VILLAGE OF GRANVILLE
June 19, 2013
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda. Second by Vice Mayor Barsky. Motion passed.
CITIZENS COMMENTS (7:32pm)
Dan Van Ness, Granville Township Trustee, provided Councilmembers with information regarding electric aggregation for residents. He indicated that the Township had decided to place electric aggregation on the November ballot for a residential vote. As residents would need to make a choice in 2015 as to who would be their electric provider, choosing aggregation as a community could provide greater cost savings. The Trustees wanted to include the Village residents as part of such a ballot issue; however, the Licking County Prosecutor expressed concerns about whether the Township had authority to act on behalf of Village residents even though they were also Township residents. Mr. Van Ness requested that Council consider joining the Township and place the issue on the November ballot and permit residents to vote on the issue. He indicated that the cost savings to could be as great as 15% to residents. The generation charge on any electric bill could be as much as 50% of the total bill. Councilmember Montgomery asked if residents would automatically be opted into the program. Mayor Hartfield indicated that all residents would be part of the program and would need to opt out if not interested in participating. Councilmember McGowan asked that the Village Manager and Law Director research electrical aggregation and make a presentation to Village Council at the next Council meeting on July 17, 2013.
Paul Prater, AEP representative, indicated that the opportunity to switch electric providers existed currently. In 2015, everyone, who had not already selected an electric provider, would be grouped and bid-out into one or two year contract periods. AEP Ohio will still be the electric distribution provider. AEP Energy also currently offered aggregation packages and could provide information regarding rate changes. Mr. Prater indicated that electric aggregation was a complex issue and the Village may need time to research this issue further. AEP Energy would be happy to answer any questions and provide any information the Village would need.
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:53pm.
Ordinance No. 09-2013, An Ordinance to Approve a Minor Amendment to the Site Development Plan for Spring Hills Baptist Church for the Granville Christian Academy
Kirk Combe, 123 Wicklow Drive, provided Council with a hand-out regarding his and two other of his neighbor’s concerns regarding the addition of a modular unit to the Spring Hills Baptist Church property. Mr. Combe indicated that he and his neighbor’s concerns were the ugliness of a doublewide trailer being added to the property; the lack of long-range plans of the Granville Christian Academy regarding how they intended to deal with increased enrollment in the future; the trailer would become a permanent classroom space; one trailer would lead to more trailers; and modular trailers would not meet the intent of the Comprehensive Plan. He asked that Council deny the request for a modular classroom trailer. However, should Council approve the application, he and his neighbors requested that additional landscaping be required for screening proposes; Council should impose a strict limit as to how long the modular trailer could remain in place; and require that a pitched roof be add to the trailer to diminish the visual impact of the trailer.
As no one else appeared to speak, Mayor Hartfield closed the Public Hearing at 8:03 pm.
Ordinance No. 09-2013, An Ordinance to Approve a Minor Amendment to the Site Development Plan for Spring Hills Baptist Church for the Granville Christian Academy was introduced and moved for adoption by Vice Mayor Barsky. Second by Councilmember O’Keefe.
Councilmember O’Keefe questioned why a four-year time frame was selected and could it be limited to only four years. Planner Terry indicated that the four-year time frame corresponded with the length of the lease of the modular unit. Law Director King added that the Church could come back at any time and apply for an extension or additional units. The Village cannot prohibit any future requests.
Jeff McInturff, Spring Hills Baptist church member and project manager indicated that the trailer would house the seventh and eighth grade classes. The school was in the process of looking for another location to relocate the upper grades of the school. There was no desire to stay in the current location as the current property was not conducive to meet the school’s needs. There was a committee currently committed to find another site. Neither the church nor school intended on adding any additional units. Mr. McInturff added that the school had experienced a 3% annual growth rate with a current enrollment of 300 students. He also expressed the church’s commitment and interest in being a good neighbor. He indicated that the church was in agreement to follow the additional landscaping plan suggested by the Planning Commission. However, there may need to be some species substitution as some species would difficult to find locally.
Jennifer Haga, Granville Christian Academy, indicated that the school wanted to maintain a one to twenty-two student ratio to maintain a quality school so the addition of this modular was essential.
Councilmember McGowan asked Mr. McInturff if a pitched roof could be added. Mr. McInturff indicated that the lease agreement prohibited making any physical changes to the structure. Councilmember McGowan felt that a three-year time frame would be enough to allow the school to resolve its enrollment issues. He also indicated that he would not be in support of extending the use of modular units.
Councilmember Lerner recused herself from the meeting.
Vice Mayor Barsky asked if the sunset language was sufficiently clear. Law Director King indicated that the language was clear, but he would have preferred a date to have been specified. Vice Mayor Barsky also suggested that a date be added for the completion of the landscaping plan.
Vice Mayor Barsky made a motion to amend Section 1 to read “The Spring Hills Baptist Church site development plan, as submitted to the Planning Commission, is approved with the provisions that the building be limited to a four-year time frame from the date of occupancy and that additional landscaping be included in the project as per Appendix A with installation complete by October 30, 2013, per Village Council, and as presented additionally by the applicant.” Second by Councilmember McGowan.
Mayor Hartfield called for a roll call vote to amend Ordinance No. 09-2013: Councilmembers Johnson – yes, McGowan – yes; Montgomery – yes, O’Keefe – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 6-0. Ordinance No. 09-2013 was amended.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2013 as amended: Councilmembers McGowan – yes; Montgomery – yes, O’Keefe – yes, Johnson – yes, Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 6-0. Ordinance No. 09-2013 was approved as amended.
Councilmember Lerner returned to the meeting.
Resolution No. 2013-12, A Resolution to Permit the Demolition of a Single Family House at 2486 Newark-Granville Road was moved for removal from the Table by Councilmember McGowan. Second by Councilmember Johnson.
Mayor Hartfield called for a vote to remove Resolution No. 2013-12 from the Table. Motion carried. Resolution No. 2013-12 was removed.
Mayor Hartfield indicated that Gill Miller was unable to attend tonight’s meeting as she was out-of-town. The Church of the Latter Day Saints agreed to postpone the hearing until the July 17, 2013 Council meeting to accommodate Ms. Miller.
Councilmember McGowan moved to table Resolution No. 2013-12. Second by Councilmember O’Keefe.
Mayor Hartfield called for a vote to table Resolution No. 2013-12. Motion carried. Resolution No. 2013-12 was tabled until the July 17, 2013 Village Council meeting.
Resolution No. 2013-40, A Resolution to Permit the Demolition of a One-Story, Detached Garage with a Lean-to at 311 East College Street was introduced and moved for approval by Councilmember McGowan. Second by Mayor Barsky.
Mayor Hartfield called for a vote to approve Resolution No. 2013-40. Motion carried. Resolution No. 2013-40 was adopted.
Resolution No. 2013-41, A Resolution to Permit the Demolition of a One-Story, Detached Garage at 215 South Cherry Street was introduced and moved for approval by Councilmember McGowan. Second by Mayor Barsky.
Mayor Hartfield called for a vote to approve Resolution No. 2013-41. Motion carried. Resolution No. 2013-41 was adopted.
Resolution No. 2013-42, A Resolution to Award the Contract for the Clear Run Stand-by Pump and Authorize the Village Manager to Enter into an Agreement for Said Project was introduced and moved for approval by Councilmember McGowan. Second by Mayor Barsky.
Councilmember Montgomery asked the difference between the base bid and the alternate bid. Manager Stilwell indicated that the alternate bid was for a winterizing cabinet for our climate. Councilmember Johnson asked why the alternate bid was not selected. Manager Stilwell indicated that he was not sure, but would check and report back to Council. However, if the cabinet was needed, the Village Engineer and Utilities Director would have made such a recommendation.
Mayor Hartfield called for a vote to approve Resolution No. 2013-42. Motion carried. Resolution No. 2013-42 was adopted.
Resolution No. 2013-43, A Resolution to Appoint a Member to the Planning Commission was introduced and moved for approval by Councilmember McGowan. Second by Mayor Barsky.
Councilmember Johnson indicated that Mr. Eklof had been the school board’s representative, attended all meetings and would be an excellent appointee.
Vice Mayor Barsky thanked Mr. Eklof for his willingness to serve.
Mayor Hartfield called for a vote to approve Resolution No. 2013-43. Motion carried. Resolution No. 2013-43 was adopted.
Resolution No. 2013-44, A Resolution to Express Appreciation to Tim Ryan for His Service on the Granville Planning Commission Street was introduced and moved for approval by Councilmember McGowan. Second by Mayor Barsky.
Councilmember Johnson expressed his appreciation for the good job that Mr. Ryan did as a member of the Planning Commission. Mr. Ryan, as Commission Chair, was a great leader and will be sorely missed.
Mayor Hartfield called for a vote to approve Resolution No. 2013-44. Motion carried. Resolution No. 2013-44 was adopted.
Ordinance No. 10-2013, An Ordinance to Amend Section 1143.04 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure was introduced and a hearing date recommended for July 17, 2013 by Councilmember McGowan. Second by Councilmember Johnson.
Mayor Hartfield scheduled a public hearing for Ordinance No.10-2013 for July 17, 2013.
Manager Stilwell advised Council that this ordinance reflected that recommended amendments suggested by Village Council.
Ordinance No. 11-2013, An Ordinance to Amend Sections 1189.01, 1189.05, 1189.06, 1189.09, 1189.10 and 1189.11 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Signs was introduced and a hearing date recommended for July 17, 2013 by Councilmember McGowan. Second by Councilmember O’Keefe.
Mayor Hartfield scheduled a public hearing for Ordinance No.11-2013 for July 17, 2013.
Planner Terry indicated that there was language initially removed from the ordinance that she had not added back. That correction will be made at the next Council meeting.
Ordinance No. 12-2013, An Ordinance to Amend Section 1162 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Review Procedure was introduced and a hearing date recommended for July 17, 2013 by Councilmember McGowan. Second by Councilmember O’Keefe
Mayor Hartfield scheduled a public hearing for Ordinance No.12-2013 for July 17, 2013.
Ordinance No. 13-2013, An Ordinance to Amend Ordinance No. 22-2012 Providing for Adjustments of the Annual Budget for the Fiscal Year 2013 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for July 17, 2013 by Councilmember McGowan. Second by Vice Mayor Barsky.
Mayor Hartfield scheduled a public hearing for Ordinance No.13-2013 for July 17, 2013.
REVIEW OF MINUTES
Regularly Scheduled Meeting of June 5, 2013
Councilmember O’Keefe made a motion to approve the June 5, 2013 minutes. Second by Councilmember McGowan Motion carried.
MAYOR' S REPORT – May
The Mayor's report for the month of May was presented for review.
Vice Mayor Barsky moved to accept the May Mayor’s Report. Second by Councilmember McGowan. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER' S REPORT – May
The Manager's report for the month of May was presented for review.
Councilmember Montgomery asked how much work the service department completed during clean-up / fix-up week. Manager Stilwell indicated that Service Director Hopkins was in the process of compiling that information.
Councilmember McGowan moved to accept the May Manager’s Report. Second by Councilmember Johnson. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
Granville Education Foundation – (Lerner)
Granville Foundation – (Montgomery)
Councilmember Montgomery reported that the investment management firm made a presentation to the Foundation. The Foundation also made committee assignments and he was still on the Finance Committee.
Granville Recreation District – (McGowan)
Councilmember McGowan reported that summer programs were underway. The GRD meeting schedule for the months of July and August were changed to the second and fourth Thursdays of the month.
Planning Commission – (Johnson)
Councilmember Johnson reported that Tom Mitchell was appointed Chair of the Planning Commission. One application was tabled and the application from St. Luke’s Church was approved.
Open Space Committee (O’Keefe)
Tree & Landscape Commission – (Lerner)
Councilmember Lerner reported that work was underway in Opera House Park. The Tree & Landscape Commission met with St. Luke’s about the impact of their addition to the Park. There would be no meeting in July.
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that the DAR presented the check to the Board on June 19, 2013. The Fannins would be working in the Old Colony Burying Ground until June 30, 2013.
OTHER COUNCIL MATTERS
Mayor Hartfield read a proclamation to Brian Miller, Granville Sentinel reporter, upon his resignation from the paper.
Councilmember McGowan asked when the drive to the wastewater plant would be repaved and the weeds cut. He also advised that a bench was missing for the bike path about a half mile east of the mill.
Mayor Hartfield advised that the split rail fence along the South Pearl Street pathway needed repaired.
Manager Stilwell introduced Mike Pope of Pope Electrical, Paul Prater and Ron Winrod of AEP, who made a presentation regarding the electrical analysis of the Village. The presentation discussed the timeline of the process, the purpose of the evaluation, highlights of the evaluation and made seven recommendations. A copy of that report will be included with the minutes.
Vice Mayor Barsky asked what the next steps in this process were. Manager Stilwell indicated that the report addressed the reliability of the electric service for residents and the Village. He would like to get AEP involved and work with them to determine what improvements could be made. He would also suggest prioritizing the recommendations that could best me met.
Councilmembers suggested that possible changes to help save tree trimming could include the installation of 55’ pole and burying conduit during the repaving of Broadway next year.
Manager Stilwell thanked AEP representatives and the Tree Trimming Committee for their help with this effort. Jurgen Pape, Tree Trimming Committee member expressed appreciation to AEP and Mike Pope for working with the Committee.
OTHER STAFF MATTERS
Manager Stilwell advised Council that Denison was in the process of transferring their liquor license from one vender to another. If Village Council had no objection to that transfer, silence by consent would allow the transfer to be completed.
Councilmember McGowan made a motion to adjourn. Second by Councilmember Johnson. Motion carried.