Granville Community Calendar

Council Minutes December 18, 2013

Village of Granville

Council Minutes

December 18, 2013

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, McGowan, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.  

Vice Mayor Barsky moved to excuse Councilmembers Lerner and Montgomery from the meeting.  Second by Councilmember Johnson.  Motion carried. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Barsky.  Motion carried.      

CITIZEN COMMENTS (7:33pm) 

Andrew Wildman, Executive Director of the Granville Recreation District, thanked Council for the use of Village Hall for the past three years.  The GRD would be moving to the school district office the first of 2014.  The GRD staff appreciated the camaraderie and support of the Village staff.  The new space would be larger, able to accommodate the increasing GRD staff and allow the GRD to be more productive.  The GRD would continue partnering with the Village, Township and school district to provide recreational opportunities for the community.  The GRD and Village would also meet to determine how to move forward with the mowing collaboration in 2014.  Mr. Wildman again thanked Council for all of the Village’s support. 

Mayor Hartfield asked when the GRD would be moving.  Mr. Wildman indicated the move would be January 3rd

Vice Mayor Barsky encouraged the GRD to look into providing more services to all age groups within the district.  

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:41pm. 

PUBLIC HEARING 

Ordinance No. 25-2013, An Ordinance to Amend Ordinance No. 22-2012 Providing for Adjustments of the Annual Budget for the Fiscal Year 2013 and Revising Sums for Operating Expenses 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:42pm. 

OLD BUSINESS 

Ordinance No. 25-2013, An Ordinance to Amend Ordinance No. 22-2012 Providing for Adjustments of the Annual Budget for the Fiscal Year 2013 and Revising Sums for Operating Expenses was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 25-2013:  Johnson (yes); McGowan (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 5-0.  Ordinance No. 25-2013 was approved. 

NEW BUSINESS 

Resolution No. 2013-61, A Resolution to Establish the Annual Compensation Adjustment for Non-Bargaining Employees for the Fiscal Year 2014 was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Johnson asked how it was decided if an employee received a merit increase or a bonus.  Manager Stilwell indicated that employees, who had not yet reached the top of their wage scale, received a merit increase.  Employees, at the top of their wage scale, received a one-time bonus. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-61.  Motion carried.  Resolution No. 2013-61 was adopted. 

Resolution No. 2013-62, A Resolution Authorizing the Village Manager to Enter into a Contract for 2014 with Michael King for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Johnson commented that there were not a maximum number of hours listed as part of the contract.  Law Director King stated that in 2013 hours were defined; however, there were only one or two weeks where the worked load was less than those hours.  He indicated that, as he becomes more proficient in the position, those hours should be cut. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-62.  Motion carried.  Resolution No. 2013-62 was adopted. 

Resolution No. 2013-63, A Resolution Authorizing the Village Manager to Enter into a Contract for 2014 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Manager Stilwell indicated that he and Law Director King would look at this arrangement during 2014 to insure that the best interests of Village residents were being served. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-63.  Motion carried.  Resolution No. 2013-63 was adopted. 

Resolution No. 2013-64, A Resolution Authorizing the Village Manager to Enter into a Contract with Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion:

Councilmember O’Keefe asked how often these services were utilized.  Manager Stilwell indicated, that since his tenure with the Village, these services had not been requested.  Law Director King indicated, that in order for someone to utilize these services, potential jail time for an offense was required and the defendant must request and be qualified for assistance. 

Mayor Hartfield called for a vote to approve Resolution No. 2013-64.  Motion carried.  Resolution No. 2013-64 was adopted. 

Ordinance No. 26-2013, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustments of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses was introduced and a hearing date recommended for January 15, 2014 by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 26-2013 for the January 15, 2014 Council meeting. 

Manager Stilwell indicated that staff put together a summary as to how the Village reached this point regarding the purchase of the development rights to the Granville Golf Course.  The Law Director also put together a summary of the legal issues.  Both of these documents were provided to Village Council and available for their use.  Manager Stilwell indicated that the information showed that future development might be possible on the Golf Course.  The property was already zoned for an additional thirty-eight homes and when compared to adjacent property uses and density, there was a potential for as many as one hundred twenty-five homes that could be built on the property.

Mayor Hartfield asked that this information be provided to the public and media outlets. She also indicated that residents had asked if the property could just be rezoned to prohibit development. 

Law Director King indicated that the property was currently zoned to permit thirty-eight homes and a developer could request rezoning that could permit additional homes.  The Village would have difficulty stopping such a development request or turning rezoning requests away, if those requests were reasonable.  The Village cannot be arbitrary.  The Village and Township looked at a variety of scenarios to ascertain the value of the development rights and how this issue could be settled. 

Councilmember Johnson asked staff the process used to work with the property owners to develop an easement.  He also confirmed that there was not an agreement in place yet.  Law Director King indicated that he was putting together an easement agreement to present to the property owners, but no agreement was in place yet.  

Councilmember O’Keefe asked if a price had been determined.  Law Director King indicated that the Township commissioned an appraisal of the Golf Course and the Village’s cost for the development rights was based on that appraisal and a per acre price. 

Councilmember Johnson asked for clarification that the current protections allowed for thirty-eight units were already approved.  If that approval and the existing restrictions were in place, that would not guarantee the property remaining a golf course.  But if the easement agreement moves forward, no units could be built on the Township portion and the Village would control any development on the Village portion.  Law Director King indicated that the property was approved and zoned for thirty-eight units.  He also reported that the statue regarding use of Open Space funds had stringent requirements.  The property rights purchased with Open Space funds could remain open or the property could continue as a golf course.  The Village would be able to determine how their easement rights could be used along with a right of first refusal should the property be listed for sale.

Councilmember O’Keefe asked if the owners intend to continue using the property as a golf course. Township agent Steve Layman responded in the affirmative. 

Manager Stilwell asked Council if they directed staff to develop and negotiate an easement and legislation to secure the development rights to the golf course and bring those before Council.  Council responded in the affirmative. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of December 4, 2013 

Councilmember O’Keefe made a motion to approve the December 4, 2013 minutes as amended.  Second by Councilmember Johnson.  Motion carried. 

MAYOR' S REPORT – November 

The Mayor's report for the month of November was presented for review. 

Vice Mayor Barsky moved to accept the November Mayor’s Report. Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER' S REPORT – November 

The Manager's report for the month of November was presented for review. 

Vice Mayor Barsky moved to accept the November Manager’s Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that Council received a copy of the minutes of that meeting in their packet. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS

A request for the transfer of a liquor permit for the Granville Inn was provided to Council.  There was no administrative action needed on this transfer. 

Mayor Hartfield advised Council that they must approve their Rules of Council by the first meeting in February.  Council was provided with a copy of the existing rules.  Council would discuss any changes at the January 15th meeting.  Manager Stilwell indicated that staff was recommending changing the time of Council meetings from 7:30pm to 7:00pm or 6:30pm as the later start time was no longer needed to accommodate previous Councilmember’s commute.

ADJOURNMENT (8:23pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.  

Employee Payroll / Compensation

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