Granville Community Calendar

Council Minutes August 21, 2013

VILLAGE OF GRANVILLE

COUNCIL MINUTES
August 21, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember O’Keefe.  Motion passed. 

CITIZENS COMMENTS (7:34pm) 

Andy Wildman, GRD Director, wanted to provide Council with an update about the Granville Recreation District.  The GRD was kicking off their fall sports programs.  Registration has been good.  The GRD was responsible for grass cutting for much of Village owned property.  It has been difficult to keep up with cutting due to the wet weather.  Several locations were being double cut to catch up so the fields were ready for play.  The GRD also hired a new staff member – Chris Skidmore.   He will begin work on September 23, 2013.  Chris had six years of experience and had local roots.  

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

OLD BUSINESS 

There was no new business. 

NEW BUSINESS

Resolution No. 2013-47, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-47.  Motion carried.  Resolution No. 2013-47 was adopted.

Ordinance No. 17-2013, An Ordinance to Amend Chapter 125 of the Granville Codified Ordinances Pertaining to the Department of Finance and Administration was introduced and a hearing date recommended for September 4, 2013 by Councilmember McGowan.  Second by Councilmember Johnson. 

Mayor Hartfield scheduled a public hearing for Ordinance No.17-2013 for September 4, 2013. 

Councilmember O’Keefe asked if there was specific criteria listed somewhere that listed the qualifications when selecting a supplier.  Law Director King indicated that the criteria were outlined in the bid specifications for each contract.  Those specifications would also vary from contract to contract. 

Vice Mayor Barsky asked if the inventory list was removed from the policy.  Finance Director Kraner indicated that it was removed from the policy as each department director would now keep a record of their own department inventory. 

REVIEW OF MINUTES

Minutes from Regularly Council Meeting of August 7, 2013

Councilmember Lerner made a motion to approve the August 7, 2013 minutes.  Second by Councilmember Johnson.   Motion carried. 

MAYOR' S REPORT – July 

The Mayor's report for the month of July was presented for review. 

Vice Mayor Barsky moved to accept the July Mayor’s Report. Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – July 

The Manager's report for the month of July was presented for review. 

Vice Mayor Barsky moved to accept the July Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Education Foundation – (Lerner) 

Councilmember Lerner reported that the Foundation’s next meeting would be August 22, 2013 

Granville Foundation – (Montgomery)

Councilmember Montgomery indicated that the Board discussed the Foundation’s long-term planning and vision.  A presentation was made of the Foundation’s demographic base.  The Foundation would be looking at ways to best serve its population. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Planning Commission approved several applications. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that there would be an Open Space meeting in September. 

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board was in the process of scheduling an upcoming meeting. 

OTHER COUNCIL MATTERS 

Tax Increment Financing (TIF) 

Manager Stilwell indicated that as part of the Council goal-setting retreat, Council indicated that staff should work to find ways to increase revenue.  With the annexation of the Raccoon Creek property, an opportunity exists to use a TIF as a tool to gain revenue for the Village to make infrastructure improvements for that area.  Those infrastructure improvements increase property values and could increase revenue.  In looking at any TIF, the Village agreed to keep the Granville Township Fire Department and the Granville Exempted Village School District whole.  

Councilmember O’Keefe questioned if funds could be used outside Village limits.  Manager Stilwell indicated that funds could be used outside of municipal limits if the project directly benefited the municipality.  

Councilmember Montgomery asked if the infrastructure spending had to be defined in advance.  Manager Stilwell commented that allowable project types must be indentified and must benefit the geographical area. 

Councilmember Lerner asked what items in this area could use TIF funding.  Manager Stilwell indicated that funding could be used for the southwest pathway project from the Village to Kendal (the portion of the path that was in the Village) and traffic flow issues could be resolved with TIF funding. 

Planner Terry provided Council with a presentation explaining TIF funding, how it could be used and the anticipated revenue that could be garnered from TIF funding.  Metropolitan Partners was planning to build a 90,000 square foot assisted living facility with an estimated $4.2 million in improvements.  Those improvements could generate $59,660.38 annually to the Village, $256,609.69 to the school district and $15,476.02 to the fire department.  Potential improvements could include replacement of the Burtridge water line, the southwest pathway or storm water improvements.  The Village brought in Dennis Schwallie to help with this process. 

Manager Stilwell indicated that any TIF would need to be adopted by January 14, 2014, which is the tax appraisal date. 

Council agreed to have staff draft legislation to present at the next Council meeting. 

OTHER STAFF MATTERS 

Manager Stilwell indicated that the Village received many nice thank you notes and articles from residents and participants regarding the Pelotonia event.  There were some concerns expressed regarding the number of events the Village hosts in the downtown area that affect street closures or parking, which in turn impact local business owners and residents.  The Village and the Chamber will be approaching local merchants to seek their opinions regarding Granville events. 

ADJOURNMENT (8:49pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

Employee Payroll / Compensation

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