Granville Community Calendar

Council Minutes March 6, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 6, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember O’Keefe.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to amend the agenda to remove Item 8 (e) Resolution No. 2013-17.  Second by Vice Mayor Barsky.  Motion passed. 

Councilmember McGowan moved to approve the agenda as amended.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:32pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm. 

PUBLIC HEARING 

Ordinance No. 04-2013, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Recreation District for the Lease of a Portion of Village Hall, 141 East Broadway 

As no one appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 03-2013 at 7:34pm. 

OLD BUSINESS 

Ordinance No. 04-2013, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Recreation District for the Lease of a Portion of Village Hall, 141 East Broadway was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Montgomery. 

Discussion:

Mayor Hartfield acknowledged the revisions made by staff to the agreement.  Manager Stilwell indicated that a copy of the revised agreement was provided to the Granville Recreation District. 

GRD Executive Director Wildman thanked Council for the permitting the GRD to use offices in Village Hall.  When the GRD formed, the Township gave the GRD McPeek Lodge and Raccoon Creek Park.  The school district provides access to school facilities.  Mr. Wildman commented that this cooperation was a great example of good government collaboration.  He indicated that he enjoyed and appreciated the opportunity.  There were also other collaborations between the Village and the GRD including working on the development of the Rotary Bridge and working with the Service Department on mowing Village and GRD fields.  He hoped to continue to build upon the existing collaborations. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-2013:  Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-0.  Ordinance No. 04-2013 was approved. 

NEW BUSINESS 

Councilmember Johnson recused himself from the meeting and indicated that he had advised Manager Stilwell of his concerns.

Resolution No. 2013-13, A Resolution to Award the Contract for the Pedestrian Pathway Project to Layton Construction, as Per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan expressed concerns that the Village was proposing to award a contract to a company that we recently discovered problems with a project they installed previously.  Law Director King indicated that if Council had concerns about a bidder, those concerns would need to have been discussed prior to the bidding process or, at least, during the process.  It would be difficult to exclude a contractor at this point.  Additionally, there would be no per se disqualification because of other outstanding issues.  

Manager Stilwell commented that there were concerns with the original installation of lines for 141 Colomen Gwen Drive, but Layton worked to resolve that issue in a satisfactory manner.  

Councilmember Lerner asked if the Village was legally bound to take the lowest bid.  She also asked if a legal issue would arise if the Village rejected the bid at this point.  Law Director King indicated that he would need to research the question further, but the contractor under discussion had worked in the Village on many projects and performed well.  The Village was bound to take the lowest and best bid.  Manager Stilwell indicated that he would not comment on any legal issues, but did suggest that a management issue in regard to securing qualified bidders in the future could result if the Village denied Layton’s bid at this point.  The project, where Layton was the contractor, performed in the Village during the past two years demonstrated a quality work and a strong performer.   Councilmember Lerner asked if Village staff felt this contractor would do a good job.  Service Director Hopkins responded that he had worked with Layton over the past twenty years and felt confident that they would do a great job.  He added that more than seventy percent of the projects in the Village were completed by Layton. 

Councilmember Montgomery commented that the design specifications were at a very high level for this project.  He asked whose design would be used and was Layton qualified to complete a high profile, high quality project.  Councilmember Montgomery also asked if Layton had the ability to handle the installation of the stormwater system.  Manager Stilwell indicated that the project design was the responsibility of the Village.  Service Director Hopkins would oversee the project with the help of Village Engineer Turner.  The plans required close attention due to the location of the project.  St. Luke’s and the Granville Historical Society have reviewed the plans and expressed their support.  Village Engineer Turner indicated that Village staff would maintain daily oversight of the project and review project materials such as the exposed aggregate surface materials.  He indicated that he had worked with Layton for forty years and had complete confidence in their ability to complete the job successfully.  Layton would be completing the job in house using no sub-contractors.  He added that Layton’s work on the West College Street project went very well.  They were a strong company and completed work thoroughly and completely.  

Manager Stilwell indicated that the project in question was not a Village project, but a private developer contract, which may have made a difference regarding the oversight of the project.  Manager Stilwell also indicated his appreciation for Councilmember Johnson’s recusal regarding this issue. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-13.  Motion carried.  Resolution No. 2013-13 was adopted. 

Councilmember Johnson returned to the meeting. 

Resolution No. 2013-14, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 130 North Prospect Street in Front of the Business Known as Greek Eats for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.

Discussion:

Councilmember McGowan indicated that the extension period of the café seating was changed for the upcoming year.  He indicated that the October 31st date was sufficient for outside dining as there were few customers using the outside seating after that point. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-14.   Motion carried.  Resolution No. 2013-14 was approved.

Resolution No. 2013-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-15.   Motion carried.  Resolution No. 2013-15 was approved. 

Resolution No. 2013-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as Broadway Pub for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-16.   Motion carried.  Resolution No. 2013-16 was approved. 

Resolution No. 2013-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as Village Coffee Company for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-18.   Motion carried.  Resolution No. 2013-18 was approved. 

Resolution No. 2013-19, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as Day y Noche for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Vote to approve Resolution No. 2013-19.  Motion carried.  Resolution No. 2013-19 was approved. 

Resolution No. 2013-20, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as Whit’s Frozen Custard for Calendar Year 2013, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-20.   Motion carried.  Resolution No. 2013-20 was approved. 

Resolution No. 2013-21, A Resolution to Approve the Application Made by Misty Hollow, LLC, to Have Certain Land Located within the Village of Granville on Hallie Lane, Permanent Parcel No. 71-326322-00-000, Designated as Being Located within an Agricultural District was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Montgomery. 

Discussion:

Councilmember Lerner asked the purpose of this designation and why the Village was being requested to pass this legislation.  Clerk Prasher indicated that the State of Ohio implemented the Current Agricultural Use Value program to help maintain agricultural properties throughout the state by providing a reduction in property tax for properties that maintain agricultural property.   The application of this designation required approval from the appropriate jurisdiction as it reduces revenues for that municipality.  These properties were annexed into the Village in 2008, when the first approval was given, and now required Council’s renewal. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-11.  Motion carried.  Resolution No. 2013-11 was adopted. 

Resolution No. 2013-22, A Resolution to Approve the Application Made by Pinefrost, LLC, to Have Certain Land Located within the Village of Granville on Canyon and James Roads, Permanent Parcel Nos. 71-326502-11-000, 71-326502-02-000, 71-326502-03-000, 71-326502-04-000 and 71-326382-00-000, Designated as Being Located within an Agricultural District was introduced and moved for approval by Councilmember Montgomery.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-22.  Motion carried.  Resolution No. 2013-22 was approved. 

Resolution No. 2013-23, A Resolution Restating the Participation by the Village of Granville in a Pre-Tax Contribution Plan for the Ohio Police and Fire Pension Fund was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan asked if this legislation was something special or was it just housekeeping.  Manager Stilwell indicated that the IRS required municipalities to pass this legislation as the employees share would be increasing over the next three years.  It would not change the Village’s contribution, just police employees.  

Councilmember Lerner asked if the tax of these funds were deferred until the employee’s retirement.  Councilmember Montgomery commented that this fund was similar to a 401K, where contributions were made pre-tax and taxed only when removed at retirement.  

Councilmember Montgomery asked if these increases were part of the union contract negotiations, if the employees knew ahead of time about the increase and if the rates were mandated.  Manager Stilwell indicated that the employees were aware of the increases, but this fund was not part of the contract negotiations.  The rates were set by the Fund. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-203.   Motion carried.  Resolution No. 2013-23 was approved. 

Resolution No. 2013-24, A Resolution to Change the Annual Clean-up / Fix-up  Program Provided by the Village to a Weekly Service Provided by the Village Refuse Hauler was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield indicated that she was not in support of ending the annual clean-up / fix-up event.   Many of the items were picked up and recycled by other individuals.  The realty may be that items left for the refuse hauler may not always be taken.  Changing the system may also not be a big savings for the Village and would be eliminating a good service from the taxpayers. 

Councilmember Montgomery questioned if the Village could offer two options – the annual Village pick-up and the weekly refuse pick-up.  With additional education efforts, the annual pick-up could diminish until everyone just used the weekly pick-up.  The annual pick-up was a benefit to the community along with the weekly pick-up being available all year long.  He indicated that he understood the possible opportunity savings, but did not see it as a real cost to the Village.  He indicated his support for keeping the annual event. 

Councilmember McGowan asked the representative from Big O if they had a preference whether the pick-up was annual or weekly, year long.  Big O General Manager Mike Jones indicated that Big O would prefer year-round pick-up, but whatever the Village decided would be acceptable to Big O.  He indicated that Big O offered unlimited pick-up throughout the year.   Sometimes heavier items would be left behind until two drivers were available to pick-up the item.  Mr. Jones indicated that perhaps the annual pick-up program was more of a cultural issue for the community than a physical pick-up issue.  Either way, Big O could pick-up materials left on the curb.  Councilmember McGowan commented that with additional education, residents would be better prepared to utilize year-round, weekly pick-up versus annual. 

Councilmember Johnson indicated that he appreciated Manager Stilwell’s efforts to try to save the Village money.  He agreed that it was likely a cultural issue for residents anticipating the annual clean-up / fix-up program.  Perhaps with transitioning to Big O picking up items and reminding residents that weekly pick up was available, the program could be phased out. 

Vice Mayor Barsky asked if Big O would be responsible for picking up the items left out for clean-up / fix-up week.  Manager Stilwell indicated that he had spoken with John Peckskamp of Big O and he indicated that Big O would pick up items left by the curb.  Big O had agreed to add additional manpower to each vehicle, if needed, to handle the pick ups for those two weeks.  Vice Mayor Barsky recommended that the Village let Big O pick up all refuse left out for clean-up / fix-up week. 

Councilmember McGowan suggested that staff advise residents of the new clean-up / fix-up week system with Big O picking up the curbside refuse and residents being able to drop off motor oil, batteries, paint and tires at the Village Service Department. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-24.   Motion failed.  Resolution No. 2013-24 was defeated. 

Ordinance No. 07-2013, An Ordinance to Accept Certain Infrastructure Improvements Associated with the Waterline Extension Across the Frontage of 1919 Lancaster Road in Granville, Ohio, for Public Maintenance and Operation by the Village of Granville was introduced and a hearing date recommended for March 20, 2013 by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-2103 for March 20, 2013. 

Councilmember Johnson asked if the waterline was inspected post-construction and/or during construction.  Manager Stilwell indicated that the bored waterline was inspected by Service Director Hopkins and Village Engineer Turner during the construction period.  

REVIEW OF MINUTES 

Regularly Scheduled Meeting of February 20, 2013

Councilmember McGowan made a motion to approve the February 20, 2013 minutes as amended.  Second by Vice Mayor Barsky.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that a second fundraising effort was underway for spring.

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the Village and GRD signed a lease agreement.  The GRD was currently looking for spring team sponsors and preparing for the spring sports season.

Planning Commission – (Johnson)

Councilmember Johnson reported that two applications were approved during the last meeting including an awning for the Granville Inn and signage for Alfie’s, a new business locating in the Counting House next to the Robbins Hunter Museum. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS 

There were no Other Council Matters. 

OTHER STAFF MATTERS 

Manager Stilwell provided Council with an update and status of their goals and objectives as defined during the February, 2012 Council retreat.  Through Council’s leadership, staff made good progress in accomplishing several goals.  He appreciated Council’s help and direction. 

Manager Stilwell provided Council with a copy of the 2012 Village Annual Report.  He thanked the department heads for providing the information and Clerk Prasher for assembling the report.  He indicated that he would be working with staff to make the report more useable and informative in the future. 

Councilmember Montgomery asked about the results of the meeting with Alexandria.  Manager Stilwell indicated that Alexandria wanted to meet in order to better understand the future of their water supply.  Alexandria questioned if Council would be willing to extend the current two-year water contract and if there would be a rate increase in 2013.  Alexandria representatives indicated that they were in discussions with the City of Johnstown and the Southwest Licking Water District about receiving water from their facilities.  Alexandria Village Council would be discussing water supply issues during their March 7, 2013 meeting. 

Vice Mayor Barsky thanked Manager Stilwell for speaking with Ms. Campbell, who represented an alternative energy company.  Manager Stilwell commented that it was always good to look at alternative opportunities, but he was in support of conservative actions. 

ADJOURNMENT (8:38pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

 

                                                           

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