Granville Community Calendar

Council Minutes January 16, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

January 16, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:28pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember O’Keefe.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Johnson.  Motion passed 

CITIZENS COMMENTS (7:29pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:30pm. 

SWEARING IN 

Mayor Hartfield swore in new Law Director Michael King.  Council welcomed Law Director King to his new position. 

PUBLIC HEARING 

Ordinance No. 01-2013, An Ordinance Accepting an Application for the Annexation to the Village of Certain Real Properties Located on Columbus Road and Weaver Road, Totaling 32,036+/- Acres 

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 01-2013 at 7:33pm. 

OLD BUSINESS 

Ordinance No. 01-2013, An Ordinance Accepting an Application for the Annexation to the Village of Certain Real Properties Located on Columbus Road and Weaver Road, Totaling 32,036+/- Acres was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

Discussion:

Councilmember McGowan and Mayor Hartfield offered Metropolitan Partners and their counsel the opportunity to speak.  They declined. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 01-2013:  Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-0.  Ordinance No. 01-2013 was approved. 

NEW BUSINESS

Resolution No. 2013-06, A Resolution to Appoint a Member to the Board of Zoning and Building Appeals was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield commented that both candidates were in the audience.  She offered each an opportunity to speak. 

Eriech Horvath, 20 Waterford Court, indicated that he was involved with real estate and development.  He was experienced with zoning issues and was willing to work and serve on either the Board of Zoning and Building Appeals or the Planning Commission.  He would appreciate the opportunity to bring his experience to serve the Village.  Mr. Horvath stated that he understood that both current members were interested in continuing in their positions, but he wanted Council to know of his interest should a position become available. 

Larry Burge, 870 West Maple Street, expressed his interest in continuing to serve on the BZBA.  He indicated that he has enjoyed the experience. 

Vice Mayor Barsky recommended and moved to amend Resolution No. 2013-06 to reappoint Larry Burge to the BZBA as his experience on the Board was valuable to retain.  Second by Councilmember McGowan. 

Mayor Hartfield called for a vote to amend Resolution No. 2013-06 to reappoint Larry Burge.  Motion carried.  Resolution No. 2013-06 was amended. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-06 as amended.  Motion carried.  Resolution No. 2013-06 was adopted as amended. 

Resolution No. 2013-07, A Resolution to Appoint Members to the Planning Commission was introduced and moved for approval to reappoint Tim Ryan to the Planning Commission.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-07.  Motion carried.  Resolution No. 2013-07 was adopted. 

Resolution No. 2013-08, A Resolution Authorizing the Village Manager to Enter into an Agreement with the Ohio Department of Transportation Regarding the Paving of South Cherry Valley Road in 2013 and to Execute Contracts as Required was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion: 

Councilmember Montgomery questioned  what the maximum exposure was for the Village regarding the requirements in Section 5.  Manager Stilwell indicated that if the project exceeded the amount budget the Village would be responsible for any of that overage.  However; the Ohio Department of Transportation did a good job of making conservative cost estimates and were generally successful.  This section is standard ODOT language. 

Councilmember Montgomery asked if the project came in under budget would the Village receive a refund.  Planner Terry indicated in the affirmative.  The South Main Street pedestrian bridge came in under budget and the Village was refunded over $150,000. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-08.  Motion carried.  Resolution No. 2013-08 was adopted. 

Ordinance No. 02-2013, An Ordinance to Amend Ordinance No. 22-2012 Providing for Adjustments of the Annual Budget for the Fiscal Year 2013 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for February 6, 2013 by Councilmember Johnson.  Second by Vice Mayor Barsky. 

Manager Stilwell explained that part of this ordinance was to reclassify funds that were already budgeted as well as the appropriation of wages for the members of the FOP and non-bargaining employees.  The Village’s revenue in 2012 ended the year on a strong note and these funds were available.

Mayor Hartfield scheduled a public hearing for Ordinance No. 02-2103 for February 6, 2013.

REVIEW OF MINUTES 

Regularly Scheduled Meeting of January 2, 2013

Councilmember McGowan made a motion to approve the January 2, 2013 minutes.  Second by Vice Mayor Barsky.   Motion carried.

MAYOR' S REPORT – December 

The Mayor's report for the month of December was presented for review. 

Vice Mayor Barsky moved to accept the December Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – December 

The Manager's report for the month of December was presented for review. 

Councilmember McGowan moved to accept the December Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the next meeting was scheduled for January 17, 2013.

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation held its annual meeting and appointed Deb Tegtmeyer as the new President, elected new officers and appointed new members.  During the regular meeting, the Finance Committee reported on its meeting with an asset manager to discuss improved ways to handle the grant process.  Councilmember Montgomery also indicated that the Foundation discussed ways to improve the Holiday Gift program to find better ways to identify families in need.  The Foundation also decided to fund the Feed the Dream program with the Licking County Food Pantry Network. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the next meeting was scheduled for January 17, 2013. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Planning Commission reviewed two applications including one variance.  The variance was for the new canopy sign for Bella’s.  A variance was needed as canopy signs could only be one color and the owner was requesting a two-color sign.  The variance was approved. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was coordinating with Denison University to secure an intern to work on a tree data program.  The new trees planted on the western edge of Newark-Granville Road were low growing, flowering trees that would not interfere with the utility lines.  The Commission decided to move ahead with the renovations to Opera House Park and begin working on the northwest corner of the park while St. Luke’s continued to determine the origin of their water issues. 

Manager Stilwell reported that new trees were planted in front of CVS, but Council should expect to see that these trees will be removed and replanted.  While trying to plant the trees a little deeper into the ground, concrete was discovered.  The newly planted trees will be removed and exploratory efforts will be used to determine what was below ground level.  Mayor Hartfield indicated that there could be vaults in that area.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board was working to determine how the Old Colony Burying Ground would be funded long term.  The Board was applying for a grant from the Daughters of the American Revolution (DAR).  The Board has requested that the Township and Village provide matching funds.  The Township was providing $5,000 from the Cemetery Fund and the Village was being requested to provide $1,800.  Vice Mayor Barsky indicated that she spoke with Manager Stilwell and the $1,800 was available in the General Fund.  The Board may request that the Village provide additional funding to defray the cost of the Fannins visit in June.  The Board was working to develop a plan to determine what work was left for the Fannins to complete and what work could be completed by other parties.  The Board received a bid from a local mason who thought he could complete some of the work, but the bid was very high.  The Board will be determining which stones should be repaired and which stones may need to be left in their current state.  The Township indicated that their staff could set the foundations for all of the stones, which could save some money. 

Councilmember McGowan asked about the agreement between the Township and the Village that stated that the Township would take care of the cemetery as they received funding from the cemetery levy.  Vice Mayor Barsky indicated that no record of that agreement could be located.  However, the Board was working on developing a new agreement that would outline the responsibilities of both entities.  

Vice Mayor Barsky asked if Council was in support of providing $1,800 toward the DAR application.  Council indicated their support for providing $1,800 toward the DAR grant application.  Manager Stilwell was asked to write a letter advising the Township of the Village’s support. 

OTHER COUNCIL MATTERS 

Vice Mayor Barsky reported on the Granville Area Chamber of Commerce meeting regarding the impact of the tax revaluation of the Cherry Valley Lodge and the impact on local businesses.  School District Treasurer Michael Sobul explained how the tax levy process worked and provided a better understanding of tax reapportionment.  Local businesses would see an increase in their property tax of 3.6% for Class 2 entities.  Granville School Superintendent Jeff Brown advised that group that the school district would be placing a levy on the 2014 ballot.  

OTHER STAFF MATTERS 

Manager Stilwell advised Council that the annual Water Quality Report was complete and mailed to all Village water customers. 

The Village also participated in an emergency exercise with Denison University.  Village staff was now being encouraged to become more involved in activities such as this exercise with both Denison University and the Granville School District.  The Village was also in the process of updating the Village’s emergency management plan. 

ADJOURNMENT (8:24pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Employee Payroll / Compensation

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