Granville Community Calendar

Council Minutes February 20, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

February 20, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed 

CITIZENS COMMENTS (7:31pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:31pm. 

PUBLIC HEARING 

Ordinance No. 03-2013, An Ordinance to Adopt New Engineering and Subdivision Regulations for the Village of Granville 

As no one else appeared to speak, Mayor Hartfield closed the public hearing for Ordinance No. 02-2013 at 7:32pm. 

OLD BUSINESS 

Ordinance No. 03-2013, An Ordinance to Adopt New Engineering and Subdivision Regulations for the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan asked Village Engineer Turner what were the most dramatic changes to the new Village standards from the old standards.  Village Engineer Turner indicated that the use of the City of Columbus’ standards, in general.  The Columbus standards were used by most municipalities in the central Ohio area and understand by engineers and contractors.  These standards were the accepted standard.  Councilmember O’Keefe asked why City of Columbus standards were used as the basis of this document.  Village Engineer Turner commented that the City of Columbus was the biggest player in central Ohio.  These standards work for both public and private development including municipal infrastructure. 

Councilmember Johnson asked if there should be a licensure requirement for contractors installing sewer or water infrastructure.  Village Engineer Turner indicated that most of the suppliers that would work in the Village were already known and licensure would not necessarily be of an additional benefit.  

Councilmember Lerner asked about suppliers who were not known that would work in the Village for local residents.  Village Engineer Turner indicated that the Village would not provide for residential licensure as that would be handled by the Licking County Building Department. 

Vice Mayor Barsky asked if Blacklidge Emulsions, Inc., mentioned on page four, was a sole provider.  If so, would that result in the bidding process not being needed.  Village Engineer Turner indicated that Blacklidge Emulsions, Inc. was the only supplier that met the current standards, so a bidding process would not be needed. 

Vice Mayor Barsky asked the difference between the texts that were emboldened versus the non emboldened text.  Village Engineer Turner indicated that the emboldened text represented issues specific to Granville that were changed from the Columbus standard. 

Vice Mayor Barsky asked for clarification on several items including if language allowed for tree lawns, if there was a standard distance for a hydrant from the curb and what were vertical curves.  Village Engineer Turner explained that there was language regarding tree lawns in the general section.  The standard distance of a hydrant from a curb was two feet or eight feet from a non-curbed roadway.  A vertical curve was a change or drop in pavement. 

Councilmember O’Keefe asked if these standards required all streets and roadways to have sidewalks and curbs.  If so, was that requirement compatible with language in the Comprehensive Plan?  Manager Stilwell indicated that he would need to check the specific language in the Comprehensive Plan, but the addition of curbs and sidewalks was a desirable feature of any new development.  

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-2013:  Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 03-2013 was approved. 

NEW BUSINESS            

Resolution No. 2013-10, A Resolution Authorizing the Village Manager to Enter into a Contract with the Ohio Department of Transportation (ODOT) for a Resurfacing Project for Newark-Granville Road and East – West Broadway was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

Discussion:

Planner Terry described to Council the areas of Newark-Granville that were part of the resurfacing project.  She indicated that $799,990 in funding was secured from ODOT and LCATS.  An additional grant to the OPWC for the project was submitted for an additional $60,000 to reduce the Village’s cost from $427,377.15 to $367,377.15.  The Village also applied for an OPWC twenty year, zero percent interest loan for the balance of $367,377.15.  Pre-award letters will be sent to applicants in April or May.  

Mayor Hartfield thanked Planner Terry for her efforts in securing these grants. 

Councilmember Johnson asked if there would be any right-of-way acquisitions needed and the design costs.  Manager Stilwell indicated that no right-of-way acquisitions would be needed.  The design costs were $48,000 and included in the 2013 budget. 

Vice Mayor Barsky asked if there was specific information regarding reducing the width of the boulevard medians on West Broadway.  Manager Stilwell indicated that there was nothing specific.  The agricultural vehicles that routinely come through the Village must now drive up over the curb.  Recently a vehicle pulled holiday decorations off the Village tree.  Staff has expressed concern that these vehicles could also damage the sprinkler systems in the median.  Staff was still determining the costs of any possible remedies.  Vice Mayor Barsky asked the availability of other routes into the Village and suggested that staff look for other directions.  Manager Stilwell indicated that these vehicles were now much larger and it was a tight fit for equipment coming into town from any direction. 

Councilmember O’Keefe asked if there was more truck traffic coming through the Village now that former Township Road 537 was closed.  Manager Stilwell indicated that he was unaware of any increase. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-10.  Motion carried.  Resolution No. 2013-10 was adopted. 

Resolution No. 2013-11, A Resolution to Authorize the Village Manager to Sign a Memorandum of Understanding with the Licking County Humane Society was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner. 

Discussion:

Councilmember Lerner asked Manager Stilwell if the costs for the Humane Society services were clarified.  Manager Stilwell introduced Humane Society Director Lori Carlson.  He indicated that the maximum cost to the Village would be $10 per month.  The memorandum before Council was amended to clarify the fees. 

Mayor Hartfield thanked Director Carlson for coming to the Council meeting and congratulated the Humane Society on their move to a new facility.  Director Carlson invited everyone to visit the new Humane Society at 825 Thornwood Drive. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-11.  Motion carried.  Resolution No. 2013-11 was adopted. 

Councilmember Johnson and Lerner recused themselves from the meeting.

 Resolution No. 2013-12, A Resolution to Permit the Demolition of a Single Family structure at 2486 Newark-Granville Road was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion:

Gill Wright Miller, 337 West Broadway, requested that Council deny or, at least, delay the demolition application for the home at 2486 Newark-Granville Road.  She indicated that this home was built by one of her ancestors William S. Wright.  This home was a historic home and should be saved.  She indicated that she had contacted the LDS Church, the Granville Historical Society and the Ohio Historical Society.  The LDS Church agreed to meet with her and a structural engineer, but that meeting could not take place until the week of February 25th.  She also indicated that the LDS Church was also willing to subdivide and sell the property.  She asked that Village Council provide her time to complete the process of trying to save the home. 

Councilmember McGowan asked LDS Church representative Gordon Jeffery if the Church objected to a delay.   Mr. Jeffrey indicated that the Church would not object to as delay as he was still in the process of raising the funds for the surety bond and liability insurance.  He would need a decision made by the end of June.   Councilmember McGowan indicated his support to delay a decision to allow the parties an opportunity to work something out. 

Mayor Hartfield asked Ms. Miller about a possible time frame.  Ms. Miller asked for a delay of six months.  Mr. Jeffrey need a decision before the end of June. 

Vice Mayor Barsky suggested that salvage rights also be considered as part of the process. 

Councilmember McGowan moved to table Resolution No. 2013-12 until the June 19, 2013 or earlier should the parties come to an agreement.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a vote to table Resolution No. 2013-12 until June 19, 2013.  Motion carried.  Resolution No. 2013-12 was tabled.

Councilmembers Johnson and Lerner returned to the meeting. 

Ordinance No. 04-2013, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Recreation District for the Lease of a Portion of Village Hall, 141 East Broadway was introduced and a hearing date recommended for March 20, 2013 by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2103 for March 20, 2013.

Vice Mayor Barsky asked if the mowing agreement would be separate from this ordinance.  She would like to see the two agreements together. 

Councilmember McGowan commented that he felt the GRD was receiving a lot of benefits that most renters would not such as free utilities. He also questioned what one fourth of the copying charges were and how those charges were being determined.  He asked staff to provide the cost of mowing two years ago for the Wildwood Park area versus the proposed mowing.  Councilmember McGowan felt that the GRD should have and should be looking for an alternate location such as Bryn Du.  Vice Mayor Barsky asked Manager Stilwell if he had told the GRD that Council questioned whether they had looked at alternative sites.  Manager Stilwell responded in the affirmative. 

Ordinance No. 05-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District) for the Raccoon Creek LLC, Property of Columbus Road and Weaver Road was introduced and a hearing date recommended for March 20, 2013 by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-2103 for March 20, 2013. 

Planner Terry indicated that the property owners have requested that the property be zoned as "Village Gateway District."  The Granville Planning Commission, after conducting a public hearing on the request on December 10, 2012, has determined that the property is suitable for the "Village Gateway District" zoning designation and have recommended that the property by zoned accordingly.  The Planning Commission recommended the Village Gateway District with a conversation district for the portion of the property in the floodway.  Language indicated such was included and Metropolitan Partners agreed to place a deed restriction on the property.  That complete conversation district language will be complete for the public hearing. 

Ordinance No. 06-2013, An Ordinance to Amend Section 1156.14, 1163.03, 1169.03 and 1185.01 of the Codified Ordinances of the Village of Granville, Ohio was introduced and a hearing date recommended for March 20, 2013 by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-2103 for March 20, 2013. 

Planner Terry outlined the proposed changes to the zoning code.  She indicated that

the proposed zoning code modifications were in follow-up to items discussed during the Joint Meeting of the Village Council-Planning Commission-Board of Zoning & Building Appeals in September of 2012.  The three (3) groups collectively endorsed the need to change the Zoning Code to remove inconsistencies and streamline the process.  The proposed modifications to the Zoning Code were recommended for approval by the Planning Commission at their January 28 meeting.  The recommended revisions are as follows: 

1)         Section 1157.14, Accessory Structures (General Zoning Regulations):

            Adopting the same requirements for accessory structures within the Planned Unit Development District, Suburban Business District and the Village Gateway District as they currently exist within the Suburban Residential District and Village District.  these requirements would be applicable within all residential districts of the Village and would remove inconsistencies.

2)         Section 1163.03, Development Standards (Suburban Residential District):

            Removal of the requirement that any new structure would require review and approval by the Planning Commission.  The current regulations under (e)(2) of this Section required Planning Commission review and architectural review for any addition or expansion of more than 20% of the existing structure. By removing this requirement, applicants would be required to receive only administrative approval by staff and not be delayed for a month or more waiting for the same review by Planning Commission 

3)         Section 1169.03, Development Standards (Institutional District):

            Removal of the Planning Commission review and approval requirement, which was similar in nature to the change proposed above. There were no additional standards the Planning Commission could review beyond whether the proposal met the setback requirements, lot coverage requirements, etc.  There could be no architectural standards imposed. 

4)         Section 1185.01, Swimming Pool Requirements; Definitions (Swimming Pools):  Clarification of language regarding the height at which a fence or wall shall be erected surrounding a swimming pool.  The current code language was ambiguous about fence height around swimming pools.  A common fence height should be established to create consistency.    

Councilmember Johnson asked if imposing the AROD criteria was the most appropriate criteria to impose in the SRD when an addition exceeds the twenty percent guideline.  Staff indicated that they would discuss this issue further with Councilmember Johnson. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of February 6, 2013

Councilmember McGowan made a motion to approve the February 6, 2013 minutes as amended.  Second by Vice Mayor Barsky.   Motion carried. 

MAYOR' S REPORT – January 

The Mayor's report for the month of January was presented for review. 

Councilmember McGowan asked there were more issues involving Denison students in regard to drugs and alcohol than the previous ten years.  Was there an increase in problems or just an increase in reporting?  Were the students placing a bigger burden on the Village’s safety services than previously?  Vice Mayor Barsky responded in the affirmative that there was in increase in offenses over the course of the last decade.  Manager Stilwell indicated that the Village had heightened enforcement over the past year.  He could ask the police chief to check the number over the past year.  The Granville police department was not accompanying EMS runs onto campus, which may show an increase in police department responses.  

Councilmember McGowan moved to accept the January Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – January 

The Manager's report for the month of January was presented for review. 

Councilmember McGowan moved to accept the January Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report.  

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation approved the 2013 grant awards and the 2013 budget. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the spring programming brochure was being prepared. 

Planning Commission – (Johnson)

No report. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that the Open Space Committee had met twice.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was working on the upcoming pest seminar, which would include some alternative pesticide choices.  The Commission was also preparing for the Arbor Day celebration and would be working with the GRD on planting two trees at Wildwood for Earth Day.  The Commission had also asked if the air quality in Granville had ever been tested.  Manager Stilwell asked what were they interested in monitoring.  Vice Mayor Barsky asked staff to check what air quality report have been complete for the Village.  The Commission also worked on finalizing a plant list for upgrading the northwest corner of Opera House Park.

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS

 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that the Cherry Valley interchange was still a Tier 2 project for 2013.  However, there was a possibility that the project could be reconsidered later this year. 

Manager Stilwell wanted Council to be aware of the cross-training of staff in the water and wastewater plants.  Staff members had taken training to be able to work both plants.  He congratulated staff on their willingness to work together. 

Manager Stilwell provided Council with information about changing the annual clean-up / fix-up week from being an annual program to a weekly program by allowing the Village refuse hauler Big O to take any items left out by residents.  Big O had the capacity and equipment to handle this service more effectively than the Village.  This change in the program would save the Village $10,000 annually.  It would merely be using a different method to provide a similar service.  Select items such as tires, batteries, motor oil and paint could be brought to the service department throughout the year during business hours.  The change would also free-up Village staff to work on spring projects. 

Councilmember McGowan indicated that he thought this suggestion was good and should be tried for one year and then reevaluated.  The Sentinel will make residents aware of this change and Council would be able to receive feedback prior to the next meeting. 

Councilmember Montgomery was concerned that Big O would not take the large bulk items or a quantity of items on a weekly basis.  Residents prefer the anything goes option now available to them.  Making a change would also require some sort of educational process for the residents.  He was in favor of maintaining the current program. 

Councilmember O’Keefe was in support of the current system as the items were often recycled by “pickers” and were not put into the landfill.  She appreciated that potential savings to the Village, but hated to see so much more go into landfills.  She expressed her concern regarding hazardous waste collection and was in support of some items still be able to be dropped off at the service department. 

Mayor Hartfield commented that she had observed items left at the curb for Big O and those items were not taken.  She felt the service was valuable to residents who saved all year to set debris at the curb.  She was not in support of ending the current program. 

Councilmember Johnson wondered if a hybrid of the system could be set up with Big O where once a month extra items could be placed at the curb for pick-up.  That system would provide a level of consistency for the residents in knowing that bigger items could be taken at least monthly.  He also suggested that the Village could pay Big O to pick-up the clean-up / fix-up materials instead of Village staff.  

Council requested that staff propose a resolution for the March 6th Council meeting regarding this issue and ask a representative of Big O to attend the meeting. 

Clerk Prasher provided Council with a report highlighting the success of the deer management program.   She indicated that one hundred thirty-seven deer were culled.  She felt the program was still successful and appreciated the work done by the hunters involved and the residents who provided property. 

EXECUTIVE SESSION 

Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC §121.22(G)(3) – “conference with an attorney for the public body concerning disputes involving the public body that are the subject of pending or imminent court action.” Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Barsky – yes; Hartfield – yes. Motion carried 7-0. Time in: 9:24pm. 

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote: McGowan – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Lerner – yes; Barsky – yes; Hartfield – yes.  Motion carried 7-0. Time in: 9:38pm.  

ADJOURNMENT (9:39pm) 

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky  Motion carried. 

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