Granville Community Calendar

Council Minutes May 15, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
May 15, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmembers Lerner and O’Keefe.  Second by Councilmember McGowan.  Motion passed 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:35pm) 

Andrew Wildman, 62 Spring Hill Road, spoke as the Director of the Granville Recreation District.  He indicated that he wanted to provide Council with his monthly update of the GRD for the months of March and April.  He expressed his and his staff’s appreciation for the support given by Village staff following the passing of Grant Willis.  May begins the busy season for the GRD.  There will be $140,000 in capital improvements to finish fields C and D, two batting cages and two dugouts at Raccoon Valley Park.  With the completion of these improvements, future capital funds will be dedicated to maintenance of existing facilities.  The Village and GRD selected Legend Lawn and Landscape as the ground maintenance crews for 2013.  Director Wildman thanked the Village for the support regarding these maintenance issues.  He also reported that the GRD was following House Bill 143 regarding mandatory concussion training for recreation providers.  The GRD was already taking this issue seriously and had been providing training to coaches. 

Mayor Hartfield thanked Director Wildman for his efforts in growing and expanding the Granville Recreation District. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:40pm. 

OLD BUSINESS 

There was no old business.

NEW BUSINESS

Resolution No. 2013-37, A Resolution to Authorize the Village Manager to Seek Bids for a Stationary Stand-by Pump for the Clear Run Lift Station was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Montgomery. 

Discussion:

Councilmember McGowan asked the life expectancy of this type of pump.  Manager Stilwell indicated that most units last thirty years.  Some parts may have a specific lower life expectancy.  

Vice Mayor Barsky asked if funding for this purchase had been budgeted.  Manager Stilwell indicated that some funding was budgeted for a pump rebuild, but not for the engineer’s estimated $80,000 cost.  As the engineer’s estimates were high of late, hopefully bids for this pump will also come in lower.  

Councilmember Montgomery asked if this pump would kick on automatically should the permanent pump fail.  Manager Stilwell responded in the affirmative.  He stated that the 2008 Christmas sewer event saw the failure of the permanent and stand-by pumps. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-37.  Motion carried.  Resolution No. 2013-37 was adopted. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of May 1, 2013

Vice Mayor Barsky made a motion to approve the May 1, 2013 minutes as amended.  Second by Councilmember McGowan.   Motion carried. 

MAYOR' S REPORT – April 

The Mayor's report for the month of April was presented for review. 

Councilmember Montgomery asked why the citation fee collection was increasing with fewer citations being written.  Vice Mayor Barsky responded that the citation fee schedule varied based on the specific charges involved with some fees having been much higher of late.

Councilmember McGowan asked if the Granville police department were writing no texting citations as he had witnessed several infractions.  Councilmember Montgomery asked if the police were watching for this offense.  Manager Stilwell indicated that he would check with Chief Mason. 

Vice Mayor Barsky moved to accept the April Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – April 

The Manager's report for the month of April was presented for review. 

Vice Mayor Barsky commented that as the service department was not tasked with the taking care of the two weeks of clean-up/fix-up, she had noticed the service department accomplishing a lot of extra work earlier in the season. 

Councilmember Montgomery asked when the sidewalk repairs would be completed.  Manager Stilwell indicated that repairs should be completed during the following week.  The service department was working on an organized program to replace or repair Village sidewalks to make them more passable.  Staff was also working on repairing/replacing stormwater drains at Village Hall as well as overseeing stormwater work on the pedestrian walkway. 

Councilmember Johnson asked if the issues involving St. Luke’s stormwater problems had been resolved.  Manager Stilwell indicated that the Village had amended the contract with Layton Construction to include repairing the stormwater drainage in order to accommodate the proposed addition to St. Luke’s.  St. Luke will cover the costs of those repairs.  

Manager Stilwell advised Council that the paving of the Village parking lot behind St. Luke’s would be postponed in order to await the construction of St. Luke’s addition.  The multiple changes made recently in this area would not result in any reduction of parking spaces. 

Councilmember McGowan moved to accept the April Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

No report. 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that there were four applications approved with no variances.  The Commission also reviewed proposed Code changes and made a recommendation for approval that will be forwarded to Council. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report 

OTHER COUNCIL MATTERS 

Manager Stilwell provided Council with a draft copy of the Electrical Analysis from Pope Engineering.  The report made suggestions as to what could be done to stabilize the Village’s electrical distribution system.  This report was provided to the Tree Trimming Committee, who reviewed it and made recommendations to make changes to parts of the report.  Once the changes were made the Tree Trimming Committee would review the report again.  The Tree Trimming Committee and Mike Pope would then attend the June 19th Council meeting to make a formal presentation to Council.    

OTHER STAFF MATTERS 

Manager Stilwell advised Council that AEP was in the process of replacing the underground electrical lines in the Fern Hill subdivision using a boring process. 

The Granville Historical Society would be presenting an abolitionist meeting reenactment with Frederick Douglas on May 18th at the First Presbyterian Church. 

Village staff was working on renovations to the Village Hall basement.  This project was being undertaken in order to stabilize the evidence storage area in order to maintain a strong judicial process.  Council approved the financing of this project, but with the addition of needed asbestos removal and a reconfiguration of the project, additional funding would be needed.  Staff would be preparing a budget amendment to request additional funding from Council.  

The Granville Police Department would be hosting an open house at the Bryn Du Mansion from 6:00 – 8:00pm on May 16, 2013. 

Mayor Hartfield reminded Council that their participation was welcomed in the annual Memorial Day parade beginning at 10:45am on May 27th starting on North Main Street. 

ADJOURNMENT (8:00pm) 

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

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