Granville Community Calendar

Council Minutes March 20, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 20, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:31pm) 

Mindy Kshywonis, 435 West Maple Street, indicated that she was speaking on behalf of the Granville Area Chamber of Commerce.  She commented that the Chamber would like to thank Council for listening to local business owners in trying to streamline the Village Code to ease zoning and permitting processes.  The Chamber will help educate new and existing business owners about the changes to the Code now and in the future. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm. 

PUBLIC HEARING 

Ordinance No. 05-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District) for the Raccoon Creek LLC, Property on Columbus Road and Weaver Road 

Ordinance No. 06-2013, An Ordinance to Amend Sections 1157.14, 1163.03, 1169.03 and 1185.01 of the Codified Ordinances of the Village of Granville, Ohio 

Ordinance No. 07-2013, An Ordinance to Accept Certain Infrastructure Improvements Associated with the Waterline Extension Across the Frontage of 1919 Lancaster Road in Granville, Ohio, for Public Maintenance and Operation by the Village of Granville 

As no one appeared to speak, Mayor Hartfield closed the public hearing at 7:34pm. 

OLD BUSINESS 

Ordinance No. 05-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District) for the Raccoon Creek LLC, Property on Columbus Road and Weaver Road was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Vice Mayor Barsky confirmed that the documentation regarding setting aside part of the property with a conservation district.  Manager Stilwell responded in the affirmative.  Law Director King indicated that Raccoon Creek LLC will be responsible for recording the easement, which will give the Village all appropriate oversight of the district. 

Vice Mayor Barsky encouraged the members of Metropolitan Partners, who were in the audience, to remember that businesses that locate in this area and the Mill District area should service the local community, not transient traffic. 

Manager Stilwell commented that the designation of this zoning district and the conservation district easement were complicated issues.  The effort put forth for the conservation district easement would help to preserve the environment and maintain Raccoon Creek.  He thanked Metropolitan Partners for their help. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2013:  Councilmembers Johnson – yes, Lerner – yes, McGowan – yes, Montgomery – yes, O’Keefe – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 05-2013 was approved. 

Ordinance No. 06-2013, An Ordinance to Amend Sections 1157.14, 1163.03, 1169.03 and 1185.01 of the Codified Ordinances of the Village of Granville, Ohio was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember O’Keefe asked if the installation of a swimming pool required only administrative approval.  Planner Terry indicated that the approval process was based on the property’s zoning district.  Properties in the Architectural Zoning Overlay District required Planning Commission approval.  Councilmember O’Keefe asked if a swimming pool could be installed if the adjoining property owners objected.  Manager Stilwell indicated that the only objections that could be made would be if the approval process was not followed or any pertainent regulations were ignored. 

Vice Mayor Barsky asked, if any such installation did not meet the necessary setbacks, would approval be required.  Planner Terry indicated that the BZBA would need to approve any variance in setback requirements. 

Councilmember Montgomery asked the maximum height of any fence permitted in the Village.  Planner Terry indicated that the maximum fence height permitted was six feet. 

Councilmember O’Keefe expressed concerns about the excess light that might result if pool lighting were installed.  Planner Terry indicated that the only regulations in the current code require that all lighting installation keep the direct light away from other property owners. 

Mayor Hartfield asked how many pools were permitted in the past few years.  Planner Terry indicated that seven pools were installed in the past two years. 

Manager Stilwell reminded Council that this Ordinance was only amending code sections that deal with health, safety and public welfare issues. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 06-2013:  Councilmembers Lerner – yes, McGowan – yes, Montgomery – yes, O’Keefe – yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 06-2013 was approved. 

Ordinance No. 07-2013, An Ordinance to Accept Certain Infrastructure Improvements Associated with the Waterline Extension Across the Frontage of 1919 Lancaster Road in Granville, Ohio, for Public Maintenance and Operation by the Village of Granville was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion:

Councilmember Montgomery indicated that he appreciated the language stating that if there were any defects in the installation now or later, any repairs would be the responsibility of the installer. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 07-2013:  Councilmembers McGowan – yes, Montgomery – yes, O’Keefe – yes, Johnson – yes, Lerner – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 7-0.  Ordinance No. 07-2013 was approved. 

NEW BUSINESS

Resolution No. 2013-25, A Resolution to Award the Contract for Grounds Maintenance for 2013, as Per Specifications, to Legend Lawn and Landscape, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember McGowan asked why there were fewer bidders this year than in previous years and if the bids seemed higher.  Manager Stilwell indicated that with both the Granville Recreation District and the Village placing ground maintenance bids out at the same time that may have impacted that number of bidders participating.  

Councilmember Montgomery asked if the smaller number of bidders may have been due to less mowing.  Manager Stilwell indicated that even though the GRD would be handling some of the Village’s mowing in 2013, the Village took mowing done by Village staff and included that in the mowing specifications.  That change would decrease the number of part-time employees needed for the summer months and free Village staff for other projects. 

Councilmember O’Keefe asked if Legend Lawn & Landscape had been a supplier previously.  Service Director Hopkins indicated that Legend Lawn had been the mowing provider three out of the last five years. 

Vice Mayor Barsky asked if the Village had received any comments from the bidder that was disqualified.  Manager Stilwell indicated that the bidder had contacted his office and was not happy with the outcome and asked if they could provide the missing documentation, which was not permitted under the bidding process. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-25.  Motion carried.  Resolution No. 2013-25 was adopted. 

Resolution No. 2013-26, A Resolution Strongly Opposing the Passage of HB 5 by the Ohio General Assembly, Which Proposes Uniformity Measures for Municipal Income Tax in the Form of Unfunded Mandates and a Substantial Loss of Revenue was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe. 

Discussion:

Councilmember Montgomery asked if the Village’s Charter could not override any decision made by the State.  Manager Stilwell indicated that State law normally supersedes Village home rule.  Law Director King indicated that he would review the home rule issues to see if the Village Charter would provide any ability for the Village to claim home rule. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-26.   Motion carried.  Resolution No. 2013-26 was approved. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of March 6, 2013

Councilmember McGowan made a motion to approve the March 6, 2013 minutes.  Second by Councilmember Lerner.   Motion carried. 

MAYOR' S REPORT – February 

The Mayor's report for the month of February was presented for review. 

Vice Mayor Barsky moved to accept the February Mayor’s Report. Second by Councilmember Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – February 

The Manager's report for the month of February was presented for review. 

Councilmember O’Keefe asked the Manager to further elaborate on why tax revenue may have been down due to withholding timing.  Manager Stilwell indicated that the late decisions made by the federal government could have impacted residents filing their withholding information.  Staff will continue to monitor incoming revenue, but it was too soon to tell the impact on the Village coffers. 

Councilmember McGowan moved to accept the February Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that she would be missing the next board meeting after missing the two previous meetings.  She questioned whether it was relevant to have a Councilmember on the Education Foundation board as the group’s primary function was fundraising.  Manager Stilwell asked if there was another Councilmember who would want to trade assignments.  He indicated that he would allow Council to review their original Committee assignments. 

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that requests were sent to investment managers soliciting proposals for fund management.  The board members also worked on the spring fundraising campaign letter. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was proposing a “Turn Off Your Screen” event for the community with suggested activities to involve the family.  Staff was also preparing for spring and summer programming. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Planning Commission approved three signage applications. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that the Committee met twice.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was preparing for the April 4th tree and bug seminar.  The Commission was also working hard to move forward with the Opera House Park renovation, but the Commission was awaiting information regarding the resolution of St. Luke’s water problems.  Manager Stilwell indicated that he met with the Tree & Landscape Commission and suggested that they move the renovation work to the northwest portion of the park.  Councilmember Lerner also reported that the Commission would be placing an editorial in the Granville Sentinel to clarify the planting of a row of trees on the eastern edge of the Village along Newark-Granville Road.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that Clerk Prasher was in contact with the Township Trustees regarding the scheduling of the annual joint of the Union Cemetery Board. 

OTHER COUNCIL MATTERS 

Expansion of St. Luke’s Episcopal Church 

St. Luke’s Episcopal Church Rector Stephen Applegate advised Council that through all of the trials and tribulations of the construction projects at St. Luke’s, the Church decided to add an addition onto the southern end of the building.  The Church was still resolving issues relative to the insurance claim from the 2012 summer storm damage, but hoped to be back into the Church by July, 2013.  Through this process, the Church looked at ways to reconfigure the Church in order to determine best usage.  The result was the plans provided to Council, which include a fourteen foot rectangular addition to the southern end of the Church, changing the existing stone wall around the garden from curved to rectangular to best enhance the Church’s Greek Revival architecture and excavate a portion of the rear garden to allow for a rear basement exit from the Church.  He hoped that Council would be willing to support this addition. 

Keith Myers, 229 East College Street, indicated that he had helped develop the plans for the Church expansion.  He stated that this expansion was modest in comparison to the expansions completed by First Presbyterian Church and Centenary Methodist Church.  St. Luke’s Church was a classic example of Greek Revival architecture, strong, simple, clean lines and design.  The expansion was being proposed in order that the Church could accommodate modern day worship.  The plans were designed to help restore a portion of the interior to its original design and restore several pew rows that had been removed over time.  The simple, modest addition was designed to add needed area to the Church. 

Vice Mayor Barsky asked if this addition work would remedy the drainage issues.  Mr. Myers indicated that the Church intended to work to resolve these issues, but the addition will complicate the resolution of those issues.  Rector Applegate added that the west side of the Church needed two downspouts and a drain to take the water away.  

Councilmember Montgomery asked if the renovation would impact the Village parking lot.  Mr. Myers indicated the addition would not affect the parking lot at all. 

Manager Stilwell advised Council that he wanted Council’s initial reaction to approving an extension of the Church onto Village property.  The Church would be required to move through the zoning permit process.  Council indicated their support for the expansion as long as the Church received approval through the zoning process.  Manager Stilwell indicated that he would send a letter outlining Council’s approval to allow the Church to move forward with their expansion plans extending their building onto Village property. 

OTHER STAFF MATTERS 

Councilmember McGowan asked if Village police officers go on squad runs with the fire department.  How will the addition of a Denison private squad impact that existing practice?  Manager Stilwell indicated that the fire department asked the police department to self-dispatch and assist on squad runs to the University.  Denison had been discussing a variety of ways to address student health issues, but no decision has been made as yet.  Denison understood that the increase in runs over the past couple of years can impact service to Village residents. 

Manager Stilwell asked Council how they wanted to proceed regarding extending the sidewalk in front of 403 West Broadway to the entrance to Sugar Loaf Park as part of the Broadway repaving project in 2014.   Council indicated support for and instructed the Manager to include the sidewalk as part of the bid specifications.  Councilmember McGowan asked about adding a handicap ramp to the sidewalk by the park entrance.

Manager Stilwell showed Council an example of the new street signs that the Village will be installing.  These signs were required to meet new federal reflectivity and signage requirements.  The signs were in “ODOT” green.  Signs within the Village historic district may continue to use Granville green.  The first sign will be placed at West Maple Street and Cherry Street.  The Township Trustees contacted the Village and will be working with us to maintain continuity throughout the Township. 

Councilmember Montgomery asked if additional information was available regarding the reduction in the size of the Broadway medians.  Manager Stilwell indicated that cost estimates and design plans were still being prepared.  There has been no curb deterioration, but the vehicle tires could be impacting the irrigation system. 

Councilmember O’Keefe asked if there were problems regarding fats, oils and grease in the Village’s sewer system.  Manager Stilwell indicated that the Village would be reimplementing an inspection process to work with local businesses to remind them of the need to keep these by-products out of the system.  Village staff was working to put together a program to effectively work together. 

ADJOURNMENT (8:45pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

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