Granville Community Calendar

Council Minutes December 18, 2013

Village of Granville

Council Minutes

December 18, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, McGowan, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.  

Vice Mayor Barsky moved to excuse Councilmembers Lerner and Montgomery from the meeting.  Second by Councilmember Johnson.  Motion carried. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Barsky.  Motion carried.      

CITIZEN COMMENTS (7:33pm) 

Andrew Wildman, Executive Director of the Granville Recreation District, thanked Council for the use of Village Hall for the past three years.  The GRD would be moving to the school district office the first of 2014.  The GRD staff appreciated the camaraderie and support of the Village staff.  The new space would be larger, able to accommodate the increasing GRD staff and allow the GRD to be more productive.  The GRD would continue partnering with the Village, Township and school district to provide recreational opportunities for the community.  The GRD and Village would also meet to determine how to move forward with the mowing collaboration in 2014.  Mr. Wildman again thanked Council for all of the Village’s support. 

Mayor Hartfield asked when the GRD would be moving.  Mr. Wildman indicated the move would be January 3rd

Vice Mayor Barsky encouraged the GRD to look into providing more services to all age groups within the district.  

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:41pm. 

PUBLIC HEARING 

Ordinance No. 25-2013, An Ordinance to Amend Ordinance No. 22-2012 Providing for Adjustments of the Annual Budget for the Fiscal Year 2013 and Revising Sums for Operating Expenses 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:42pm. 

OLD BUSINESS 

Ordinance No. 25-2013, An Ordinance to Amend Ordinance No. 22-2012 Providing for Adjustments of the Annual Budget for the Fiscal Year 2013 and Revising Sums for Operating Expenses was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 25-2013:  Johnson (yes); McGowan (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 5-0.  Ordinance No. 25-2013 was approved. 

NEW BUSINESS 

Resolution No. 2013-61, A Resolution to Establish the Annual Compensation Adjustment for Non-Bargaining Employees for the Fiscal Year 2014 was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Johnson asked how it was decided if an employee received a merit increase or a bonus.  Manager Stilwell indicated that employees, who had not yet reached the top of their wage scale, received a merit increase.  Employees, at the top of their wage scale, received a one-time bonus. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-61.  Motion carried.  Resolution No. 2013-61 was adopted. 

Resolution No. 2013-62, A Resolution Authorizing the Village Manager to Enter into a Contract for 2014 with Michael King for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Johnson commented that there were not a maximum number of hours listed as part of the contract.  Law Director King stated that in 2013 hours were defined; however, there were only one or two weeks where the worked load was less than those hours.  He indicated that, as he becomes more proficient in the position, those hours should be cut. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-62.  Motion carried.  Resolution No. 2013-62 was adopted. 

Resolution No. 2013-63, A Resolution Authorizing the Village Manager to Enter into a Contract for 2014 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell indicated that he and Law Director King would look at this arrangement during 2014 to insure that the best interests of Village residents were being served. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-63.  Motion carried.  Resolution No. 2013-63 was adopted. 

Resolution No. 2013-64, A Resolution Authorizing the Village Manager to Enter into a Contract with Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion:

Councilmember O’Keefe asked how often these services were utilized.  Manager Stilwell indicated, that since his tenure with the Village, these services had not been requested.  Law Director King indicated, that in order for someone to utilize these services, potential jail time for an offense was required and the defendant must request and be qualified for assistance. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-64.  Motion carried.  Resolution No. 2013-64 was adopted. 

Ordinance No. 26-2013, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustments of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for January 15, 2014 by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 26-2013 for the January 15, 2014 Council meeting. 

Manager Stilwell indicated that staff put together a summary as to how the Village reached this point regarding the purchase of the development rights to the Granville Golf Course.  The Law Director also put together a summary of the legal issues.  Both of these documents were provided to Village Council and available for their use.  Manager Stilwell indicated that the information showed that future development might be possible on the Golf Course.  The property was already zoned for an additional thirty-eight homes and when compared to adjacent property uses and density, there was a potential for as many as one hundred twenty-five homes that could be built on the property.

Mayor Hartfield asked that this information be provided to the public and media outlets. She also indicated that residents had asked if the property could just be rezoned to prohibit development. 

Law Director King indicated that the property was currently zoned to permit thirty-eight homes and a developer could request rezoning that could permit additional homes.  The Village would have difficulty stopping such a development request or turning rezoning requests away, if those requests were reasonable.  The Village cannot be arbitrary.  The Village and Township looked at a variety of scenarios to ascertain the value of the development rights and how this issue could be settled. 

Councilmember Johnson asked staff the process used to work with the property owners to develop an easement.  He also confirmed that there was not an agreement in place yet.  Law Director King indicated that he was putting together an easement agreement to present to the property owners, but no agreement was in place yet.  

Councilmember O’Keefe asked if a price had been determined.  Law Director King indicated that the Township commissioned an appraisal of the Golf Course and the Village’s cost for the development rights was based on that appraisal and a per acre price. 

Councilmember Johnson asked for clarification that the current protections allowed for thirty-eight units were already approved.  If that approval and the existing restrictions were in place, that would not guarantee the property remaining a golf course.  But if the easement agreement moves forward, no units could be built on the Township portion and the Village would control any development on the Village portion.  Law Director King indicated that the property was approved and zoned for thirty-eight units.  He also reported that the statue regarding use of Open Space funds had stringent requirements.  The property rights purchased with Open Space funds could remain open or the property could continue as a golf course.  The Village would be able to determine how their easement rights could be used along with a right of first refusal should the property be listed for sale.

Councilmember O’Keefe asked if the owners intend to continue using the property as a golf course. Township agent Steve Layman responded in the affirmative. 

Manager Stilwell asked Council if they directed staff to develop and negotiate an easement and legislation to secure the development rights to the golf course and bring those before Council.  Council responded in the affirmative. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 4, 2013 

Councilmember O’Keefe made a motion to approve the December 4, 2013 minutes as amended.  Second by Councilmember Johnson.  Motion carried. 

MAYOR' S REPORT – November 

The Mayor's report for the month of November was presented for review. 

Vice Mayor Barsky moved to accept the November Mayor’s Report. Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – November 

The Manager's report for the month of November was presented for review. 

Vice Mayor Barsky moved to accept the November Manager’s Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that Council received a copy of the minutes of that meeting in their packet. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS

A request for the transfer of a liquor permit for the Granville Inn was provided to Council.  There was no administrative action needed on this transfer. 

Mayor Hartfield advised Council that they must approve their Rules of Council by the first meeting in February.  Council was provided with a copy of the existing rules.  Council would discuss any changes at the January 15th meeting.  Manager Stilwell indicated that staff was recommending changing the time of Council meetings from 7:30pm to 7:00pm or 6:30pm as the later start time was no longer needed to accommodate previous Councilmember’s commute.

ADJOURNMENT (8:23pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.  

Council Minutes December 4, 2013

Village of Granville

Council Minutes

December 4, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE 

OATH OF OFFICE

Law Director King administered the oath of office to incumbent Councilmembers Melissa Hartfield, Michelle Lerner and Matt McGowan. 

ROLL CALL

Those responding to the roll call were Councilmembers Barsky, Hartfield, Johnson, Lerner, McGowan, Montgomery, O’Keefe, Law Director King and Village Manager Stilwell.  

APPOINTMENT OF CLERK AND DEPUTY CLERK

Law Director King administered the oath of office to Clerk of Council Mollie Prasher. 

ELECTION OF MAYOR

Councilmember Barsky nominated Councilmember Hartfield for the position of Mayor.  Second by Councilmember O’Keefe. 

Councilmember Hartfield accepted the nomination.  There were no additional nominations.  

Councilmember Hartfield called for a vote:  Nomination passed.  Mayor Hartfield was reelected Mayor. 

Law Director King administered the oath of office to Mayor Hartfield.  

ELECTION OF VICE MAYOR

Councilmember Lerner nominated Councilmember Barsky for the position of Vice Mayor.  Second by Councilmember O’Keefe.

Councilmember Barsky accepted the nomination.  There were no additional nominations. 

Mayor Hartfield called for a vote:  Nomination passed   Vice Mayor Barsky was reelected as Vice Mayor. 

Law Director King administered the oath of office to Vice Mayor Barsky.   

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Councilmember Johnson.  Motion carried.       

CITIZEN COMMENTS (7:39pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:40pm. 

PRESENTATION 

Candi Moore, Chair of the Bryn Du Commission, provided Council with the Bryn Du Commission’s annual report.  She acknowledged Manager Stilwell and staff for their work in applying for a capital funding grant from the state of Ohio.  She appreciated their efforts to process the grant application at such short notice.  

Ms. Moore highlighted a variety of activities and improvements that occurred at Bryn Du during 2013.  Bryn Du hosted the third Experience Granville event and the Granville Daffodil Show, which were very successful.  She indicated that fifty percent of the rental usage of the property was by non-profit organizations and charities.  Bryn Du hosted festivals, art shows, sporting events including a Frisbee championship, seminars, proms, meetings and several events for the Village.  This variety of consumers demonstrated that the Commission was meeting their mission to provide cultural, recreational and educational activities for the community.  Additionally, the Commission hoped that these many events were also an economic development driver for the area.  

Ms. Moore indicated that the Commission was requesting the same level of financial support from the Village in 2014 as in previous years - $25,000 for operating expenses and $50,000 in capital improvement support.  The $50,000 for 2014 was already allocated toward the renovation project of the Carriage House.  Ms. Moore showed Council the renovation plans.  She advised Council that the Village’s contribution would include the $50,000 capital improvement payments for both 2013 and 2014 as well as a $110,000 contribution from the Bryn Du Commission.  Ms. Moore expressed the Commission’s thanks to Council for the continued support and offered to answer any questions. 

Vice Mayor Barsky asked if the renovations would include both the first and second floors of the Carriage House.  Ms. Moore indicated that the bid process was underway with the main scope of the bid being for the first floor renovations, but an alternate bid for the second floor renovations was also included.  

Councilmember Montgomery questioned the difference between revenue line items Rental and Events.  Councilmember Johnson additionally asked if the events line item was new or larger than previous years.  Ms. Moore indicated that the fundraising, Contributions, Grants, & Events line item was not new and about the same amount as in the past.  The events portion of that line item represented monies collected for entrance fees for Bryn Du sponsored events.

Mayor Hartfield thanked the Bryn Du Commission and Ms. Moore for their hard work and the quality of the annual report. 

PUBLIC HEARING 

Ordinance No. 22-2013, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 

Ordinance No. 23-2013, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria 

Ordinance No. 24-2013, An Ordinance Granting Approval of an Easement to St. Luke’s Episcopal Church to Allow Construction of Two Additions to the Building Located at 107 East Broadway That Will Encroach onto Village Owned Property Located at 118 South Main Street

As no one appeared to speak, Mayor Hartfield closed the three Public Hearings at 7:50pm. 

OLD BUSINESS 

Ordinance No. 22-2013, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 22-2013:  Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 22-2013 was approved. 

Ordinance No. 23-2013, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember O’Keefe questioned if the second Whereas clause regarding providing water for economic development.  She asked if that clause related to the Village of Granville or the Village of Alexandria.  Mayor Hartfield responded that it was for the Village of Granville. 

Manager Stilwell indicated that this language was used in the earlier ordinances as it had been important for previous Councils to highlight that issue.  He also indicated that Mayor Moody of Alexandria was available for questions.  Mayor Moody advised Council that the Village of Alexandria was in agreement with the ordinance and contract language.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 23-2013:  McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 23-2013 was approved. 

Ordinance No. 24-2013, An Ordinance Granting Approval of an Easement to St. Luke’s Episcopal Church to Allow Construction of Two Additions to the Building Located at 107 East Broadway That Will Encroach onto Village Owned Property Located at 118 South Main Street was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 24-2013:  Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); McGowan (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 24-2013 was approved. 

NEW BUSINESS 

Resolution No. 2013-60, A Resolution Authorizing the Negotiation of a Preservation and Conservation Easement Over Part of the Granville Golf Course was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Law Director King indicated that this resolution allowed for the potential purchase of development rights of a portion of the Granville Gold Course using public funds.  He advised Council that the information regarding the negotiations and cost of these rights need to remain privileged information until such time as the negotiations were complete, Information could then be released to the public.  

Manager Stilwell provided Council with a brief history of the events that lead to this legislation.  In the spring of 2012, the owner of the Granville Golf Course approached Granville Township about purchasing the development rights to the golf course using Open Space funds in order to prevent future development.  The Township asked the Village to look into current zoning and the potential for future development.  The Village determined that the current zoning and restrictions were enough to prevent future development; however the golf course owners were not in agreement.  The Village again reviewed the zoning restrictions put in place in 1981 and 1987 and determined that those restrictions were not perfect and could not prevent a future owner from requesting a change in zoning.  The Village researched possible zoning regulations versus deed restrictions.  The Township quantified the value of the development rights.   The Township indicated interest in purchasing the development rights using Open Space funds, but could not purchase any areas with improvements such as the club house and cart house.  This legislation would direct Village staff to generate language that would allow the Village to purchase the development rights to the improved areas of the course in and around the club house.  Additionally, a budget ordinance would also need to be brought to Council allocating funding for such a purchase.  The Township anticipates voting on their purchase at the December 11th Township meeting.  This procedure would be similar to the process used to purchase the Bryn Du Mansion and property by the Village and Township in 2005.  

Linda Neuenschwander, 362 Bryn Du Drive, presented a petition from the Bryn Du Homeowners Association expressing their support for the purchase of the development rights to the Granville Golf Course by the Village and Township. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-60.  Motion carried.  Resolution No. 2013-60 was adopted. 

Ordinance No. 25-2013, An Ordinance to Amend Ordinance No. 22-2012 providing for Adjustments of the Annual Budget for the Fiscal Year 2013 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for December 18, 2013 by Vice Mayor Barsky.  Second by Councilmember Johnson. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 25-2013 for the December 18, 2013 Council meeting. 

Manager Stilwell indicated that this amendment was predominantly generated to transfer the 2014 budgeted line item for Bryn Du capital improvements of $50,000 into the 2013 budget to allow the Bryn Du Commission to begin renovations to the Carriage House this year.  He also thanked Finance Director Kraner for her hard work in putting together a succinct budget for 2014.  

Councilmember O’Keefe asked if staff could further elaborate on the purpose and use of Public Use Fees as this legislation was amended that line item.  Manager Stilwell indicated that the Village code required that any Public Use Fees collected be matched by the Village and those funds deposited into the Park Land Reserve Fund.   The new assisted living facility being built on Weaver Drive brought in more funds than had been budgeted in 2013.  The budget needed to be amended to permit the match of those funds.  Planner Terry added that those funds were only collected on new building projects.

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 20, 2013 

Vice Mayor Barsky made a motion to approve the November 20, 2013 minutes.  Second by Councilmember McGowan.  Motion carried. 

COMMITTEE REPORTS 

Granville Education Foundation – (Lerner) 

No report.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation met on November 20th.   Members reported on the conference they attended to learn more about innovative funding opportunities by using technology and new media sources including Facebook and Twitter.  He indicated that grant applications were available online for submission at www.granvillefoundation.org

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was preparing the spring program schedule that would be available in January. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the GPC approved an application for Tim Klingler for stone steps and a stone retaining wall.  A GPC member expressed a concern that the new updated sidewalk code did not support the installation of brick sidewalks.  Councilmember Johnson advised the Planning Commission member that brick sidewalks were previously prohibited, but were expressly permitted in the updated code; however, the installation and maintenance would be the responsibility of the homeowner. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner indicated that two trees would be planted soon in the Old Colony Burying Ground, but one tree would need to be planted in spring.

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS 

Mayor Hartfield advised Councilmembers that with the recent election, it was time for Council to select Committee assignments.  Councilmembers were provided with a list of Committee assignments and a selection sheet.  She asked Councilmembers select their preference of a Committee assignment and return the sheet to the Clerk of Council before January, 2014.

Mayor Hartfield reminded Council of the Denison development breakfast scheduled for Friday, December 6th beginning at 7:45am and asked if anyone from Council would be attending as she would be unable to attend.  Councilmembers Johnson, Lerner, Montgomery and O’Keefe indicated that they would be in attendance.  

OTHER STAFF MATTERS 

Manager Stilwell indicated that Council was provided with a summary of the central business district events survey results.  The summary stated that there was not a clear mandate by this single set of constituents surveyed.  The general consensus was that the Village should be concerned about restricting parking and street access when approving events. Councilmember O’Keefe asked if the survey had been shared with anyone.  Manager Stilwell indicated that he had shared the survey with the Chamber and would be sharing the survey with the media. 

The Porsche to Ohio club again requested use of Village streets for their event scheduled for the last weekend in July.  The Chamber has been advised of this request and indicated support of permitting the event again in 2014 with the possible reduction of the number of vehicles permitted.  Mayor Hartfield suggested that the LSSU Committee be permitted to review applications.  Councilmember McGowan suggested that if there was a low turn out for the event, as was the case in 2013, the event be consolidated.  Councilmember Montgomery suggested that the Village define the footprint of the event.  

EXECUTIVE SESSION 

Vice Mayor Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(3) – “to conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending court action in the Village of Granville, Ohio v. Dan Rogers, et al., Licking County Common Pleas Court Case No.  2013 CV 01110.”  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote: Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:20pm.  

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:05pm. 

ADJOURNMENT (9:01pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember McGowan.  Motion carried.  

Council Minutes November 20, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
November 20, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.  

Vice Mayor Barsky moved to excuse Councilmember O’Keefe from the meeting.  Second by Councilmember Lerner.  Motion carried. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion carried.  

CITIZENS COMMENTS (7:31pm) 

Sally Brigham, 3933 Canyon Road, indicated that she was a resident of Union Township, but wanted to voice her concern regarding a Granville Board of Zoning and Building Appeals decision to allow Mr. Boydoh a variance to build a house on property that was less than the five-acre requirement set in the Village Code.  She indicated that she could not understand why the variance was granted.  The rules were set for a reason and should be followed.  Mrs. Brigham indicated that she had provided the Village Planner with a letter indicating her objection as she was unable to attend the hearing.  She also indicated that this decision would set a precedent to allow others to receive similar variances.  Mrs. Brigham asked that the approval be reconsidered.  

Patricia Taylor, 1888 James Road, indicated that she was also upset that the variance was approved.  The applicant owned a total of eleven acres and should have been made to reconfigure the construction of his house to build on a five-acre lot.  She indicated that she was also upset that she attended the hearing and was unable to speak.  She would like the application reconsidered and the rules changed to allow interested parties to be able to speak at these hearings.  Ms. Taylor stated that she did not understand that she should have asked to speak even though she was not an adjacent property owner.  She indicated that she thought she was not eligible to speak, so she didn’t speak 

Mayor Hartfield asked Law Director King to respond. 

Law Director King advised both speakers that the Board of Zoning and Building Appeals was a quasi-judicial board; therefore, there were specific rules and guidelines that had to be followed that were mandated by the Ohio Supreme Court.  This particular case was a request for an area variance to reduce lot size from five-acres to just over two-acres.  Ms. Brigham’s letter was received, but it was not admitted as it was considered hearsay evidence.  Also Ms. Taylor and Ms. Brigham would not have had standing or a direct interest in order to have been permitted to speak.  Their interest was a community interest and therefore not permitted.  They were not affected properties.  If they had standing, they would have received a letter from the Village advising them of the hearing and their rights.  The BZBA considered all of the issues regarding this application and made a decision based on the review of all criteria.  The BZBA was also not a precedent setting board.  Every decision that the BZBA made was based on specific facts and aspects of each application.  The law would also not allow a "no" variance policy either.  Many properties in that area do not meet the current code.  Should a fire destroy a home that is currently on two acres, that homeowner would need a variance to rebuild.  

Councilmember Montgomery asked if there were other recourses for individuals who had concerns.  He also commented that the Village Code regarding these issues was based on Ohio Supreme Court rulings.  Law Director King indicated that the Village was unable to overrule or disregard the case findings made by the Ohio Supreme Court.   Regarding recourse, as Ms. Taylor was unaware that she could have objected to whether she had standing, he indicated that he would not object if she filed an appeal as to standing.  

Dan Bellman, 310 Summit Street, requested to speak on the final report from the Tree Trimming Committee.  He stated that he hoped that the Committee would find ways to prepare the Village for long-term outages, improve reliability, maintain balanced tree-lined streets, install higher electric poles and plant correctly sized trees under power lines.  During a September 16, 2009 Council meeting with the Public Utilities Commission of Ohio (PUCO), the PUCO encouraged the use of higher poles by American Electric Power (AEP).  AEP was using fifty five-foot poles on Country Club Drive in Newark and some within the Village.  He hoped that AEP could bury electric lines, use higher poles and have the Village plant the correct sized trees under power lines.    

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 8:07pm. 

PUBLIC HEARING 

Ordinance No. 21-2013, An Ordinance to Update the Granville Codified Ordinances Section 905 - Sidewalks

As no one appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance No. 21-2013 at 8:08pm. 

OLD BUSINESS 

Ordinance No. 21-2013, An Ordinance to Update the Granville Codified Ordinances Section 905 - Sidewalks was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember Johnson. 

Discussion:

Vice Mayor Barsky commented on an editorial in the Granville Sentinel that raised concerns about this legislation.  The editorial indicated that much of the language in this legislation changed the current code.  This legislation was more language clarification than change.  Concerns expressed about sidewalks being placed in road rights-of way did not take into account that Village streets did not have standard rights-of-way, but varied throughout the community.  Comments made about the Village not building a sidewalk/pathway on Burg Street did not take into account issues involving resident concerns and their reluctance to provide easements or disturb large growth landscape.  The legislation also did not prohibit brick sidewalks in the Village, but made residents responsible for any installation and maintenance of brick sidewalks.  Vice Mayor Barsky indicated that the ordinance was sound and a good update of the Code. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 21-2013:  Councilmembers Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Vice Mayor Barsky and Mayor Hartfield – yes. Motion carried 6-0.  Ordinance No. 21-2013 was adopted. 

NEW BUSINESS

Resolution No. 2013-59, A Resolution to Appoint a Member to the Board of Zoning and Building Appeals was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Johnson. 

Discussion:

Councilmember Johnson indicated that Mr. Zimmers would bring a lot of experience to this position. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-59.  Motion carried.  Resolution No. 2013-59 was adopted. 

Ordinance No. 22-2013, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2014 was introduced and a hearing date recommended for December 4, 2013 by Councilmember Lerner.  Second by Councilmember Montgomery.

Councilmember Montgomery confirmed that the only change to the budget was the addition of $6,100 for a fence along the South Pearl Street pathway.  Councilmember Lerner expressed concern about the high cost of a new split rail fence.  Finance Director Kraner indicated that the funds were added to the Community Development – Sidewalks section of the budget.  She indicated that Service Director Hopkins received quotes for the new fence at that price.  Staff would look into the type and cost of a new fence. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 22-2013 for December 4, 2013. 

Ordinance No. 23-2013, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria was introduced and a hearing date recommended for December 4, 2013 by Vice Mayor Barsky.  Second by Councilmember Johnson. 

Vice Mayor Barsky questioned if the 1.3 rate for water service could be increased before the end of the five-year contract period.  Manager Stilwell indicated that the 1.3 multiplier rate would be good for five years; however, any overall water rate increases would be passed along to Alexandria. 

Mayor Hartfield scheduled a public hearing for Ordinance No.23-2013 for December 4, 2013. 

Ordinance No. 24-2013, An Ordinance Granting Approval of an Easement to St. Luke’s Episcopal Church to Allow Construction of Two Additions to the Building Located at 107 East Broadway That Will Encroach onto Village Owned Property Located at 118 South Main Street was introduced and a hearing date recommended for December 4, 2013 by Councilmember Johnson.  Second by Vice Mayor Barsky. 

Councilmember Lerner asked if the plans for the church addition were the same formalized plans that were shown to Village Council earlier in the year.  Rector Applegate responded in the affirmative.  

Councilmember Johnson asked if this legislation was to codify the property that the church was already using.  Manager Stilwell indicated that this agreement would be similar to agreements with the Presbyterian and Methodist churches as well as updating language. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 24-2013 for December 4, 2013.

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of November 6, 2013

Vice Mayor Barsky made a motion to approve the November 6, 2013 minutes as amended.  Second by Councilmember McGowan.   Motion carried. 

MAYOR' S REPORT – October 

The Mayor's report for the month of October was presented for review. 

Councilmember Johnson moved to accept the October Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – October 

The Manager's report for the month of October was presented for review. 

Councilmember Montgomery asked if the lime sludge removed from the water plant was taken by a local farmer and put on land near the Granville Intermediate School as he noticed something in those fields that looked like lime.  Manager Stilwell indicated that Granville Township Trustee and farmer Dan VanNess accepted Village lime, but he was not sure if that particular field was one farmed by Mr. VanNess.  The Village must haul the lime sludge away more often as the EPA prohibited the Village from drying the lime next to Raccoon Creek and the Village well fields.  

Councilmember Johnson moved to accept the October Manager’s Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation’s next meeting was November 21, 2013.  The Foundation was in the process of sending out the annual campaign fundraising information. 

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation was now a member of the Granville Chamber.  

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

No report. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS 

Councilmember Montgomery asked if a countdown clock could be installed to help with the intersection at North Pearl Street and Broadway.  The set back stop line created problems for drivers during high peak traffic times and for individuals being caught between the stop line and the traffic light.  Councilmember Montgomery suggested extending the timing for the traffic signals.  Manager Stilwell indicated that the quote received by the Village for pedestrian lights was $30,000 per intersection. He indicated that staff would continue to work on improving that intersection. 

EXECUTIVE SESSION 

Vice Mayor Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) to consider the compensation of a public employee.” Second by Councilmember McGowan.   Roll call vote:  Councilmembers Lerner – yes; McGowan – yes; Montgomery – yes; Johnson – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.   Time in: 8:25pm.  Motion carried 6-0. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Johnson.  Roll call vote:  Councilmembers McGowan – yes; Montgomery – yes; Johnson – yes; Lerner – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Time out: 8:49pm.  Motion carried 6-0. 

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to consider the purchase of property for public purposes.” Second by Vice Mayor Barsky.   Roll call vote:  Councilmembers Montgomery – yes;

Johnson – yes; Lerner – yes; McGowan – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.   Time in: 9:10pm.  Motion carried 6-0. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Johnson.  Roll call vote:  Councilmembers Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Time out: 9:33pm.  Motion carried 6-0. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that he was intending to schedule another Council retreat for February 2014.  He asked Councilmembers to email him with any preference as to dates – February 1st, 8th or 22nd.  

ADJOURNMENT (9:12 pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes November 6, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
November 6, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:36pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion carried.  

CITIZENS COMMENTS (7:37pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

PRESENTATION 

Mayor Hartfield read a proclamation honoring all veterans in general and specifically honoring three local veterans in attendance.  Mr. Andrew Sterret, World War II, Mr. Lloyd Philipps, World War II and Mr. Lyle King, Korean Conflict were honored as local individuals who served our country.  Each veteran was presented a copy of the proclamation and thanked for their courage and service.  

OLD BUSINESS 

There was no Old Business.

NEW BUSINESS

Resolution No. 2013-54, A Resolution to Express Appreciation to Maggie Barno for Her Contributions as Executive Director of the Granville Area Chamber of Commerce was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield read the resolution of appreciation for Maggie Barno, who was in attendance.  The Mayor and Council thanked Maggie for her service to the Chamber and community.

Mayor Hartfield called for a vote to approve Resolution No. 2013-54.  Motion carried.  Resolution No. 2013-54 was adopted. 

Resolution No. 2013-55, A Resolution to Express Appreciation to Scott Manno for His Service on the Board of Zoning and Building Appeals was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-55.  Motion carried.  Resolution No. 2013-55 was adopted. 

Resolution No. 2013-56, A Resolution to Establish the Time and Place of a Public Hearing for the 2014 Municipal Budget as Proposed by the Village Manager was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-56.  Motion carried.  Resolution No. 2013-56 was adopted. 

Resolution No. 2013-57, A Resolution to Appoint a Member to the Electrical Aggregation Certification Committee was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion: 

Manager Stilwell indicated to Council that this appointment would be a short-term commitment.  Law Director King and Clerk Prasher would be of assistance. 

Vice Mayor Barsky asked if there would be any community members serving on the committee.  Law Director King indicated that as the committee was not statutory in nature, a community appointee would not be necessary. 

Councilmember Johnson volunteered to serve.  

Mayor Hartfield called for a vote to approve Resolution No. 2013-57.  Motion carried.  Resolution No. 2013-57 was adopted. 

Resolution No. 2013-55, A Resolution Supporting the Granville Township Trustees Intent to Use Open Space Funds to Acquire a Conservation Easement Over the Granville Golf Course Property in Accordance with Ohio Law was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Manager Stilwell advised Council that the Township Trustees were in attendance as well as Counsel Steve Layman, who was representing the Granville Golf Course.   Manager Stilwell commented that this resolution was an opportunity for Council to recognize Granville Township’s interest in pursuing and purchasing, through the use of Open Space funding, the development rights to the Granville Golf Course.  There were three versions of the resolution.  The first version was drafted by Law Director King.  The second version was the same as the first version with the addition of language provided by Councilmember Johnson to state that “a conservation easement represents a positive step forward in preserving the Golf Course, but does not, by itself, assure its continued use as a golf course or afford the community additional access to this asset.”  The third version was provided by the Township Trustees and the Licking County Prosecutor office.  When the versions were reviewed by Village Counsel Don Plank, he recommended version two as being in the best interests of the Village.  Law Director King added that the third version included speculative language regarding the prevention of possible future development.  He recommended that it was not in the best interest of Village Council to take a position on speculative comments or positions.  

Councilmember O’Keefe asked the percentage of property that would be part of the easement.  Law Director King indicated about approximately ninety percent of the property would be protected.

Councilmember Johnson indicated that he was supportive of this legislation as a first step in protecting the golf course, but indicated that the purchase of development rights would not guarantee the continued use of this property as a golf course.  He suggested that there might be other opportunities such as Village Council committing funds or working to contribute what a final outcome could be.  He was supportive of continuing discussions with the property owners in conjunction with Township representatives.  Law Director King indicated that if Village Council was interested in using Village funds to purchase property, Council would have the ability to meet in closed session. 

Mayor Hartfield asked if Council was interested in discussing this issue in that light in closed session.  Council indicated that they would like to meet in closed session later that evening.  Law Director King indicated that Council could invite Counsel Layman to attend the closed session. 

Councilmember Johnson moved to amend Resolution No. 2013-58 to reflect the language of the resolution noted as Version 2. 

Mayor Hartfield called for a roll call vote to amend Resolution No. 2013-58 to accept Version 2.   Councilmembers Lerner – yes; McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Vice Mayor Barsky - yes and Mayor Hartfield – yes.  Motion carried 7-0.  Resolution No. 2013-58 was amended. 

Mayor Hartfield called for a roll call vote to approve Resolution No. 2013-58 as amended.   Councilmembers McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Vice Mayor Barsky - yes and Mayor Hartfield – yes.  Motion carried 7-0.  Resolution No. 2013-58 was approved as amended. 

Ordinance No. 21-2013, An Ordinance to Update the Granville Codified Ordinances Section 905 - Sidewalks was introduced and a hearing date recommended for November 20, 2013 by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No.21-2013 for November 20, 2013. 

Vice Mayor Barsky asked for confirmation that the construction specifications were part of a separate document.  Manager Stilwell responded in the affirmative.  The sidewalk specifications were referenced as part of Columbus’ construction specifications that were approved earlier in 2013 as part of the Village’s update of our construction standards and specifications. 

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of October 16, 2013

Vice Mayor Barsky made a motion to approve the October 16, 2013 minutes as amended.  Second by Councilmember McGowan.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation was working to change their image in order to encourage more teachers to apply for grants. 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Commission reviewed and approved a lot split on Weaver Drive and swore in the new school district representative Dennis Cauchon. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was finalizing the fall tree planting program.  There would be forty-three street trees planted by John Klauder Landscape and Design at a cost of $9,998.  She indicated that the Commission thanked Council for the continued support in providing funding for these annual tree plantings. 

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS 

Alexandria Water Contract Renewal

Manager Stilwell indicated that Alexandria Mayor Adam Mooney and Village Water Superintendent Fruth were in attendance.  Village staff has met with individuals representing Alexandria regarding this renewal.  Village staff was recommending the extension of this contract as the existing agreement was a good working document and met the needs of the Village and Alexandria. 

Mayor Mooney requested that Council reduce water rate for Alexandria from 1.3 to the Village rate of 1 or at least to 1.15.  He and Village Council were trying to help control and reduce finances.  The Village of Alexandria was responsible for maintaining the infrastructure, meter reading and billing for Alexandria customers.  He also requested extending the term agreement from two years to three to five years. 

Councilmember McGowan indicated that the water rates were increased each of the past two years.  The water rate of 1.3 has been set and it would be hard to permit a lower rate than the existing rates as the other entities purchasing Village water pay the same rate of 1.3. 

Councilmember Johnson questioned if there were any issues or concerns about water capacity for development usage.  Mayor Mooney indicated that there were none.  He indicated that without increased water capacity, Alexandria’s growth potential was limited. 

Mayor Hartfield appreciated that request for a reduced rate, but as the established rate of 1.3 had been charged since 1981, she was not willing to reduce it. 

Vice Mayor Barsky indicated that she might be interested in discussing a capacity increase, but not a reduction in the 1.3 water rate. 

Mayor Mooney asked if Council would be willing to extend the length of the agreement.  Manager Stilwell responded that a longer term would be preferred and suggested a period of five years. 

Council thanked Mayor Mooney for attending the meeting. 

Liquor License Transfer

Manager Stilwell indicated that the request to transfer the liquor license from Bella’s to the new restaurant Moe’s Barbeque.   If Council was amiable to the transfer, then Council was not required to take any action. 

Mayor Hartfield asked if the new restaurant would be in the same location as Bella’s.  Manager Stilwell responded in the affirmative. 

OTHER STAFF MATTERS 

Finance Director Kraner made a presentation to Council regarding the 2014 budget.  A copy of that presentation will be attached to the final draft of these minutes. 

Manager Stilwell advised Council that beginning with the December utility bill, a new billing system would be in place. 

Manager Stilwell thanked Council for their participation in the Volunteer Reception. 

Manager Stilwell advised Council that the Raccoon Valley Park received the $150,000 grant for the pedestrian bridge that Planner Terry requested.  

EXECUTIVE SESSION 

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC 121.22(G)(2) – “to consider the purchase of property for public purposes.” Second by Vice Mayor Barsky.   Roll call vote:  Councilmembers McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.   Time in: 8:59pm.  Motion carried 7-0.

Councilmember McGowan moved to return to regular session.  Second by Councilmember Johnson.  Roll call vote:  Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Councilmembers McGowan – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Time out: 9:45 pm.  Motion carried 7-0. 

ADJOURNMENT (8:43pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

 

                                               

Council Minutes October 16, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
October 16, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.  

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion carried.  

CITIZENS COMMENTS (7:39pm) 

Dan Bellman, 310 Summit Street, indicated that he objected to the agenda item regarding the final report of the Tree Trimming Committee.  The report was not a final report.  There has not been a meeting of the Tree Trimming Committee since June 6, 2013.  The meeting was not noticed.  Village staff was not following the rules of the Village Charter by not sending notices or posting the information on the Village website. 

Mayor Hartfield indicated that other members of the Tree Trimming Committee were in attendance and may disagree with your position.  You may speak on that issue during the Other Council Matters section. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm. 

Mayor Hartfield read a proclamation for Alexander M. Spater for his service in the cause of civil rights. 

PUBLIC HEARING 

Ordinance No. 20-2013, An Ordinance Authorizing a Petition to the Licking County Commissioners for a Change of Township Lines Pursuant to Section 503.07 of the Ohio Revised Code 

Jeff Hussey, Granville Township Fire Chief, indicated that Granville Township was not driving this action, but was in support of the Union Township request.  This type of realignment of boundaries has taken place in other Townships throughout the state.  The change would result in a 5 mill effective increase for effected residents.  Residents would continue to receive fire and EMS service from Granville Township The change in Township lines would result in a clean solution to clear up existing tax issues. 

As no one else appeared to speak, Mayor Hartfield closed the Public Hearing at 7:42pm. 

OLD BUSINESS 

Ordinance No. 20-2013, An Ordinance Authorizing a Petition to the Licking County Commissioners for a Change of Township Lines Pursuant to Section 503.07 of the Ohio Revised Code was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Vice Mayor Barsky asked if any concerns were raised at the community meeting.  Manager Stilwell indicated that the affected property owners were notified and invited to a public meeting.  At the meeting, there were ten government officials and two residents in attendance.  The Village’s roll in this annexation was to facilitate the request for a change of Townships.  The Licking County Commissioners would approve the final Township change. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 20-2013:  Councilmembers Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; O’Keefe – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion passed 7-0.  Ordinance No. 20-2013 was approved. 

NEW BUSINESS

Resolution No. 2013-52, A Resolution to Appoint a Member to the Planning Commission Representing the Board of the Granville Exempted Village School District was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Councilmember O’Keefe confirmed that the school board position was also an ex-officio member with no voting privileges.  Mayor Hartfield indicated in the affirmative. 

Councilmember Montgomery asked why the position was vacated.  Councilmember Johnson indicated that Tim Ryan resigned his position as he moved out of the Village.  Former school representative Doug Eklof was appointed to the Commission, leaving the school representative position vacant.  The school district selected Dennis Cauchon to replace Mr. Eklof as the district’s representative. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-52.  Motion carried.  Resolution No. 2013-52 was adopted. 

Resolution No. 2013-53, A Resolution of Appreciation to the Members of the Tree Trimming Committee was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield thanked the Committee for their service and work over the past several years. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-53.  Motion carried.  Resolution No. 2013-53 was adopted. 

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of October 2, 2013

Councilmember McGowan made a motion to approve the October 2, 2013 minutes as amended.  Second by Councilmember O’Keefe.   Motion carried. 

MAYOR' S REPORT – September 

The Mayor's report for the month of September was presented for review. 

Councilmember McGowan commented that there seemed to be more court cases this year.  He wondered if there was in increase in specific types of cases.  Vice Mayor Barsky indicated that there were a variety of cases being presented. 

Vice Mayor Barsky moved to accept the September Mayor’s Report. Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – September 

The Manager's report for the month of September was presented for review. 

Vice Mayor Barsky moved to accept the September Manager’s Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation’s next meeting was October 17, 2013.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation members attended the Licking County Foundation meeting and compared funding ideas and solicitation methods.  The Foundation was intending to add an electronic donation process to the website.  The next Foundation meeting was scheduled for November 19, 2013. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was wrapping fall activities and preparing for registration for winter classes. 

Planning Commission – (Johnson)

No report. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was accepting bids for fall street tree planting.  The Commission would be planting forty-nine trees.  The Commission attended a fall forestry conference in Columbus.  A proclamation for the work done by Emily Kishler in updating the tree inventory would be requested for December.  Vice Mayor Barsky indicated that the Commission would also be planting three trees in the Maple Grove Cemetery.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Union Cemetery Board scheduled a joint Township – Village Council meeting for November 6th at 7:00pm to discuss the 2014 budget.  The Board wanted to again request $5,000 toward the continued restoration of headstones in the Old Colony Burying Ground.  The Board would be applying for a grant from the Granville Foundation.  The Board intended to finalize what restorations were still needed and could be completed.  The Board may approve the purchase of new stones to replace those that could not be restored. 

OTHER COUNCIL MATTERS 

Tree Trimming Committee Report

Manager Stilwell indicated that several members, who served on the Committee, were in attendance.  He indicated Council and staff’s thanks for their willingness to give of their time and talents.  The Committee provided input to the development of the Pope report and guidance to the service department staff.  The Committee helped gain a better understanding of AEP’s role and how to provide enhanced educational opportunities to the community.  Paul Prater, from AEP, was also present and provided assistance throughout this process. 

Dan Bellman requested the floor to speak as he was interrupted in speaking previously.   The issue was whether Council could accept this report as the final report as there was never a Committee vote on the report.  Mayor Hartfield asked if Council could hear the report first as Council was unaware of any issues concerning the report.  The report needed to be presented first.  Mr. Bellman responded “No,” as the Tree Trimming Committee meeting was a violation of the Ohio open meetings law.  Law Director King advised Mr. Bellman that Council could hear the report, that they would hear the report and that the Mayor was responsible for running Council meetings.  He requested that Mr. Bellman return to his seat. 

Jurgen Pape, Tree Trimming Committee Chair, indicated that the Committee met over the past several years per Council’s guidelines to look into the cycles and methods of tree trimming within the community.  It was very helpful to have the expertise of AEP, an electrical engineer and forestry experts as part of the Committee.  With the 2012 derecho storm, the focus of the Committee changed to include electrical reliability and functioning.  The Village hired Mike Pope to complete an electrical evaluation of the Village.  That report was completed in April, 2013.  The Committee was asked to review and comment on that report.  Pope revised the report using Committee suggestions and comments along with revisions from Manager Stilwell.  The Committee was again given an opportunity to review the revised report and make suggestions.  That revised report was provided to Council as the Committees recommendation.  Mr. Pape thanked all the many members of the Committee and AEP for their hard work.  He also thanked the Village for the efforts make to provide an aesthetic vision for the Village. 

Mayor Hartfield commented directly to Mr. Bellman indicating that she was offended by his behavior that evening.  Council attempted to give inordinate latitude for the community speak their minds at all meetings.  Council indicated that they did not understand the issue regarding this report, but obviously there was an issue.  The Mayor indicated on behalf of Council her displeasure with how Mr. Bellman spoke this evening.  Mr. Bellman was welcomed to share his views. 

Dan Bellman, 310 Summit Street, indicated that a meeting must be publicized in order to take an action.  The last Tree Trimming Committee meeting was June 6, 2013 where the discussion was about wrapping things up and coming close to the end, but there were going to be additional meetings.  The planned July meeting was cancelled.  The next meeting was scheduled for August.  He indicated that he checked with the Clerk, Manager and Service Director about an August meeting.  He was advised that they were unaware of a meeting.  The afternoon of the August meeting, I received an email from Chair Pape that the meeting was still scheduled.  Apparently Mr. Pape and Mr. Hostetter met and signed off on this report.  The Tree Trimming Committee never voted to submit the draft before Council as the final report.  The final report was drafted in August, finalized in September, changes made by the Manager Stilwell in August and finalized in October.  The Tree Trimming Committee did not meet since June to approve this report.  Mr. Bellman asserted that this was a violation of the Ohio meetings act.  Council should not accept anything until they heard what he had to say.  It was the report of Jurgen Pape.  I would like the same opportunity to provide Council with my thoughts.  This report was not a report of the Tree Trimming Committee. 

Councilmember McGowan suggested that the issue be tabled to allow the twelve committee members to meet to vote.  Jurgen Pape indicated that there was never a quorum at any of the meetings.  Mr. Bellman indicated that the problems of the Committee included that people stopped showing up and an issue as to who were members of the Committee.  A report could not be submitted by the Committee unless there was a quorum.  There were four or five people who showed up regularly.  It could just be said that the other members, who didn’t show up, were just not on the Committee. 

Law Director King indicated that from his initial review this ad hoc committee may not meet the statutory definition of a public body and was not required to meet the requirements of the Sunshine Law.  As Council appointed this ad hoc committee and as a procedural matter Council may set how reports and materials were presented.  This presentation was not illegal, unlawful or in violation of the Sunshine Law.  The Law Director indicated that he would provide Council with a memo. 

Mr. Pape indicated that all active members of the Tree Trimming Committee had the opportunity to provide comments and recommend changes to the report.  As all of those items were included in the Pope final report, it was concluded that the Committee’s work was complete. 

Councilmember O’Keefe asked Mr. Bellman if he objected to the recommendations and next steps of the report.  Mr. Bellman indicated that he could do an ad hoc presentation. 

Mayor asked Mr. Bellman to provide his comments and recommendations in written form for the next Council meeting.  The information should be given to staff to forward to Council prior to the November 6th Council meeting. 

Councilmember Lerner commented that it was her understanding the Committee would provide a document that would set guidelines for future decisions.  She indicated her disappointment that Committee members joined and then dropped off.  It seemed that the members staying with the Committee were not in agreement.  She suggested that the remaining members rally all the members to come together to come to a conclusion.  Mayor Hartfield commented that the Committee members present indicated that attempts to revitalize the Committee have been tried unsuccessfully. 

Vice Mayor Barsky indicated that Council offered Mr. Bellman an opportunity to provide a dissenting opinion on a point by point basis.  Council could take that information and formulate a final decision on the report. 

Paul Prater, AEP representative, added that AEP has developed an excellent working relationship with the Village of Granville.  AEP was investing in infrastructure improvements to improve reliability in Village electrical transmission.  

Sidewalk Code Update

Manager Stilwell indicated that Village staff was working on updating the two existing code sections on sidewalks.  These sections were out-of-date and did not address what was currently happening in the Village.  The two separate sections would be combined into one updated section. 

Service Director Hopkins commented that it was his goal to combine code Sections 905 and 907 into one section providing clarity and simplicity to the code.  Some of the proposed changes include: 

  • The current code required residents to contribute half of the cost to replace sidewalk damaged by Village street trees; however, the Village has been baring 100% of the cost of replacement.  The updated code would specifically outline that replacement policy.
  • Issues currently exist regarding replacement and repair of brick sidewalks.  Village code requires all sidewalks be constructed of Portland cement.  To encourage residents to replace brick sidewalk with Portland cement, the new code would provide for a 75% - 25% cost split for replacing these brick sidewalks.  If residents choose to retain a brick sidewalk, then the property owner would be responsible for 100% of the cost to replace or repair a brick sidewalk. 
  • The cost of the sidewalk replacement permit would increase from $1 to $10.
  • Many of the other changes include clarification of language. 

Vice Mayor Barsky asked if the specifications were being taken out of the code in order that changes to those specifications could be made without Council legislation.  Manager Stilwell responded in the affirmative.  Those specifications would be based on the Columbus Building Code specifications, which Council approved earlier this year. 

Councilmember McGowan asked if general maintenance of sidewalks would remain the responsibility of each property owner including snow removal.  Manager Stilwell responded in the affirmative.  The new ordinance will recognize existing brick sidewalks and assigns the cost of maintenance to the property owner.  The Village would continue to maintain the maintenance and care of the downtown sidewalks.  

OTHER STAFF MATTERS 

Councilmember McGowan asked that Council provide a resolution or proclamation for retiring Chamber Executive Director Maggie Barno at the November 6, 2013 meeting. 

Councilmember O’Keefe indicated her appreciation for the proclamation recognizing her friend Alexander Spater.  She had been unaware of the extent of his work and accomplishments.  

Bryn Du Commission Carriage House Renovation Request

Manager Stilwell asked Council to refer to an item from the Bryn Du Commission regarding renovations to the Carriage House.  The Commission indicated these renovation plans were moving forward based on the Bryn Du Master Plan.  The Commission hoped to begin renovation to the Carriage House at the end of 2013.  Their request was to use the $50,000 capital improvement contribution from the 2013 budget toward the project.  They were requesting that the 2014 contribution of $50,000 be given in 2013 as an advance.  The Commission has allocated $100,000 in matching funds for the project.  

Councilmember Johnson asked if this contribution would affect the $25,000 operating budget for 2014.  Manager Stilwell indicated that the operating budget for 2014 for Bryn Du would not be affected.  

Council indicated their support to proceed and approve the request for the 2014 $50,000 capital improvement funding in 2014.  Manager Stilwell indicated that Council would need to amend the 2013 budget in order to make the appropriation.  

Mayor Hartfield requested that the Bryn Du Commission make a presentation when the budget ordinance was presented.  

ADJOURNMENT (8:43pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes October 2, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 2, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember O’Keefe moved to excuse Vice Mayor Barsky.  Second by Councilmember Lerner.  Motion carried.  

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Lerner.  Motion carried.  

CITIZENS COMMENTS (7:34pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm. 

PUBLIC HEARING 

Ordinance No. 18-2013, An Ordinance Declaring Improvements to Certain Real Property to be a Public Purpose and Exempt From Real Property Taxes; Specifying the Public Infrastructure Improvements That, Once Made, Will Directly Benefit That Property; Requiring the Owners of That Property to Make Service Payments in Lieu of Taxes; Establishing a Municipal Public Improvement Tax Increment Equivalent Fund; Approving and Authorizing the Execution of a Tax Increment Financing Agreement and a Compensation Agreement; Creating a Tax Incentive Review Council; Establishing Non-Discriminatory Hiring Policies; and Providing Related Authorizations Pursuant to Ohio Revised Code Sections 5709.40(b), 5709.42, 5709.43 and 5709.85 

Dennis Cauchon, 327 East Broadway, spoke on the proposed TIF ordinance.  He asked Council not to divert money from the needy to Granville residents.  Council may find that such an action may be legally okay, but ethically and morally invalid.  This action would represent an imbalance of money for an imbalance of power.  A TIF harmed the needy and harmed the Village by making us look greedy.  There were so many Granvillians who worked hard to run or donate to programs impacted by the TIF.  They would find this legislation detrimental to the causes that they support.  It is out-of-step with Granville.  This act would not be consistent with what neighbors want to see accomplished.  Mr. Cauchon indicated that this legislation made him feel dirty that the Village would be taking from the needy to give to him as a Granville resident.  The owner was developing this project with the utmost integrity and should be not be associated with such legislation.  The Village should not accept these funds at the cost of the needy. 

Doug Helman, Executive Director of Kendal of Granville, indicated that a great deal of economic development could be brought about from a TIF.  This TIF offered the opportunity to help improve future infrastructure and encourage economic development in that area. 

Ordinance No. 19-2013, An Ordinance to Accept Certain Infrastructure Improvements Associate with the Sanitary Sewer Line Extension to Kendal at Granville for Public Maintenance and Operation by the Village of Granville

As no one else appeared to speak, Mayor Hartfield closed the Public Hearing at 7:55pm. 

OLD BUSINESS 

Ordinance No. 18-2013, An Ordinance Declaring Improvements to Certain Real Property to be a Public Purpose and Exempt From Real Property Taxes; Specifying the Public Infrastructure Improvements That, Once Made, Will Directly Benefit That Property; Requiring the Owners of That Property to Make Service Payments in Lieu of Taxes; Establishing a Municipal Public Improvement Tax Increment Equivalent Fund; Approving and Authorizing the Execution of a Tax Increment Financing Agreement and a Compensation Agreement; Creating a Tax Incentive Review Council; Establishing Non-Discriminatory Hiring Policies; and Providing Related Authorizations Pursuant to Ohio Revised Code Sections 5709.40(b), 5709.42, 5709.43 and 5709.85 was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson.

Discussion:

Manager Stilwell indicated that Counsel Dennis Schwallie was available to answer any of Council’s questions. 

Councilmember McGowan commented that all of the organizations, who receive property tax revenues, would continue to receive those revenues, but not any new revenues until the end of the thirty year period.  He also asked if thirty years were a required period of collection.  Counsel Schwallie indicated that the Ohio Revised Code set a maximum of thirty years for the length and a TIF, but a lesser period could be set.  

Councilmember O’Keefe questioned who needed the funds generated by the new development.  Were the needs greater for the Village or the social service organizations?   Counsel Schwallie and Manager Stilwell both stated that the social issues discussed by Mr. Cauchon were valid, but the small amount of money that would be directed to them would keep the Village fiscally solid and encourage additional investment and growth in that area.  Funds could be used to improve the entrance to the community and not assign costs to the Village residents.  The developer would not benefit from this TIF and has the utmost integrity to produce a valued development as pointed out by Mr. Cauchon.  Village Council would also have the final decision as to how any TIF revenues were spent.  Any value judgments would be left to Village Council to determine.  Councilmember O’Keefe asked how much money the Village would receive with a TIF and without a TIF.  Manager Stilwell indicated that the Village would receive $10,500 without a TIF.  With a TIF the Village would receive the $10,500 and an additional $49,000 collected from the other entities.  Councilmember O’Keefe asked if there would be other administrative costs.  Counsel Schwallie indicated that there would some initial filing costs and minimal ongoing fees, but nothing substantial.  

Law Director King advised Council that regarding comments by Mr. Cauchon indicating that the TIF was immoral, unethical and bad policy were incorrect.  As Law Director, he would never allow Council to proceed with anything that was unethical or immoral.  The only issue that Council should address the TIF issue as a policy issue and make any determinations based on policy issues.  How Council chooses to allocate money and allocate services was a policy decision and their decision. 

Councilmember Johnson indicated that he hoped Council could make any decisions based on facts.  He confirmed that fifty percent of the total funding produced by the TIF would be diverted from funds that would normally have gone to the Village of Granville, Licking County and Granville Township.  Only a small amount of funding was being diverted from the social entities mentioned by Mr. Cauchon.  He also questioned if Council would appoint two members to the TIF committee.  The existing TIF committee for the Kendal sewer line had two members from Granville Township.  Councilmember Johnson confirmed that Village Council would have the sole authority to appropriate all funds collected through a TIF.  Manager Stilwell answered in the affirmative.    Councilmember Johnson asked if amendments could still be made to the TIF to hold other entities harmless.  Counsel Schwallie indicated that the Ohio Revised Code limited how the collection of funds could be altered, with school districts and public entities being the only entities that were entitled to remain whole.  

Councilmember Lerner indicated that she was not supportive of this TIF as it subjugated the electors vote by keeping funds from being directed to the appropriate agencies. 

Councilmember Montgomery indicated that he believed the TIF to be a nice opportunity, but the Village’s current fiscal situation would not demand the use of this opportunity.  If the Village wanted to enhance that area as a gateway district, the Village could support those financial improvements on our own.  Manager Stilwell indicated that South Cherry Street had the ability to be an attractive location for development and could generate additional revenue by encouraging additional development.  Manager Stilwell indicated that other properties along Weaver Drive could annex and those funds could also be included in a TIF.  TIF funds could be used to build and develop that area in the future. 

Councilmember McGowan asked how soon the developer intended to break ground.  Planner Terry indicated that groundbreaking would be soon.  Councilmember McGowan asked the time frame to file a TIF.  Manager Stilwell indicated that the TIF would need to be filed prior to the completed development going on the tax roles.  Councilmember McGowan suggested that Council take additional time to educate the community, allow residents an additional opportunity to provide input and to change the length of the TIF.  

Councilmember McGowan moved to table Ordinance No. 18-2013 to a future date.  There was no second to the motion.  

Mayor Hartfield called for a roll call vote to approve Ordinance No. 18-2013:  Councilmembers Johnson – yes; Lerner – no; McGowan – yes; Montgomery – no; O’Keefe – no and Mayor Hartfield – no.  Motion failed 2-4.  Ordinance No. 18-2013 was defeated. 

Ordinance No. 19-2013, An Ordinance to Accept Certain Infrastructure Improvements Associate with the Sanitary Sewer Line Extension to Kendal at Granville for Public Maintenance and Operation by the Village of Granville was introduced and moved for approval by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 19-2013:  Councilmembers Lerner – yes; McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson - yes and Mayor Hartfield – yes. Motion carried 6-0.  Ordinance No. 19-2013 was approved. 

NEW BUSINESS

Resolution No. 2013-51, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime Inc. was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-51.  Motion carried.  Resolution No. 2013-51 was adopted. 

Ordinance No. 20-2013, An Ordinance Authorizing a Petition to the Licking County Commissioners for a Change of Township Lines Pursuant to Section 503.07 of the Ohio Revised Code was introduced and a hearing date recommended for October 16, 2013 by Councilmember Lerner.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No.20-2013 for October 16, 2013. 

Manager Stilwell indicated that the Village, as the lead municipality would be responsible for making the formal request for the township transfer.  The Licking County Commissioners would be required to hold a public hearing and approve the transfer.  The Village, along with Granville Township and Union Township, would be hosting an informational meeting on October 8th at 7:00pm at the Granville Township Service Complex.  Residents affected by this transfer were invited to attend to ask questions or make comments. 

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of September 18, 2013

Councilmember O’Keefe made a motion to approve the September 18, 2013 minutes as amended.  Second by Councilmember Lerner.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report. 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson indicated that he was unable to attend the last meeting, but the minutes were in Council’s packet. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that the Township agreed to purchase the development rights to a property on Loudon Street Road.  The Township also received grant funding that would cover fifty percent of those costs as the property would remain agricultural. 

Tree & Landscape Commission – (Lerner)

No report

Union Cemetery – (Barsky)

The Board would be meeting on October 9, 2013 to discuss the budget and reviewing the summer work accomplishments. 

OTHER COUNCIL MATTERS 

Council acknowledged the receipt of the proposed 2014 budget on October 1, 2013. 

ADJOURNMENT (8:35pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes September 18, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
September 18, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Lerner.  Motion carried. 

APPROVAL OF AGENDA 

Councilmember Montgomery moved to approve the agenda.  Second by Councilmember Lerner.  Motion carried.  

CITIZENS COMMENTS (7:35pm) 

Andrew Wildman, Granville Recreation District Director, introduced Council to the new youth sports program director Chris Skidmore.  Chris was moved with his wife from Oak Park, Illinois and settled in the Village.  Council welcomed Chris to the Village and the GRD.  Mr. Skidmore thanked Council and indicated that he looked forward to working and living in Granville.

Jerry Martin, 2276 Hankinson Road, thanked Village Council for the opportunity to use the Village downtown area to host the Bluesfest.  He indicated that the event was a success and has been a success for the past thirteen years.  There was a hiccup this year in that there was a missed communication regarding picking up all of the garbage.  That error will be corrected for next year.  He thanked Council for the Village’s continued support for a great event.  Manager Stilwell stated that the Bluesfest organizers work hard with Village staff to make the Bluesfest a successful event.  He appreciated all the volunteers’ efforts for the putting on a solid event. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

OLD BUSINESS 

            There was no Old Business. 

NEW BUSINESS

Resolution No. 2013-50, A Resolution Supporting Robert S. Schilling and Linda L. Schilling in Their Efforts to Obtain Ohio State Historic Preservation Tax Credits for the Redevelopment of Property Located at 130-138 North Prospect Street in the Village of Granville was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Discussion:

Councilmember Montgomery asked if it was necessary for the building to be designated a historic site for the tax credits.  

Nancy Recchie, 393 Library Park South, indicate that the building was in the historic district of the Village and would need to be identified as a historic property.  She was helping with the tax credit application was working to acquire that designation.  The building was built in the 1920s.  This tax credit application would be the first application submitted for a property in the Village of Granville 

Mayor Hartfield called for a vote to approve Resolution No. 2013-50.  Motion carried.  Resolution No. 2013-50 was adopted. 

Ordinance No. 19-2013, An Ordinance to Accept Certain Infrastructure Improvements Associate with the Sanitary Sewer Line Extension to Kendal at Granville for Public Maintenance and Operation by the Village of Granville was introduced and a hearing date recommended for October 2, 2013 by Vice Mayor Barsky.  Second by Councilmember Johnson. 

Mayor Hartfield scheduled a public hearing for Ordinance No.19-2013 for October 2, 2013. 

Manager Stilwell indicated that Kendal Director Doug Helman was here should Council have any questions. 

Councilmember O’Keefe asked if this legislation was mostly a housekeeping issue.  Manager Stilwell responded in the affirmative.  This legislation would clarify the responsible parties for the upkeep and maintenance to the sewer line.  It was necessary for the Village to work out some easement issues and confirm the current mechanical status of the line. 

Councilmember Johnson indicated that the Village Engineering firm of Bird & Bull certified that the line was acceptable.  That certification also included a list of items that needed to be addressed.  Were those items addressed?  Manager Stilwell indicated that of the eleven items cited - eight of the items were already completed, two items would be completed by November, 2013 and Kendal and the Village came to a compromise regarding one issue.  

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of September 4, 2013

Councilmember O’Keefe made a motion to approve the September 4, 2013 minutes.  Second by Councilmember Lerner.   Motion carried. 

MAYOR' S REPORT – August 

The Mayor's report for the month of August was presented for review. 

Vice Mayor Barsky moved to accept the August Mayor’s Report. Second by Councilmember Lerner.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – August 

The Manager's report for the month of August was presented for review. 

Councilmember O’Keefe asked about the dog bit incident.  Was the dog on a leash?  Manager Stilwell indicated that the dog was tied up at Wildwood Park, was approached by a child and bit the child.  The dog’s owner was in the Park, but not with the dog.  The child bitten was the child of a Village staff member.  

Councilmember Montgomery asked about the estimated time of delivery of the police cruisers.  Manager Stilwell indicated that the cruisers were due in August, but were delayed.  They are now anticipated for a September delivery.  As these cruisers were part of the state bid process, there was no guarantee as to deliver times.  Councilmember Montgomery asked how the Village disposed of the old cruisers.  Manager Stilwell indicated that he would check and respond to Council.

Vice Mayor Barsky moved to accept the August Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation’s next meeting was September 20, 2013. 

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation was working to clarify their identity in the community, working on fundraising options and completing an assessment of allotment strategies. 

Granville Recreation District – (McGowan)

No report.

Planning Commission – (Johnson)

Councilmember Johnson indicated that the last Planning Commission meeting approved signs with nothing unusual and no variances. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that the Committee met and went into Executive Session.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that she was unable to attend the last meeting.

Union Cemetery – (Barsky)

The Board would be meeting on October 9, 2013 to discuss the budget and reviewing the summer work accomplishments. 

OTHER COUNCIL MATTERS 

Council discussed the request by the Licking County Board of Elections to move the Village and Township polling locations to the Bryn Du fieldhouse. 

Vice Mayor Barsky expressed concerns about moving the Village location as it would inconvenience seniors who walked.  She was not in support of moving the Village polling location, but understood the need to move the Township polling location.  However, she expressed concerns about the availability of parking for Township residents. 

Councilmember Lerner expressed concerns about disenfranchising the Denison students, who could no longer walk to their polling location.  Perhaps the precinct C could remain at the Church for the Denison students. 

Councilmember Montgomery suggested that the Board could do a better job of organizing the existing polling location so people knew how to access their precinct.  

Mayor Hartfield indicated that she was not opposed to the move, but expressed concern about possible parking issues.  She also commented that the Bryn Du Commission has expressed their support for the move. 

Councilmember Johnson asked what authority the Village had to oppose any decision.  Manager Stilwell indicated that the Board of Elections had the authority to select polling locations in any governmental facility.  Councilmember Johnson also asked if the same number of voting machines would be brought in to the new polling locations.  

Manager Stilwell indicated that he would compile all of Council’s questions and concerns and forward them to Board of Elections Director Sue Penick for a response. 

Councilmember O’Keefe reminded Council of the fracking discussion that was being held at Denison on Thursday, September 19th

Councilmember Montgomery asked if there was a schedule for where the speed trailer would be located.  Manager Stilwell indicated that the early use of the speed trailer has been designated for use around the various school buildings.  The Village was happy to except suggestions for possible locations. 

OTHER STAFF MATTERS 

Manager Stilwell thanked Council for helping with the Experience Granville event the previous weekend. 

There was a meeting for the Village residents who live in Union Township on Tuesday, October 8th at 7:00pm at the Granville Township Service Complex to answer any questions regarding the transfer of those residents into Granville Township from Union Township.  This issue will be decided by the Licking County Commissioners at the request of the Licking County Prosecutor. 

There will be a reception for Village volunteers on Thursday, October 24th from 5-7pm at the Bryn Du Mansion to thank them for their participation in Village government 

The Bryn Du Art Show will open with an evening reception on Tuesday, October 1st and run through Thursday, October 10th

Council also received a copy of the staff goals and objectives for the next six months.  Manager Stilwell indicated that he would be happy to answer any questions.

Councilmember O’Keefe asked if the Village would be participating in the First Impression’s program.  Manager Stilwell indicated in the affirmative.  The program was not expensive and could provide good feed back information about the Village. 

Law Director Law commented that the videos in the police cruisers and the upgraded Council Chamber technology were very clear and useful in the prosecution of cases.  He thanked Council for their support in allowing these upgrades.  He indicated that he would like to see cameras in all of the cruisers. 

ADJOURNMENT (8:24pm) 

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

Council Minutes September 4, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
September 4, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, Montgomery, O’Keefe, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Lerner moved to excuse Vice Mayor Barsky and Councilmembers Johnson and McGowan.  Second by Councilmember Montgomery.  Motion carried.  

APPROVAL OF AGENDA 

Councilmember Montgomery moved to approve the agenda.  Second by Councilmember O’Keefe.  Motion carried.  

CITIZENS COMMENTS (7:34pm) 

Robert Schilling, Reynoldsburg, asked Council to consider passing a resolution to support him and his son-in-law’s company Urban Restorations in their attempt to solicit historic tax credits from the state of Ohio to renovate the Sufrad building on North Prospect Street and the Granville Inn.  They already purchased the Sufrad building and were in contract on the Granville Inn.  He indicated that they could receive up to 25% of the costs to restore the Sufrad building.  The applications for the credits were due at the end of September with funding approval coming in December.  The Village was not under any obligation should they decide to provide support.  These buildings would be in the first to receive funding in Granville.  Council’s support, in the form of a resolution, would help provide additional support for the application process.  

Councilmember Montgomery asked Mr. Schilling if staff was familiar with the program.  Manager Stilwell indicated that Village staff would be meeting with the historical preservation people on September 11th to gain a better understanding of the process.  That information would be provided to Council.  Mr. Schilling indicated that he had a long history of using these types of tax credits and working with various historic preservation groups.  He indicated extensive experience in applying for federal historic credits.  The state of Ohio program was relatively new.  He indicated that local resident Nancy Recchie would be helping him with the application process. 

Councilmember Lerner asked if Mr. Schilling was concerned about applying for two grants, wondering if that would hurt his chances to receive any grants.  Mr. Schilling indicated that he had spoken with the grant commission and they indicated that his applications were very strong and that applying for two grants would not be an issue. 

Councilmember O’Keefe asked what was Mr. Schilling’s experience and track record with projects such as these.  Mr. Schilling indicated that he has experience restoring both commercial and residential properties.  He began by restoring homes in German Village, the short north and Victorian Village.  He was also responsible for the restoration of the Graystone building on High Street.  

Manager Stilwell asked if Council would request that staff draft legislation for Council’s approval at the September 18th meeting.  Council indicated their request for such legislation. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:55pm.

PUBLIC HEARING (7:55pm) 

Ordinance No. 17-2013, An Ordinance to Amend Chapter 125 of the Granville Codified Ordinances Pertaining to the Department of Finance and Administration

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 17-2013 at 7:56. 

OLD BUSINESS 

Ordinance No. 17-2013, An Ordinance to Amend Chapter 125 of the Granville Codified Ordinances Pertaining to the Department of Finance and Administration was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 17-2013:  Councilmembers Lerner – yes; Montgomery – yes; O’Keefe – yes and Mayor Hartfield – yes.  Motion carried 4-0.  Ordinance No. 17-2013 was approved. 

NEW BUSINESS

Resolution No. 2013-48, A Resolution Adopting a purchasing policy for the Village of Granville was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-48.  Motion carried.  Resolution No. 2013-48 was adopted. 

Ordinance No. 20-2013, An Ordinance Declaring Improvements to Certain Real Property to be a Public Purpose and Exempt From Real Property Taxes; Specifying the Public Infrastructure Improvements That, Once Made, Will Directly Benefit That Property; Requiring the Owners of That Property to Make Service Payments in Lieu of Taxes; Establishing a Municipal Public Improvement Tax Increment Equivalent Fund; Approving and Authorizing the Execution of a Tax Increment Financing Agreement and a Compensation Agreement; Creating a Tax Incentive Review Council; Establishing Non-Discriminatory Hiring Policies; and Providing Related Authorizations Pursuant to Ohio Revised Code Sections 5709.40(b), 5709.42, 5709.43 and 5709.85 was introduced and a hearing date recommended for October 2, 2013 by Councilmember Montgomery.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No.20-2013 for October 2, 2013. 

Councilmember Montgomery commented that he was not comfortable including the pathway to Kendal as a project for TIF funding.  That project seemed out of the scope of this development and not necessary.  Manager Stilwell indicated that the language outlined in the TIF for how funds could be spent was fairly boiler plate and provided the broadest options for projects for the long term.  Specific language and specific projects could be added, but broader language allowed for projects that could not be imagined, but might be necessary twenty-five years from now, to be funded.  However, no project could be funded without the approval of Village Council.  

Councilmember Montgomery also expressed concern that the agencies not receiving the increased funding would be forced to request an increase in their millage. 

Councilmember O’Keefe asked about the language that allowed funds to be used for gateway entrance items.  She also asked if the improvements were paid off in less than thirty years could the funding be turned over earlier.  Planner Terry indicated that as that area would be an entrance to Granville, funds could be used to install a welcome to Granville sign, landscaping, street lighting, irrigation, etc.  Manager Stilwell indicated that a TIF could be rescinded at any time, but it would be best if the municipality held on to all of the funds as the needs over a thirty year period would be hard to completely predict.  

Councilmember Lerner asked if the Village would contact the various jurisdictions and advised them that the Village was considering a TIF.  Manager Stilwell indicated that the only entity that notification was required for was the school district.  Village staff had already met with the superintendent.  The school district was in complete support of the TIF as it would increase the tax based and bring taxable development to the community.  

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of August 21, 2013

Councilmember O’Keefe made a motion to approve the August 21, 2013 minutes as amended.  Second by Councilmember Lerner.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation met and included the new members.  The Foundation was in the process of preparing for the annual fundraiser, but would delay sending requests until after the upcoming school levy. 

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the next meeting would be September 20, 2013. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

No report.

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that there would be an Open Space meeting in September. 

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the new pavers were in at Opera House Park.

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS 

Councilmember Lerner asked the status of St Luke’s request to build a columbarium.  Manager Stilwell indicated that Village staff provided St. Luke’s with an outline of the necessary zoning procedures that would need to be followed.  The Law Director was in the process of providing them with the necessary statutory requirements that would need to be followed.  Law Director King added that he had spoken with a representative of the state of Ohio who indicated that there might be significant concerns with the church’s application as the Village of Granville was the actual property owner. 

Councilmember Montgomery asked that status of HB 5, regarding changes to the handling of municipal taxing authority.  Manager Stilwell indicated that there was a unified municipal effort directed at the legislature indicating that such changes would be financially and administratively detrimental to them.  The progress of that bill was greatly diminished. 

OTHER STAFF MATTERS 

Manager Stilwell indicated that three new parking spaces were gained on the south side of East Broadway from the Granville Historical Society to South Main Street due to relining that area. 

Manager Stilwell requested Council volunteers for the upcoming Experience Granville event on Sunday, September 15th from 1 to 5pm at the Bryn Du Mansion.  He indicated that a sign-up sheet would be forwarded to Councilmembers. 

ADJOURNMENT (8:0pm) 

Councilmember Montgomery made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Council Minutes August 21, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
August 21, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember O’Keefe.  Motion passed. 

CITIZENS COMMENTS (7:34pm) 

Andy Wildman, GRD Director, wanted to provide Council with an update about the Granville Recreation District.  The GRD was kicking off their fall sports programs.  Registration has been good.  The GRD was responsible for grass cutting for much of Village owned property.  It has been difficult to keep up with cutting due to the wet weather.  Several locations were being double cut to catch up so the fields were ready for play.  The GRD also hired a new staff member – Chris Skidmore.   He will begin work on September 23, 2013.  Chris had six years of experience and had local roots.  

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

OLD BUSINESS 

There was no new business. 

NEW BUSINESS

Resolution No. 2013-47, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-47.  Motion carried.  Resolution No. 2013-47 was adopted.

Ordinance No. 17-2013, An Ordinance to Amend Chapter 125 of the Granville Codified Ordinances Pertaining to the Department of Finance and Administration was introduced and a hearing date recommended for September 4, 2013 by Councilmember McGowan.  Second by Councilmember Johnson. 

Mayor Hartfield scheduled a public hearing for Ordinance No.17-2013 for September 4, 2013. 

Councilmember O’Keefe asked if there was specific criteria listed somewhere that listed the qualifications when selecting a supplier.  Law Director King indicated that the criteria were outlined in the bid specifications for each contract.  Those specifications would also vary from contract to contract. 

Vice Mayor Barsky asked if the inventory list was removed from the policy.  Finance Director Kraner indicated that it was removed from the policy as each department director would now keep a record of their own department inventory. 

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of August 7, 2013

Councilmember Lerner made a motion to approve the August 7, 2013 minutes.  Second by Councilmember Johnson.   Motion carried. 

MAYOR' S REPORT – July 

The Mayor's report for the month of July was presented for review. 

Vice Mayor Barsky moved to accept the July Mayor’s Report. Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – July 

The Manager's report for the month of July was presented for review. 

Vice Mayor Barsky moved to accept the July Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation’s next meeting would be August 22, 2013 

Granville Foundation – (Montgomery)

Councilmember Montgomery indicated that the Board discussed the Foundation’s long-term planning and vision.  A presentation was made of the Foundation’s demographic base.  The Foundation would be looking at ways to best serve its population. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Planning Commission approved several applications. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that there would be an Open Space meeting in September. 

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board was in the process of scheduling an upcoming meeting. 

OTHER COUNCIL MATTERS 

Tax Increment Financing (TIF) 

Manager Stilwell indicated that as part of the Council goal-setting retreat, Council indicated that staff should work to find ways to increase revenue.  With the annexation of the Raccoon Creek property, an opportunity exists to use a TIF as a tool to gain revenue for the Village to make infrastructure improvements for that area.  Those infrastructure improvements increase property values and could increase revenue.  In looking at any TIF, the Village agreed to keep the Granville Township Fire Department and the Granville Exempted Village School District whole.  

Councilmember O’Keefe questioned if funds could be used outside Village limits.  Manager Stilwell indicated that funds could be used outside of municipal limits if the project directly benefited the municipality.  

Councilmember Montgomery asked if the infrastructure spending had to be defined in advance.  Manager Stilwell commented that allowable project types must be indentified and must benefit the geographical area. 

Councilmember Lerner asked what items in this area could use TIF funding.  Manager Stilwell indicated that funding could be used for the southwest pathway project from the Village to Kendal (the portion of the path that was in the Village) and traffic flow issues could be resolved with TIF funding. 

Planner Terry provided Council with a presentation explaining TIF funding, how it could be used and the anticipated revenue that could be garnered from TIF funding.  Metropolitan Partners was planning to build a 90,000 square foot assisted living facility with an estimated $4.2 million in improvements.  Those improvements could generate $59,660.38 annually to the Village, $256,609.69 to the school district and $15,476.02 to the fire department.  Potential improvements could include replacement of the Burtridge water line, the southwest pathway or storm water improvements.  The Village brought in Dennis Schwallie to help with this process. 

Manager Stilwell indicated that any TIF would need to be adopted by January 14, 2014, which is the tax appraisal date. 

Council agreed to have staff draft legislation to present at the next Council meeting. 

OTHER STAFF MATTERS 

Manager Stilwell indicated that the Village received many nice thank you notes and articles from residents and participants regarding the Pelotonia event.  There were some concerns expressed regarding the number of events the Village hosts in the downtown area that affect street closures or parking, which in turn impact local business owners and residents.  The Village and the Chamber will be approaching local merchants to seek their opinions regarding Granville events. 

ADJOURNMENT (8:49pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes August 7, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
August 7, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE

 ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember Johnson from the meeting.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:34pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm. 

PUBLIC HEARING 

Ordinance No. 14-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District – VGD) for the Village Service Department Property on 1833 Lancaster Road and Kiwanis Property on 1055 Old River Road

Seth Patton, Vice President of Finance and Development, indicated that Denison requested the rezoning at the suggestion of the Village.  The Village suggested changing the current PUD (Planned Unit Development) spot zoning to Industrial District (ID), which was the current zoning district for all other Denison property.  

Councilmember Montgomery asked if the property being rezoned was to be used for the installation of a high pressure gas line.  Mr. Patton indicated that Denison originally requested the installation of a medium pressure gas line, but the site was unacceptable to Columbia Gas as a refueling center 

Ordinance No. 15-2013, An Ordinance Adopting the Application to Rezone Property Owned by Denison University at 1375 North Street from Planned Unit Development District (PUD) to Institutional District (ID) 

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 7:38pm. 

OLD BUSINESS 

Ordinance No. 14-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District – VGD) for the Village Service Department Property on 1833 Lancaster Road and Kiwanis Property on 1055 Old River Road was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 14-2013:  Councilmembers Lerner – yes; McGowan – yes; Montgomery – yes; O’Keefe – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-0.  Ordinance No. 14-2013 was approved. 

Ordinance No. 15-2013, An Ordinance Adopting the Application to Rezone Property Owned by Denison University at 1375 North Street from Planned Unit Development District (PUD) to Institutional District (ID) was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 15-2013:  Councilmembers McGowan – yes; Montgomery – yes; O’Keefe – yes; Lerner – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 6-0.  Ordinance No. 15-2013 was approved. 

NEW BUSINESS

Resolution No. 2013-46, A Resolution Authorizing the Village Manager to Enter into a contract with the Ohio Department of Transportation (ODOT) for the Resurfacing and Related Work to South Cherry Street, from Broadway South to the Corporation Limit was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield thanked Planner Terry for her work on this project. 

Planner Terry indicated that ODOT/LCATS would fund up to 80% or up to $173,000 of the project costs.  The $173,000 is only 63% of the anticipated costs of the total project, but the final cost of the project was anticipated to be less than the projection. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-46.  Motion carried.  Resolution No. 2013-46 was adopted. 

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of July 17, 2013

Councilmember McGowan made a motion to approve the July 17, 2013 minutes.  Second by Councilmember O’Keefe   Motion carried. 

Minutes from Special Council Meeting of July 31, 2013

Councilmember McGowan made a motion to approve the July 31, 2013 minutes.  Second by Councilmember Lerner.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation’s next meeting would be August 22, 2013 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was in the process of registering for fall programming.

Planning Commission – (Johnson)

No report.

Open Space Committee (O’Keefe)

No report

 

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report 

OTHER COUNCIL MATTERS 

Manager Stilwell indicated that Council received copies of the proposed update to the current Village code purchasing requirements and a new purchasing policy.  Part of the update would entail updating the Village code and the establishing a specific purchasing policy. 

Mayor Hartfield questioned the language in Section XI regarding the requirements for requisitions versus bids.  Finance Director Kraner responded that purchases under $20 could be made by a department through petty cash or reimbursement.  Purchases exceeding $20 required a requisition.  Purchases between $500 and $5,000 required a requisition and two bids.  Finance Director Kraner indicated that she would clarify the language. 

Vice Mayor Barsky questioned if Council authorization was still needed to dispose of equipment valued at $1,000 or more.  Finance Director Kraner indicated that the disposal process only required the Manager’s approval except for donated items. 

Finance Director Kraner advised Council that an ordinance to update the purchasing portion of the code would need to be brought to Council based for approval.  Additionally, a resolution would also come before Council for approval of a specific purchasing policy.  She asked if legislation should be brought before Council based on the policies currently submitted.  Council requested that legislation be drafted. 

OTHER STAFF MATTERS 

Councilmember Lerner asked about attendance at the recent Porsche to Ohio event.  Manager Stilwell indicated that attendance was down possible by 50% from last year due to the inclement weather.  Councilmember Montgomery asked why so many streets were closed for the event.  Manager Stilwell indicated that in order to accommodate the original estimate of five hundred cars in the show, all of the streets in the downtown area were needed.  A map of that layout was available for Council’s review.  Councilmember Montgomery suggested that in the future, the Village should set the parameters of an event and limit the number of cars, if necessary.  Mayor Hartfield indicated that perhaps North and South Pearl Street should not be closed as it had a very negative impact on traffic during this past event.  Councilmember O’Keefe asked if the Village quantified the benefits of these types of events to the Village.  Manager Stilwell indicated that he was uncertain as to how such a quantification process could be accomplished. 

Council asked how the Pelotonia would work this weekend with the normal Saturday Village traffic and Farmers’ Market.  Manager Stilwell indicated that this event was an unknown quantity, but the police department was prepared and would be in place to oversee the process.  

ADJOURNMENT (8:55pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Council Special Meeting Minutes July 31, 2013

VILLAGE OF GRANVILLE

COUNCIL SPECIAL MEETING MINUTES

July 31, 2013

 

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell, and Law Direction King. 

PUBLIC HEARING

      Ordinance 16-2013, An Ordinance Authorizing Local Aggregation of Retail Electric Loads in                     Accordance with § 4928.20 of the Ohio Revised Code, and Declaring an Emergency

As no one appeared to speak, Mayor Hartfield closed the public hearing at 7:33pm. 

OLD BUSINESS 

      Ordinance 16-2013, An Ordinance Authorizing Local Aggregation of Retail Electric Loads in                     Accordance with § 4928.20 of the Ohio Revised Code, and Declaring an Emergency was introduced           and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield indicated that Council would need to adopt the emergency measure of the ordinance first as a procedural matter. 

Vice Mayor Barsky indicated that she was not in support of passing ordinances by through an emergency process as it did not allow residents that opportunity to object and recall legislation.  However, with this ordinance, she understood the necessity of the emergency measure and the ordinance was providing the community with an opportunity to vote on the issue.  She would be in support of this emergency measure.  The legislation would also allow both the Village and Township an opportunity to work together. 

Mayor Hartfield indicated that she would be in support of the measure so no specific choices were being made with this legislation.  There should be more research completed to allow Council to make an intelligent decision regarding the suppliers, type of contract and type of program selected.  Councilmembers Lerner and Montgomery supported the Mayor’s comments. 

Councilmember McGowan indicated that the emergency measure was only needed due to the late request for this issue to be addressed.

Vice Mayor Barsky moved for the approval of Ordinance No. 16-2013 as an Emergency measure.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to approve the Emergency for Ordinance No. 16-2013:  Councilmembers Lerner – yes; McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  The Emergency measure for Ordinance No. 16-2013 was approved. 

Councilmember Montgomery clarified that this legislation would only give Council the authority to provide aggregation services with no obligation as to who a supplier would be, when the aggregation process would begin or a specific aggregation program.  Working with the Township would provide a greater number of residents to reduce the costs, but the Village should be certain the select the best deal for the Village.  He would support this legislation as long as it did not obligate the Village pursue anything further and would allow the Village time to assess the next best course of action.   Law Director King indicated that this legislation would not obligate the Village to any future course of action.  The Village currently had the authority to work with the Township or any other municipal entity and the authority to aggregate an opt-in utility program.  This legislation would give the Village the authority to initiate an opt-out program for residents.  Should the legislation pass, the only obligations to the Village, should the Village move forward with an aggregation program, would be to hold two public meetings and receive a certification from the PUCO to act as an aggregator.  The Village would need to negotiate a contract with any supplier and determine what specific contract issues were important to the Village. 

Vice Mayor Barsky questioned who would be controlling and providing the community educational component for a ballot issue.  Manager Stilwell indicated that Village staff would work with AEP and the Township to provide information that could be directed toward the community.  Law Director King indicated that this campaign would be educational only, not an advocacy campaign.  Councilmember Johnson questioned the amount of money and staff time that would be devoted to this event.  Manager Stilwell indicated that it should not be a big distraction for staff.  There may be additional funding needed for attorney fees to develop contractual agreements. 

Councilmember McGowan asked how soon a program would be effective should an aggregation program move forward.  Manager Stilwell indicated that he did not know. 

Councilmember O’Keefe commented that Council was doing a service for the community by helping them learn about aggregation and providing them with an opportunity to secure the best electrical rates. 

Manager Stilwell indicated that staff would continue to gather and research information regarding aggregation.  Staff spoke with representatives of the cities of Orville and Upper Arlington regarding their programs and experiences.  Staff would gather as much additional information as possible to provide Council with the most options available to make informed decisions as the process moved forward.

Township Trustee VanNess indicated that both the Township and Village had the opportunity to provide a lot of educational information to residents through both entities websites. 

Mayor Hartfield called for a roll call vote to approve for Ordinance No. 16-2013 with an Emergency:  Councilmembers McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 16-2013 was approved and the Emergency was adopted.  

ADJOURNMENT (8:05pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Lerner.  Motion carried. 

Council Minutes July 17, 2013

VILLAGE OF GRANVILLE

 COUNCIL MINUTES

July 17, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL TO EXCUSE COUNCILMEMBER 

Vice Mayor Barsky approve the absence of Councilmember Montgomery.  Second by Councilmember McGowan.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:32pm. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda as presented.  Second by Councilmember Lerner.  Motion passed. 

PUBLIC HEARING

Ordinance No. 10-2013, An Ordinance to Amend Section 1143.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure. 

Ordinance No. 11-2013, An Ordinance to Amend Sections 1189.01, 1189.05, 1189.06, 1189.09, 1189.10 and 1189.11 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure.

Ordinance No. 12-2013, An Ordinance to Amend Section 1162 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure.

Ordinance No. 13-2013, An Ordinance to Amend Ordinance No. 22-2012 Providing for Adjustment of the Annual Budget for Fiscal Year 2013 and Revising Sums for Operating Expenses.

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:37 PM.

OLD BUSINESS 

Ordinance No. 10-2013, An Ordinance to Amend Section 1143.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure was introduced and moved for adoption by Councilmember McGowan.  Second by Vice Mayor Barsky.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-2013:  Councilmembers Johnson – yes; Lerner – yes; McGowan – yes; O’Keefe – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 6-0.  Ordinance No. 10-2013 was approved. 

Ordinance No. 11-2013, An Ordinance to Amend Sections 1189.01, 1189.05, 1189.06, 1189.09, 1189.10 and 1189.11 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure was introduced and moved for adoption by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Mayor Hartfield indicated this ordinance was previously reviewed and discussed by Council with the Village Planner.  Councilmember O’Keefe asked when a sign approval could potentially come before Village Council as it pertained to Section 1189.06 of the Code.  Planner Terry stated that this legislation related to permanent signage within the public right-of-way.  The Planning Commission was not the board that would address within the right-of-way. Councilmember Johnson indicated that the section in the Code stated that the Village Manager or Council would give the approval.  Should the Village Manager approve a sign that Council did not like, Council would have the ability to modify it.  Councilmember McGowan agreed and stated that this section of the Code could be modified in the future, if needed.  Councilmember O’Keefe stated Section 1189.10 related to murals painted on building walls should be of a non-commercial nature.  She questioned how religious or political murals would be handled.  Law Director King indicated such an application would be reviewed by staff particularly reviewing freedom of speech issues.  Political speech required a higher standard evaluation and was harder to regulate.  Law Director King suggested leaving the current language.  Councilmember Johnson stated that the mural on Abe’s Auto Body was allowed due to the nature of the mural.  If the proposal had been for a commercial sign or for commercial branding, a mural of this size and nature would not have been permitted.  

Mayor Hartfield called for a roll call vote to approve Ordinance No. 11-2013:  Councilmembers Lerner – yes; McGowan – yes; O’Keefe – yes; Johnson – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 6-0.  Ordinance No. 11-2013 was approved. 

Ordinance No. 12-2013, An Ordinance to Amend Section 1162 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure was introduced and moved for adoption by Vice Mayor Barsky.  Seconded by Councilmember McGowan.

Discussion:

Vice Mayor Barsky questioned if the proposed amendments were required in order to streamline the process and maintain consistency.  Village Planner Terry responded in the affirmative.     

Mayor Hartfield called for a roll call vote to approve Ordinance No. 12-2013:  Councilmembers McGowan – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 6-0.  Ordinance No. 12-2013 was approved. 

Ordinance No. 13-2013, An Ordinance to Amend Ordinance No. 22-2012 Providing for Adjustments of the Annual Budget for Fiscal Year 2013 and Revising Sums for Operating Expenses was introduced and moved for adoption by Councilmember O’Keefe.  Second by Vice Mayor Barsky.

Discussion:

Councilmember O’Keefe inquired if the St. Luke’s addition would impact funding regarding the storm sewer costs.  Manager Stillwell stated that the storm sewer had been redesigned with additional funding from St. Luke’s that would accommodate any addition.  The capacity of the sewer line that was recently installed was increased.  The cost for that increase was covered by St. Luke’s.  Manager Stilwell added that the public improvements were all completed with the proposed changes to St. Luke’s in mind. 

Councilmember Johnson made a motion amend Ordinance No. 13-2013 to insert General Fund – Storm Sewers – A01 – D – 250 as b in Section 2, under the third Where As.  Second by Councilmember McGowan.  

Mayor Hartfield called for a roll call vote to amend Ordinance No. 13. 2013:

Councilmembers O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-0.  Ordinance No. 13-2013 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 13-2013 as amended:  Councilmembers Johnson – yes; Lerner – yes; McGowan – yes; O’Keefe – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-0.  Ordinance No. 13-2013 was approved as amended. 

NEW BUSINESS

Resolution No. 2013-12, A Resolution to Permit the Demolition of a Single Family House at 2486 Newark-Granville Road was moved for removal from the Table by Councilmember O’Keefe.  Second by Vice Mayor Barsky.  Resolution No. 2013-12 was removed from the table.    

Councilmembers Johnson and Lerner recused themselves. 

Discussion: 

Gill Miller, West Broadway, stated that the longer Council delayed making a decision on the future of the structure, the more damage could be done to the home.  She indicated that she was aware of a family losing their home to ODOT, who might have interest in buying the home and restoring it 

Mayor Hartfield stated that after reviewing the information, including the opinion written by Gil Miller, if this home were located in the downtown area, the proposed demolition would not be tolerated.  Mayor Hartfield indicated that this issue struck her at her core and could not support the demolition. 

Councilmember O’Keefe stated that she saw the demolition as a removal of so much Village history and architectural art that was appreciated in the community. Some of the flavor of the community would be lost without the existence of the structure.  

Vice Mayor Barsky stated that she agreed, adding that it was an inappropriate message to send to the community that a house could simply be neglected and a demolition request made that would permit the home to be removed.  She also was not inclined to grant permission for the demolition.  

Councilmember McGowan indicated that as one Councilmember was absent and three Councilmembers were against the demolition, he would not vote opposite the other Councilmembers. 

Councilmember O’Keefe made a motion to deny the demolition permit for the single family house at 2486 Newark-Granville Road, Application No. 2013-12.  Second by Vice Mayor Barsky.  Motion carried 4-0.  Resolution No.2013-12 failed.  

Councilmembers Johnson and Lerner rejoined the Council meeting.   

Resolution No. 2013-45, A Resolution to Appoint a Member to the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan stated they had two excellent candidates, who submitted applications.  He suggested Keith Myers be appointed to the Bryn Du Commission, as he had experience as a commission member previously.  Councilmember Lerner thanked Mr. Petrosky, who was present at the meeting, for volunteering to serve the community after living in the Village for such a short period.  Council encouraged Mr. Petrosky to submit his name for other potential openings on Village boards and commissions.   

Mayor Hartfield called for a vote to approve Resolution No. 2013-45.  Motion carried.  Resolution No. 2013-45 was adopted. 

Ordinance No. 14-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District – VGD) for the Village Services Department Property on 1833 Lancaster Road and Kiwanis Property on 1055 Old River Road was introduced and a hearing date recommended for August 7, 2013 by Councilmember Johnson.  Second by Vice Mayor Barsky. 

Discussion:

Planner Terry stated that Granville Kiwanis was in support of the rezoning application, but had not requested the rezoning.  Kiwanis member Jennifer Lawrence was in the audience and available for questions.  Planner Terry explained that the utilities would not be affected by this rezoning.  All easements were also in place.  

Mayor Hartfield clarified with Planner Terry that this legislation was a housekeeping measure.  Planner Terry responded in the affirmative.  

Manager Stilwell indicated that these properties were changing from Township zoning to Village zoning.  The rezoning process slipped through the cracks during the transition of managers.  This legislation would bring the properties into compliance with Village zoning rules and regulations.  

As part of full disclosure, Mayor Hartfield indicated that her family owned property across the street from these properties.  Councilmember McGowan indicated that he was also a Kiwanian.  Law Director King indicated that these matters could and should be disclosed; however, it need not prohibit Mayor Hartfield or Councilmember McGowan from voting on the Ordinance.  

Mayor Hartfield scheduled a public hearing for Ordinance No. 14-2013 for August 7, 2013. 

Ordinance No. 15-2013, An Ordinance Adopting the Application to Rezone Property Owned by Denison University at 1375 North Street from Planned Unit Development District (PUD) to Institutional District (ID) was introduced and a hearing date recommended for August 7, 2013 by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 15-2013 for August 7, 2013. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 17, 2013

Councilmember McGowan moved to approve the June 17, 2013 minutes as amended.  Second by Vice Mayor Barsky.   Motion carried. 

MAYOR' S REPORT – June 

The Mayor's report for the month of June was presented for review.

Vice Mayor Barsky moved to accept the June Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – June 

The Manager's report for the month of June was presented for review. 

Councilmember O’Keefe moved to accept the June Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No Report. 

Granville Foundation – (Montgomery)

No Report. 

Granville Recreation District – (McGowan)

No Report. 

Planning Commission – (Johnson)

No Report.

Open Space Committee (O’Keefe)

No Report.

Tree & Landscape Commission – (Lerner)

No Report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported the Fannins completed their work by June 30th, despite the weather.  The cemetery board was still awaiting the Fannins final report.  

OTHER COUNCIL MATTERS 

Review of St. Luke’s Development Plan 

Rector Stephen Applegate, 117 South Plum Street and Rector of St. Luke’s, was before Council to continue a conversation started on  March 20th regarding plans for an addition to St. Luke’s.   Approvals for variances were approved by the BZBA and Planning Commission on April 21st and June 24th.   Keith Myers met with the Tree and Landscape Commission regarding renovations to Opera House Park.  Rector Applegate stated he was not approaching Council to seek their approval for plans for a sunken public garden at the back of the addition.  Church members also expressed an interest in a columbarium in this area of the church.  Rector Applegate stated that burials in or near churchyards were a historical tradition.  St. Luke’s would like to explore the possibility of establishing a columbarium.   Such an application would require approval from the state of Ohio.  Rector Applegate indicated that many churches pursued similar columbarium’s including St. John’s Church in Worthington and another church in Bexley.  As this request would involve the use of public land, he and members of St. Luke’s were approaching Council this evening to gauge their opinion regarding permitting a columbarium. 

Keith Myers, 229 East College Street, explained how the proposed pathways would connect directly to Opera House Park.  He stated that the sunken garden would be accessible to anyone, at all times.  Mr. Myers indicated that the garden would be a quiet, small and very intimate recollection garden with bronze plaques/tablatures on the wall for the columbarium.   The lower level of the church would connect to the Park.  Mr. Myers presented very early images of how the space would look.  He apologized to Council for not providing more details, which would be available further along in the process  

Mayor Hartfield questioned if St. Luke’s needed approval of the columbarium in order to move forward with their addition plans.  Rector Applegate indicated that an approval of the columbarium was not needed for the addition project to move forward.  However, their parishioners expressed an interest in the rear garden area for the burial of ashes.  Rector Applegate explained there would be niches available within the wall for cremation remains. 

Councilmember Lerner asked Rector Applegate to explain the niches, as she considered a niche to be an open space. Rector Applegate explained that remains would be placed in precast concrete that was a structural part of the wall.  A bronze plate would cover each niche and would not be able to be opened.  

Councilmember McGowan indicated no preference for the proposal.   Some individuals may be against the proposal as it would be on public land.  Also other churches mentioned having columbaria, but those would be on private land.  Rector Applegate agreed with Councilmember McGowan’s comments, but St. Luke’s had been on public land since the 1800s.  

Councilmember O’Keefe asked if the wall would be located on public land.  Law Director King commented that the wall was not considered public property.  Staff was looking at zoning associated with this request.  Current zoning was Village Square District.  Cemeteries were only permitted in the Village Open Space district.  Law Director King explained that the property would either have to be rezoned or cemeteries would need to be added as a Conditional Use to the Village Square District zoning classification.  Manager Stilwell indicated staff needed to do further research regarding this request regarding possible zoning changes and the state of Ohio licensure issues.  

Mayor Hartfield indicated her support of the sunken garden, but was unsure of the columbarium request.  Councilmember McGowan questioned if other churches could make a similar request including St. Edwards, the Catholic church.  Law Director King stated that the Catholic Church was unlike the four churches on the four corners as it was located in a different zoning district.  Law Director King agreed it was not unreasonable to believe other churches could lobby for a similar of request. 

Vice Mayor Barsky commented that she was interested in knowing the impact to the Township should the proposed columbarium no longer be able to be maintained.  Law Director King indicated that he would research whether the columbarium could be made the perpetual responsibility of the church.  He stated there may be a statutes that require a trust be set up with the state of Ohio prior to approving the installation.  There are various legal analyses that would need to take completed to determine all of the ramifications of this installation. 

Rector Applegate commented that this wall was intended as part of their building plans all along.  The wall would be four-foot below grade and four-foot above grade to prevent someone from falling into the garden.  Councilmember McGowan questioned if the columbarium could be located within the church versus part of the outside wall.  Rector Applegate indicated that the columbarium could be inside, but that would not resolve the public land issue.  Councilmember McGowan indicated the columbarium would be better suited inside the church, although he requested that the Law Director look into all potential possibilities.  Vice Mayor Barsky agreed and commented that she would like more information on the issue involved with the columbarium being located on public land.  

Rector Applegate stated records would be kept identifying remains to lessen any burden to the Village should the columbarium ever need to be relocated. 

Councilmember Johnson indicated that the Planner should identify any necessary zoning code changes.  Law Director King recommended Council consider a Conditional Use for a cemetery as part of the Village Square District, rather than rezoning the district.  Manager Stilwell encouraged Council to think about the request and send any questions to Law Director King regarding any issues involving the columbarium.    

Discussion of Electrical Aggregation

Manager Stilwell advised Council that Trustee Dan VanNess was present for this discussion.  The Township has elected to place electrical aggregation on the November ballot.  Manager Stilwell indicated that Council asked Law Director King what action, if any, was required by this Council to perfect the Township’s ability to place aggregation on the ballot for Township residents.  Council was provided an opinion from Law Director King and a comment from Manager Stilwell.  Manager Stilwell indicated that additional information was still needed about specific aggregation programs.  He also indicated that he felt ill-equipped to give an opinion either way as to if aggregation was a good or bad option. 

Law Director King commented that his opinion was based on an old Supreme Court case, discussions with the Licking County Prosecutor and excerpts from the Ohio Revised Code.  In answer to Council’s original question as to whether the Township could move forward with an aggregation proposal for Village residents, they could not.  Council would need to make a decision regarding Village residents and aggregation.  Law Director King stated the Township could put the issue on the ballot for Township residents, but it would not affect Village residents unless Council passed an Ordinance also selecting aggregation.   Putting the issue on the ballot would not bind Council to move forward with electrical aggregation, it would just make aggregation possible. Manager Stilwell stated the Village had the opt-out option for residents should aggregation be pursued.   The Township passed a resolution to pursue an opt out aggregation program.  

Councilmember Johnson questioned how if Council moved forward with an opt-out ballot issue and voters approved the issue, would the Village still be bound to proceed.  Law Director King indicated that Council may reach the conclusion that the opt-out option was not in the best interest of residents after terms were negotiated. Council could then advise constituents as to why it was not in the best interest for residents to pursue the program.  Councilmember Johnson stated this expedited timeline and call for an emergency ordinance would not give Council much time to understand the implications of the program.  Mayor Hartfield agreed, adding that the November election was not the only upcoming election.   Council may be rushing into a decision that Council needed to understand more thoroughly. 

Manager Stilwell explained a ballot issue would ask residents should aggregation be offered.  Once approved, a request for an aggregation certification would then go to the Public Utilities Commission of Ohio (PUCO) for approval.  Manager Stilwell explained that an opt-out program takes an affirmative action by the residents to not be part of the plan, which he found a concern.   In May of 2015, AEP would be forced to bid the electrical commodity charge causing many changes.   These proposed changes were designed to encourage competition.  Manager Stilwell indicated that the overall intent was good, but some of the opt-out details are disconcerting.  However, Manager Stilwell indicated that he could not find anything wrong with the plan.  The best program would allow the customer to always have the ability to withdraw from the program without penalty.  

Councilmember McGowan questioned if the issue were approved, who would select the new supplier and negotiate the contract.  Manager Stilwell stated there were no answers to these questions as yet.  His recommendation would be for the Township to negotiate the program details, if the issue were approved.  

Mayor Hartfield clarified that the Village could not move forward with aggregation without the issue being on the ballot.  Law Director King indicated that the opt-inoption would not need to be on the ballot.  

Vice Mayor Barsky mentioned that gas aggregation programs typically had a withdraw fee.  Manager Stilwell stated that most aggregation programs that were recently negotiated do not have fees or penalties for withdraw from the program.  

Mayor Hartfield explained that in order to put this issue on the ballot in November, a special Council meeting would need to be held for an ordinance to be passed by emergency on Wednesday, July 31st.  Manager Stilwell indicated that Village staff could have sufficient legislation before Council if they choose to move forward with a special meeting. 

Councilmember O’Keefe inquired on the contract negotiations.  Manager Stilwell stated that any contract could be no longer than three years.  All transmission and distribution systems would still be handled by AEP regardless of any aggregation program.  

Rob Barkley, 507 Wenchill Court, Dublin, stated that he worked for AEP Energy. AEP Energy was created by AEP to be a more competitive commodity seller and not restricted by AEP tariffs.  Mr. Barkley stated one way for residents to achieve electricity savings was to respond to mailings (opt-in), but another more efficient way was through municipal aggregation programs.  The state of Ohio has created an opt-out aggregation program for communities.  Mr. Barkley indicated that there are opt-in programs; however, only 10-15% of the residents choose to opt-in.  Mr. Barkley indicated that Granville would not be the first community to create an opt-out aggregation plan, as Upper Arlington recently created such a program.  Upper Arlington took this issue very seriously and was concerned about whether this program was appropriate for their well-educated community.  Mr. Barkley indicated that the legislation provided that anyone with kilowatt usage under 700,000 annually would benefit from the program, so members such as the Chamber, Rotary and smaller entities could benefit.  He stated the rate selected would be negotiated and with a zero termination fee and no penalty should someone leave the program early.  This information would be clearly stated in residential information.  

Councilmember Johnson asked what a normal timeline was for a community selecting an aggregation supplier.  Mr. Barkley indicated that a company could potentially be selected by the first week of November.   He explained the only deadline was the August 7th deadline to file for ballot inclusion.  Councilmember Johnson asked if ballot issues had failed.  Mr. Barkley indicated in the affirmative, but by a narrow margin.  Voters were familiar with issues involving gas aggregation regarding contracts and miscommunication, but these were not issues with electric aggregation.  

Mayor Hartfield asked Council if they were interested in holding a special meeting to decide on placing electric aggregation on the November ballot.  Councilmember O’Keefe stated she was in support of putting this issue on the November ballot.  

Vice Mayor Barsky asked how competitive was AEP Energy pricing.  Mr. Barkley stated AEP Energy rates were not tied to generation prices as power could be created anywhere.   The economics of electrical energy pricing created excess generation in the market and an imbalance in the market.  Mayor Hartfield commented that the excess energy would not always last.  Mr. Barkley agreed, indicating that the term of the agreement was negotiable.  Now was the best time for municipalities to take advantage of these energy savings.  

Councilmember O’Keefe asked if the Township had already considered an energy supplier.  Trustee VanNess stated that the Trustees only passed a resolution to put electrical aggregation on the ballot as an opportunity to save constituents money.  If residents find a better deal, they could opt-out.  Mr. Barkley advised Council that he had an example of a mailing used for the city of Bucyrus showing the potential savings.  

Mayor Hartfield thanked Mr. Barkley for attending the meeting as a resource.  

Councilmember Johnson questioned who would manage the advertising and educational component of any program.  

Councilmember Lerner asked if the Village joined the Township on electrical aggregation, was the Township assuming a better rate could be negotiated.  Trustee VanNess stated that was the Trustee’s assumption.  Councilmember Lerner asked if the Village could leave and separate at some point from any deal made by the Township.  Law Director King responded in the affirmative.    

Councilmember Lerner suggested that the Village could offer an opt-out program along with the Township at a later time.  Trustee VanNess stated that Council should give constituents an opportunity to save money.  Mayor Hartfield reiterated that issues with natural gas aggregation showed that supposed good deals led to unexpected consequences.  

Councilmember O’Keefe stated individual residents would have a hard time deciding what decision to make.  It could be in the best interest of the residents if the municipality made the cost saving decision for them.  It was beneficial for the community if both the Township and Village was involved.  

Councilmember Lerner questioned if this issue was urgent enough to warrant an emergency meeting and ordinance.  Councilmember O’Keefe asked if this could be on the primary ballot in May.  Law Director King responded in the affirmative.  Mayor Hartfield stated she was not opposed to this issue on the ballot, but felt the process was too rushed.  Councilmember O’Keefe stated that the Township would be placing this issue on the ballot regardless of what the Village decides.  Trustee VanNess agreed and indicated that the best savings for residents were between now and 2015 when providers would be chosen for those who had not yet opted-in.  Earlier subscribers could get a 20% savings.   Constituents might ask why Council was not proceeding forward on this issue.  

Councilmember McGowan added that whoever was the Village supplier may now be willing to negotiate a price to prevent the Village from looking elsewhere.  Councilmember McGowan stated he would like to know who would be negotiating the contract.  Law Director King stated a supplier would not likely be determined until after the vote.  

Councilmember Johnson questioned how additional information could be gathered within the next fourteen days for a special Council meeting. Mr. Barkley stated he was certainly available as a resource.  

Councilmember Lerner asked if signatures would be required for the issue to be placed on the ballot.  Manager Stilwell stated the passage of an ordinance by Council could place this issue on the ballot. Mayor Hartfield stated that if a special meeting was called and the ordinance was passed by emergency, five affirmative Council votes would be needed for passage.  Council agreed to hold a special meeting on July 31st and cancel the meeting should things fall apart.  Council indicated that any decision would be based on the information gathered to address their concerns.  Law Director King stated he would investigate whether an emergency ordinance would be needed to place the issue on the ballot.  Councilmember Johnson stated he would need to understand the framework of how a contract would be negotiated before he could support any ordinance.  Vice Mayor Barsky stated she would like additional information on who would handle judgments for and against the issue.        

Councilmember McGowan made a motion to hold a Special Council meeting on Wednesday, July 31st at 7:30pm to discuss an ordinance regarding electrical aggregation.  Second by Councilmember O’Keefe.  Motion carried.  A Special Council meeting will be held on July 31st at 7:30pm in Council Chambers.   

OTHER STAFF MATTERS

Councilmember McGowan commented that the traffic light at Pearl and Broadway was set at 15 seconds duration, while the other lights on Broadway were 45 seconds.  He explained that the timer may need to be reset. 

Councilmember Johnson inquired about the reported eight (8) thefts in June.  Law Director King stated that those incidents were related to one person who was charged with various counts of theft.  

Councilmember O’Keefe indicated that she witnessed individuals soliciting in the Village.  She stated residents are not always aware that solicitors must get permission from the Village to solicit.  

Councilmember Johnson stated he would not be attending the first meeting in August.  

ADJOURNMENT (9:35pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes June 19, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 19, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

Dan Van Ness, Granville Township Trustee, provided Councilmembers with information regarding electric aggregation for residents.  He indicated that the Township had decided to place electric aggregation on the November ballot for a residential vote.  As residents would need to make a choice in 2015 as to who would be their electric provider, choosing aggregation as a community could provide greater cost savings.  The Trustees wanted to include the Village residents as part of such a ballot issue; however, the Licking County Prosecutor expressed concerns about whether the Township had authority to act on behalf of Village residents even though they were also Township residents.  Mr. Van Ness requested that Council consider joining the Township and place the issue on the November ballot and permit residents to vote on the issue.  He indicated that the cost savings to could be as great as 15% to residents.  The generation charge on any electric bill could be as much as 50% of the total bill.  Councilmember Montgomery asked if residents would automatically be opted into the program.  Mayor Hartfield indicated that all residents would be part of the program and would need to opt out if not interested in participating.  Councilmember McGowan asked that the Village Manager and Law Director research electrical aggregation and make a presentation to Village Council at the next Council meeting on July 17, 2013. 

Paul Prater, AEP representative, indicated that the opportunity to switch electric providers existed currently.  In 2015, everyone, who had not already selected an electric provider, would be grouped and bid-out into one or two year contract periods.  AEP Ohio will still be the electric distribution provider.  AEP Energy also currently offered aggregation packages and could provide information regarding rate changes.  Mr. Prater indicated that electric aggregation was a complex issue and the Village may need time to research this issue further.  AEP Energy would be happy to answer any questions and provide any information the Village would need. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:53pm. 

PUBLIC HEARING 

Ordinance No. 09-2013, An Ordinance to Approve a Minor Amendment to the Site Development Plan for Spring Hills Baptist Church for the Granville Christian Academy

Kirk Combe, 123 Wicklow Drive, provided Council with a hand-out regarding his and two other of his neighbor’s concerns regarding the addition of a modular unit to the Spring Hills Baptist Church property.  Mr. Combe indicated that he and his neighbor’s concerns were the ugliness of a doublewide trailer being added to the property; the lack of long-range plans of the Granville Christian Academy regarding how they intended to deal with increased enrollment in the future; the trailer would become a permanent classroom space; one trailer would lead to more trailers; and modular trailers would not meet the intent of the Comprehensive Plan.  He asked that Council deny the request for a modular classroom trailer.  However, should Council approve the application, he and his neighbors requested that additional landscaping be required for screening proposes; Council should impose a strict limit as to how long the modular trailer could remain in place; and require that a pitched roof be add to the trailer to diminish the visual impact of the trailer. 

As no one else appeared to speak, Mayor Hartfield closed the Public Hearing at 8:03 pm.

OLD BUSINESS 

Ordinance No. 09-2013, An Ordinance to Approve a Minor Amendment to the Site Development Plan for Spring Hills Baptist Church for the Granville Christian Academy was introduced and moved for adoption by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion: 

Councilmember O’Keefe questioned why a four-year time frame was selected and could it be limited to only four years. Planner Terry indicated that the four-year time frame corresponded with the length of the lease of the modular unit.  Law Director King added that the Church could come back at any time and apply for an extension or additional units.  The Village cannot prohibit any future requests. 

Jeff McInturff, Spring Hills Baptist church member and project manager indicated that the trailer would house the seventh and eighth grade classes.  The school was in the process of looking for another location to relocate the upper grades of the school.  There was no desire to stay in the current location as the current property was not conducive to meet the school’s needs.  There was a committee currently committed to find another site.  Neither the church nor school intended on adding any additional units.   Mr. McInturff added that the school had experienced a 3% annual growth rate with a current enrollment of 300 students.  He also expressed the church’s commitment and interest in being a good neighbor.  He indicated that the church was in agreement to follow the additional landscaping plan suggested by the Planning Commission.  However, there may need to be some species substitution as some species would difficult to find locally. 

Jennifer Haga, Granville Christian Academy, indicated that the school wanted to maintain a one to twenty-two student ratio to maintain a quality school so the addition of this modular was essential. 

Councilmember McGowan asked Mr. McInturff if a pitched roof could be added.  Mr. McInturff indicated that the lease agreement prohibited making any physical changes to the structure.  Councilmember McGowan felt that a three-year time frame would be enough to allow the school to resolve its enrollment issues.  He also indicated that he would not be in support of extending the use of modular units. 

Councilmember Lerner recused herself from the meeting. 

Vice Mayor Barsky asked if the sunset language was sufficiently clear.  Law Director King indicated that the language was clear, but he would have preferred a date to have been specified.  Vice Mayor Barsky also suggested that a date be added for the completion of the landscaping plan. 

Vice Mayor Barsky made a motion to amend Section 1 to read “The Spring Hills Baptist Church site development plan, as submitted to the Planning Commission, is approved with the provisions that the building be limited to a four-year time frame from the date of occupancy and that additional landscaping be included in the project as per Appendix A with installation complete by October 30, 2013, per Village Council, and as presented additionally by the applicant.”  Second by Councilmember McGowan.  

Mayor Hartfield called for a roll call vote to amend Ordinance No. 09-2013:  Councilmembers Johnson – yes, McGowan – yes; Montgomery – yes, O’Keefe – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-0.  Ordinance No. 09-2013 was amended. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2013 as amended:  Councilmembers McGowan – yes; Montgomery – yes, O’Keefe – yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-0.  Ordinance No. 09-2013 was approved as amended. 

Councilmember Lerner returned to the meeting. 

NEW BUSINESS

Resolution No. 2013-12, A Resolution to Permit the Demolition of a Single Family House at 2486 Newark-Granville Road was moved for removal from the Table by Councilmember McGowan.  Second by Councilmember Johnson. 

Mayor Hartfield called for a vote to remove Resolution No. 2013-12 from the Table.  Motion carried.  Resolution No. 2013-12 was removed. 

Discussion:

Mayor Hartfield indicated that Gill Miller was unable to attend tonight’s meeting as she was out-of-town.  The Church of the Latter Day Saints agreed to postpone the hearing until the July 17, 2013 Council meeting to accommodate Ms. Miller. 

Councilmember McGowan moved to table Resolution No. 2013-12.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a vote to table Resolution No. 2013-12.  Motion carried.  Resolution No. 2013-12 was tabled until the July 17, 2013 Village Council meeting. 

Resolution No. 2013-40, A Resolution to Permit the Demolition of a One-Story, Detached Garage with a Lean-to at 311 East College Street was introduced and moved for approval by Councilmember McGowan.  Second by Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-40.  Motion carried.  Resolution No. 2013-40 was adopted. 

Resolution No. 2013-41, A Resolution to Permit the Demolition of a One-Story, Detached Garage at 215 South Cherry Street was introduced and moved for approval by Councilmember McGowan.  Second by Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-41.  Motion carried.  Resolution No. 2013-41 was adopted.

Resolution No. 2013-42, A Resolution to Award the Contract for the Clear Run Stand-by Pump and Authorize the Village Manager to Enter into an Agreement for Said Project was introduced and moved for approval by Councilmember McGowan.  Second by Mayor Barsky.

Discussion:

Councilmember Montgomery asked the difference between the base bid and the alternate bid.  Manager Stilwell indicated that the alternate bid was for a winterizing cabinet for our climate.  Councilmember Johnson asked why the alternate bid was not selected.  Manager Stilwell indicated that he was not sure, but would check and report back to Council.  However, if the cabinet was needed, the Village Engineer and Utilities Director would have made such a recommendation. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-42.  Motion carried.  Resolution No. 2013-42 was adopted. 

Resolution No. 2013-43, A Resolution to Appoint a Member to the Planning Commission was introduced and moved for approval by Councilmember McGowan.  Second by Mayor Barsky. 

Discussion:

Councilmember Johnson indicated that Mr. Eklof had been the school board’s representative, attended all meetings and would be an excellent appointee.  

Vice Mayor Barsky thanked Mr. Eklof for his willingness to serve. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-43.  Motion carried.  Resolution No. 2013-43 was adopted. 

Resolution No. 2013-44, A Resolution to Express Appreciation to Tim Ryan for His Service on the Granville Planning Commission Street was introduced and moved for approval by Councilmember McGowan.  Second by Mayor Barsky. 

Discussion:

Councilmember Johnson expressed his appreciation for the good job that Mr. Ryan did as a member of the Planning Commission.  Mr. Ryan, as Commission Chair, was a great leader and will be sorely missed. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-44.  Motion carried.  Resolution No. 2013-44 was adopted. 

Ordinance No. 10-2013, An Ordinance to Amend Section 1143.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure was introduced and a hearing date recommended for July 17, 2013 by Councilmember McGowan.  Second by Councilmember Johnson. 

Mayor Hartfield scheduled a public hearing for Ordinance No.10-2013 for July 17, 2013. 

Manager Stilwell advised Council that this ordinance reflected that recommended amendments suggested by Village Council. 

Ordinance No. 11-2013, An Ordinance to Amend Sections 1189.01, 1189.05, 1189.06, 1189.09, 1189.10 and 1189.11 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Signs was introduced and a hearing date recommended for July 17, 2013 by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No.11-2013 for July 17, 2013. 

Planner Terry indicated that there was language initially removed from the ordinance that she had not added back.  That correction will be made at the next Council meeting. 

Ordinance No. 12-2013, An Ordinance to Amend Section 1162 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure was introduced and a hearing date recommended for July 17, 2013 by Councilmember McGowan.  Second by Councilmember O’Keefe 

Mayor Hartfield scheduled a public hearing for Ordinance No.12-2013 for July 17, 2013. 

Ordinance No. 13-2013, An Ordinance to Amend Ordinance No. 22-2012 Providing for Adjustments of the Annual Budget for the Fiscal Year 2013 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for July 17, 2013 by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No.13-2013 for July 17, 2013. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 5, 2013

Councilmember O’Keefe made a motion to approve the June 5, 2013 minutes.  Second by Councilmember McGowan   Motion carried.

MAYOR' S REPORT – May 

The Mayor's report for the month of May was presented for review. 

Vice Mayor Barsky moved to accept the May Mayor’s Report. Second by Councilmember McGowan.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – May 

The Manager's report for the month of May was presented for review. 

Councilmember Montgomery asked how much work the service department completed during clean-up / fix-up week.  Manager Stilwell indicated that Service Director Hopkins was in the process of compiling that information. 

Councilmember McGowan moved to accept the May Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report. 

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the investment management firm made a presentation to the Foundation.  The Foundation also made committee assignments and he was still on the Finance Committee. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that summer programs were underway.  The GRD meeting schedule for the months of July and August were changed to the second and fourth Thursdays of the month. 

Planning Commission – (Johnson)

Councilmember Johnson reported that Tom Mitchell was appointed Chair of the Planning Commission.  One application was tabled and the application from St. Luke’s Church was approved. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that work was underway in Opera House Park.  The Tree & Landscape Commission met with St. Luke’s about the impact of their addition to the Park.  There would be no meeting in July.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the DAR presented the check to the Board on June 19, 2013.  The Fannins would be working in the Old Colony Burying Ground until June 30, 2013. 

OTHER COUNCIL MATTERS 

Mayor Hartfield read a proclamation to Brian Miller, Granville Sentinel reporter, upon his resignation from the paper. 

Councilmember McGowan asked when the drive to the wastewater plant would be repaved and the weeds cut.  He also advised that a bench was missing for the bike path about a half mile east of the mill. 

Mayor Hartfield advised that the split rail fence along the South Pearl Street pathway needed repaired. 

Electrical Analysis

Manager Stilwell introduced Mike Pope of Pope Electrical, Paul Prater and Ron Winrod of AEP, who made a presentation regarding the electrical analysis of the Village.  The presentation discussed the timeline of the process, the purpose of the evaluation, highlights of the evaluation and made seven recommendations.  A copy of that report will be included with the minutes. 

Vice Mayor Barsky asked what the next steps in this process were.  Manager Stilwell indicated that the report addressed the reliability of the electric service for residents and the Village.  He would like to get AEP involved and work with them to determine what improvements could be made.  He would also suggest prioritizing the recommendations that could best me met. 

Councilmembers suggested that possible changes to help save tree trimming could include the installation of 55’ pole and burying conduit during the repaving of Broadway next year. 

Manager Stilwell thanked AEP representatives and the Tree Trimming Committee for their help with this effort.  Jurgen Pape, Tree Trimming Committee member expressed appreciation to AEP and Mike Pope for working with the Committee. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that Denison was in the process of transferring their liquor license from one vender to another.  If Village Council had no objection to that transfer, silence by consent would allow the transfer to be completed. 

ADJOURNMENT (9:55pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

 

                                               

Council Minutes June 5, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 5, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:39pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember McGowan moved to excuse Councilmember Montgomery.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda.  Second by Councilmember McGowan.  Motion passed. 

CITIZENS COMMENTS (7:40pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:40pm. 

OLD BUSINESS 

There was no old business. 

NEW BUSINESS

Resolution No. 2013-38, A Resolution of Appreciation to Dr. Dale T. Knobel for his Contributions to the Granville Community was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion:

Councilmember O’Keefe commented that no previous Denison University President contributed more than Dr. Knobel.  

Dr. Knobel thanked Council for their generous praise.  He expressed how the identity of Denison is due in large part to its place in Granville.  He also expressed his appreciation for his lovely wife Tina.  He stated that he and Tina would always be connected to both Denison and Granville. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-38.  Motion carried.  Resolution No. 2013-38 was adopted. 

Resolution No. 2013-39, A Resolution to Appoint Members to the Municipal Records Commission in Accordance with the Provisions of the Ohio Revised Code Section 149.39 was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-39.  Motion carried.  Resolution No. 2013-39 was adopted. 

Ordinance No. 09-2013, An Ordinance to Approve a Minor Amendment to the Site Development Plan for Spring Hills Baptist Church for the Granville Christian Academy was introduced and a hearing date recommended for June 19, 2013 by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-2013 for June 19, 2013. 

Manager Stilwell asked Council if there were questions or comments regarding this ordinance.  

Councilmember McGowan asked if the neighbors were advised about this application.  Mayor Hartfield responded that there was a lot of neighbor discord expressed at the Planning Commission meeting. 

Planner Terry explained that the Granville Christian Academy was in need of additional space for students and decided to purchase a modular unit to make temporary accommodation.  During the Planning Commission meeting, the neighbors voiced concerns about the location of the modular units.  The Church worked with the Planning Commission to determine the best location for the Church and neighbors.  The location was partially constrained by the topography of the area. The unit would not have water or bathrooms.  The Church indicated a willingness to screen the building with landscaping.  The Planning Commission approved the application and request that Council determine if additional landscape screening would be necessary. 

REVIEW OF MINUTES

Annually Scheduled Meeting of the Joint Cemetery Board May 15, 2013

Councilmember McGowan made a motion to approve the May 15, 2013 minutes.  Second by Councilmember Johnson.   Motion carried.

Regularly Scheduled Meeting of May 15, 2013

Councilmember McGowan made a motion to approve the May 15, 2013 minutes.  Second by Vice Mayor Barsky   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report. 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the May 28th Planning Commission meeting was Chair Tim Ryan’s last meeting.  He was moving to Buckeye Lake and would not be eligible to continue as a Commission member. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that June 8th would be the annual community work day at the Old Colony Burying Ground beginning at 9:00am.  The Fannins would be there through June 30th 

OTHER COUNCIL MATTERS 

Zoning Code Work Session

Planner Terry indicated that the proposed changes to the Village Code were mostly clean-up issues and clarification issues.  

  • The proposed changes to Ordinance No. 10-2013 regarding the review procedure were to provide consistency to the amendment and appeal process.
  • The proposed changes to Ordinance No. 11-2013 was to change up language and modify the demolition chapter regarding how requests are made to the Granville Historical Society.  The new language will not require an opinion from the Historical Society, just make a request.
  • The proposed changes to Ordinance No. 12-2013 will amend the sign code.  The Planning Commission recommended moving the variance approval process to the Board of Zoning and Building Appeals.  This change would then require a fee for filing for a variance.  The Planning Commission also recommended that the Commission maintain the design approval for signs. Planner Terry indicated that the staff recommendation was to permit administrative approval for signs that meet all existing code requirements.  Law Director King indicated that he also supported this change as he had concerns about defending the current language in an appeal process. 

Planner Terry indicated that the BZBA could review all variances and the GPC review signage in the AROD.  Staff could then be responsible for approving signage that met all Village codes.  Manager Stilwell indicated that the staff was unanimous in supporting this recommendation. 

Manager Stilwell reviewed with Council the goals and objectives discussed during the February 2012 retreat regarding various zoning issues.

  • Group meeting of the GPC, BZBA and Village Council
  • Training offered for members of those groups and staff
  • Continued code updates to be more responsive to business 

Vice Mayor Barsky questioned if there was a review process in place that would be followed by anyone in the planning department.  Manager Stilwell indicated that a process was currently in place to handle those appeals. 

Councilmember Johnson indicated that he could see pluses and minuses of these recommendations.  He was concerned about the possible detriment to a new business starting up with delays and additional costs.  However, he commented that the right body (BZBA) should be reviewing appropriate applications. 

Councilmember Lerner expressed her support for allowing the staff to approve signs that meet all criteria. 

Council agreed with the staff recommendation to permit staff approval of signage the met all criteria.  Manager Stilwell indicated that the changes would be reflected in the proposed ordinance. 

OTHER STAFF MATTERS 

Manager Stilwell listed a number items summarized in past issues of the Manager’s Newsletter including: 

  • Cross training of water and wastewater personnel
  • The resignation of Vince Engel from the Bryn Du Commission
  • Zoning training in Columbus for BZBA, GPC and staff
  • The various portions of the Village sidewalk that have been replaced.
  • The resignation of Tim Ryan from the Planning Commission
  • The collaboration with Village residents regarding the upgrade of a guard rail 

Councilmember McGowan asked that Village staff make sure the downtown area was kept as clean as possible – cigarette butts, overflowing trash cans. 

Manager Stilwell advised that AEP was replacing underground electric lines in the Fern Hill subdivision.  There was also an AEP outage scheduled for June 7th at 6:00am for ten minutes to replace equipment. 

Law Director King indicated that he was working with Laurel Kennedy from Denison University on funding that would be received from a grant to help prevent violence against women.  If anyone was interested or had any suggestions for programs, please advise. 

ADJOURNMENT (8:35pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

 

                                               

Council Minutes May 15, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
May 15, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmembers Lerner and O’Keefe.  Second by Councilmember McGowan.  Motion passed 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:35pm) 

Andrew Wildman, 62 Spring Hill Road, spoke as the Director of the Granville Recreation District.  He indicated that he wanted to provide Council with his monthly update of the GRD for the months of March and April.  He expressed his and his staff’s appreciation for the support given by Village staff following the passing of Grant Willis.  May begins the busy season for the GRD.  There will be $140,000 in capital improvements to finish fields C and D, two batting cages and two dugouts at Raccoon Valley Park.  With the completion of these improvements, future capital funds will be dedicated to maintenance of existing facilities.  The Village and GRD selected Legend Lawn and Landscape as the ground maintenance crews for 2013.  Director Wildman thanked the Village for the support regarding these maintenance issues.  He also reported that the GRD was following House Bill 143 regarding mandatory concussion training for recreation providers.  The GRD was already taking this issue seriously and had been providing training to coaches. 

Mayor Hartfield thanked Director Wildman for his efforts in growing and expanding the Granville Recreation District. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:40pm. 

OLD BUSINESS 

There was no old business.

NEW BUSINESS

Resolution No. 2013-37, A Resolution to Authorize the Village Manager to Seek Bids for a Stationary Stand-by Pump for the Clear Run Lift Station was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Montgomery. 

Discussion:

Councilmember McGowan asked the life expectancy of this type of pump.  Manager Stilwell indicated that most units last thirty years.  Some parts may have a specific lower life expectancy.  

Vice Mayor Barsky asked if funding for this purchase had been budgeted.  Manager Stilwell indicated that some funding was budgeted for a pump rebuild, but not for the engineer’s estimated $80,000 cost.  As the engineer’s estimates were high of late, hopefully bids for this pump will also come in lower.  

Councilmember Montgomery asked if this pump would kick on automatically should the permanent pump fail.  Manager Stilwell responded in the affirmative.  He stated that the 2008 Christmas sewer event saw the failure of the permanent and stand-by pumps. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-37.  Motion carried.  Resolution No. 2013-37 was adopted. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of May 1, 2013

Vice Mayor Barsky made a motion to approve the May 1, 2013 minutes as amended.  Second by Councilmember McGowan.   Motion carried. 

MAYOR' S REPORT – April 

The Mayor's report for the month of April was presented for review. 

Councilmember Montgomery asked why the citation fee collection was increasing with fewer citations being written.  Vice Mayor Barsky responded that the citation fee schedule varied based on the specific charges involved with some fees having been much higher of late.

Councilmember McGowan asked if the Granville police department were writing no texting citations as he had witnessed several infractions.  Councilmember Montgomery asked if the police were watching for this offense.  Manager Stilwell indicated that he would check with Chief Mason. 

Vice Mayor Barsky moved to accept the April Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – April 

The Manager's report for the month of April was presented for review. 

Vice Mayor Barsky commented that as the service department was not tasked with the taking care of the two weeks of clean-up/fix-up, she had noticed the service department accomplishing a lot of extra work earlier in the season. 

Councilmember Montgomery asked when the sidewalk repairs would be completed.  Manager Stilwell indicated that repairs should be completed during the following week.  The service department was working on an organized program to replace or repair Village sidewalks to make them more passable.  Staff was also working on repairing/replacing stormwater drains at Village Hall as well as overseeing stormwater work on the pedestrian walkway. 

Councilmember Johnson asked if the issues involving St. Luke’s stormwater problems had been resolved.  Manager Stilwell indicated that the Village had amended the contract with Layton Construction to include repairing the stormwater drainage in order to accommodate the proposed addition to St. Luke’s.  St. Luke will cover the costs of those repairs.  

Manager Stilwell advised Council that the paving of the Village parking lot behind St. Luke’s would be postponed in order to await the construction of St. Luke’s addition.  The multiple changes made recently in this area would not result in any reduction of parking spaces. 

Councilmember McGowan moved to accept the April Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report. 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that there were four applications approved with no variances.  The Commission also reviewed proposed Code changes and made a recommendation for approval that will be forwarded to Council. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report 

OTHER COUNCIL MATTERS 

Manager Stilwell provided Council with a draft copy of the Electrical Analysis from Pope Engineering.  The report made suggestions as to what could be done to stabilize the Village’s electrical distribution system.  This report was provided to the Tree Trimming Committee, who reviewed it and made recommendations to make changes to parts of the report.  Once the changes were made the Tree Trimming Committee would review the report again.  The Tree Trimming Committee and Mike Pope would then attend the June 19th Council meeting to make a formal presentation to Council.    

OTHER STAFF MATTERS 

Manager Stilwell advised Council that AEP was in the process of replacing the underground electrical lines in the Fern Hill subdivision using a boring process. 

The Granville Historical Society would be presenting an abolitionist meeting reenactment with Frederick Douglas on May 18th at the First Presbyterian Church. 

Village staff was working on renovations to the Village Hall basement.  This project was being undertaken in order to stabilize the evidence storage area in order to maintain a strong judicial process.  Council approved the financing of this project, but with the addition of needed asbestos removal and a reconfiguration of the project, additional funding would be needed.  Staff would be preparing a budget amendment to request additional funding from Council.  

The Granville Police Department would be hosting an open house at the Bryn Du Mansion from 6:00 – 8:00pm on May 16, 2013. 

Mayor Hartfield reminded Council that their participation was welcomed in the annual Memorial Day parade beginning at 10:45am on May 27th starting on North Main Street. 

ADJOURNMENT (8:00pm) 

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

Council Minutes May 1, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 1, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Lerner moved to excuse Councilmember McGowan.  Second by Vice Mayor Barsky.  Motion passed 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda.  Second by Councilmember Johnson.  Motion passed. 

Mayor Hartfield read a proclamation in recognition of Municipal Clerks Week and Granville Village Clerk Prasher on May 6th through May 12th.  

CITIZENS COMMENTS (7:35pm) 

Bret Jump, 115 Onnen Court, indicated that she was a breast cancer survivor and in support of Council allowing the Pelotonia to travel on Broadway through Granville.  She asked that Council allow the Village to show our community spirit and support to all participants, family and friends just as the community had done for her in her battle against cancer. 

Ben Jump, 115 Onnen Court, indicated that he was co-captain of team Granville riding in support of his wife Bret.  In 2012, there were forty-eight Granville riders who earned $70,000 to fight cancer.  In 2013, he anticipated that there would be double the rider and funds.  He requested that as the community had already embraced the Pelotonia, Council permit the race to travel through town using Broadway. 

Maggie Barno, Granville Area Chamber of Commerce Director, indicated that her Board had voted to be in support of the Village permitting the race to come through the Village using the Broadway route.  GACC would allow the Farmer’s Market to remain on North Main Street and even extend the market hours.   The extra visitors in town would benefit the local restaurants and shops.  The GACC had surveyed business owners who had expressed their support.  The Broadway route would be a safer route, over the College Street route, as police officers would be stationed at all of the intersections.  The issue of parking would not necessarily be a problem as people will find places to park as they would during the July 4th Celebration.  The Granville Pelotonia supporters have indicated that they would be willing to provide a shuttle service for people needing to park away from the downtown area.  By supporting Pelotonia, the Village would have an opportunity to showcase Granville. 

Candi Moore, 405 East College Street, indicated that she was a member of the Huntington Pelotonia team.  She too asked Council to support using the downtown Broadway route for Pelotonia to showcase the Village and show support for an important cause. 

Brian Crock, 50 Old Farm Road, indicated that he was a member of the Granville Pelotonia team.  The Pelotonia offered riders multiple routes and options for over 3,500 riders.  The Ohio State Highway Patrol handled the safety of the riders throughout the route with the Pelotonia paying all costs.  Pelotonia also paid for any costs incurred by local municipalities that provided safety enforcement.  Officers will hold riders to allow traffic to pass.  The bulk of the riders would be coming through town during a one to two hour period.  Council should support permitting the route to come through the Village using Broadway. 

Annie Cacciato, 3691 Gale Road, indicated that Granville Studio for Visual Arts had a relationship with The Ohio State University and the James Clinic.  The Pelotonia offered the Granville community the opportunity to be a leader in supporting the Pelotonia just as The Ohio State University and the Pelotonia were leaders.  The Village should embrace the riders, families, friends and the goal to end cancer.  Partnering in total participation to show Granville’s support for finding a cure for cancer. 

Tom Lennox, CEO Pelotonia and cancer survivor, told Council what an incredible benefit the Pelotonia was in support of cancer research.  Council should consider doing what is right for Granville and the community.  On behalf of Pelotonia, he appreciated the support from the Village during last year’s event as well as any support for this year’s event, which ever route was selected.  

Mayor Hartfield thanked the community for their participation and support for this worthwhile event and for coming to Council with their request. 

Manager Stilwell indicated that the Pelotonia was a great and unique event in support of a worthy cause.  After speaking with representatives of the Granville Pelotonia group, Council and the Granville Area Chamber of Commerce recommended the College Street route as the safest and best route for the community and riders.  There was concern for all riders and the process of getting riders safely through the Village.  College Street was a less travelled route, less intrusive on the downtown area that was already hosting the Farmer’s Market and a good first collaboration with the Pelotonia.  Additionally, it was requested that parking be restricted on the south side of Broadway to prevent riders being hit by cars backing out.  The selection of the College Street route was no reflection on the efforts of the event.  The Village will work hard to make this event successful.  Manager Stilwell indicated that he looked to Council for direction regarding the route selection. 

Councilmember Johnson asked Chief Mason if the Village could handle the Pelotonia coming through town.  Chief Mason indicated that with enough officers, it could be done.

Councilmember Montgomery asked how bikers handled riding with traffic and following traffic signals and regulations.  CEO Lennox indicated that all bikers were required to follow the rules of the road by following all signs, lights, signals, etc.  The Pelotonia encouraged police presence working closing with the State Highway Patrol and local law enforcement.  Chief Mason added that Village officers would use the traffic signals to move traffic through intersections as normal.  

Councilmember O’Keefe asked is there were plans to redirect vehicular traffic.  Manager Stilwell indicated that the only plan would be to eliminate parking along Broadway or College Street.  Additional details would need to be worked out following the selection of the final route.

Councilmember Lerner asked the total number of riders that would be participating.  CEO Lennox responded that an estimated 3,500 riders as well as family and friends would be lining the route. 

Councilmember Lerner asked if staff or anyone else had any objections to either route.  Manager Stilwell indicated that he had not heard or received any objections.  He had requested that the Chamber provide an opinion, which they did.  Chamber Director Barno indicated that she had not heard of any objections. 

Council indicated that they were in support of permitting the Pelotonia to use Broadway as their route through the Village for the August 10, 2013 event.  Vice Mayor Barsky hoped that there would be amble notification and publicity for this event so all residents were made aware.  

Manager Stilwell indicated that staff would move forward and work with the Pelotonia staff to make the event a success. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 8:21pm. 

PUBLIC HEARING 

Ordinance No. 08-2013, An Ordinance Authorizing the Village Manager to Grant a General Permit to Timothy and Catherine H. Klingler to License the Use of the Village Right-of-Way at 120 East Elm Street

Steve Mershon, 405 East College Street, spoke in support of Mr. Klingler’s request for a permit to build a fence on Village right-of-way.  He encouraged Council to support the agreement. 

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 08-2013. 

OLD BUSINESS 

Ordinance No. 08-2013, An Ordinance Authorizing the Village Manager to Grant a General Permit to Timothy and Catherine H. Klingler to License the Use of the Village Right-of-Way at 120 East Elm Street was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield asked if Mr. Klingler had anything that he would like to add.  He indicated that he was happy to answer any questions. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-2013:  Councilmembers Johnson – yes, Lerner – yes, Montgomery – yes, O’Keefe – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 6-0.  Ordinance No. 08-2013 was approved. 

NEW BUSINESS

Resolution No. 2013-32, A Resolution Adopting a Granville Emergency Management Plan for the Village of Granville was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield indicated that additional information was provided regarding pets and shelters.  Manager Stilwell indicated that he would like to see Council pass the Plan now and allow staff to further research pet sheltering and bring something back at a later date. 

Councilmember O’Keefe indicated that she had not realized the potential problems with hosting pets in an emergency shelter.  She indicated that she was in support of a system that would hold the pets separately.  Manager Stilwell indicated that this problem was a tough issue to solve.  He indicated that Chief Mason would be speaking with the local humane society to discuss them hosting a shelter.  Staff would continue to research the issue and work out any issues. 

Vice Mayor Barsky suggested seeking assistance from community leaders to help develop a plan to accommodate pets and people.

Councilmember Lerner asked if it would be beneficial to change the language in the Plan to allow shelters to permit pets and allow the shelter provider to be responsible for any liability.  Chief Mason explained that whenever a shelter was activated, the Village would assume liability.  Law Director King added that any liability would be minimal as the Village has sovereign immunity. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-32.  Motion carried.  Resolution No. 2013-32 was adopted. 

Resolution No. 2013-33, A Resolution Adopting a Speed Trailer Policy for the Village of Granville was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe. 

Discussion:

Mayor Hartfield commented that the policy was good, but hoped the department would not use the policy as a deterrent for using the equipment. 

Manager Stilwell indicated that the equipment was already in use with possible locations suggested by the school district superintendent. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-33.   Motion carried.  Resolution No. 2013-33 was approved. 

Resolution No. 2013-34, A Resolution to Authorize the non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 127 East Broadway in Front of the Business Known as Dragon Village for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember Montgomery. Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-34.   Motion carried.  Resolution No. 2013-34 was approved. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of April 17, 2013

Vice Mayor Barsky made a motion to approve the April 17, 2013 minutes.  Second by Councilmember O’Keefe.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report. 

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that a special meeting was held on April 11th where the Foundation selected a new investment manger. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the application from Springs Hills Baptist Church was tabled.  All other applications were approved.  Manager Stilwell advised Council that the Planning Commission was reviewing proposed changes to the zoning code.  Councilmember O’Keefe asked why all variances go to the BZBA, but the sign variances go to the GPC and why change that process.  Manager Stilwell indicated that the BZBA routinely reviews variances, whereas the GPC’s specialty was design aspects.  The BZBA may be the best board to handle all variances.  Staff was still working on which board would be best suited to handle the design approvals or whether to allow signs to be approved administratively.  Councilmember Johnson expressed concern in separating design style and variances for sign into a two board process as it could become more cumbersome for the applicant.  Vice Mayor Barsky suggested that business owners be approached to help gain some clarity.  

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky indicated that the Joint Union Cemetery meeting was moved to May 15th beginning at 7:00pm. 

OTHER COUNCIL MATTERS 

Councilmember Montgomery asked if there were any updates on the Newark-Granville Road demolition application.  Manager Stilwell indicated that there were no updates. 

Councilmember Montgomery asked about how the clean-up / fix-up weeks were going.  Clerk Prasher reported that she had received many calls and Big O was being very responsive.  However, the next day would be the litmus test as it would be the first pick-up day by Big O.  

OTHER STAFF MATTERS 

ADJOURNMENT (8:49pm) 

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

Council Minutes April 17, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
April 17, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:32pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm. 

OLD BUSINESS 

There was no old business. 

NEW BUSINESS

Resolution No. 2013-29, A Resolution to Permit the Structural Demolition of an Accessory Structure at 744 Burg Street was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember O’Keefe asked if the Planning Commission approved this application.  Councilmember Johnson indicated that the application was approved.  

Vice Mayor Barsky commented that a letter from the Granville Historical Society was provided to Council that evening and indicated that GHS noted the building had no historical value. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-29.  Motion carried.  Resolution No. 2013-29 was adopted. 

Resolution No. 2013-30, A Resolution to Reappoint Members to the Bryn Du Commission was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe. 

Discussion:

Vice Mayor Barsky thanked the members in attendance for their hard work and the great job they do. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-30.   Motion carried.  Resolution No. 2013-30 was approved.

Resolution No. 2013-31, A Resolution Adopting a Sewer / Water Back-up Policy for the Village of Granville was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky. 

Discussion:

Councilmember O’Keefe asked the difference in scenarios as to when the Village would pay for a water main leak and when no payment would be made.  Utilities Director Taylor indicated that if a Village water main leaked and damaged property, the Village would take care of it.  If a leak occurred to a private line on private property, the Village would not have any responsibility.  Councilmember McGowan commented that the Christmas 2007 sewer back-up was an incident caused by the Village for which the Village paid. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-31.   Motion carried.  Resolution No. 2013-31 was approved. 

Ordinance No. 08-2013, An Ordinance Authorizing the Village Manager to Grant a General Permit to Timothy and Catherine H. Klingler to License the Use of the Village Right-of-Way at 120 East Elm Street was introduced and a hearing date recommended for May 1, 2013 by Vice Mayor Barsky.  Second by Councilmember Lerner. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-2103 for May 1, 2013. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of April 3, 2013

Councilmember O’Keefe made a motion to approve the April 3, 2013 minutes.  Second by Councilmember McGowan.   Motion carried.

MAYOR' S REPORT – March 

The Mayor's report for the month of March was presented for review. 

Councilmember McGowan moved to accept the March Mayor’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – March 

The Manager's report for the month of March was presented for review. 

Mayor Hartfield commented that the Tax Commissioner’s comments regarding revenue intake in February seemed to have been accurate.  Manager Stilwell indicated that may have been the case; however, even though revenues were up slightly in March, staff would continue to monitor revenue income. 

Councilmember Johnson questioned if issues were resolved with the sewer lines following the use of the sewer camera on West Broadway.  Utilities Director Taylor indicated that the use of the camera on West Broadway was limited.  The bulk of the camera work was completed on East Broadway as well as jetting.  Utilities Director Taylor also indicated that the Village should possibly consider upsizing the eight-inch line under Broadway as it was currently running near capacity.  Further review would be made by staff prior to the repaving of Broadway. 

Councilmember McGowan moved to accept the March Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation was working on a spring fundraising mailing.

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that spring sports were underway.

Planning Commission – (Johnson)

Councilmember Johnson reported that there were seven applications submitted with only six applications approved.  Two applications required variances, one for a plaque naming the drive to Denison with all of the Denison University presidents, which was approved.  The other sign application by Goumas Candyland was denied.  The Commission suggested that Goumas bring in their whole sign package for re-evaluation.  Councilmember O’Keefe asked if the signage for Denison’s labyrinth was approved by the Planning Commission.  Councilmember Johnson was unsure. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that this Saturday, April 20th the Tree & Landscape Commission and Granville Recreation District would be celebrating Wildwood Playground’s 20th anniversary and Earth Day at 2:00pm at Wildwood Playground.  Two trees would be planted at the dog park and a tree at the playground.  There would also be the Arbor Day celebration at Granville Intermediate School on Friday, April 26th.  The Commission was working on masonry plans for the bell base in Opera House Park.  The benches would be returned to the park soon.  The Village received the Tree City USA award again for 2012 for the twenty-second year as well as the Growth Award.  The Village would begin removing trees throughout the Village.  The Tree and Landscape Commission’s invasive species seminar was attended by twenty residents.  The Commission hoped to increase the program in 2014.

Union Cemetery – (Barsky)

Vice Mayor Barsky indicated that the Joint Union Cemetery meeting was moved to May 15th beginning at 7:00pm. 

OTHER COUNCIL MATTERS 

Presentation of the Granville Emergency Management Plan 

Manager Stilwell indicated that as part of the follow-up to the June 29th, 2012 storm, staff determined that the Village Emergency Management Plan needed to be updated.  Chief Mason worked to revise and update the Plan making it more user friendly by outlining a step-by-step approach to incident management.  Chief Mason commented that there was a Licking County Emergency Management Plan in place and much of the Village plan replicated that plan.  The Village’s plan was intended to be used for incidents that were specific to the Village.  The Village could also turn to the County for help.  The new plan provided a specific checklist to implement incident management. 

Councilmember Lerner questioned if the personnel notification list was prioritized.  Chief Mason indicated that the list was not prioritized as each incident would dictate who needed to be contacted.  Councilmember Lerner also asked if the organizations listed as supplier/vender contacts were companies that were used previously or had existing agreements.  Should more Village suppliers be included?  Chief Mason indicated that the venders listed were venders used by the Village and not a comprehensive list.  Councilmember Lerner asked if the locations for shelters were used previously and how were locations selected.  Chief Mason indicated that locations were selected based on existing agreements and service capabilities; however, no facility was mandated to participate. 

Councilmember McGowan suggested that Councilmembers could provide names of additional venders to the Manager that could be included in the plan.  

Councilmember O’Keefe asked why the operation officer was not already determined and then appointed by the EOC coordinator.   Chief Mason indicated that the operation officer would be the tactical incident manager and the individual selected would be an individual best suited to handle the specific incident. 

Vice Mayor Barsky suggested the ARES Group be added as an alternate resource as that group had the capacity to handle incidents locally.  Chief Mason indicated that he would add ARES Group.  Vice Mayor Barsky indicated that she was concerned about shelters that would not accommodate pets.  Some residents were unwilling to move to shelters without their pets.  The Village should consider contacting existing shelter providers to request that they offer pet sheltering.  The Village should also consider organizing a shelter that can take pets.  Chief Mason advised that it was up to the shelter providers and to date, shelters were unwilling to permit pets.  They have stated that the purpose was to help provide for the safety and accommodation of people, not pets. 

Presentation of the Speed Trailer Policy 

Manager Stilwell indicated that the proposed policy for use of the speed trailer was provided to Council. 

Councilmember Montgomery questioned if the speed trailer would be used in areas with a speed limit over 25mph.  Chief Mason indicated that the trailer could be used anywhere as long as there was a location to park the trailer that was safe and secure.  The trailer was purchased to be used primarily in residential areas, but the Manager may designate any location.  Councilmember Montgomery asked if the department anticipated using the trailer frequently or sparingly.  Chief Mason responded that the trailer would be used frequently. 

Vice Mayor Barsky asked if the traffic calming policy was passed by Council.  Chief Mason commented that the traffic calming policy was implemented at the discretion of the previous Village Manager.  Vice Mayor Barsky indicated that Council might need to revisit the traffic calming policy. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that the electrical analysis being completed by Pope Engineering was expected to be presented to the Tree Trimming Committee within the next couple of weeks.  The most recent Village outage would also be included in the analysis. 

Councilmember McGowan advised Council that he has had several individuals approach him that would like to speak to Council regarding the Pelatonia route.  These individuals would like to see the route use Broadway rather than College Street.  He asked Council if those individuals could be invited to the next Council meeting to address this issue.  Council indicated their consent. 

ADJOURNMENT (8:27pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

 

                                                           

Council Minutes April 3, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 3, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:31pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:32pm.

OLD BUSINESS 

There was no old business. 

NEW BUSINESS

Resolution No. 2013-27, A Resolution Authorizing the Village Manager to Enter into a Mutual Aid Agreement with Other Political Subdivisions and Entities Authorized to Employ Certified Ohio Peace Officers in Licking County, Ohio, to Provide for Mutual Assistance by the Interchange and Use of Police Department Personnel and Equipment was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield indicated that the agreement seemed to be clear and concise.  Chief Mason indicated that the County Prosecutor developed the agreement.  This agreement has been very beneficial and useful in the past. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-27.  Motion carried.  Resolution No. 2013-27 was adopted. 

Resolution No. 2013-28, A Resolution to Reappoint Members and Extend the Commission of the Granville Tree Trimming Committee was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield confirmed that this resolution was being introduced in order to authorize the Committee to continue their work through the end of 2013.  Manager Stilwell responded in the affirmative. 

Councilmember O’Keefe asked if there was any new information regarding burying the power lines underground.  Manager Stilwell indicated that Council authorized Michael Pope to complete an evaluation of the Village’s power grid.  The final report was expected to be completed in the next two to three weeks.  A subset of that report would be a cost estimate of alternate ways to distribute power including burying lines underground. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-28.   Motion carried.  Resolution No. 2013-28 was approved. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of March 20, 2013

Councilmember O’Keefe made a motion to approve the March 20, 2013 minutes as amended.  Second by Councilmember Johnson.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report. 

Granville Foundation – (Montgomery)

No report 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD just distributed the spring/summer program booklet.  This past Saturday the district hosted a hugely successful Easter egg hunt on the Bryn Du Great Lawn.  

Planning Commission – (Johnson)

No report. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky indicated that the Township Trustees agreed to meet on May 1st for the joint Union Cemetery meeting. 

OTHER COUNCIL MATTERS 

Presentation of the Sewer/Water Back-up Policy 

Utilities Director Taylor made a presentation advising Council of the new sewer/water back-up policy.  The policy was generated as a result of a sewer back-up on Christmas day in 2007.  The purpose of the policy was to clarify the responsibilities of the Village and property owners.  The policy was designed to address both possible water and sewer back-ups.  Utilities Director Taylor reviewed each section of the policy with Council.  He indicated that the Village’s insurance carrier reviewed and approved the policy.  

Councilmember McGowan asked ways that property owners could detect a water leak other than through the billing process.  Utilities Director Taylor indicated that there were elaborate systems in other municipalities that could detect any problems on a daily/minute basis.  Those systems were very costly.  Other than an obvious leak or saturated property, detecting a leak was difficult. 

Vice Mayor Barsky asked the most effective method to disseminate the telephone contact information.  Manager Stilwell indicated that the policy would be placed on the Village website.  A reminder could also be placed on the water/sewer bill.  Vice Mayor Barsky suggested purchasing magnets. 

Councilmember O’Keefe asked if the Village ever cleaned the sewer lines.  Utilities Director Taylor indicated that he developed a three-year rotation program that would view and jet all sewer lines on a regular basis.  The Village has jetted and viewed lines in the past. 

Discussion of Residential Request for Expansion onto Village Right-of-Way 

Council reviewed the information provided by staff for the placement of a fence onto Village right-of-way at a property located at 120 East Elm Street.  Mayor Hartfield offered Mr. Klingler, the property owner, an opportunity to address Council.  Mr. Klingler, 120 East Elm Street, indicated that he provided Council with all of his information and would be happy to answer any questions.  

Vice Mayor Barsky indicated that the Klingler’s have done an excellent job of restoration on many properties they have owned in the Village.  

Law Director King indicated that he would be revising the agreement included in Council’s packet.  The final language would be provided for the next meeting. 

Council indicated their support for moving forward with the permit application process. 

OTHER STAFF MATTERS 

Manager Stilwell indicated that Village staff was working with ODOT on the proposed narrowing of Cherry Valley Road as part of the Cherry Valley interchange project.  Councilmember Johnson asked if losing the turn lane onto Westgate Drive would be a problem.  Manager Stilwell indicated that the traffic studies showed that there would not be a need for the turn lane.  Staff also spoke with the property owners in that area to make sure they understood the proposal.  Council indicated their support for narrowing Cherry Valley Road as the road would be turned into a cul-de-sad and the extra road width would no longer be necessary.  

Councilmember McGowan indicated that he received a couple of complaints about the color of the new street signs. 

Manager Stilwell indicated that organizers of the Pelatonia race scheduled for August 10, 2013 approached the Village about having the race go through the Village.  The race would require that parking on the south side of Broadway would need to be restricted.  Staff discussed permitting the race as well as consulted the Granville Area Chamber of Commerce.  Staff and the GACC recommended that hosting the race would be of benefit for the Village, recognized the support provided to the Pelatonia by local residents and acknowledged that the event would be fun.  However, both organizations recommended that the race course would need to be directed onto College Street and not Broadway, through the downtown portion of the Village.  Councilmember McGowan asked which northbound street would be used to connect to College Street, would parking be restricted on College Street, would officers be used at intersections to direct traffic and concerns about traffic on North Pearl Street.  Manager Stilwell indicated that Chief Mason would coordinate all traffic concerns, especially those concerning North Pearl Street.  Staff would work with the Pelatonia staff to decide whether to use Thresher Street, North Plum Street or North Mulberry Street to access College Street.  Council indicated their support for the Village’s participation in the event. 

ADJOURNMENT (8:03pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes March 20, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 20, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:31pm) 

Mindy Kshywonis, 435 West Maple Street, indicated that she was speaking on behalf of the Granville Area Chamber of Commerce.  She commented that the Chamber would like to thank Council for listening to local business owners in trying to streamline the Village Code to ease zoning and permitting processes.  The Chamber will help educate new and existing business owners about the changes to the Code now and in the future. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm. 

PUBLIC HEARING 

Ordinance No. 05-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District) for the Raccoon Creek LLC, Property on Columbus Road and Weaver Road 

Ordinance No. 06-2013, An Ordinance to Amend Sections 1157.14, 1163.03, 1169.03 and 1185.01 of the Codified Ordinances of the Village of Granville, Ohio 

Ordinance No. 07-2013, An Ordinance to Accept Certain Infrastructure Improvements Associated with the Waterline Extension Across the Frontage of 1919 Lancaster Road in Granville, Ohio, for Public Maintenance and Operation by the Village of Granville 

As no one appeared to speak, Mayor Hartfield closed the public hearing at 7:34pm. 

OLD BUSINESS 

Ordinance No. 05-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District) for the Raccoon Creek LLC, Property on Columbus Road and Weaver Road was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Vice Mayor Barsky confirmed that the documentation regarding setting aside part of the property with a conservation district.  Manager Stilwell responded in the affirmative.  Law Director King indicated that Raccoon Creek LLC will be responsible for recording the easement, which will give the Village all appropriate oversight of the district. 

Vice Mayor Barsky encouraged the members of Metropolitan Partners, who were in the audience, to remember that businesses that locate in this area and the Mill District area should service the local community, not transient traffic. 

Manager Stilwell commented that the designation of this zoning district and the conservation district easement were complicated issues.  The effort put forth for the conservation district easement would help to preserve the environment and maintain Raccoon Creek.  He thanked Metropolitan Partners for their help. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2013:  Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, O’Keefe – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 05-2013 was approved. 

Ordinance No. 06-2013, An Ordinance to Amend Sections 1157.14, 1163.03, 1169.03 and 1185.01 of the Codified Ordinances of the Village of Granville, Ohio was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember O’Keefe asked if the installation of a swimming pool required only administrative approval.  Planner Terry indicated that the approval process was based on the property’s zoning district.  Properties in the Architectural Zoning Overlay District required Planning Commission approval.  Councilmember O’Keefe asked if a swimming pool could be installed if the adjoining property owners objected.  Manager Stilwell indicated that the only objections that could be made would be if the approval process was not followed or any pertainent regulations were ignored. 

Vice Mayor Barsky asked, if any such installation did not meet the necessary setbacks, would approval be required.  Planner Terry indicated that the BZBA would need to approve any variance in setback requirements. 

Councilmember Montgomery asked the maximum height of any fence permitted in the Village.  Planner Terry indicated that the maximum fence height permitted was six feet. 

Councilmember O’Keefe expressed concerns about the excess light that might result if pool lighting were installed.  Planner Terry indicated that the only regulations in the current code require that all lighting installation keep the direct light away from other property owners. 

Mayor Hartfield asked how many pools were permitted in the past few years.  Planner Terry indicated that seven pools were installed in the past two years. 

Manager Stilwell reminded Council that this Ordinance was only amending code sections that deal with health, safety and public welfare issues. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 06-2013:  Councilmembers Lerner – yes, McGowan – yes, Montgomery – yes, O’Keefe – yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 06-2013 was approved. 

Ordinance No. 07-2013, An Ordinance to Accept Certain Infrastructure Improvements Associated with the Waterline Extension Across the Frontage of 1919 Lancaster Road in Granville, Ohio, for Public Maintenance and Operation by the Village of Granville was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion:

Councilmember Montgomery indicated that he appreciated the language stating that if there were any defects in the installation now or later, any repairs would be the responsibility of the installer. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 07-2013:  Councilmembers McGowan – yes, Montgomery – yes, O’Keefe – yes, Johnson – yes, Lerner – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 07-2013 was approved. 

NEW BUSINESS

Resolution No. 2013-25, A Resolution to Award the Contract for Grounds Maintenance for 2013, as Per Specifications, to Legend Lawn and Landscape, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan asked why there were fewer bidders this year than in previous years and if the bids seemed higher.  Manager Stilwell indicated that with both the Granville Recreation District and the Village placing ground maintenance bids out at the same time that may have impacted that number of bidders participating.  

Councilmember Montgomery asked if the smaller number of bidders may have been due to less mowing.  Manager Stilwell indicated that even though the GRD would be handling some of the Village’s mowing in 2013, the Village took mowing done by Village staff and included that in the mowing specifications.  That change would decrease the number of part-time employees needed for the summer months and free Village staff for other projects. 

Councilmember O’Keefe asked if Legend Lawn & Landscape had been a supplier previously.  Service Director Hopkins indicated that Legend Lawn had been the mowing provider three out of the last five years. 

Vice Mayor Barsky asked if the Village had received any comments from the bidder that was disqualified.  Manager Stilwell indicated that the bidder had contacted his office and was not happy with the outcome and asked if they could provide the missing documentation, which was not permitted under the bidding process. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-25.  Motion carried.  Resolution No. 2013-25 was adopted. 

Resolution No. 2013-26, A Resolution Strongly Opposing the Passage of HB 5 by the Ohio General Assembly, Which Proposes Uniformity Measures for Municipal Income Tax in the Form of Unfunded Mandates and a Substantial Loss of Revenue was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe. 

Discussion:

Councilmember Montgomery asked if the Village’s Charter could not override any decision made by the State.  Manager Stilwell indicated that State law normally supersedes Village home rule.  Law Director King indicated that he would review the home rule issues to see if the Village Charter would provide any ability for the Village to claim home rule. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-26.   Motion carried.  Resolution No. 2013-26 was approved. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of March 6, 2013

Councilmember McGowan made a motion to approve the March 6, 2013 minutes.  Second by Councilmember Lerner.   Motion carried. 

MAYOR' S REPORT – February 

The Mayor's report for the month of February was presented for review. 

Vice Mayor Barsky moved to accept the February Mayor’s Report. Second by Councilmember Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – February 

The Manager's report for the month of February was presented for review. 

Councilmember O’Keefe asked the Manager to further elaborate on why tax revenue may have been down due to withholding timing.  Manager Stilwell indicated that the late decisions made by the federal government could have impacted residents filing their withholding information.  Staff will continue to monitor incoming revenue, but it was too soon to tell the impact on the Village coffers. 

Councilmember McGowan moved to accept the February Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that she would be missing the next board meeting after missing the two previous meetings.  She questioned whether it was relevant to have a Councilmember on the Education Foundation board as the group’s primary function was fundraising.  Manager Stilwell asked if there was another Councilmember who would want to trade assignments.  He indicated that he would allow Council to review their original Committee assignments. 

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that requests were sent to investment managers soliciting proposals for fund management.  The board members also worked on the spring fundraising campaign letter. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was proposing a “Turn Off Your Screen” event for the community with suggested activities to involve the family.  Staff was also preparing for spring and summer programming. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Planning Commission approved three signage applications. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that the Committee met twice.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was preparing for the April 4th tree and bug seminar.  The Commission was also working hard to move forward with the Opera House Park renovation, but the Commission was awaiting information regarding the resolution of St. Luke’s water problems.  Manager Stilwell indicated that he met with the Tree & Landscape Commission and suggested that they move the renovation work to the northwest portion of the park.  Councilmember Lerner also reported that the Commission would be placing an editorial in the Granville Sentinel to clarify the planting of a row of trees on the eastern edge of the Village along Newark-Granville Road.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that Clerk Prasher was in contact with the Township Trustees regarding the scheduling of the annual joint of the Union Cemetery Board. 

OTHER COUNCIL MATTERS 

Expansion of St. Luke’s Episcopal Church 

St. Luke’s Episcopal Church Rector Stephen Applegate advised Council that through all of the trials and tribulations of the construction projects at St. Luke’s, the Church decided to add an addition onto the southern end of the building.  The Church was still resolving issues relative to the insurance claim from the 2012 summer storm damage, but hoped to be back into the Church by July, 2013.  Through this process, the Church looked at ways to reconfigure the Church in order to determine best usage.  The result was the plans provided to Council, which include a fourteen foot rectangular addition to the southern end of the Church, changing the existing stone wall around the garden from curved to rectangular to best enhance the Church’s Greek Revival architecture and excavate a portion of the rear garden to allow for a rear basement exit from the Church.  He hoped that Council would be willing to support this addition. 

Keith Myers, 229 East College Street, indicated that he had helped develop the plans for the Church expansion.  He stated that this expansion was modest in comparison to the expansions completed by First Presbyterian Church and Centenary Methodist Church.  St. Luke’s Church was a classic example of Greek Revival architecture, strong, simple, clean lines and design.  The expansion was being proposed in order that the Church could accommodate modern day worship.  The plans were designed to help restore a portion of the interior to its original design and restore several pew rows that had been removed over time.  The simple, modest addition was designed to add needed area to the Church. 

Vice Mayor Barsky asked if this addition work would remedy the drainage issues.  Mr. Myers indicated that the Church intended to work to resolve these issues, but the addition will complicate the resolution of those issues.  Rector Applegate added that the west side of the Church needed two downspouts and a drain to take the water away.  

Councilmember Montgomery asked if the renovation would impact the Village parking lot.  Mr. Myers indicated the addition would not affect the parking lot at all. 

Manager Stilwell advised Council that he wanted Council’s initial reaction to approving an extension of the Church onto Village property.  The Church would be required to move through the zoning permit process.  Council indicated their support for the expansion as long as the Church received approval through the zoning process.  Manager Stilwell indicated that he would send a letter outlining Council’s approval to allow the Church to move forward with their expansion plans extending their building onto Village property. 

OTHER STAFF MATTERS 

Councilmember McGowan asked if Village police officers go on squad runs with the fire department.  How will the addition of a Denison private squad impact that existing practice?  Manager Stilwell indicated that the fire department asked the police department to self-dispatch and assist on squad runs to the University.  Denison had been discussing a variety of ways to address student health issues, but no decision has been made as yet.  Denison understood that the increase in runs over the past couple of years can impact service to Village residents. 

Manager Stilwell asked Council how they wanted to proceed regarding extending the sidewalk in front of 403 West Broadway to the entrance to Sugar Loaf Park as part of the Broadway repaving project in 2014.   Council indicated support for and instructed the Manager to include the sidewalk as part of the bid specifications.  Councilmember McGowan asked about adding a handicap ramp to the sidewalk by the park entrance.

Manager Stilwell showed Council an example of the new street signs that the Village will be installing.  These signs were required to meet new federal reflectivity and signage requirements.  The signs were in “ODOT” green.  Signs within the Village historic district may continue to use Granville green.  The first sign will be placed at West Maple Street and Cherry Street.  The Township Trustees contacted the Village and will be working with us to maintain continuity throughout the Township. 

Councilmember Montgomery asked if additional information was available regarding the reduction in the size of the Broadway medians.  Manager Stilwell indicated that cost estimates and design plans were still being prepared.  There has been no curb deterioration, but the vehicle tires could be impacting the irrigation system. 

Councilmember O’Keefe asked if there were problems regarding fats, oils and grease in the Village’s sewer system.  Manager Stilwell indicated that the Village would be reimplementing an inspection process to work with local businesses to remind them of the need to keep these by-products out of the system.  Village staff was working to put together a program to effectively work together. 

ADJOURNMENT (8:45pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Council Minutes March 6, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 6, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember O’Keefe.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to amend the agenda to remove Item 8 (e) Resolution No. 2013-17.  Second by Vice Mayor Barsky.  Motion passed. 

Councilmember McGowan moved to approve the agenda as amended.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:32pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm. 

PUBLIC HEARING 

Ordinance No. 04-2013, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Recreation District for the Lease of a Portion of Village Hall, 141 East Broadway 

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 03-2013 at 7:34pm. 

OLD BUSINESS 

Ordinance No. 04-2013, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Recreation District for the Lease of a Portion of Village Hall, 141 East Broadway was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Montgomery. 

Discussion:

Mayor Hartfield acknowledged the revisions made by staff to the agreement.  Manager Stilwell indicated that a copy of the revised agreement was provided to the Granville Recreation District. 

GRD Executive Director Wildman thanked Council for the permitting the GRD to use offices in Village Hall.  When the GRD formed, the Township gave the GRD McPeek Lodge and Raccoon Creek Park.  The school district provides access to school facilities.  Mr. Wildman commented that this cooperation was a great example of good government collaboration.  He indicated that he enjoyed and appreciated the opportunity.  There were also other collaborations between the Village and the GRD including working on the development of the Rotary Bridge and working with the Service Department on mowing Village and GRD fields.  He hoped to continue to build upon the existing collaborations. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-2013:  Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-0.  Ordinance No. 04-2013 was approved. 

NEW BUSINESS 

Councilmember Johnson recused himself from the meeting and indicated that he had advised Manager Stilwell of his concerns.

Resolution No. 2013-13, A Resolution to Award the Contract for the Pedestrian Pathway Project to Layton Construction, as Per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan expressed concerns that the Village was proposing to award a contract to a company that we recently discovered problems with a project they installed previously.  Law Director King indicated that if Council had concerns about a bidder, those concerns would need to have been discussed prior to the bidding process or, at least, during the process.  It would be difficult to exclude a contractor at this point.  Additionally, there would be no per se disqualification because of other outstanding issues.  

Manager Stilwell commented that there were concerns with the original installation of lines for 141 Colomen Gwen Drive, but Layton worked to resolve that issue in a satisfactory manner.  

Councilmember Lerner asked if the Village was legally bound to take the lowest bid.  She also asked if a legal issue would arise if the Village rejected the bid at this point.  Law Director King indicated that he would need to research the question further, but the contractor under discussion had worked in the Village on many projects and performed well.  The Village was bound to take the lowest and best bid.  Manager Stilwell indicated that he would not comment on any legal issues, but did suggest that a management issue in regard to securing qualified bidders in the future could result if the Village denied Layton’s bid at this point.  The project, where Layton was the contractor, performed in the Village during the past two years demonstrated a quality work and a strong performer.   Councilmember Lerner asked if Village staff felt this contractor would do a good job.  Service Director Hopkins responded that he had worked with Layton over the past twenty years and felt confident that they would do a great job.  He added that more than seventy percent of the projects in the Village were completed by Layton. 

Councilmember Montgomery commented that the design specifications were at a very high level for this project.  He asked whose design would be used and was Layton qualified to complete a high profile, high quality project.  Councilmember Montgomery also asked if Layton had the ability to handle the installation of the stormwater system.  Manager Stilwell indicated that the project design was the responsibility of the Village.  Service Director Hopkins would oversee the project with the help of Village Engineer Turner.  The plans required close attention due to the location of the project.  St. Luke’s and the Granville Historical Society have reviewed the plans and expressed their support.  Village Engineer Turner indicated that Village staff would maintain daily oversight of the project and review project materials such as the exposed aggregate surface materials.  He indicated that he had worked with Layton for forty years and had complete confidence in their ability to complete the job successfully.  Layton would be completing the job in house using no sub-contractors.  He added that Layton’s work on the West College Street project went very well.  They were a strong company and completed work thoroughly and completely.  

Manager Stilwell indicated that the project in question was not a Village project, but a private developer contract, which may have made a difference regarding the oversight of the project.  Manager Stilwell also indicated his appreciation for Councilmember Johnson’s recusal regarding this issue. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-13.  Motion carried.  Resolution No. 2013-13 was adopted. 

Councilmember Johnson returned to the meeting. 

Resolution No. 2013-14, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 130 North Prospect Street in Front of the Business Known as Greek Eats for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.

Discussion:

Councilmember McGowan indicated that the extension period of the café seating was changed for the upcoming year.  He indicated that the October 31st date was sufficient for outside dining as there were few customers using the outside seating after that point. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-14.   Motion carried.  Resolution No. 2013-14 was approved.

Resolution No. 2013-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-15.   Motion carried.  Resolution No. 2013-15 was approved. 

Resolution No. 2013-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as Broadway Pub for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-16.   Motion carried.  Resolution No. 2013-16 was approved. 

Resolution No. 2013-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as Village Coffee Company for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-18.   Motion carried.  Resolution No. 2013-18 was approved. 

Resolution No. 2013-19, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as Day y Noche for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Vote to approve Resolution No. 2013-19.  Motion carried.  Resolution No. 2013-19 was approved. 

Resolution No. 2013-20, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as Whit’s Frozen Custard for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-20.   Motion carried.  Resolution No. 2013-20 was approved. 

Resolution No. 2013-21, A Resolution to Approve the Application Made by Misty Hollow, LLC, to Have Certain Land Located within the Village of Granville on Hallie Lane, Permanent Parcel No. 71-326322-00-000, Designated as Being Located within an Agricultural District was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Montgomery. 

Discussion:

Councilmember Lerner asked the purpose of this designation and why the Village was being requested to pass this legislation.  Clerk Prasher indicated that the State of Ohio implemented the Current Agricultural Use Value program to help maintain agricultural properties throughout the state by providing a reduction in property tax for properties that maintain agricultural property.   The application of this designation required approval from the appropriate jurisdiction as it reduces revenues for that municipality.  These properties were annexed into the Village in 2008, when the first approval was given, and now required Council’s renewal. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-11.  Motion carried.  Resolution No. 2013-11 was adopted. 

Resolution No. 2013-22, A Resolution to Approve the Application Made by Pinefrost, LLC, to Have Certain Land Located within the Village of Granville on Canyon and James Roads, Permanent Parcel Nos. 71-326502-11-000, 71-326502-02-000, 71-326502-03-000, 71-326502-04-000 and 71-326382-00-000, Designated as Being Located within an Agricultural District was introduced and moved for approval by Councilmember Montgomery.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-22.  Motion carried.  Resolution No. 2013-22 was approved. 

Resolution No. 2013-23, A Resolution Restating the Participation by the Village of Granville in a Pre-Tax Contribution Plan for the Ohio Police and Fire Pension Fund was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan asked if this legislation was something special or was it just housekeeping.  Manager Stilwell indicated that the IRS required municipalities to pass this legislation as the employees share would be increasing over the next three years.  It would not change the Village’s contribution, just police employees.  

Councilmember Lerner asked if the tax of these funds were deferred until the employee’s retirement.  Councilmember Montgomery commented that this fund was similar to a 401K, where contributions were made pre-tax and taxed only when removed at retirement.  

Councilmember Montgomery asked if these increases were part of the union contract negotiations, if the employees knew ahead of time about the increase and if the rates were mandated.  Manager Stilwell indicated that the employees were aware of the increases, but this fund was not part of the contract negotiations.  The rates were set by the Fund. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-203.   Motion carried.  Resolution No. 2013-23 was approved. 

Resolution No. 2013-24, A Resolution to Change the Annual Clean-up / Fix-up  Program Provided by the Village to a Weekly Service Provided by the Village Refuse Hauler was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield indicated that she was not in support of ending the annual clean-up / fix-up event.   Many of the items were picked up and recycled by other individuals.  The realty may be that items left for the refuse hauler may not always be taken.  Changing the system may also not be a big savings for the Village and would be eliminating a good service from the taxpayers. 

Councilmember Montgomery questioned if the Village could offer two options – the annual Village pick-up and the weekly refuse pick-up.  With additional education efforts, the annual pick-up could diminish until everyone just used the weekly pick-up.  The annual pick-up was a benefit to the community along with the weekly pick-up being available all year long.  He indicated that he understood the possible opportunity savings, but did not see it as a real cost to the Village.  He indicated his support for keeping the annual event. 

Councilmember McGowan asked the representative from Big O if they had a preference whether the pick-up was annual or weekly, year long.  Big O General Manager Mike Jones indicated that Big O would prefer year-round pick-up, but whatever the Village decided would be acceptable to Big O.  He indicated that Big O offered unlimited pick-up throughout the year.   Sometimes heavier items would be left behind until two drivers were available to pick-up the item.  Mr. Jones indicated that perhaps the annual pick-up program was more of a cultural issue for the community than a physical pick-up issue.  Either way, Big O could pick-up materials left on the curb.  Councilmember McGowan commented that with additional education, residents would be better prepared to utilize year-round, weekly pick-up versus annual. 

Councilmember Johnson indicated that he appreciated Manager Stilwell’s efforts to try to save the Village money.  He agreed that it was likely a cultural issue for residents anticipating the annual clean-up / fix-up program.  Perhaps with transitioning to Big O picking up items and reminding residents that weekly pick up was available, the program could be phased out. 

Vice Mayor Barsky asked if Big O would be responsible for picking up the items left out for clean-up / fix-up week.  Manager Stilwell indicated that he had spoken with John Peckskamp of Big O and he indicated that Big O would pick up items left by the curb.  Big O had agreed to add additional manpower to each vehicle, if needed, to handle the pick ups for those two weeks.  Vice Mayor Barsky recommended that the Village let Big O pick up all refuse left out for clean-up / fix-up week. 

Councilmember McGowan suggested that staff advise residents of the new clean-up / fix-up week system with Big O picking up the curbside refuse and residents being able to drop off motor oil, batteries, paint and tires at the Village Service Department. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-24.   Motion failed.  Resolution No. 2013-24 was defeated. 

Ordinance No. 07-2013, An Ordinance to Accept Certain Infrastructure Improvements Associated with the Waterline Extension Across the Frontage of 1919 Lancaster Road in Granville, Ohio, for Public Maintenance and Operation by the Village of Granville was introduced and a hearing date recommended for March 20, 2013 by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-2103 for March 20, 2013. 

Councilmember Johnson asked if the waterline was inspected post-construction and/or during construction.  Manager Stilwell indicated that the bored waterline was inspected by Service Director Hopkins and Village Engineer Turner during the construction period.  

REVIEW OF MINUTES 

Regularly Scheduled Meeting of February 20, 2013

Councilmember McGowan made a motion to approve the February 20, 2013 minutes as amended.  Second by Vice Mayor Barsky.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that a second fundraising effort was underway for spring.

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the Village and GRD signed a lease agreement.  The GRD was currently looking for spring team sponsors and preparing for the spring sports season.

Planning Commission – (Johnson)

Councilmember Johnson reported that two applications were approved during the last meeting including an awning for the Granville Inn and signage for Alfie’s, a new business locating in the Counting House next to the Robbins Hunter Museum. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS 

There were no Other Council Matters. 

OTHER STAFF MATTERS 

Manager Stilwell provided Council with an update and status of their goals and objectives as defined during the February, 2012 Council retreat.  Through Council’s leadership, staff made good progress in accomplishing several goals.  He appreciated Council’s help and direction. 

Manager Stilwell provided Council with a copy of the 2012 Village Annual Report.  He thanked the department heads for providing the information and Clerk Prasher for assembling the report.  He indicated that he would be working with staff to make the report more useable and informative in the future. 

Councilmember Montgomery asked about the results of the meeting with Alexandria.  Manager Stilwell indicated that Alexandria wanted to meet in order to better understand the future of their water supply.  Alexandria questioned if Council would be willing to extend the current two-year water contract and if there would be a rate increase in 2013.  Alexandria representatives indicated that they were in discussions with the City of Johnstown and the Southwest Licking Water District about receiving water from their facilities.  Alexandria Village Council would be discussing water supply issues during their March 7, 2013 meeting. 

Vice Mayor Barsky thanked Manager Stilwell for speaking with Ms. Campbell, who represented an alternative energy company.  Manager Stilwell commented that it was always good to look at alternative opportunities, but he was in support of conservative actions. 

ADJOURNMENT (8:38pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

 

                                                           

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