Granville Community Calendar

Council Minutes August 7, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
August 7, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE

 ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember Johnson from the meeting.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:34pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm. 

PUBLIC HEARING 

Ordinance No. 14-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District – VGD) for the Village Service Department Property on 1833 Lancaster Road and Kiwanis Property on 1055 Old River Road

Seth Patton, Vice President of Finance and Development, indicated that Denison requested the rezoning at the suggestion of the Village.  The Village suggested changing the current PUD (Planned Unit Development) spot zoning to Industrial District (ID), which was the current zoning district for all other Denison property.  

Councilmember Montgomery asked if the property being rezoned was to be used for the installation of a high pressure gas line.  Mr. Patton indicated that Denison originally requested the installation of a medium pressure gas line, but the site was unacceptable to Columbia Gas as a refueling center 

Ordinance No. 15-2013, An Ordinance Adopting the Application to Rezone Property Owned by Denison University at 1375 North Street from Planned Unit Development District (PUD) to Institutional District (ID) 

As no one else appeared to speak, Mayor Hartfield closed the public hearing at 7:38pm. 

OLD BUSINESS 

Ordinance No. 14-2013, An Ordinance Adopting Permanent Zoning (Village Gateway District – VGD) for the Village Service Department Property on 1833 Lancaster Road and Kiwanis Property on 1055 Old River Road was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 14-2013:  Councilmembers Lerner – yes; McGowan – yes; Montgomery – yes; O’Keefe – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes.  Motion carried 6-0.  Ordinance No. 14-2013 was approved. 

Ordinance No. 15-2013, An Ordinance Adopting the Application to Rezone Property Owned by Denison University at 1375 North Street from Planned Unit Development District (PUD) to Institutional District (ID) was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 15-2013:  Councilmembers McGowan – yes; Montgomery – yes; O’Keefe – yes; Lerner – yes; Vice Mayor Barsky – yes and Mayor Hartfield – yes. Motion carried 6-0.  Ordinance No. 15-2013 was approved. 

NEW BUSINESS

Resolution No. 2013-46, A Resolution Authorizing the Village Manager to Enter into a contract with the Ohio Department of Transportation (ODOT) for the Resurfacing and Related Work to South Cherry Street, from Broadway South to the Corporation Limit was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield thanked Planner Terry for her work on this project. 

Planner Terry indicated that ODOT/LCATS would fund up to 80% or up to $173,000 of the project costs.  The $173,000 is only 63% of the anticipated costs of the total project, but the final cost of the project was anticipated to be less than the projection. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-46.  Motion carried.  Resolution No. 2013-46 was adopted. 

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of July 17, 2013

Councilmember McGowan made a motion to approve the July 17, 2013 minutes.  Second by Councilmember O’Keefe   Motion carried. 

Minutes from Special Council Meeting of July 31, 2013

Councilmember McGowan made a motion to approve the July 31, 2013 minutes.  Second by Councilmember Lerner.   Motion carried. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation’s next meeting would be August 22, 2013 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was in the process of registering for fall programming.

Planning Commission – (Johnson)

No report.

Open Space Committee (O’Keefe)

No report

 

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report 

OTHER COUNCIL MATTERS 

Manager Stilwell indicated that Council received copies of the proposed update to the current Village code purchasing requirements and a new purchasing policy.  Part of the update would entail updating the Village code and the establishing a specific purchasing policy. 

Mayor Hartfield questioned the language in Section XI regarding the requirements for requisitions versus bids.  Finance Director Kraner responded that purchases under $20 could be made by a department through petty cash or reimbursement.  Purchases exceeding $20 required a requisition.  Purchases between $500 and $5,000 required a requisition and two bids.  Finance Director Kraner indicated that she would clarify the language. 

Vice Mayor Barsky questioned if Council authorization was still needed to dispose of equipment valued at $1,000 or more.  Finance Director Kraner indicated that the disposal process only required the Manager’s approval except for donated items. 

Finance Director Kraner advised Council that an ordinance to update the purchasing portion of the code would need to be brought to Council based for approval.  Additionally, a resolution would also come before Council for approval of a specific purchasing policy.  She asked if legislation should be brought before Council based on the policies currently submitted.  Council requested that legislation be drafted. 

OTHER STAFF MATTERS 

Councilmember Lerner asked about attendance at the recent Porsche to Ohio event.  Manager Stilwell indicated that attendance was down possible by 50% from last year due to the inclement weather.  Councilmember Montgomery asked why so many streets were closed for the event.  Manager Stilwell indicated that in order to accommodate the original estimate of five hundred cars in the show, all of the streets in the downtown area were needed.  A map of that layout was available for Council’s review.  Councilmember Montgomery suggested that in the future, the Village should set the parameters of an event and limit the number of cars, if necessary.  Mayor Hartfield indicated that perhaps North and South Pearl Street should not be closed as it had a very negative impact on traffic during this past event.  Councilmember O’Keefe asked if the Village quantified the benefits of these types of events to the Village.  Manager Stilwell indicated that he was uncertain as to how such a quantification process could be accomplished. 

Council asked how the Pelotonia would work this weekend with the normal Saturday Village traffic and Farmers’ Market.  Manager Stilwell indicated that this event was an unknown quantity, but the police department was prepared and would be in place to oversee the process.  

ADJOURNMENT (8:55pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Employee Payroll / Compensation

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