Granville Community Calendar

Council Minutes April 3, 2013



April 3, 2013


CALL TO ORDER (by Mayor Hartfield at 7:30pm) 



Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 


Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 


As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:32pm.


There was no old business. 


Resolution No. 2013-27, A Resolution Authorizing the Village Manager to Enter into a Mutual Aid Agreement with Other Political Subdivisions and Entities Authorized to Employ Certified Ohio Peace Officers in Licking County, Ohio, to Provide for Mutual Assistance by the Interchange and Use of Police Department Personnel and Equipment was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 


Mayor Hartfield indicated that the agreement seemed to be clear and concise.  Chief Mason indicated that the County Prosecutor developed the agreement.  This agreement has been very beneficial and useful in the past. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-27.  Motion carried.  Resolution No. 2013-27 was adopted. 

Resolution No. 2013-28, A Resolution to Reappoint Members and Extend the Commission of the Granville Tree Trimming Committee was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe.


Mayor Hartfield confirmed that this resolution was being introduced in order to authorize the Committee to continue their work through the end of 2013.  Manager Stilwell responded in the affirmative. 

Councilmember O’Keefe asked if there was any new information regarding burying the power lines underground.  Manager Stilwell indicated that Council authorized Michael Pope to complete an evaluation of the Village’s power grid.  The final report was expected to be completed in the next two to three weeks.  A subset of that report would be a cost estimate of alternate ways to distribute power including burying lines underground. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-28.   Motion carried.  Resolution No. 2013-28 was approved. 


Regularly Scheduled Meeting of March 20, 2013

Councilmember O’Keefe made a motion to approve the March 20, 2013 minutes as amended.  Second by Councilmember Johnson.   Motion carried. 


Granville Education Foundation – (Lerner) 

No report. 

Granville Foundation – (Montgomery)

No report 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD just distributed the spring/summer program booklet.  This past Saturday the district hosted a hugely successful Easter egg hunt on the Bryn Du Great Lawn.  

Planning Commission – (Johnson)

No report. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky indicated that the Township Trustees agreed to meet on May 1st for the joint Union Cemetery meeting. 


Presentation of the Sewer/Water Back-up Policy 

Utilities Director Taylor made a presentation advising Council of the new sewer/water back-up policy.  The policy was generated as a result of a sewer back-up on Christmas day in 2007.  The purpose of the policy was to clarify the responsibilities of the Village and property owners.  The policy was designed to address both possible water and sewer back-ups.  Utilities Director Taylor reviewed each section of the policy with Council.  He indicated that the Village’s insurance carrier reviewed and approved the policy.  

Councilmember McGowan asked ways that property owners could detect a water leak other than through the billing process.  Utilities Director Taylor indicated that there were elaborate systems in other municipalities that could detect any problems on a daily/minute basis.  Those systems were very costly.  Other than an obvious leak or saturated property, detecting a leak was difficult. 

Vice Mayor Barsky asked the most effective method to disseminate the telephone contact information.  Manager Stilwell indicated that the policy would be placed on the Village website.  A reminder could also be placed on the water/sewer bill.  Vice Mayor Barsky suggested purchasing magnets. 

Councilmember O’Keefe asked if the Village ever cleaned the sewer lines.  Utilities Director Taylor indicated that he developed a three-year rotation program that would view and jet all sewer lines on a regular basis.  The Village has jetted and viewed lines in the past. 

Discussion of Residential Request for Expansion onto Village Right-of-Way 

Council reviewed the information provided by staff for the placement of a fence onto Village right-of-way at a property located at 120 East Elm Street.  Mayor Hartfield offered Mr. Klingler, the property owner, an opportunity to address Council.  Mr. Klingler, 120 East Elm Street, indicated that he provided Council with all of his information and would be happy to answer any questions.  

Vice Mayor Barsky indicated that the Klingler’s have done an excellent job of restoration on many properties they have owned in the Village.  

Law Director King indicated that he would be revising the agreement included in Council’s packet.  The final language would be provided for the next meeting. 

Council indicated their support for moving forward with the permit application process. 


Manager Stilwell indicated that Village staff was working with ODOT on the proposed narrowing of Cherry Valley Road as part of the Cherry Valley interchange project.  Councilmember Johnson asked if losing the turn lane onto Westgate Drive would be a problem.  Manager Stilwell indicated that the traffic studies showed that there would not be a need for the turn lane.  Staff also spoke with the property owners in that area to make sure they understood the proposal.  Council indicated their support for narrowing Cherry Valley Road as the road would be turned into a cul-de-sad and the extra road width would no longer be necessary.  

Councilmember McGowan indicated that he received a couple of complaints about the color of the new street signs. 

Manager Stilwell indicated that organizers of the Pelatonia race scheduled for August 10, 2013 approached the Village about having the race go through the Village.  The race would require that parking on the south side of Broadway would need to be restricted.  Staff discussed permitting the race as well as consulted the Granville Area Chamber of Commerce.  Staff and the GACC recommended that hosting the race would be of benefit for the Village, recognized the support provided to the Pelatonia by local residents and acknowledged that the event would be fun.  However, both organizations recommended that the race course would need to be directed onto College Street and not Broadway, through the downtown portion of the Village.  Councilmember McGowan asked which northbound street would be used to connect to College Street, would parking be restricted on College Street, would officers be used at intersections to direct traffic and concerns about traffic on North Pearl Street.  Manager Stilwell indicated that Chief Mason would coordinate all traffic concerns, especially those concerning North Pearl Street.  Staff would work with the Pelatonia staff to decide whether to use Thresher Street, North Plum Street or North Mulberry Street to access College Street.  Council indicated their support for the Village’s participation in the event. 


Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

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