Village of Granville
December 4, 2013
CALL TO ORDER (by Mayor Hartfield at 7:32pm)
PLEDGE OF ALLEGIANCE
OATH OF OFFICE
Law Director King administered the oath of office to incumbent Councilmembers Melissa Hartfield, Michelle Lerner and Matt McGowan.
Those responding to the roll call were Councilmembers Barsky, Hartfield, Johnson, Lerner, McGowan, Montgomery, O’Keefe, Law Director King and Village Manager Stilwell.
APPOINTMENT OF CLERK AND DEPUTY CLERK
Law Director King administered the oath of office to Clerk of Council Mollie Prasher.
ELECTION OF MAYOR
Councilmember Barsky nominated Councilmember Hartfield for the position of Mayor. Second by Councilmember O’Keefe.
Councilmember Hartfield accepted the nomination. There were no additional nominations.
Councilmember Hartfield called for a vote: Nomination passed. Mayor Hartfield was reelected Mayor.
Law Director King administered the oath of office to Mayor Hartfield.
ELECTION OF VICE MAYOR
Councilmember Lerner nominated Councilmember Barsky for the position of Vice Mayor. Second by Councilmember O’Keefe.
Councilmember Barsky accepted the nomination. There were no additional nominations.
Mayor Hartfield called for a vote: Nomination passed Vice Mayor Barsky was reelected as Vice Mayor.
Law Director King administered the oath of office to Vice Mayor Barsky.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda as presented. Second by Councilmember Johnson. Motion carried.
CITIZEN COMMENTS (7:39pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:40pm.
Candi Moore, Chair of the Bryn Du Commission, provided Council with the Bryn Du Commission’s annual report. She acknowledged Manager Stilwell and staff for their work in applying for a capital funding grant from the state of Ohio. She appreciated their efforts to process the grant application at such short notice.
Ms. Moore highlighted a variety of activities and improvements that occurred at Bryn Du during 2013. Bryn Du hosted the third Experience Granville event and the Granville Daffodil Show, which were very successful. She indicated that fifty percent of the rental usage of the property was by non-profit organizations and charities. Bryn Du hosted festivals, art shows, sporting events including a Frisbee championship, seminars, proms, meetings and several events for the Village. This variety of consumers demonstrated that the Commission was meeting their mission to provide cultural, recreational and educational activities for the community. Additionally, the Commission hoped that these many events were also an economic development driver for the area.
Ms. Moore indicated that the Commission was requesting the same level of financial support from the Village in 2014 as in previous years - $25,000 for operating expenses and $50,000 in capital improvement support. The $50,000 for 2014 was already allocated toward the renovation project of the Carriage House. Ms. Moore showed Council the renovation plans. She advised Council that the Village’s contribution would include the $50,000 capital improvement payments for both 2013 and 2014 as well as a $110,000 contribution from the Bryn Du Commission. Ms. Moore expressed the Commission’s thanks to Council for the continued support and offered to answer any questions.
Vice Mayor Barsky asked if the renovations would include both the first and second floors of the Carriage House. Ms. Moore indicated that the bid process was underway with the main scope of the bid being for the first floor renovations, but an alternate bid for the second floor renovations was also included.
Councilmember Montgomery questioned the difference between revenue line items Rental and Events. Councilmember Johnson additionally asked if the events line item was new or larger than previous years. Ms. Moore indicated that the fundraising, Contributions, Grants, & Events line item was not new and about the same amount as in the past. The events portion of that line item represented monies collected for entrance fees for Bryn Du sponsored events.
Mayor Hartfield thanked the Bryn Du Commission and Ms. Moore for their hard work and the quality of the annual report.
Ordinance No. 22-2013, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013
Ordinance No. 23-2013, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria
Ordinance No. 24-2013, An Ordinance Granting Approval of an Easement to St. Luke’s Episcopal Church to Allow Construction of Two Additions to the Building Located at 107 East Broadway That Will Encroach onto Village Owned Property Located at 118 South Main Street
As no one appeared to speak, Mayor Hartfield closed the three Public Hearings at 7:50pm.
Ordinance No. 22-2013, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2013 was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember Lerner.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 22-2013: Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes). Motion passed 7-0. Ordinance No. 22-2013 was approved.
Ordinance No. 23-2013, An Ordinance to Authorize the Village Manager to Execute a Contract Providing for the Sale of Water to the Village of Alexandria was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.
Councilmember O’Keefe questioned if the second Whereas clause regarding providing water for economic development. She asked if that clause related to the Village of Granville or the Village of Alexandria. Mayor Hartfield responded that it was for the Village of Granville.
Manager Stilwell indicated that this language was used in the earlier ordinances as it had been important for previous Councils to highlight that issue. He also indicated that Mayor Moody of Alexandria was available for questions. Mayor Moody advised Council that the Village of Alexandria was in agreement with the ordinance and contract language.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 23-2013: McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes). Motion passed 7-0. Ordinance No. 23-2013 was approved.
Ordinance No. 24-2013, An Ordinance Granting Approval of an Easement to St. Luke’s Episcopal Church to Allow Construction of Two Additions to the Building Located at 107 East Broadway That Will Encroach onto Village Owned Property Located at 118 South Main Street was introduced and moved for approval by Councilmember Lerner. Second by Councilmember McGowan.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 24-2013: Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); McGowan (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes). Motion passed 7-0. Ordinance No. 24-2013 was approved.
Resolution No. 2013-60, A Resolution Authorizing the Negotiation of a Preservation and Conservation Easement Over Part of the Granville Golf Course was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.
Law Director King indicated that this resolution allowed for the potential purchase of development rights of a portion of the Granville Gold Course using public funds. He advised Council that the information regarding the negotiations and cost of these rights need to remain privileged information until such time as the negotiations were complete, Information could then be released to the public.
Manager Stilwell provided Council with a brief history of the events that lead to this legislation. In the spring of 2012, the owner of the Granville Golf Course approached Granville Township about purchasing the development rights to the golf course using Open Space funds in order to prevent future development. The Township asked the Village to look into current zoning and the potential for future development. The Village determined that the current zoning and restrictions were enough to prevent future development; however the golf course owners were not in agreement. The Village again reviewed the zoning restrictions put in place in 1981 and 1987 and determined that those restrictions were not perfect and could not prevent a future owner from requesting a change in zoning. The Village researched possible zoning regulations versus deed restrictions. The Township quantified the value of the development rights. The Township indicated interest in purchasing the development rights using Open Space funds, but could not purchase any areas with improvements such as the club house and cart house. This legislation would direct Village staff to generate language that would allow the Village to purchase the development rights to the improved areas of the course in and around the club house. Additionally, a budget ordinance would also need to be brought to Council allocating funding for such a purchase. The Township anticipates voting on their purchase at the December 11th Township meeting. This procedure would be similar to the process used to purchase the Bryn Du Mansion and property by the Village and Township in 2005.
Linda Neuenschwander, 362 Bryn Du Drive, presented a petition from the Bryn Du Homeowners Association expressing their support for the purchase of the development rights to the Granville Golf Course by the Village and Township.
Mayor Hartfield called for a vote to approve Resolution No. 2013-60. Motion carried. Resolution No. 2013-60 was adopted.
Ordinance No. 25-2013, An Ordinance to Amend Ordinance No. 22-2012 providing for Adjustments of the Annual Budget for the Fiscal Year 2013 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for December 18, 2013 by Vice Mayor Barsky. Second by Councilmember Johnson.
Mayor Hartfield scheduled a public hearing for Ordinance No. 25-2013 for the December 18, 2013 Council meeting.
Manager Stilwell indicated that this amendment was predominantly generated to transfer the 2014 budgeted line item for Bryn Du capital improvements of $50,000 into the 2013 budget to allow the Bryn Du Commission to begin renovations to the Carriage House this year. He also thanked Finance Director Kraner for her hard work in putting together a succinct budget for 2014.
Councilmember O’Keefe asked if staff could further elaborate on the purpose and use of Public Use Fees as this legislation was amended that line item. Manager Stilwell indicated that the Village code required that any Public Use Fees collected be matched by the Village and those funds deposited into the Park Land Reserve Fund. The new assisted living facility being built on Weaver Drive brought in more funds than had been budgeted in 2013. The budget needed to be amended to permit the match of those funds. Planner Terry added that those funds were only collected on new building projects.
REVIEW OF MINUTES
Regularly Scheduled Meeting of November 20, 2013
Vice Mayor Barsky made a motion to approve the November 20, 2013 minutes. Second by Councilmember McGowan. Motion carried.
Granville Education Foundation – (Lerner)
Granville Foundation – (Montgomery)
Councilmember Montgomery reported that the Foundation met on November 20th. Members reported on the conference they attended to learn more about innovative funding opportunities by using technology and new media sources including Facebook and Twitter. He indicated that grant applications were available online for submission at www.granvillefoundation.org.
Granville Recreation District – (McGowan)
Councilmember McGowan reported that the GRD was preparing the spring program schedule that would be available in January.
Planning Commission – (Johnson)
Councilmember Johnson reported that the GPC approved an application for Tim Klingler for stone steps and a stone retaining wall. A GPC member expressed a concern that the new updated sidewalk code did not support the installation of brick sidewalks. Councilmember Johnson advised the Planning Commission member that brick sidewalks were previously prohibited, but were expressly permitted in the updated code; however, the installation and maintenance would be the responsibility of the homeowner.
Open Space Committee (O’Keefe)
Tree & Landscape Commission – (Lerner)
Councilmember Lerner indicated that two trees would be planted soon in the Old Colony Burying Ground, but one tree would need to be planted in spring.
Union Cemetery – (Barsky)
OTHER COUNCIL MATTERS
Mayor Hartfield advised Councilmembers that with the recent election, it was time for Council to select Committee assignments. Councilmembers were provided with a list of Committee assignments and a selection sheet. She asked Councilmembers select their preference of a Committee assignment and return the sheet to the Clerk of Council before January, 2014.
Mayor Hartfield reminded Council of the Denison development breakfast scheduled for Friday, December 6th beginning at 7:45am and asked if anyone from Council would be attending as she would be unable to attend. Councilmembers Johnson, Lerner, Montgomery and O’Keefe indicated that they would be in attendance.
OTHER STAFF MATTERS
Manager Stilwell indicated that Council was provided with a summary of the central business district events survey results. The summary stated that there was not a clear mandate by this single set of constituents surveyed. The general consensus was that the Village should be concerned about restricting parking and street access when approving events. Councilmember O’Keefe asked if the survey had been shared with anyone. Manager Stilwell indicated that he had shared the survey with the Chamber and would be sharing the survey with the media.
The Porsche to Ohio club again requested use of Village streets for their event scheduled for the last weekend in July. The Chamber has been advised of this request and indicated support of permitting the event again in 2014 with the possible reduction of the number of vehicles permitted. Mayor Hartfield suggested that the LSSU Committee be permitted to review applications. Councilmember McGowan suggested that if there was a low turn out for the event, as was the case in 2013, the event be consolidated. Councilmember Montgomery suggested that the Village define the footprint of the event.
Vice Mayor Barsky moved to enter into Executive Session, pursuant to ORC 121.22(G)(3) – “to conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending court action in the Village of Granville, Ohio v. Dan Rogers, et al., Licking County Common Pleas Court Case No. 2013 CV 01110.” Second by Councilmember McGowan.
Mayor Hartfield called for a roll call vote: Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 8:20pm.
Councilmember McGowan moved to return to regular session. Second by Vice Mayor Barsky.
Mayor Hartfield called for a roll call vote: O’Keefe – yes; Johnson – yes; Lerner – yes; McGowan – yes; Montgomery – yes; Vice Mayor Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:05pm.
Councilmember Johnson made a motion to adjourn. Second by Councilmember McGowan. Motion carried.