Granville Community Calendar

Council Minutes April 17, 2013


April 17, 2013


CALL TO ORDER (by Mayor Hartfield at 7:31pm) 



Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 


Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 


As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm. 


There was no old business. 


Resolution No. 2013-29, A Resolution to Permit the Structural Demolition of an Accessory Structure at 744 Burg Street was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 


Councilmember O’Keefe asked if the Planning Commission approved this application.  Councilmember Johnson indicated that the application was approved.  

Vice Mayor Barsky commented that a letter from the Granville Historical Society was provided to Council that evening and indicated that GHS noted the building had no historical value. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-29.  Motion carried.  Resolution No. 2013-29 was adopted. 

Resolution No. 2013-30, A Resolution to Reappoint Members to the Bryn Du Commission was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe. 


Vice Mayor Barsky thanked the members in attendance for their hard work and the great job they do. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-30.   Motion carried.  Resolution No. 2013-30 was approved.

Resolution No. 2013-31, A Resolution Adopting a Sewer / Water Back-up Policy for the Village of Granville was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky. 


Councilmember O’Keefe asked the difference in scenarios as to when the Village would pay for a water main leak and when no payment would be made.  Utilities Director Taylor indicated that if a Village water main leaked and damaged property, the Village would take care of it.  If a leak occurred to a private line on private property, the Village would not have any responsibility.  Councilmember McGowan commented that the Christmas 2007 sewer back-up was an incident caused by the Village for which the Village paid. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-31.   Motion carried.  Resolution No. 2013-31 was approved. 

Ordinance No. 08-2013, An Ordinance Authorizing the Village Manager to Grant a General Permit to Timothy and Catherine H. Klingler to License the Use of the Village Right-of-Way at 120 East Elm Street was introduced and a hearing date recommended for May 1, 2013 by Vice Mayor Barsky.  Second by Councilmember Lerner. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-2103 for May 1, 2013. 


Regularly Scheduled Meeting of April 3, 2013

Councilmember O’Keefe made a motion to approve the April 3, 2013 minutes.  Second by Councilmember McGowan.   Motion carried.


The Mayor's report for the month of March was presented for review. 

Councilmember McGowan moved to accept the March Mayor’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 


The Manager's report for the month of March was presented for review. 

Mayor Hartfield commented that the Tax Commissioner’s comments regarding revenue intake in February seemed to have been accurate.  Manager Stilwell indicated that may have been the case; however, even though revenues were up slightly in March, staff would continue to monitor revenue income. 

Councilmember Johnson questioned if issues were resolved with the sewer lines following the use of the sewer camera on West Broadway.  Utilities Director Taylor indicated that the use of the camera on West Broadway was limited.  The bulk of the camera work was completed on East Broadway as well as jetting.  Utilities Director Taylor also indicated that the Village should possibly consider upsizing the eight-inch line under Broadway as it was currently running near capacity.  Further review would be made by staff prior to the repaving of Broadway. 

Councilmember McGowan moved to accept the March Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 


Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation was working on a spring fundraising mailing.

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that spring sports were underway.

Planning Commission – (Johnson)

Councilmember Johnson reported that there were seven applications submitted with only six applications approved.  Two applications required variances, one for a plaque naming the drive to Denison with all of the Denison University presidents, which was approved.  The other sign application by Goumas Candyland was denied.  The Commission suggested that Goumas bring in their whole sign package for re-evaluation.  Councilmember O’Keefe asked if the signage for Denison’s labyrinth was approved by the Planning Commission.  Councilmember Johnson was unsure. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that this Saturday, April 20th the Tree & Landscape Commission and Granville Recreation District would be celebrating Wildwood Playground’s 20th anniversary and Earth Day at 2:00pm at Wildwood Playground.  Two trees would be planted at the dog park and a tree at the playground.  There would also be the Arbor Day celebration at Granville Intermediate School on Friday, April 26th.  The Commission was working on masonry plans for the bell base in Opera House Park.  The benches would be returned to the park soon.  The Village received the Tree City USA award again for 2012 for the twenty-second year as well as the Growth Award.  The Village would begin removing trees throughout the Village.  The Tree and Landscape Commission’s invasive species seminar was attended by twenty residents.  The Commission hoped to increase the program in 2014.

Union Cemetery – (Barsky)

Vice Mayor Barsky indicated that the Joint Union Cemetery meeting was moved to May 15th beginning at 7:00pm. 


Presentation of the Granville Emergency Management Plan 

Manager Stilwell indicated that as part of the follow-up to the June 29th, 2012 storm, staff determined that the Village Emergency Management Plan needed to be updated.  Chief Mason worked to revise and update the Plan making it more user friendly by outlining a step-by-step approach to incident management.  Chief Mason commented that there was a Licking County Emergency Management Plan in place and much of the Village plan replicated that plan.  The Village’s plan was intended to be used for incidents that were specific to the Village.  The Village could also turn to the County for help.  The new plan provided a specific checklist to implement incident management. 

Councilmember Lerner questioned if the personnel notification list was prioritized.  Chief Mason indicated that the list was not prioritized as each incident would dictate who needed to be contacted.  Councilmember Lerner also asked if the organizations listed as supplier/vender contacts were companies that were used previously or had existing agreements.  Should more Village suppliers be included?  Chief Mason indicated that the venders listed were venders used by the Village and not a comprehensive list.  Councilmember Lerner asked if the locations for shelters were used previously and how were locations selected.  Chief Mason indicated that locations were selected based on existing agreements and service capabilities; however, no facility was mandated to participate. 

Councilmember McGowan suggested that Councilmembers could provide names of additional venders to the Manager that could be included in the plan.  

Councilmember O’Keefe asked why the operation officer was not already determined and then appointed by the EOC coordinator.   Chief Mason indicated that the operation officer would be the tactical incident manager and the individual selected would be an individual best suited to handle the specific incident. 

Vice Mayor Barsky suggested the ARES Group be added as an alternate resource as that group had the capacity to handle incidents locally.  Chief Mason indicated that he would add ARES Group.  Vice Mayor Barsky indicated that she was concerned about shelters that would not accommodate pets.  Some residents were unwilling to move to shelters without their pets.  The Village should consider contacting existing shelter providers to request that they offer pet sheltering.  The Village should also consider organizing a shelter that can take pets.  Chief Mason advised that it was up to the shelter providers and to date, shelters were unwilling to permit pets.  They have stated that the purpose was to help provide for the safety and accommodation of people, not pets. 

Presentation of the Speed Trailer Policy 

Manager Stilwell indicated that the proposed policy for use of the speed trailer was provided to Council. 

Councilmember Montgomery questioned if the speed trailer would be used in areas with a speed limit over 25mph.  Chief Mason indicated that the trailer could be used anywhere as long as there was a location to park the trailer that was safe and secure.  The trailer was purchased to be used primarily in residential areas, but the Manager may designate any location.  Councilmember Montgomery asked if the department anticipated using the trailer frequently or sparingly.  Chief Mason responded that the trailer would be used frequently. 

Vice Mayor Barsky asked if the traffic calming policy was passed by Council.  Chief Mason commented that the traffic calming policy was implemented at the discretion of the previous Village Manager.  Vice Mayor Barsky indicated that Council might need to revisit the traffic calming policy. 


Manager Stilwell advised Council that the electrical analysis being completed by Pope Engineering was expected to be presented to the Tree Trimming Committee within the next couple of weeks.  The most recent Village outage would also be included in the analysis. 

Councilmember McGowan advised Council that he has had several individuals approach him that would like to speak to Council regarding the Pelatonia route.  These individuals would like to see the route use Broadway rather than College Street.  He asked Council if those individuals could be invited to the next Council meeting to address this issue.  Council indicated their consent. 


Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.



Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

Go to My Pay Stub and login.