMENT (8:05pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Employee Payroll / Compensation

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