Granville Community Calendar

Council Minutes December 3, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 3, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:31pm) 

As no one appeared to speak, Mayor Hartfield closed Citizens Comments at 7:32pm.

PRESENTATION

Mayor Hartfield swore full-time police officer Preston Lee. 

Manager Stilwell introduced the new police Chief William Caskey and welcomed him to the Village staff. He advised Council that they should feel free to contact the Chief to ask any questions or make comments.  Chief Caskey thanked Council for this opportunity.  He introduced his wife Stephanie and daughter Abigail.   Manager Stilwell also thanked Sergeant Blackledge for his work as Acting Chief during the six month interim.  Sergeant Blackledge did a great job.

PUBLIC HEARING

Ordinance No. 15-2014, An Ordinance to Amend Section 1159.02 of the Codified Ordinances of the Village of Granville Pertaining to Conditional Use and Two-Family Housing

Ben Rader, 130 West Broadway, requested that Council support the passage of this legislation.   Mr. Rader indicated that he requested this change in zoning as some uses were not compatible in residential areas.  He felt there should be a review by the Village (Planning Commission) prior to permitting something other than a residential use.  

Ordinance No. 16-2014, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2015

There were no public comments.

Ordinance No. 17-2014, An Ordinance to Amend Section 513.02 (c) of the Codified Ordinances of Granville, Ohio Pertaining to Drug Abuse, Possession or Use

Dennis Cauchon, 327 East Broadway, thanked Council for decriminalizing marijuana use to a minor misdemeanor.  Mr. Cauchon advised Council that Granville had a role to be forward thinking and a leader in the state by supporting the legalization of medical marijuana and to pass a resolution in support of putting this issue on the ballot statewide.  The Village should take the lead in asking the legislature to address this issue.  He also suggested that Council amend the marijuana penalties to read shall not suspend a driver’s license.  Mr. Cauchon was also in support of an ordinance to expunge previous conviction records to reflect the current decriminalization.

Robert Ryan, 514 Conklin Avenue, identified himself as the President of Ohio Normal. He thanked Council for changing the ordinance last month from “shall” to “may” suspend driver’s licenses.   In the state of Ohio, 145,000 people are affected by driver’s license suspensions with regard to marijuana possession.  The Republican caucus and the judiciary support changing the federal mandate to not suspend driver’s licenses as a penalty for marijuana possession.   Mr. Ryan also suggested that Council pass legislation to expunge previous convictions.  Councilmember O’Keefe asked if marijuana impaired driving.  Mr. Ryan replied that marijuana did not impair driving unless the driver was an inexperienced driver, an inexperienced smoker or was drinking alcohol.

Carlis McDerment, 1933 Surry Road, Former Deputy Sheriff for Fairfield County, Vice President of NORML and an ordained minister, stated that marijuana was a Schedule I narcotic, which means it has no medicinal value and has a high potential for abuse.  Yet the federal government holds a patent on marijuana.  These laws were put in place to protect other people, not to protect people from themselves.  Who did medical marijuana users harm?  He indicated that it was ridiculous that possession was a third degree misdemeanor and taking away someone’s license was not an appropriate penalty.  As a Deputy Sheriff, he never arrested anyone for smoking marijuana nor did he ever see marijuana as much of a problem.  Mr. McDerment also asked Council to support a resolution to put the legalization of marijuana on the ballot as there were many sick individuals who needed the use of medical marijuana. 

Victoria Conn, 24 Jefferson Street, commented that she volunteered with the Ohio Rights Group and was a long time Newark resident.  She expressed her support for legalizing medical marijuana and removing driver’s license suspension as a penalty.  These penalties were horribly detrimental to individual’s jobs and livelihoods for a minor offense.

As no one else appeared to speak, Mayor Hartfield closed the Public Hearing at 8:04pm. 

OLD BUSINESS

Ordinance No. 14-2014, An Ordinance to Amend Section 1159.02 of the Codified Ordinances of the Village of Granville Pertaining to Conditional Use and Two-Family Housing was moved for approval by Vice Mayor Barsky.   Second by Councilmember O’Keefe.

Discussion:

Planner Terry advised Council that all of the modifications suggested by Council during the last meeting were included in this updated legislation.

Law Director King advised Council that the Core Business District was being defined for this section of the code only.  It was not establishing a new zoning district.

Mayor Hartfield asked if there would be any unintended consequences from making this change to allow two-family units.  She also confirmed that two-family units would not be permitted anywhere else.  She commented that the second floors of many of the downtown businesses were homes for many families years ago.  Planner Terry indicated that she was not aware of any unintended consequences and two-family units would not be permitted in any other location.

Councilmember Johnson asked if there were any existing non-profit, education, civic, religious or social uses in the Village Residential District.  Planner Terry indicated that there were several including Pilgrim Lutheran Church, the Old Academy Building and Denison University sorority houses.  Councilmember Johnson asked if there would be any potential liability exposure for the Village.  Law Director King responded that he was comfortable with the legislation and could defend it.

Councilmember Lerner asked how the approval process would change from a Permitted to Conditional Use.  Planner Terry responded that a Permitted Use was approved by the Planner, while a Conditional Use was approved by the Planning Commission.

Councilmember Montgomery stated that he was not in favor of the changes to the business district.  He was not in favor of allowing more than single family units in the downtown business district.  He felt that was the best way to preserve the downtown.  Law Director King indicated that even single family usage would be a Conditional Use.  Every request, one or two-family units, would require review by the Planning Commission. 

Councilmember O’Keefe commented that mixed use encouraged a more vibrant downtown.

Councilmember Lerner indicated that she was willing to support the request made by the resident to permit two-family units.

Councilmember Montgomery moved to amend Ordinance No. 15-2014 to remove Section 1159.02(b)(2)(G) regarding two-family dwellings.  Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 15-2014:  Johnson (no); Lerner (no); McGowan (yes); Montgomery (yes); O’Keefe (no); Vice Mayor Barsky (no); Mayor Hartfield (no).  Motion failed 2-5. 

Vice Mayor Barsky moved to amend Ordinance No. 15-2014 to accept the current modifications.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote to approve the amendment to Ordinance No. 15-2014:  Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 15-2014 as amended:  McGowan (no); Montgomery (no); O’Keefe (yes); Johnson (yes); Lerner (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 5-2. 

Ordinance No. 16-2014, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2015 was moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

Discussion:

Councilmember Montgomery asked if this budget included funding for the full staffing of the police department.  Finance Director Kraner responded in the affirmative.

Vice Mayor Barsky moved to amend Ordinance No. 16-2014 to accept the current modifications.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote to approve the amendment to Ordinance No. 16-2014:  Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); McGowan (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2014 as amended:  O’Keefe (yes); Johnson (yes); Lerner (yes); McGowan (no); Montgomery (no); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 5-2. 

Ordinance No. 17-2014, An Ordinance to Amend Section 513.03(c) of the Codified Ordinances of Granville, Ohio Pertaining Drug Abuse, Possession or Use was introduced moved for approval by Councilmember Johnson.   Second by Councilmember McGowan. 

Discussion:

Councilmember Montgomery asked what this ordinance specifically changed.  Law Director King stated that the change would make the penalty for possession the same as the penalty for cultivation.  The current law had the older penalty third degree misdemeanor penalty.  This change makes the law consistent with the Ohio Revised Code.

Councilmember Johnson asked if the penalty had a provision for repeat offenders.  Law Director King advised that it did not.  The only code that addressed repeat offenders with increased penalties was felony convictions.

Councilmember O’Keefe asked if the Law Director would recommend removing the driver’s license suspension penalty completely from the code.  Law Director commented that he would not make that recommendation.  The suspension revocation penalty had an appropriate function and should remain as an option.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 17-2014:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

NEW BUSINESS

Resolution No. 2014-40, A Resolution to Establish the Annual Compensation Adjustment for Non-Bargaining Employees for Fiscal Year 2015 was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield asked if there were any concerns regarding the terms of the compensation. 

Councilmember McGowan was concerned that the Village Manager was receiving an additional full week of vacation.  He suggested maybe providing two days now and a couple of days in several years.  He did not recall providing additional vacation for previous managers. 

Councilmember Montgomery and Vice Mayor Barsky expressed their support for the compensation package.   The additional week vacation would be equivalent to a 2% bonus. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-40.  Motion carried.  Resolution No. 2014-40 was adopted.

Resolution No. 2014-41, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield advised that this legislation was an annual housekeeping measure. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-41.  Motion carried.  Resolution No. 2014-39 was adopted.

Ordinance No. 18-2014, An Ordinance Authorizing the Village Manager to Grant a General Permit to Craig and Maureen Severson to License the Use of the Village Right-of-Way at 941 Newark-Granville Road was introduced and a hearing recommended for January 7, 2015 by Councilmember Lerner.   Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield confirmed that the wall was encroaching into the Village right-of-way and was already in place.  Manager Stilwell responded in the affirmative.

Mayor Hartfield scheduled a public hearing for Ordinance No. 18-2014 for January 7, 2015. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 19, 2014

Councilmember Johnson made a motion to approve the November 19, 2014 Council minutes as amended.  Second by Vice Mayor Barsky.   Motion carried.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report.

Granville Arts Commission – (O’Keefe)

Councilmember O’Keefe reported that the Commission was developing a new website with an online application to make applying for a grant easier.

Planning Commission – (O’Keefe)

Councilmember Johnson reported he was unable to attend the meeting, but all applications were approved.

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board would be putting together an annual summary to submit to Village Council.

OTHER COUNCIL MATTERS

Councilmember Montgomery asked if the decision regarding road access points on Milner Road was completed.   The Law Director stated that the BZBA, after reviewing the evidence, determined that a shared driveway was not practical or feasible.  The application was approved. 

Councilmember O’Keefe asked if there were safety concerns regarding this decision.  Law Director King stated that the code emphasized that all safety concerns must be met, which this application met.  The previous decision was made prior to the update of the Village code, which would not have allowed these access points.   The application met the requirements and showed that maintaining the shared drive would not be feasible.  There was no objection or comments from adjoining neighbors. 

Councilmember O’Keefe commented on the Source Water Protection Team meeting.  The Marathon Oil Company installed an additional valve in Alexandria that could shut off the gas supply in the event of a leak or problem.  Marathon continues to make safety improvements.  Manager Stilwell will forward Council a summary of the meeting.

Councilmember McGowan asked if the shortage of salt would cause a problem for the Village this winter.  Manager Stilwell advised that it had been difficult to get enough salt ordered.  The Village salt barn was too small to allow participation in the state bidding process as the barn could not hold large quantities.  Village staff worked to secure salt for the winter and will be working to conserve salt as much as possible.  Staff was looking at the cost of building a larger storage facility.  Mayor Hartfield suggested collaboratively buying salt with other entities such as the Township or School District. 

Councilmember Lerner advised that she had heard a complaint about the Village’s food truck ordinance.  The permit would not let venders move throughout the Village without securing additional permits.  It would be nice to be able to invite venders in for special events at Welsh Hills School, Granville Christian Academy or St. Edwards Catholic Church.  Law Director King said that issue could be resolved with a temporary activities code.  He would discuss the issue with the Village Planner and put together a draft temporary activities code.

Councilmember Johnson asked if staff had looked into what the Village could do regarding the condition of the house at 2486 Newark-Granville Road.  Law Director King indicated that the condition of the property was now a health, safety and welfare issue.  The Village had the ability to do as much or as little as we need to do to repair and secure the property as an abandoned and derelict structure.  Councilmember Lerner indicated that she had personally chased children away from the structure on four occasions.  Village Council asked staff to move forward and secure the facility for health, safety and welfare causes.  Additionally, any costs incurred in this process would be billed to the LDS Church or a lien placed on the property.

OTHER STAFF MATTER 

Clerk Prasher advised Council that Fire Chief Hussey and she met with EMA Director Sean Grady regarding the new Licking County Code Red emergency notification system.  The County intended to use the system for weather alerts and County disasters only.   Granville residents with landlines could be included in both the County and Village systems.  Residents not wishing to participate in both systems would need to opt out of one program or the other.  Clerk Prasher was working with residents to understand the process and answer questions. 

ADJOURNMENT (9:45pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes November 19, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

NOVEMBER 19, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember O’Keefe.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:31pm) 

Jeanetta Pyle, 123 South Pearl Street, asked Council for an update regarding the progress on addressing the speeding issues on East Elm Street and South Pearl Street, the installation of speed bumps and the property maintenance code.  Vice Mayor Barsky advised that the Planning & Zoning Committee of Council met and reviewed a draft of a property maintenance code.  The Committee provided staff with recommendations and requested several changes.  Ms. Pyle asked what other maintenance codes had been reviewed.  Vice Mayor Barsky indicated that community code’s such as Hudson, Bexley and other Villages similar to Granville were used in developing this draft.  Law Director King commented that he was also reviewing the draft to ensure that all requirements met appropriate legal standards.  Some of the issues that residents might want to have addressed would not apply as requirements related to aesthetics were not legally defendable.  A property maintenance code would primarily address health, safety and welfare issues such as neglect and disrepair.  Such a code would not be able to be used as a club to set aesthetic standards.  A property maintenance code was designed to address safety and the general sustainability of a neighborhood.  Law Director King indicated that he was working on two drafts – one draft that dealt with safety exclusively and another draft that dealt with safety and sustainability.  There were a lot of gray areas regarding developing a property maintenance code.  Any code established needed to be objective and defendable.  The general public would be offered an opportunity to provide input prior to any code being voted upon.  Manager Stilwell added that Service Director Hopkins visited the campus of OSU-N to view and take pictures of their moveable speed bumps.  Additionally, a new traffic survey would be completed when the AEP pole and line replacement project was completed on North Pearl Street. 

Bob Johnson, 218 East Elm Street, asked Council when a decision could be expected regarding the installation of speed bumps.  Manager Stilwell stated that Council’s decision would be implemented by the spring of 2015.  However, he was not sure when a specific decision would be made. 

Steve, Mershon, 405 East College Street, asked Council to remove the one hundred- block of South Main Street from the area known as the Core Business District in Ordinance No. 15-2014.  He felt the inclusion of this block would adversely impact future opportunities for his South Main Street property.  The other properties on his block were grandfathered and would not be impacted by the proposed zoning change.  He wanted that same opportunity to rent his property as a two-family unit as was being proposed for Kathy Raker’s property.  Mr. Mershon indicated that he had no issue with the change in zoning as a Conditional Use, but requested that the one hundred-block of South Main Street not be included in the Core Business District designation. 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:50pm.

PUBLIC HEARING

Ordinance No. 14-2014, An Ordinance to Amend Section 513.121 (g) of the Codified Ordinances of Granville, Ohio Pertaining to Marijuana Drug Paraphernalia

As no one appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance No. 14-2014 at 7:51pm. 

OLD BUSINESS

Ordinance No. 14-2014, An Ordinance to Amend Section 513.121 (g) of the Codified Ordinances of Granville, Ohio Pertaining to Marijuana Drug Paraphernalia was moved for approval by Councilmember McGowan.   Second by Vice Mayor Barsky.

Discussion:

Law Director King stated that Mr. Cauchon pointed out that the recent codification process added Section 513.121 (g) to the code and reflected state mandated driver’s license suspension for possession of marijuana paraphernalia.  This Ordinance would amend that code to reflect all other portions of the Village code that allowed for discretion regarding driver’s license suspension - changing the code from “shall suspend” to “may suspend.”

Mayor Hartfield called for a roll call vote to approve Ordinance No. 14-2014:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 14-2014 was approved. 

NEW BUSINESS

Resolution No. 2014-38, A Resolution Authorizing the Village Manager to Execute an Agreement Between the Village of Granville and the American Federation of State, County and Municipal Employees (AFSCME), Ohio Council 8, Representing the Full-Time Service, Utility and Maintenance Workers and the Full-Time Police Dispatchers, an Agreement Effective for the Period from January 1, 2015 Through December 31, 2017 was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield commented that staff did a great job in negotiating this contract effectively and quickly.  Manager Stilwell responded that the contract was conservative and done without the assistance of the Village’s labor counselor. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-38.  Motion carried.  Resolution No. 2014-38 was adopted. 

Resolution No. 2014-39, A Resolution Providing Consent from the Village of Granville for the Demolition of Structures by the Ohio Department of Transportation Located at 1508 Cherry Valley Road and 2665 Newark-Granville Road was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Johnson disclosed that he was an adjacent neighbor to the 2665 Newark-Granville Road property. 

Manager Stilwell advised that this Resolution was additional legislation requested by ODOT for their records to move forward with the demolition of these two homes.   Council had already approved the demolition of each property during the November 5, 2014 Council meeting. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-39.  Motion carried.  Resolution No. 2014-39 was adopted. 

Ordinance No. 15-2014, An Ordinance to Amend Section 1159.02 of the Codified Ordinances of the Village of Granville Pertaining to Conditional Use and Two-Family Housing was introduced and a hearing recommended for December 3, 2014 by Vice Mayor Barsky.   Second by Councilmember Lerner. 

Discussion:

Manager Stilwell indicated that staff would analyze the suggestion made by Mr. Mershon and advise Council.

Councilmember Lerner indicated her concern that the proposed core business district identification was too subjective.  She also questioned what constituted a civic, religious or social use.  She asked if there should be a definition for these items. 

Councilmember Johnson suggested that the language in Section 1159.02(b)(2)(G) was not clear regarding two-family units being permitted outside the core business district.  Law Director King responded that the language would be clarified.

Vice Mayor Barsky stated that Council had reviewed this issue previously and was not in support of apartments being permitted all along Broadway at any level.  She expressed concerns regarding the language.   

Mayor Hartfield scheduled a public hearing for Ordinance No. 15-2014 for December 3, 2014. 

Ordinance No. 16-2014, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2015 was introduced and a hearing recommended for December 3, 2014 by Councilmember Johnson.   Second by Vice Mayor Barsky. 

Discussion:

Councilmember Lerner made a request on behalf of the Tree & Landscape Commission that the budget for the purchase and planting of street trees be increased from $10,000 to $15,000 in the 2015 budget.  The cost of trees went up from $250 to $275 from 2013 to 2014.  The Village would need to replace 375 Ash trees besides the other trees that were removed annually.  Council agreed to support the increase in the tree budget to $15,000 and advised staff to amend the Ordinance.

Mayor Hartfield scheduled a public hearing for Ordinance No. 16-2014 for December 3, 2014. 

Ordinance No. 17-2014, An Ordinance to Amend Section 513.03 (c) of the Codified Ordinances of Granville, Ohio Pertaining to Drug Abuse, Possession or Use was introduced and a hearing recommended for December 3, 2014 by Councilmember Montgomery.   Second by Vice Mayor Barsky. 

Discussion:

Law Director King advised Council that this amendment was to address internal inconsistencies in the code.  Currently, possession of marijuana resulted in a harsher penalty than the cultivation of marijuana.  This amendment would change the penalty for possession to a graduated offence similar to cultivation and other penalties in the code.

Mayor Hartfield scheduled a public hearing for Ordinance No. 17-2014 for December 3, 2014. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of November 5, 2014

Councilmember McGowan made a motion to approve the November 5, 2014 Council minutes as amended.  Second by Vice Mayor Barsky.   Motion carried.

MAYOR’S COURT REPORT – October

The Mayor’s Court Report for the month of October was presented for review.

Vice Mayor Barsky moved to accept the October Mayor’s Court Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – October

The Manager's Report for the month of October was presented for review. 

Councilmember Johnson asked if staff felt the decrease in revenue in October was expected to affect the end of the year balance.  Manager Stilwell responded that it was not anticipated to have an impact.

Councilmember McGowan moved to accept the October Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation heard a presentation regarding the implementation of the new mobile app expected to be available on December 6th for the Candlelight Walking Tour.  The Foundation was working on developing a brand identity.  The holiday giving proposal was also discussed.

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was developing their winter programs. 

Granville Arts Commission – (O’Keefe)

No report.

Planning Commission – (O’Keefe)

No report. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the bids received for the annual tree planting were $1,800 over budget.  The Commission would rebid the project and reduce the number of tree plantings from 40 to 36 trees.  Councilmember McGowan asked if residents could request a tree and pay for it.  Manager Stilwell responded in the affirmative as long as the tree selected was an approved street tree.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that Boardmember Boone would be applying for an additional grant.

OTHER COUNCIL MATTERS

Vice Mayor Barsky expressed concerns about the other utilities (Windstream and Time Warner) coming in and cutting the trees back on North Pearl Street as part of the AEP pole and line replacement project.  Manager Stilwell indicated that AEP had completed the portion of the project between East Broadway and Cedar Street.  They would be using flagman on the project north of Cedar Street.  He also advised that AEP was able to install all of the new telephone poles immediately adjacent to the existing poles, which should allow the other utilities to just transfer their lines to the new poles with very little additional trimming.   When that project would begin was unknown.  Vice Mayor Barsky asked that staff check with the utilities regarding this process to hopefully insure that very little additional trimming would be required. 

Councilmember Montgomery asked if there was anything in the Comprehensive Plan about gated communities.  He received a comment from a resident regarding a real estate sign stating that the Tall Pines subdivision was advertised as a gated community.  These residents were upset that the Village was being portrayed as being closed, restrictive and isolating.   Manager Stilwell indicated that he was not aware of any restrictions against gated areas, but would check. 

Vice Mayor Barsky expressed her concern about the decision by the BZBA to overturn a previous Council decision limiting that number of access points onto Milner Road for the proposed development.  She felt that decision was incorrect as a lot of time, effort and discussion were had to make that decision.   The Law Director stated that the BZBA, after reviewing the evidence, determined that a shared driveway was not practical or feasible.

OTHER STAFF MATTER 

There were no other Staff Matters. 

EXECUTIVE SESSION 

Councilmember Lerner moved to enter into Executive Session, pursuant to ORC §121.22(G) (4) – “reviewing negotiations with public employees concerning their compensation of other terms and conditions of their employment.” Second by Councilmember McGowan. 

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; McGowan – yes; Montgomery -yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:52pm. 

Councilmember Johnson left the meeting at 8:53pm. 

Councilmember McGowan moved to return to regular session.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote:  Lerner – yes; McGowan – yes; Montgomery - yes; Barsky – yes; Hartfield – yes. Motion carried 5-0. Time in: 9:13pm. 

ADJOURNMENT (9:15pm) 

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.

Council Minutes November 5, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 5, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmembers Lerner, McGowan and Montgomery.  Second by Councilmember Johnson.  Motion passed. 

APPROVAL OF AGENDA

Vice Mayor Barsky moved to approve the agenda.  Second by Councilmember O’Keefe.  Motion passed. 

CITIZENS COMMENTS (7:31pm)

Jeanetta Pyle, 123 South Pearl Street, asked Council about the results of the speed study.  Manager Stilwell provided Ms. Pyle with a copy of a summary of the study.  The three day study showed that 85% of the drivers are in compliance.  Ms. Pyle asked that study be completed again once North Pearl Street was open to traffic.  Ms. Pyle asked about the status of repairs to 203 East Elm Street and 121 South Prospect Street.  Manager Stilwell indicated that the Village Planner and he met with the homeowner of 203 East Elm Street in August and were given a tour of the property.  The steps into the building were rebuilt and the bushes trimmed.  The owner provided a timeline of repairs that they anticipate making in 2015 and 2016 including painting the exterior and making building repairs.  The homeowners own other property in the Village and show a track record of improving properties.  They have made major improvements to various units in the interior so rents may be increased to cover the costs of the exterior repairs.  Ms. Pyle asked about the progress of the property maintenance code.  Manager Stilwell indicated that a draft property maintenance plan was complete.  Staff will meet with a committee of Council to review the plan.  Vice Mayor Barsky indicated that the Council committee would recommend changes and request additional information if needed.  The draft plan would then be submitted to the Planning Commission for their review and recommendations and then on to Village Council.

Bob Johnson, 218 East Elm Street, commented that an average of 17% of the people speed on East Elm Street.  He presumed that there would not be the same percentage of speeders on Broadway.  He was also concerned about the acceleration rate of people leaving the stop signs.  Mr. Johnson asked about the status of speed bumps for East Elm Street.  Manager Stilwell indicated that staff was looking at the logistics, enforcement and liability issues related to temporary speed bump.  Should installation be approved, speed bumps would not be installed until the spring of 2015.  Councilmember O’Keefe asked why temporary speed bumps were being proposed.  Manager Stilwell indicated that temporary speed bumps were less costly, could be moved to other locations and the residents originally indicated more interest in temporary units than something permanent. 

Ashlin Caravana, 209 East Elm Street, asked Council if they had considered staggered parking on East Elm Street similar to East College Street.  Mayor Hartfield responded that the neighbors preferred speed bumps to staggered parking.  Ms. Caravana also expressed her concern for the status of the home at 2578 Newark-Granville Road, owned by the LDS Church.  She provided Council with a series of photos showing the current state of the house.  She was upset that the historic house had been allowed to deteriorate.  The house cellar door was currently open.  There was a hole in the roof from where a tree fell on the house.  Evidently in speaking with Village staff, the Village has no ability to do anything about forcing improvements to be made.  She asked that Council do something to rectify the house’s condition or change the laws to allow something to be done.  Manager Stilwell commented that the tree was removed by the Village.  Vice Mayor Barsky asked if Licking County officials through the Health Department had any authority.  Law Director King indicated that he would review the Village nuisance code again to determine if the current state of the house could be addressed. 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:55pm. 

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2014-34, A Resolution to Support the Update of the Coshocton-Fairfield-Licking-Perry Solid Waste District Management Plan was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Johnson questioned if Big O was really taking the recycling to a recycling center or just dumping it with the rest of the refuse.  Clerk Prasher advised Council that Big O assured the Village that all recycling was taken to a center in Columbus. 

Council also questioned why it was a cheaper fee for an out-of-state refuse hauler to bring trash into Ohio than haulers outside of our district. 

Manager Stilwell indicated that staff would invite John Peckskamp from Big O to a Council meeting in January to discuss Council’s concerns. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-34.  Motion carried.  Resolution No. 2014-34 was adopted. 

Resolution No. 2014-35, A Resolution to Establish the Time and Place of a Public Hearing for the 2015 Municipal Budget as Proposed by the Village Manager was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-35.  Motion carried.  Resolution No. 2014-35 was adopted.

Resolution No. 2014-36, A Resolution to Permit the Demolition of a Single Family Structure, Detached Garage and Accessory Structures at 1508 Cherry Valley Road was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Discussion:

Manager Stilwell advised Council that the Granville Historical Society advised that there was no opposition to the demolition of either of these structures. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-36.  Motion carried.  Resolution No. 2014-36 was adopted. 

Resolution No. 2014-37, A Resolution to Permit the Demolition of a Single Family Structure, Detached Garage and Accessory Structures at 2665 Newark-Granville Road was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky.

Discussion:

Councilmember Johnson asked Law Director King if he needed to recuse himself as his property was adjacent to this property.  Law Director King said Councilmember Johnson would not need to recuse himself as he disclosed the information and had not vested interest in the adjacent property. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-37.  Motion carried.  Resolution No. 2014-37 was adopted. 

Ordinance No. 14-2014, An Ordinance to Amend Section 513.121 (g) of the Codified Ordinances of Granville, Ohio Pertaining to Marijuana Drug Paraphernalia was introduced and a hearing recommended for November 19, 2014 by Councilmember Johnson.   Second by Vice Mayor Barsky.

Discussion:

Law Director King advised that this ordinance was drafted to correct internal inconsistencies in the Village Code regarding the penalty of possession of marijuana.  Currently this section of the code required sentencing as a third degree misdemeanor.  However, the penalty for cultivation of marijuana had a lesser penalty that was graduated.  The possession portion of the code should be a like penalty.  Law Director King recommended that the possession portion of the code be modified to be consistent with the penalty for cultivation.

Mayor Hartfield scheduled a public hearing for Ordinance No. 14-2014 for November 19, 2014.

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 15, 2014

Councilmember O'Keefe made a motion to approve the October 15, 2014.  Second by Vice Mayor Barsky.   Motion carried.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission reviewed the proposed code changes to the Village Business District regarding Conditional Use and permitting two-family unit.  The Commission agreed to permit two-family units above a business.  The proposed changes would be brought before Council. 

Granville Arts Commission – (O’Keefe)

Councilmember O’Keefe advised that she would not be able to attend the next Granville Arts Commission meeting and asked if someone would be able to attend.  Vice Mayor Barsky responded that she would check her schedule 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Union Cemetery Board would provide Council with a written summary of the progress made in 2014.  The Board was denied one grant submitted.  The Board would be submitting another grant shorty.  A local Boy Scout was working to update the walking tour as part of his Eagle Scout Project.  The Board would be working with the Tree & Landscape Commission regarding a tree that was planted last year and died.

BUDGET PRESENTATION

Finance Director Kraner made a presentation to Council regarding the 2015 budget.  A copy of that presentation will be attached to the final draft of these minutes. 

Vice Mayor Barsky asked that the timing on the traffic lights in the downtown business area timing be changed to allow for residents to cross more easily.  The timing had been changed recently reducing the amount of crossing time.  If the timing could be changed, it might not be necessary to purchase the pedestrian crossing signals.  Councilmember O’Keefe questioned if the pedestrian crossing signals were really needed.

OTHER COUNCIL MATTERS 

Mayor Hartfield asked if the timing could be changed on the traffic signals at State Routes 37 and 661.  The north/south traffic was forced to stop to allow for exiting traffic to exit when there was no exiting traffic.  Manager Stilwell indicated that he had recently spoken with ODOT and asked for reconsideration to change the timing of those lights.

 

OTHER STAFF MATTER 

Manager Stilwell reported that the sewer line rehabilitation project on East and West Broadway was underway.  

Manager Stilwell advised Council that there might be a challenge in securing salt for the upcoming winter months.  Previously the Village was able to purchase 400 tons of salt at $67 per ton.  This year the Village was only being offered 75 tons of salt at $151 per ton.  Staff was looking at other sources for salt this year. 

EXECUTIVE SESSION 

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC §121.22(G) (4) – “reviewing negotiations or bargaining sessions with public employees concerning their compensation of other terms and conditions of their employment.” Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote: Johnson – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes. Motion carried 4-0. Time in: 9:04pm. 

Councilmember Johnson moved to return to regular session.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Johnson – yes; Barsky – yes; Hartfield – yes. Motion carried 4-0. Time in: 9:16pm.

Council returned to regular session.

 

ADJOURNMENT (9:18pm) 

Councilmember O’Keefe made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes October 15, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 15, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.

Vice Mayor Barsky moved to excuse Councilmember Lerner.  Second by Councilmember O’Keefe.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

Dennis Cauchon, 327 East Broadway, reminded Council that he was asking that they clean-up two areas of the code regarding medical marijuana.  The penalties need to be changed from a third degree misdemeanor to a minor misdemeanor to be consistent with state law in order to stop hurting people’s jobs.  Code Section 513.121(g) should also be changed from shall to may with regard to the penalty of having drug paraphernalia charges and the suspension of the offender’s driver’s license. 

Jeanetta Pyle, 123 South Pearl Street, asked Council for an update on the progress being made to address the traffic and property maintenance concerns for the South Pearl Street and East Elm Street area.  Manager Stilwell indicated that a traffic study by LCATS was underway for East Elm Street that would track the speed of vehicles.  The Granville police department stepped up enforcement on stop sign violations in the area beginning October 2nd.   All speed limit signs in the area were now identified with additional signage indicating that this area was a strictly enforced area.  Service Director Hopkins was looking into the cost, possible options and the liability involved in installing speed bumps.  Planner Terry was completing a draft of a possible property maintenance code that was being reviewed by Counsel. 

Sandy Libertini, 148 Denbigh Drive, indicated that she and partner Melinda Moore recently met with Manager Stilwell to request Village backing for the continuation of the Granville Arts and Wine Fair.  They were requesting a subsidized rate for the rental of the Bryn Du Mansion great lawn.  She and her partner comprised Grand Scheme Productions.  Their company had worked with the Granville Rotary for years in the promotion of the event.  That partnership had now ended, but they wished to continue the event and were requesting Village assistance.  Councilmember O’Keefe asked if Grand Scheme Productions profited from this event.  Ms. Libertini indicated that indeed Grand Scheme Productions received payment by the vendors and crafters for booth space.  Mayor Hartfield indicated that the request would go before the Economic, Finance and Personnel Committee of Council for a recommendation.  That recommendation would then be brought to Council for a final decision.   

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:44pm.

PRESENTATION

Mayor Hartfield read a proclamation for Officer Zach Markley and Reserve Officer David Mack for their heroism in rescuing a Denison student from atop the local grain mill.  Their willingness to risk their own lives to ensure her safety was honored. 

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2014-32, A Resolution to Express Appreciation to Tom Mitchell for His Service on the Planning Commission was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Vice Mayor Barsky read the resolution recognizing Tom Mitchell for his service on the Granville Planning Commission.  Council thanks Mr. Mitchell for his hard work and dedicated service. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-32.  Motion carried.  Resolution No. 2014-32 was adopted. 

Resolution No. 2014-33, A Resolution to Appoint a Member to the Planning Commission was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember Montgomery asked if the term of the person selected tonight would end in January, 2015 and need to be reappointed at that point.  Mayor Hartfield responded in the affirmative. 

Mayor Hartfield offered each candidate an opportunity to speak. 

Ms. Hoyt indicated that she was a past member of the Board of Zoning and Building Appeals and the Planning Commission.  She indicated that she missed serving on a board.  She stated the as a member of both boards she felt it was important to view not only the improvements being presented, but also the impact those improvements would have on the historic district and the surrounding neighbors.   Councilmember McGowan asked Ms. Hoyt if she would be willing to serve as the school board ex-officio member.  Ms. Hoyt indicated that she was unfamiliar with the position and its responsibilities. 

Councilmember O’Keefe asked Mr. Potaracke about his tenure on the German Village Preservation Board.  Mr. Potaracke indicated that it was always a struggle for the Board to maintain the historic nature of the Village and allow for modern improvements.  When he moved to Granville, he looked for an opportunity to get involved.  He stated that he had enjoyed his tenure on the Planning Commission as the school district ex-officio member.

Vice Mayor Barsky indicated her support for Ms. Hoyt as she would like to see a woman on the board.  Ms. Hoyt also had two years of experience serving on the Commission. 

Councilmember Montgomery indicated his support for Mr. Potaracke for his commitment to the Commission.  He served as the ex-officio member and now wanted to serve as a voting member.  Councilmember Montgomery felt that commitment needed to be supported. 

Councilmember Johnson indicated that both candidates were excellent.  Ms. Hoyt always came to the meetings prepared, contributed good and informative comments and worked in a collaborative manner with the other members and applicants.  Mr. Potaracke also contributed well to discussions and had shown his willingness to volunteer his time to the Commission. 

Councilmember O’Keefe asked Ms. Hoyt why she left the Planning Commission.  Ms. Hoyt indicated that she needed to step away to take time off.  She had served five years on the Board of Zoning and Building Appeals and two years on the Planning Commission. 

Mayor Hartfield commented that the Commission was in a win-win situation as both individuals were good applicants.   If Ms. Hoyt were appointed, the Commission would maintain a full board. 

Councilmember Montgomery moved to amend Resolution No. 2014-33 to appoint Craig Potaracke to the Planning Commission.  Second by Councilmember McGowan.  Mayor Hartfield called for a roll call vote:  Johnson – yes; McGowan – yes; Montgomery-yes; O’Keefe-no; Vice Mayor Barsky – no; Mayor Hartfield – no.  Vote was a tie. 

Councilmember O’Keefe moved to amend Resolution No. 2014-33 to appoint Jean Hoyt to the Planning Commission.  Second by Vice Mayor Barsky.  Mayor Hartfield called for a roll call vote:  McGowan – no; Montgomery-no; O’Keefe-yes; Johnson – no; Vice Mayor Barsky – no; Mayor Hartfield – yes.  Motion failed 2-4. 

Councilmember McGowan moved to amend Resolution No. 2014-33 to appoint Craig Potaracke to the Planning Commission.  Second by Councilmember Johnson.  Montgomery-yes; O’Keefe-yes; Johnson – yes; McGowan – yes; Vice Mayor Barsky – yes; Mayor Hartfield – yes.  Motion passed 6-0.   Resolution No. 2014-33 passed to appoint Craig Potaracke as the new member to the Planning Commission.

REVIEW OF MINUTES

Regularly Scheduled Meeting of October 1, 2014

Councilmember McGowan made a motion to approve the October 1, 2014.  Second by Councilmember O'Keefe.   Motion carried.

 

MAYOR’S COURT REPORT – September

The Mayor’s Court Report for the month of September was presented for review.

Vice Mayor Barsky moved to accept the September Mayor’s Court Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – September

The Manager's Report for the month of September was presented for review. 

Councilmember Montgomery asked if the purchase of the new service department dump truck was a previously approved purchase from the Equipment Reserve Fund and the cost.  Manager Stilwell indicated that the dump truck approved as part of the 2014 budget and the estimated cost was $80,000.

Councilmember O’Keefe asked what the code changes were that Planner Terry worked on regarding Conditional Uses.  Manager Stilwell indicated that the Conditional Use changes were in regard to how a museum use would fit into a residential district.  The other code change dealt with including two-family units in the downtown district.  These code changes would be reviewed and a recommendation made by the Planning Commission and would then come before Village Council.  Councilmember O’Keefe asked if there was still interest in opening a museum.  Manager Stilwell indicated that the property owner has museums in other locations throughout the United States and wanted to open a residential museum in the Village. 

Councilmember O’Keefe asked about the types of herbicides being used at the Bryn Du Mansion and their use.  She expressed concern about the use of herbicides and wanted the Village to use more environmentally sound methods.  Manager Stilwell indicated that he would find out what type of product was being used.

Councilmember McGowan moved to accept the September Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Granville Arts Commission – (O’Keefe)

No report.

Planning Commission – (O’Keefe)

No report.

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember McGowan presented Council with an idea to form a community volunteer group that could help residents with the maintenance of their property.  This group could make contact with local service groups to help provide volunteers.  Councilmember Montgomery commented that he thought this direction might be a good way to help with the property maintenance issues rather than the Village initiating legislation.  It seemed that residents were interested in this type of solution.  Vice Mayor Barsky added that the Village should still look at developing a maintenance code and the volunteer group.

OTHER STAFF MATTER 

Manager Stilwell indicated that the East and West Broadway sewer line rehabilitation program was postponed until November. 

 

The AEP pole and electrical line replacement on North Pearl Street was progressing with all poles installed and AEP preparing to pull the new lines. 

ADJOURNMENT (8:37pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember McGowan.  Motion carried.

Council Minutes October 1, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 1, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Lerner moved to excuse Vice Mayor Barsky.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to amend the agenda to move Citizens Comments after Presentation.  Second by Councilmember O’Keefe.  Motion passed. 

PRESENTATION

Mayor Hartfield swore Leslie Benner in as the new full-time dispatcher.

CITIZENS COMMENTS (7:33pm) 

Dennis Cauchon, 327 East Broadway, came to speak for liberty and justice for all.  Mr. Cauchon asked Council to follow through on their promise to clean up the technical discrepancies between the state and Village marijuana code.  He alleged that Council removed protections from the code for medical marijuana patients several weeks ago and left in penalties that impacted the poor.  Mr. Cauchon spoke about an upcoming Mayor’s Court case where the female defendant  would lose her license for possessing drug paraphernalia.  He asked that Council change the code to help this defendant.  The Village targeted poor people and people of color.  Please follow through with updating the Village code

Bob Johnson, 218 East Elm Street, spoke on behalf of neighbors on South Pearl Street, East Elm Street, East Maple Street and South Prospect Street.  The neighbors had three concerns regarding the streets in their area – cars speeding, cars running stop signs and dilapidated properties in the area.  The speeding and stop signs issues were brought to the Village’s attention three years ago.  The neighbors were asking for the Village to reduce the speed limit on the streets, post a No Through Street sign, add speed bumps to the streets or make Elm and College one way streets.  Regarding the dilapidated homes, the neighbors urged Council to adopt a basic property maintenance code that would hold the property owners accountable.  Mr. Johnson expressed his appreciation for Council allowing him to make this presentation. 

Iris Taylor, 335 West Elm Street, was upset that there was not a property maintenance code in the Village.  She had issues with the condition of her neighbor’s house and the fact that trash cans were being left on the street.  The Village was powerless to do anything about these issues.  Ms. Taylor also expressed concerns about the condition of Sugar Loaf.  The stairs need improvement, the weeds need trimmed and the brick street were full of weeds. 

Jeanetta Pyle, 123 South Pearl Street, provided Council with a photo presentation of homes in the South Pearl, East Elm and South Prospect Streets area.  She requested that Council develop a property maintenance code with some teeth in it to enforce these property owners to make the necessary repairs.  In five years, people would no longer to move to Granville because homes were in such disrepair.  Too many homes were dilapidated and in disrepair. 

Sharon Sinsabaugh, 129 West Broadway, asked that Council develop legislation to require oversight, accountability and a more responsible process to manage the events that happen in the Village.  Currently, the Village Manager approves all events using public rights-of-way in the Village.  There has been a dramatic increase in the number and size of events in the Village. Many events have merit and should take place.  There has been mismanagement regarding the number, timing, location and guidelines of these events.  Little consideration was given to the residential nature of the Village, preserving the pedestrian rights-of way, the capacity of the Village and public safety.  She asked that Council develop legislation to rectify these issues. 

Steve Matheny, 1500 Dutch Lane North, spoke as the new Chamber Director.  He advised Council that the Chamber was also interested in reviewing the perspective of the number and impact of the events.  The Chamber was willing to continue working with the Village in a collaborative nature.  The Chamber would be eliminating two events in 2015 – Street Scenes and Christmas in July.  The Chamber would also be evaluating the effectiveness of all of their events.  The Chamber was interested in local businesses as well as the general community welfare and the overall benefits of events. 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 8:08pm. 

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Councilmember O’Keefe asked the rationale for the Maker’s Market and if it received an approval from the Village.  Manager Stilwell responded that the Maker’s Market and United Church were both on the Village right-of-way.  The Maker’s Market was in place prior to his taking the Manager’s position.  It was his understanding that the Market was generally inside the sidewalk area, which the Village allowed the Church to control.  The Maker’s Market was also a more fluid group varying in size and frequency.  Manager Stilwell was aware of the concerns regarding the Market encroaching into the tree lawn area in front of the Church.  He had spoken with Pastor Davidson and requested two modifications – ask vendors to not set up in the tree lawn and when inside the sidewalk area stay back from the sidewalk.  Pastor Davidson indicated that the Church was also in the process of evaluating the event.  He understood Ms. Sinsabaugh’s concerns regarding events.  It was a balancing act to evaluate and determine the best interests of all the competing interests.  Manager Stilwell commented that he tried to respect the status quo and worked to make adjustments where needed.  He acknowledged the Chamber’s interest in collaborating to find a balance. 

Councilmember Montgomery suggested that a structure be set for the Maker’s Market to ensure the footprint did not get out of hand. 

Mayor Hartfield recommended that staff and Council look at the entire event calendar and set standards and guidelines.  Councilmember O’Keefe added that the Chamber should be included in this process.  Councilmember Montgomery commented that an event’s footprint, timing and impact be included as part of these standards.

Councilmember O’Keefe questioned staff about one of the photos in the presentation regarding brick sidewalks and maintenance issues.  Manager Stilwell indicated that the Village had a sidewalk replacement program in place.  The North Granger Street sidewalks were replaced in 2014 with Pearl Street sidewalks scheduled for 2015.  Currently, the sidewalk policy would replace any brick sidewalks with concrete at the request of the homeowner.  Maintenance and replacement of brick sidewalks were strictly the homeowner’s responsibility.   Mayor Hartfield felt that the brick sidewalks were of historical significance and thought the Village should work toward a more effective maintenance plan.  Councilmember Lerner suggested that Council revisit the Village’s spending policy regarding brick sidewalks.  She felt the Village should be responsible for some portion of the maintenance of these sidewalks.  She also commented that residents with brick sidewalks might not know that those sidewalks were the homeowner’s responsibility.  Councilmember Montgomery felt the brick sidewalks were worth restoring.  Councilmember Johnson indicated that it was important for Council to look at the overall expense of maintaining the different type sidewalks over the course of many years.

Councilmember McGowan suggested that the most effective way to resolve speeding and stop sign violations were for the police to target that area and write tickets.  Regarding reducing the speed limit, he was not sure that was permissible.  There could also be possible liability issues with the installation of speed bumps.  Law Director King responded that targeted enforcement does make a difference.  The Uniform Traffic Control Manuel regulates speed limits, and the current twenty-five miles per hour speed limit could not be reduced without a complete traffic study by ODOT.  Speed bumps could be a practical and effective method to reduce speed. 

Councilmember Lerner suggested staggered parking similar to East College Street.  Council was not sure staggered parking would help or be possible.

Mayor Hartfield indicated that the issue of drivers rolling through stop signs allowed cars to gain higher speeds.  She felt speed bumps would be beneficial.

Councilmember Montgomery expressed his support for targeted enforcement. 

Councilmember Johnson asked how many officers were normally on duty.  Manager Stilwell advised that two officers and a supervisor were normally on duty, but the department was currently short staffed.  On the Saturday in question, one of two officers on duty called in sick and a replacement officer was unable to be secured. 

Councilmember Johnson confirmed that the only change to the code regarding medical marijuana was the removal of the affirmative defense.  The rest of the code was left the same with “May” remaining regarding sentencing and the mandatory suspension of a defendant’s driver’s license.  Law Director responded in the affirmative. 

Councilmember McGowan asked if defendants with drug and drug paraphernalia charges resulted from traffic stops originally.  Law Director King indicated that almost all drug charges were the result of traffic violations.  The Granville Police Department does not profile nor do they work to select  people to violate. 

Councilmember Johnson asked for a possible timeline for an ordinance to address property maintenance issues.  Law Director King commented that Village Council had placed the property maintenance issues as one of their top priorities during the 2014 Council retreat.  Staff was working on developing a maintenance code; looking at other municipal codes to find the best option for Granville.  Both zoning and legal issues were being considered.  However, a maintenance code had to be careful that it did not address issues regarding esthetics.  Enforcement of a property maintenance code was also difficult.  Safety concerns would be the most important factor.  Councilmember Johnson asked about designing a community reinvestment plan with private dollars.  Law Director King agreed that a volunteer program to help people who might need assistance with the upkeep of their property could be a good solution.  The Village would certainly be able to participate in such a program by suspending fees for violations to help encourage improvements.   Participants in the Alternative Plea program could also direct their community service hours to helping homeowners.

Councilmember O’Keefe asked if trash cans would be an issue included in a property maintenance code.  Law Director King said it probably could be included as a right-of-way issue.

 

Councilmember McGowan asked if there had been any food truck permits issued.  Law Director King said no permits had been issued yet, but the vendor who initiated this ordinance had picked-up the necessary paperwork to apply. 

Council asked about who handled maintenance for Sugar Loaf.  Manager Stilwell advised that Sugar Loaf was Village owned property.  The Village handled issues involving safety concerns.  Currently the Village was working on storm water issues involving the park.  Volunteers and the Boy and Girl Scouts, take care of the park in general.  There was a fund established to take care of the general maintenance of the park.  That fund was administered by Ben Barton. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of September 17, 2014

Councilmember O’Keefe made a motion to approve the September 17, 2014 as amended.  Second by Councilmember Montgomery.   Motion carried.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that there was not a quorum for the last Planning Commission meeting.  There was one application for a roof replacement that was needed as continued damage was being caused by weather related issues.  Law Director King said that a vote was taken to allow the property owner to move forward with immediate repairs and would be brought back to the GPC for final approval 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was working on the north side of Opera House Park.  The Commission would be hosting a seminar about the upcoming AEP tree trimming for the entire community on Thursday, October 23, 2014.

Union Cemetery – (Barsky)

No report

OTHER COUNCIL MATTERS

Village Council acknowledged the receipt of the 2015 Village budget. 

The Granville Arts Commission requested that Village Council provide an ex-officio member.  Councilmember O’Keefe volunteered to be that member.

OTHER STAFF MATTER 

Manager Stilwell advised Council that Sergeant Keith Blackledge was appointed as the acting police chief.  Council was advised that the candidate that was selected for the position, withdrew his application.  Manager Stilwell asked Council if they wanted staff to restart the selection process.  Chief Walter Distelzweig  would continue his services as interim police chief, but on a more limited basis being available by phone and coming in four hours per week or as needed.  Council affirmed that staff should restart the police chief selection process. 

ADJOURNMENT (9:18pm)

Councilmember Johnson made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried.

 

                                  

Council Minutes September 17, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 17, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Planner Terry and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember O’Keefe.  Motion passed. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda.  Second by Councilmember Johnson.  Motion passed. 

 

CITIZENS COMMENTS (7:31pm) 

Dennis Cauchon, 327 East Broadway, asked Council the status of changing the penalty of possession of marijuana from a third degree misdemeanor.   Law Director King responded that no meeting had been set with the Police Chief yet.  Vice Mayor Barsky advised that Council was waiting for the new police chief to be hired in order to include his recommendations.   Mr. Cauchon asked that Council put protection for medical marijuana patients on a fast-track schedule in order to protect people from Newark and people of color.  Mr. Cauchon told Council that this decision was for Council to make, not staff or a new chief.  It was a public policy decision.  They need nothing, but their own moral judgment.

Mark Van Buren, Licking County Commission candidate, stopped by to introduce himself to Council as his was running for the Licking County Commissioners position.  He was currently a Harrison Township Trustee.    

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:37pm

PUBLIC HEARING

Ordinance No. 13-2014, An Ordinance Authorizing the Village Manager to Grant a General Permit to Joe Rosato to License the Use of the Village Right-of-Way at 217 East College Street

Joe Rosato, 217 East College Street, indicated that he replaced the steps for his front porch and was advised that he needed to seek a right-of-way permit.  He would be happy to answer any of Council’s questions. 

Planner Terry advised that Mr. Rosato received architectural review for the replacement of his porch, porch railing, steps and sidewalk pavers from the Planning Commission.  He was then advised that he needed to seek a permit from Council as these items were in Village right-of-way. 

Councilmember Lerner commented to Mr. Rosato that his home looked very nice.

As there were no further comments, Mayor Hartfield closed the Public Hearing at 7:39pm. 

OLD BUSINESS

Ordinance No. 13-2014, An Ordinance Authorizing the Village Manager to Grant a General Permit to Joe Rosato to License the Use of the Village Right-of-Way at 217 East College Street was moved for approval by Vice Mayor Barsky.  Second by Councilmember Johnson.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 13-2014:  Johnson (yes); Lerner (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 13-2014 was approved. 

NEW BUSINESS

There was no New Business. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of September 3, 2014

Councilmember Johnson made a motion to approve the September 3, 2014.  Second by Councilmember O'Keefe.   Motion carried.

MAYOR’S COURT REPORT – August

The Mayor’s Court Report for the month of August was presented for review.

Vice Mayor Barsky asked who was responsible for compiling the ISO insurance report.  Was it a for profit company?  Clerk Prasher advised that ISO was an international organization that set insurance standards and guidelines similar to UL standards.

Vice Mayor Barsky moved to accept the August Mayor’s Court Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – August

The Manager's Report for the month of August was presented for review. 

Vice Mayor Barsky moved to accept the August Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

 

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the various sub-committees made presentations during the last meeting. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember Johnson reported that the Planning Commission approved four minor applications. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that the Trustees would be meeting with the Open Space Committee.  Planner Terry advised Council that she had just finished mapping all of the Open Space properties for the Township. 

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that Facklers would be working on landscaping a portion of Opera House Park.  John Klauder would be redoing landscaping at the Post Office.  The Commission was still compiling a list of appropriate street trees.  The Commission was having difficulty selecting street trees for in front of the “Delmar” building.  Local arborist Fritz Rizor commented that the size of the tree pits could be increased by removing blocks of the new sidewalk to give the trees more room to grow.  The Commission was also not aware of the status of the AEP electrical distribution project on North Pearl Street.  The Commission would be offering a tree trimming seminar on October 23rd about the upcoming removal of Ash trees in Village rights-of-way.

Union Cemetery – (Barsky)

Councilmember Barsky reported that the Board was working on the 2015 budget.  She advised Council that board member Boone had not yet heard results about the grant for funding cemetery improvements.  Vice Mayor Barsky asked if Council would again be willing to provide the Union Cemetery Board with a $5,000 contribution as part of the Village 2015 budget.  Mayor Hartfield commented that it was Council’s responsibility to assist with the care and upkeep of the cemetery.  Council agreed to include $5,000 in the Village 2015 budget for the Union Cemetery.

OTHER COUNCIL MATTERS 

Councilmember Lerner asked about any plans for the newly purchased property on Newark-Granville Road from Facklers.  Clerk Prasher advised that the Southgate Corporation purchased the property and indicated that there were no current plans for development. 

Councilmember Montgomery asked about the status of a possible property maintenance ordinance.  Vice Mayor Barsky indicated that proposed legislation was developed several years ago.  Councilmember O’Keefe commented that it was difficult to enforce these types of laws.  Planner Terry added that most property maintenance codes were based on the International Property Maintenance Code, which had very subjective language.  All such legislation would need to be approved by the Planning Commission and would also be reviewed by the Planning & Zoning Committee of Council.  Mayor Hartfield suggested that perhaps the Village could just adopt a code focusing on specific violations and put teeth into the penalties. 

OTHER STAFF MATTER 

Clerk Prasher advised Council that the AEP electric distribution project was anticipated to begin September 25th.  The project would close the northbound lane of North Pearl Street for approximately six weeks.  Northbound traffic would be diverted to North Granger Street, where on-street parking would be prohibited.  AEP discussed plans with Manager Stilwell, Service Director Hopkins, the fire department and school district.  AEP needed to confirm specifics of the plan with ODOT.  Council and the community would be advised of more specifics by Manager Stilwell. 

ADJOURNMENT (8:25pm) 

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.

Council Minutes September 3, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 3, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember O’Keefe.  Second by Councilmember McGowan.  Motion passed. 

The minutes note that Councilmember O’Keefe arrived at 7:37pm. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

 

CITIZENS COMMENTS (7:33pm) 

Dan Rogers, 210 East Maple Street, commented that the safety service vehicle sirens were out of control in the Village.  Noise from the police and fire departments had increased over the past twenty years and something needed to be done.

Barbara Franks, 121 ½ South Prospect Street, asked if Council had investigated the sidewalk that was built on West Broadway.  She questioned who authorized the installation, the cost and the number of accidents that occurred due to the sidewalk being out in the street.  This sidewalk served no purpose.  There had been dozens of accidents.  Ms. Franks indicated her displeasure about the cost of the sidewalk at $16,267.  The Village paid the service department crews $15,000 to install the holiday lights instead of having them do the sidewalk work or pay Dan R Electric $1,500 to put up the lights. Manager Stilwell responded that the sidewalk was approved by Village Council during the March 20, 2013 meeting.  Mayor Hartfield responded that the sidewalk was provided to give access to the entrance of Sugar Loaf. 

 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:40pm.

PRESENTATION

Mayor Hartfield swore Sidney Brown as a new part-time dispatcher.

PUBLIC HEARING

Ordinance No. 07-2014, An Ordinance to Enact Chapter 719, Sections 719.01, 719.02, 719.03, 719.04, 719.05, 719.06, 719.07, 719.08, 719.09, 719.10, 719.11 and 719.012 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Food Truck Standards

Barbara Franks, 121 ½ South Prospect Street, asked why many of the requirements used a ninety-day standard.  Law Director King indicated that ninety-days was a workable standard and was a time period used by many comparable codes.  Ms. Franks had questions regarding specific code sections as follows: 

  • Section 719.02 regarding why a permit would be needed if on private property.  Planner Terry responded that all food trucks would need a permit from the Village and may only be located on private property.  A person or organization hosting a one-time, special event, where a truck would be used as catering, would not need a permit.  These regulations were for food trucks that wanted to operate on an ongoing, regular basis.
  • Section 719.04 (c)(2) only allowed two food trucks on properties greater than one acre.  Ms. Franks questioned if that included Denison.  Mayor Hartfield responded in the affirmative.
  • Section 719.04 (d)(2) questioned if a food truck had to be located within twenty-five feet of a fire hydrant.  Councilmember Montgomery responded that a food truck could not park any closer to a fire hydrant than twenty-five feet. 
  • Section 719.01 (12) as to why ice cream trucks were permitted to play music, while food trucks were not.  This rule was not fair.
  • Section 719.01 (8) mentioned trucks on two-acre lots and another section talked about one-acre lots.  This language was not consistent.
  • 719.01 (10) required that mobile food truck vendors dispose of their own trash, but why does the Village empty Whit’s trash cans twice a day in the summer.
  • 719.01 (13) regarding hours of operation, Ms. Franks felt the food truck vendors should only be allowed to be open when the brick and mortar businesses were not busy.  The hours should be all hours of the day except key hours during lunch and dinner so as not to conflict with brick and mortar businesses. 
  • 719.08 regarding the transfer of food truck permits, the permit should follow the truck, not the owner.
  • 719.09 regarding the ability of the Village Manager to suspend or revoke a permit, this regulation seemed to allow for the favoring of special friends.

Ordinance No. 08-2014, An Ordinance to Amend Sections 1159.02, 1167.02, 1169.02, 1171.02, 1173.02, and 1175.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Food Truck Standards 

No comments.

Ordinance No. 12-2014, An Ordinance to Amend Sections 513.02, 513.03, 513.04, 513.05, 513.06, 513.07, 513.08 and 513.12 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Medical Marihuana

Law Director King provided the audience with a brief overview of the legislation.  These code amendments were designed to accomplish two issues.  It would remove what currently appears to be an affirmative defense to a charge of possession of marijuana if used medicinally per the written recommendation of a licensed physician.  The second change would change the penalty for eight different drug use convictions to include a mandatory driver’s license suspension from six months to five years.  The Village’s Mayor’s Court has been using this latter standard for the past several years as a matter of practice, but this amendment would codify that standard.  These changes would bring the Village code into compliance with the state code.  These changes had nothing to do with the merits of medical marijuana.  State law prohibits the use of medical marijuana and would prevail. 

Councilmember McGowan clarified that no Ohio physician could legally prescribe medical marijuana.  He asked if a person had a prescription from a physician in a state where medical marijuana was legal, could it be brought into Ohio?  Law Director King advised Council that this legislation was amending Section 513 Controlled Substances.  There were five schedules of controlled substances in the Ohio Revised Code.  There was an exemption to state and local codes that allowed a person to have these controlled substances pursuant to holding a lawful prescription.  There could never be a lawful prescription for marijuana as Ohio law currently stands.  In 1996, there was a state code change that changed the state law allowing for an affirmative defense for holding marijuana if you had the prior, written recommendation of a licensed physician.  This state code was changed the following year removing that language, but the code was not changed as part of the annual code update.  Should the Village of Granville attempt to enact law permitting medical marijuana with a prescription, it would be in conflict with current state law and state law would prevail.  Law Director King advised that comity does not extend to substantive criminal law, so bringing prescribed marijuana into Ohio from a legalized state was not permitted. 

Dennis Cauchon, 327 East Broadway, provided Council with a copy of his personal comparison of possession laws for the state of Ohio and the Village of Granville.  There were three issues that needed to be addressed.  The state code stated that the penalty for possession should be a minor misdemeanor, while the Village code had the penalty as a third degree misdemeanor.  Secondly, the state code listed the penalty regarding driver’s license suspension as a “shall” versus the Village code as a “may.”  In checking with other cities, no one enforces the “shall” penalty, they all used the “may” penalty.  Mr. Cauchon stated that the Supreme Court ruled that misdemeanor criminal offenses were a Home Rule issue.  He claimed that the Village could continue to allow medical marijuana to be an affirmative defense.  He sourced the 1997 Legislative Services Commission, who claimed that the defense of medical marijuana was a Home Rule issue.   He advised Council that this legislation was not a housekeeping matter, but a policy matter.  The state said it was a Home Rule issue and Council should maintain the code.  The Village was changing the code to target people.  There were people that spoke to Mr. Cauchon who experienced medical benefits from smoking marijuana.  However, these people were afraid to speak in front of Council and admit use of marijuana as their comments would provide probable cause to have their homes searched.  That is not Granville values.  Council should care about people. 

Cameron Sessor, 204 South Main Street, requested that Council leave the code as it currently stands.  He suggested that Council could be the start of where change began.  He told of his father’s suffering in his struggle with cancer.  He would have liked to have had medical marijuana as a possible treatment option for his father.  Do not shoot down medical cannabis.  This law should be encouraged.  The matter should be voted on by the community.  Mr. Sessor asked that the penalties for possession be brought into consistency with state code. 

Cindy Bartch, 949 Howell Drive, asked Council not to penalize patients who need access to medical marijuana.  She acquired lyme disease and had a prescription for Merinol, but it did not relieve my pain.  Please do not remove this protection for community residents.

Carl Swick, 365 Compton Boulevard, medical marijuana was a subject that needed attention.  Why can’t the Village stand up against state law?  This effort could be the beginning of change.  Many people could use it.  Stand up for your citizens.  Don’t punish people in pain. 

Sam Rogers, 210 East Maple Street, commented that this language had been on the books for twenty years and not been a problem.  Why change it now? Just leave it. 

Curtis Edmonds, Denison student, asked if the language had to be changed from “may suspend” to “shall suspend.”   Law Director King stated that the language would not have to be changed.  Village Council had the ability to leave the language as discretionary.  The change was recommended to make the code consistent with the current sentencing practice of Mayor’s Court.  This language was a policy decision.  Mr. Edmonds also asked if the Village anticipated a conflict with the state regarding the prosecution of medical marijuana cases as the Village had issued one hundred fifty citations in the past several years without a problem.  Law Director King indicated that no one had tried to use the affirmative defense.  Should an officer or prosecutor be faced with a case where someone was using medicinal marijuana, those officers and prosecutors had discretionary abilities to address the situation without a citation.  Cases in the Village involved the use of marijuana for recreational purposes.  First-time offenders had the option of participating in the Alternative Plea Program.  Following their community service, the offense could be dismissed.  Mr. Edmonds added that prosecutors should be allowed the discretion to not suspend a person’s driver’s license. 

Leanne Barbee, Casstown, Ohio, expressed concerns that officers would not believe that a person was using marijuana for medicinal uses.  An individual should be allowed to go to court and use the medicinal defense.  The language was in the code for a long time and caused no harm.  She indicated that it was important to maintain that language to protect people’s rights.

Carlis McDerment, Former Deputy Sheriff for Fairfield County, Vice President of NORML and an ordained minister, stated that marijuana was a Schedule I narcotic, which means it has no medicinal value and has a high potential for abuse.  Yet the federal government holds a patent on marijuana.  These laws were put in place to protect other people, not to protect people from themselves.  Who did medical marijuana users harm?  No one, except themselves.  He indicated that it was ridiculous that possession was a third degree misdemeanor and taking away someone’s license was not an appropriate penalty.  He asked Council to do the right thing.

Barbara Franks, 121 ½ South Prospect Street, felt that Council should allow residents to vote on this issue.  

 

Councilmember O’Keefe suggested that if members of the audience felt strongly about putting the issue to a vote, they should pursue filing a referendum to bring the issue to the ballot.  Councilmember McGowan advised that the deadline to file something for the November ballot had passed.  Law Director King added that technically the residents would file an initiative, not a referendum.  It would need to be a statewide initiative or a law passed by the General Assembly.  He speculated that the Licking County Board of Elections would reject a local initiative, as adopting this issue as a local matter would be legally invalid. 

Councilmember Montgomery asked Law Director King if Home Rule provided the Village the ability to use discretion regarding possession and penalty.  Law Director King advised that case law allowed, within the range of felonies and misdemeanors, the Village to hold different levels of penalties.  The same crime could be a first degree misdemeanor in state law, but be a third degree misdemeanor in local law.  The license suspension issue could be discretionary at the local level and a mandatory penalty at the state level, if Council so decided. 

Councilmember O’Keefe asked the difference between a minor misdemeanor and a third degree misdemeanor.  Law Director King explained that a minor misdemeanor had no possibility of jail time and was not considered a criminal offense.  A third degree misdemeanor had the possibility of jail time.  Councilmember O’Keefe commented that she understood that the federal Justice Department was reassessing the punitive measures taken against possession of marijuana. 

 

Councilmember McGowan commented that at the end of each year the Police Chief, Law Director and Mayor discuss any possible changes that they would recommend.  Those changes were then brought before Village Council regarding penalties and fess. 

Councilmember Johnson asked if the Granville Police Department had commented on these changes.  Law Director King indicated that the Department was in support of these changes. 

Vice Mayor Barsky asked if it would be appropriate for Village Council to have a discussion as to if the code should be changed from “may” to “shall.”  Councilmember McGowan suggested that the discussion might best be had after a new police chief was hired.  Law Director King indicated that leaving the “may” in the code was not an issue. 

Mona Fine, 123 West Maple Street, asked why this issue was brought to the attention of Council and why a decision had to be made today.  The issue should be brought to the community for a vote. 

As there were no further comments, Mayor Hartfield closed the Public Hearing at 9:03pm. 

OLD BUSINESS

Ordinance No. 07-2014, An Ordinance to Enact Chapter 719, Sections 719.01, 719.02, 719.03, 719.04, 719.05, 719.06, 719.07, 719.08, 719.09, 719.10, 719.11 and 719.012 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Food Truck Standards was moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

Discussion:

Councilmember Montgomery asked if the Village Institutional District was included in the extended hours of food truck operations from 7:00pm until 1:00am.  Planner Terry indicated that those hours of operation were only applied to the Institutional District. 

Councilmember O’Keefe confirmed that alcohol was not permitted to be served by food trucks.  Law Director King responded in the affirmative.  Councilmember O’Keefe asked if concession trailers were being permitted.  Law Director King indicated that concession trailers were not permitted at this time.  Councilmember O’Keefe expressed concern regarding the extended hours of operation in the Institutional District as noise would be an issue.  Law Director King commented that the noise ordinance would still be in effect.  There would need to be a balance of interests.  Denison was in support of the later hours. 

 

Councilmember Lerner indicated an interest in exploring the inclusion of food trailers as part of this ordinance.  Vice Mayor Barsky also expressed interest in pursuing this issue.  Law Director King indicated that an amendment could be proposed at any time. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 07-2014:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 07-2014 was approved. 

Ordinance No. 08-2014, An Ordinance to Amend Sections 1159.02, 1167.02, 1169.02, 1171.02, 1173.02, and 1175.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Food Truck Standards was moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-2014:  Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 08-2014 was approved.

Ordinance No. 12-2014, An Ordinance to Amend Sections 513.02, 513.03, 513.04, 513.05, 513.06, 513.07, 513.08 and 513.12 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Medical Marihuana was moved for approval by Councilmember Montgomery.  Second by Councilmember O’Keefe.

Discussion:

Councilmember McGowan moved to amend Ordinance No. 12-2014 to remove the amendments to Sections 513.02, 513.03, 513.04, 513.05, 513.06, 5130.07, 513.08 and 513.012, but leave Section 513.03(d) as amended.  Second by Councilmember O’Keefe. 

Vice Mayor Barsky suggested that the discussion should occur sooner rather than later to determine if the language regarding “shall” and “may” should be changed and work with interim Chief Distelzweig. 

Mayor Hartfield called for a roll call vote to amend Ordinance No. 12-2014:  McGowan (yes); Montgomery (yes); O’Keefe (Yes); Johnson (yes); Lerner (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 12-2014 was amended. 

Mayor Hartfield commented that this legislation was not a debate about the merits of medical marijuana or its usage, nor was this an attempt to legalize marijuana.  Law Director King added that Village Council was not taking away any substantive right of an individual.  The fact that this provision was in the code and seemed to create an affirmative defense was illusory as state law would always trump local law.

Vice Mayor Barsky asked what alternatives were available to deal with medical marijuana.  Law Director King advised that individuals could let their views be known to the legislature.  Village Council could also decide to pass a legislation indicating support for medical marijuana and pass that resolution along to the General Assembly.

Councilmember Johnson asked about the resident’s comment that the legislature determined that this issue was a Home Rule issue.  Law Director King indicated that the information was incorrect.  The Legislative Service Commission was generally staffed by new, young, staff attorneys.  The Commission’s job was to complete analyzes of legislation.  In 1996, the initial legislative analysis had a footnote that stated if the state adopted an affirmative defense and a local municipality rejected that defense that was a Home Rule issue.  That footnote was omitted from the final analysis as it was a misstatement of the law. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 12-2014 as amended:  Montgomery (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); McGowan (yes); Vice Mayor Barsky (no); Mayor Hartfield (yes).  Motion passed 6-1.  Ordinance No. 12-2014 was approved as amended. 

Councilmember McGowan left the Council meeting 9:52pm.

NEW BUSINESS

Resolution No. 2014-30, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-30.  Motion carried.  Resolution No. 2014-30 was adopted. 

Resolution No. 2014-31, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Mid-Ohio Valley Lime, Inc. was introduced and moved for approval by Councilmember Johnson.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-31.  Motion carried.  Resolution No. 2014-31 was adopted.

REVIEW OF MINUTES

Regularly Scheduled Meeting of August 20, 2014

Councilmember O'Keefe made a motion to approve the August 20, 2014 minutes as amended.  Second by Councilmember Johnson.   Motion carried.

COMMITTEE REPORTS   

 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember Johnson reported that the Planning Commission approved a driveway and garage door. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that staff had again visited residents on North Pearl Street regarding the upgrading of the electrical system and poles on North Pearl Street.  Residents were offered options as to how the trees in front of their homes would be addressed.

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember O’Keefe asked about the status of the lockdown at Denison University earlier today.  Manager Stilwell indicated that it was determined that there was not a legitimate threat to students or staff.  There were other schools throughout the country that experienced the same threat.  The incident was being investigated by the ATF and FBI. 

Councilmember Lerner asked that the other schools within Granville also be notified of lockdowns, which included Welsh Hills School and Granville Christian Academy.

OTHER STAFF MATTER 

Manager Stilwell advised Council that there were three final candidates for the Granville police chief position.  Those candidates would go through an assessment process on Saturday, September 6, 2014.  The interview panel did a great job in narrowing down the candidates to the three finalists. 

EXECUTIVE SESSION 

Vice Mayor Barsky moved to enter into Executive Session, pursuant to ORC §121.22(G)(3) – “to confer with the Law Director concerning a dispute involving the public body that is the subject of pending court action.”  Second by Councilmember Johnson. 

 

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; Montgomery – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time in: 10.04pm. 

 

Councilmember Johnson moved to return to regular session.  Second by Vice Mayor Barsky.  Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; Montgomery – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time out: 10:34pm 

Council returned to regular session.

Councilmember Lerner asked if Council was interested in issuing a resolution in support of the legalization of medical marijuana.  Council discussed the issue and determined that Village Council may not be the best venue to address this issue and would look into alternative ideas.  Council also recommended that the Village address the driver’s license suspension penalty soon for Mayor’s Court. 

ADJOURNMENT (10:35pm) 

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.

 

                       

Council Minutes August 20, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 20, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE

 

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember McGowan moved to excuse Councilmember Johnson.  Second by Vice Mayor Barsky.  Motion passed. 

The minutes reflect that Councilmember Johnson arrived at 7:38pm. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed.  

CITIZENS COMMENTS (7:34pm) 

Barbara Franks, 121 ½ South Prospect Street, expressed dissatisfaction with installation of a new sidewalk at 403 West Broadway.  She questioned why it was there as it was in the middle of the street.  It needed traffic cones to keep people from hitting the curb.  It was in the way and needed to be removed.  She requested that Council investigate why it was installed. 

Councilmember McGowan commented that the curb area was still close to where it was previously. 

Councilmember Montgomery indicated that it provided pedestrian access to the entrance of Sugar Loaf.

As no one appeared to speak, Mayor Hartfield closed Citizens Comments at 7:39pm.

PUBLIC HEARING

 

Ordinance No. 06-2014, An Ordinance to Rescind Chapter 925 of the Codified Ordinances of the Village of Granville and Adopt a New Chapter 925 Pertaining to Water Regulations and Charges

Barbara Franks, 121 ½ South Prospect Street, asked Water Superintendent Fruth to investigate the use of black mica to cleanse the water supply.

Ordinance No. 07-2014, An Ordinance to Enact Chapter 719, Sections 719.01, 719.02, 719.03, 719.04, 719.05, 719.06, 719.07, 719.08, 719.09, 719.10, 719.11 and 719.012 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Food Truck Standards

Cara Gallagher, 147 West Shields Street, indicated that she was one of the owners of the new business Moe’s Bar-be-que and wanted to express her concerns about permitting food trucks in the Village.  She was concerned about how a barbeque truck would impact her sales.  It could devastate her business.  She hoped that Council would take existing local business owners concerns into consideration. 

Jay Snyder, 2061 Jones Road, is the owner of Steamroller Bagel and Sandwiches, a locally owned food truck.  He indicated that his business was unique in its menu and in the fact that ten percent of his proceeds go to local charities.  He appreciated Council’s consideration of this legislation and hoped that it would be supported.  Food truck venders provide an alternative food option for Village residents and visitors.  Food trucks were often incubators for future brick and mortar businesses.  As annual permits would rum from March to March, Mr. Snyder suggested that Council consider extending the first permit from date of passage to March of 2016. 

Councilmember O’Keefe asked how often Mr. Snyder’s food truck was parked somewhere and were there specific locations that he parked.  Mr. Snyder responded that every Thursday he parked at The Beverage Source in Newark.  He also worked with non-profits and had an upcoming event with the Granville Music Boosters.  He parked his truck as often as possible.  He had no specific locations in mind in Granville should the legislation be passed. 

Barb Franks, 121 ½ South Prospect Street, commented that the health department and other government entities already regulate food trucks.  She questioned what this legislation was.  She indicated that she was open-minded and supportive of permitting food trucks in the Village.  Mayor Hartfield commented that this legislation regulated the location as well as how food trucks were to be used. 

Planner Terry summarized the legislation.  The update to the Code would require food trucks to: 

  • Have a Village permit,
  • Permit food trucks on private property only,
  • Dictate the hours food trucks,
  • Require the payment of income tax,
  • Confirm that trucks are permitted by all required government entities,
  • Limit one truck to properties under one acre with two trucks on properties greater than one acre,
  • Each food truck will be responsible for removing all trash,
  • No signage would be permitted other than signage that was part of the vehicle,
  • Not within two hundred and fifty feet of an existing business, and
  • Food trucks would only be permitted in the Village Institutional District, the Institutional District, the Commercial Service District, the Planned Community District, the Gateway District and the Suburban Business District.

Planner Terry added that the Village was not able to prohibit food trucks, but could regulate where they would be permitted.

Law Director King added that an effort was made to balance the interests of the brick and mortar business with the rights of mobile food truck venders.  This issue was being addressed as an application was filed by a local food truck vender.  When staff researched Village Code to determine permitted uses, it was discovered that the Code did not address any standards.  This legislation was being proposed to set the necessary standards. 

Barbara Franks, 121 ½ South Prospect Street, requested a map showing the various districts.   She also suggested that the hours be extended past the current 10:00pm to provide food service for Denison students. 

Steve Stone, 106 Amberly Drive, questioned why the ordinance required food trucks to be within twenty-five feet of a fire hydrant.  He indicated that Columbus permitted trucks to be as close as one hundred or one hundred fifty feet to a brick and mortar business.  He also requested a map of areas where food trucks would be permitted. 

Law Director King indicated that food trucks would not be permitted to park closer than twenty-five feet to a fire hydrant. 

Councilmember Lerner asked the length of time a food truck would be permitted to stay in any one location.  Planner Terry indicated that the same food truck could return to any location as daily between the hours of 7:00am and 10:00pm. 

Dan Rogers, 210 East Maple Street, asked if there were restrictions on the size of a food truck.  Planner Terry responded that as long as the truck was licensed and motorized; there was no limit on the size. 

Mary Kirwin, 2068 Dutch Lane, asked if the legislation permitted concession trailers.  Planner Terry indicated that the current proposed legislation did not permit concession trailers.  Law Director King indicated that the ordinance could be amended.  Staff would need to check the Ohio Revised Code regarding health department regulations. 

Councilmember Johnson asked if this ordinance would permit sales of food items like food carts or events that bring in food venders.  Manager Stilwell indicated that food carts were not permitted in the Village on sidewalk areas.  Events organized by non-profit, tax exempt groups such as the Chamber, Kiwanis, Rotary, etc. received permits from the Village to occupy Village property for their events.  Those groups were then responsible and permitted to bring in venders for those specific events. 

Mayor Hartfield advised that as there were possible changes needed to the Ordinance and concerns expressed by intendees, the public hearing for Ordinance No. 07-2014 and Ordinance No. 08-2014 would be held open until the September 3, 2014 Council meeting. 

Ordinance No. 08-2014, An Ordinance to Amend Sections 1159.02, 1167.02, 1169.02, 1171.02, 1173.02, and 1175.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Food Truck Standards

No comments. 

Ordinance No. 09-2014, An Ordinance to Amend Chapter 1176, Sections 1176.04 and 1176.05 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Transportation Corridor Overlay District Standards

No comments. 

Ordinance No. 10-2014, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustment of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating 

Barbara Franks, 121 ½ South Prospect Street, asked how what project required this funding.  Planner Terry indicated that ODOT would be repaving the SR 37 and 16 overpass and wanted to include the milling and paving of South Cherry Street as part of that project.

Ordinance No. 11-2014, An Ordinance Authorizing the Village Manager to Grant a General Permit to Lee Beall to License the Use of the Village Right-of-Way at 212 East Elm Street 

Barbara Franks, 121 ½ South Prospect Street, asked for an explanation of this legislation.  Planner Terry explained that the resident had a fence that encroached onto Village right-of-way.  This legislation officially permitted the resident to replace his fence.

OLD BUSINESS

Ordinance No. 06-2014, An Ordinance to Rescind Chapter 925 of the Codified Ordinances of the Village of Granville and Adopt a New Chapter 925 Pertaining to Water Regulations and Charges was moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 06-2014:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 06-2014 was approved. 

Ordinance No. 09-2014, An Ordinance to Amend Chapter 1176, Sections 1176.04 and 1176.05 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Transportation Corridor Overlay District Standards was moved for approval Councilmember McGowan.   Second by Vice Mayor Barsky.

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2014:  Lerner (yes); McGowan (yes); Montgomery (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 09-2014 was approved. 

Ordinance No. 10-2014, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustment of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses was moved for approval by Vice Mayor Barsky.   Second by Councilmember O'Keefe. 

Discussion:

Councilmember Montgomery asked if the amount invoiced to the Village for this project was a firm cost.  Planner Terry indicated that the amount was not firm.  The funds for the project were collected first and then the bids were taken.  However, the State’s engineers were generally accurate in providing estimates for each project.  The Village could be billed an additional amount if the bids were over the estimated or refunded monies should the bid come in lower.  The Village could only be charged an additional seven percent (7%).  Anything above seven percent would require Village authorization. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-2014:  McGowan (yes); Montgomery (yes); Johnson (yes); Lerner (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 10-2014 was approved.

Ordinance No. 11-2014, An Ordinance Authorizing the Village Manager to Grant a General Permit to Lee Beall to License the Use of the Village Right-of-Way at 212 East Elm Street was moved for approval by Vice Mayor Barsky.   Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 11-2014:  Montgomery (yes); Johnson (yes); Lerner (yes); McGowan (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 11-2014 was approved.

Councilmember McGowan left the meeting at 8:25pm. 

NEW BUSINESS

Resolution No. 2014-29, A Resolution to Award the Contract for the Broadway Sewer Line Rehabilitation to Insight Pipe Contracting, LP, as Per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield asked about the varying costs of the laterals.  Village Engineer Coghlan indicated that many times contractors allocate less for the costs of items at the end of a project.  The costs were often front loaded.  The costs for equipment were generally allocated more funding. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-29.  Motion carried.  Resolution No. 2014-29 was adopted. 

Ordinance No. 12-2014, An Ordinance to Amend Sections 513.02, 513.03, 513.04, 513.05, 513.06, 513.07, 513.08 and 513.12 of the Codified Ordinances of Granville, Ohio Pertaining to Medical Marihuana was introduced and a hearing recommended for September 3, 2014 by Vice Mayor Barsky.   Second by Councilmember O’Keefe. 

Discussion:

Law Director King clarified that this amendment would change two parts of the Code.  These changes were not substantive changes.  The affirmative defense for the possession of marijuana was being removed as the Ohio Revised Code would currently supersede Village Code.  Additionally, state code changed the driver’s license suspension for certain drug crimes to a mandatory suspension of six months to five years.  Village code still had the suspension as discretionary, so the word “may” should be changed to “shall” in order to be consistent with the Ohio Revised Code. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 12-2014 for September 3, 2014. 

Ordinance No. 13-2014, An Ordinance Authorizing the Village Manager to Grant a General Permit to Joseph A. Rosato to License the Use of the Village Right-of-Way at 217 East College Street was introduced and a hearing recommended for September 17, 2014 by Vice Mayor Barsky.   Second by Councilmember O’Keefe.

Discussion:

Clerk Prasher advised Council that the homeowner would be unable to attend the September 3, 2014 Council meeting and requested that the hearing be scheduled for September 17, 2014. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 13-2014 for September 17, 2014. 

REVIEW OF MINUTES

Regularly Scheduled Special Meeting of July 30, 2014

Vice Mayor Barsky moved to approve the July 30, 2014 minutes as amended.  Second by Councilmember Johnson.   Motion carried.

Regularly Scheduled Meeting of August 6, 2014

Vice Mayor Barsky moved to approve the August 6, 2014 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR’S COURT REPORT – July

The Mayor’s Court Report for the month of July was presented for review.

Vice Mayor Barsky moved to accept the July Mayor’s Court Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – July

The Manager's Report for the month of July was presented for review. 

Councilmember O’Keefe moved to accept the July Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation held its annual planning meeting on August 16, 2014, reviewing Foundation operational processes. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember Johnson reported that the Planning Commission approved the permit for 217 East College Street. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was seeking bids for renovating the northeast corner of Opera House Park.  The renovations would be mostly replanting and mulching.  Councilmember Lerner asked when staff would be visiting with residents on North Pearl Street regarding the replacement of AEP electric poles.  Manager Stilwell indicated that staff was still working with AEP to determine when that next visit will take place.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board would be working with a Boy Scout who would be improving the signage for the cemetery walking tours as his Eagle Scout project.

OTHER COUNCIL MATTERS 

Councilmember O’Keefe asked about the issues regarding the request from four residents on Brennan Drive that the Village takeover the legal obligation for their private driveway.  Manager Stilwell indicated that the original developer did not extend the roadway to these four homes and left it as a private drive, especially as two of the property owners had access onto Jones Road.  The property owners were aware that the drive was private at the point of purchase.  Manager Stilwell indicated that he could not recommend that Council except the private drive as it was not built to public standards.  This acquisition would not be a good use of public funds as it would only benefit four residents.  Councilmember Johnson indicated that one of those residents indicated that they might be willing to provide a sidewalk access from Wexford Drive, through their property; to Jones Road should the Village accept their private drive.  Councilmember Johnson asked if there was value in that proposal.  Manager Stilwell responded in the negative. 

Councilmember Montgomery commented on the request to move Beggar’s Night from Thursday, October 30th to another night due to a conflict with the televised Granville High School football game.  He expressed concerns about the safety of children with a number of teenage drivers being in town.  He suggested moving Beggar’s Night to Wednesday, October 29th.    Councilmember Lerner suggested that it be moved to Halloween night, Friday, October 31st.  Council agreed to move Beggar’s Night to Friday, October 31st from 5:30 to 7:00pm.

OTHER STAFF MATTER 

Manager Stilwell advised Council that the Village receive nineteen applications for the police chief position.  Applicants ranged from sergeants to sitting police chiefs.  Interviews would take place on August 27th and August 28th from 9:00am until 12:00pm.  The final candidates would then attend an assessment center on September 6th

Manager Stilwell commented that due to recent national news events, the discussion of the militarization of police departments was being discussed.  He advised Council that the only items owned by the Village were bulletproof vests for each officer.  He would also provide this information to Denison University. 

Village and Township officials would recognize the accomplishments of Denison University in a ceremony on Tuesday, August 26th beginning at 4:00pm on Denison’s campus. 

Manager Stilwell advised Council that many projects were underway in the Village including: 

  • The milling and paving of Newark-Granville Road and East and West Broadway
  • Rebuilding the East Broadway sewer
  • Replacing the generator at the Village water plant
  • Crews working on service lines at River Road and South Main Street
  • The Village parking lot would be replaced
  • Repairs were scheduled to be made on the sidewalk bricks in the downtown area
  • Park National Bank was milling and paving their parking lot
  • Village Hall would be replacing its existing landscape with a new design plan

 

ADJOURNMENT (9:08pm) 

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.

Council Minutes August 6, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 6, 2014

Bryn Du Mansion

 

CALL TO ORDER (by Mayor Hartfield at 7:37pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, McGowan Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.

Vice Mayor Barsky moved to excuse Councilmember Lerner.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:38pm) 

Mayor Hartfield welcomed everyone to the Village Council meeting at the Bryn Du Mansion.  Council was appreciative of residents taking time from their busy schedules to attend.  Mayor Hartfield introduced staff members Planner Alison Terry, Water Superintendent Larry Fruth, Service Department Director Terry Hopkins, Utilities Director Joe Taylor and Bryn Du Executive Director Bruce Cramer.   Several Board / Commission members were also in attendance – Jeff Gill, Chair of the Planning Commission and Jurgen Pape, member of the Bryn Du Commission.  She expressed Council's appreciation for the nice turn out at the ribbon cutting ceremony for the newly renovated Carriage House. 

As no one appeared to speak, Mayor Hartfield closed Citizens Comments at 7:39pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2014-28, A Resolution Authorizing the Village Manager to Enter into an Agreement with the Ohio Department of Transportation (ODOT) Regarding the Resurfacing and Curb Ramp Upgrades on South Cherry Street and Columbus Road, and to Execute Contracts as Required was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember O'Keefe questioned the language requiring that the Village cover any additional costs.  Were any additional costs anticipated?  Manager Stilwell indicated that this language was standard to all ODOT contracts and always a concern; however, additional funding was included and no additional costs are anticipated.  Planner Terry added that any costs over seven percent (7%) of the state engineer's estimate could be decline by the Village. 

Councilmember Johnson asked who did the design work and provided the estimate.  Planner Terry indicated that the Village engineering company Bird & Bull provided those items and that those costs had already been paid.  Manager Stilwell added that the engineering costs were included in the 2014 budget with $10,000 budgeted for 2015 for any additional work needed. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-28.  Motion carried.  Resolution No. 2014-28 was adopted. 

Ordinance No. 07-2014, An Ordinance to Enact Chapter 719, Sections 719.01, 719.02, 719.03, 719.04, 719.05, 719.06, 719.07, 719.08, 719.09, 719.10, 719.11 and 719.012 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Food Truck Standards was introduced and a hearing recommended for August 20, 2014 by Councilmember McGowan.   Second by Councilmember Montgomery.

 

Discussion:

Councilmember Montgomery asked where food trucks would be permitted to be located.  Planner Terry advised that food trucks would be permitted in areas where it would be appropriate and only on private property.  Examples of appropriate zoning districts included Village Institutional District, Institutional District, Commercial Service District, Village Gateway District, Suburban Business District and the Planned Commercial District.  Planner Terry gave examples such as Denison's upper and lower campus and Abe's Body Shop and the Granville Mill.  All areas would need to be hard surfaces, have sufficient parking and be of a minimum size.  There would be an annual permit fee.  Food trucks would not be permitted signage. 

Councilmember O'Keefe asked if seating would be permitted.  Planner Terry indicated that portable seating would be permitted.

Councilmember McGowan asked if food trucks were responsible to pay income tax.  Law Director King advised that all employees and business owners (permanent or temporary) were required to register and pay all appropriate income tax.

Councilmember Montgomery asked if food trucks were permitted to acquire mobile alcohol licenses.  Law Director King indicated that he did not think so, but would research the issue. 

Manager Stilwell indicated that Village staff had been working with the Chamber to keep them advised of this proposed legislation and seek any input. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-2014 for August 20, 2014. 

Ordinance No. 08-2014, An Ordinance to Amend Sections 1159.02, 1167.02, 1169.02, 1171.02, 1173.02,and 1175.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Food Truck Standards was introduced and a hearing recommended for August 20, 2014 by Councilmember McGowan.   Second by Councilmember Johnson. 

No discussion. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-2014 for August 20, 2014. 

Ordinance No. 09-2014, An Ordinance to Amend Chapter 1176, Sections 1176.04 and 1176.05 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Transportation Corridor Overlay District Standards was introduced and a hearing recommended for August 20, 2014 by Vice Mayor Barsky.   Second by Councilmember McGowan. 

Discussion:

Planner Terry indicated that the amendment to this Ordinance would eliminate traffic controls and the eastern Galway Drive as these previous recommendations would no longer be needed once the new Cherry Valley interchange was completed.  The Ordinance would also eliminate the required one hundred foot (100') set back as many homes along East and West Broadway and North Pearl Street could not be rebuilt without a variance. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-2014 for August 20, 2014. 

Ordinance No. 10-2014, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustment of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses was introduced and a hearing recommended for August 20, 2014 by Councilmember Montgomery.   Second by Councilmember O'Keefe. 

No discussion. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 10-2014 for August 20, 2014.

Ordinance No. 11-2014, An Ordinance Authorizing the Village Manager to Grant a General Permit to Lee Beall to License the Use of the Village Right-of-Way at 212 East Elm Street was introduced and a hearing recommended for August 20, 2014 by Councilmember O'Keefe.   Second by Vice Mayor Barsky.

Discussion:

Councilmember O'Keefe reported that the Planning Commission discussed the issue of requiring property owners to seek permits to build private improvements on the Village rights-of-way and the length of the process.  Planner Terry explained that this homeowner's process was a little longer as he elected not to pursue submitting this fence permit application initially.  He submitted his application for his fence in the rear yard area.  Mr. Beall just recently submitted this application.  Manager Stilwell indicated that the process was necessary as the Village was granting private property owners access to public property.  The Village cannot permit individual homeowners to take over Village property without due process.

Councilmember Johnson asked if the Village rights-of-way could be reduced in order to avoid this issue.  Manager Stilwell indicated that revising all Village rights-of-way would be an enormous and difficult task.  Law Director King advised that it was generally not in the Village's best interest to give back rights-of-way areas.

Mayor Hartfield commented that the Village's current permitting procedure allowed for control of property owners using Village property.  As applications come before Planning Commission and Village Council, previous usages could be updated.  It was better not to forego the rights of the Village. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2014 for August 20, 2014. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of July 16, 2014

Councilmember O'Keefe made a motion to approve the July 16, 2014 minutes.  Second by Councilmember McGowan.   Motion carried.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report.

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the Rec District was preparing the fall program and taking registrations for fall sports. 

Planning Commission – (O’Keefe)

Councilmember O'Keefe reported that the Planning Commission approved a lot split, a roof top HVAC system for Granville Dental, the permit to allow a fence on Village property and amended the location of air conditioning units after a resident complained of the original location. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS 

Councilmember McGowan asked that staff pick up illegal signage throughout the Village, especially on South Main Street and East Broadway.  Manager Stilwell indicated that staff would make another collection. 

Mayor Hartfield congratulated the police department on securing the grant to purchase MARCS radios.  Great effort.

OTHER STAFF MATTER

Manager Stilwell advised Council that staff would bring legislation to amend the Village Code regarding medical marijuana in order that the Code would be in compliance with state regulations. 

Manager Stilwell asked if Council had a recommendation for the community at-large member to serve on the police chief panel.  Councilmember McGowan suggested Tim Hughes as he served on the previous selection panel.  Vice Mayor Barsky suggested Donna Alverado. 

ADJOURNMENT (8:2pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Special Council Minutes July 30, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 30, 2014

234 North Pearl Street

7:00pm

 

CALL TO ORDER (by Mayor Hartfield at 7:12pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember O'Keefe.  Motion passed.

APPROVAL OF AGENDA 

Councilmember O'Keefe moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

DISCUSSION OF AEP ELECTRICAL REPLACEMENT PROJECT

 

Mayor Hartfield thanked everyone for attending this special meeting.  The purpose of this meeting was to discuss the upcoming replacement of electrical poles on North Pearl Street, the impact to the trees and any existing confusion. 

Manager Stilwell thanked the Lerners for hosting this meeting.  Service Director Hopkins and the Tree and Landscape Commission (Don Hostetter, Lyn Kishler, Don Pheneger and Jim Siegel) were in attendance to answer questions.  AEP representatives were also available – Community Affairs Manager Paul Prater, Distribution Services Manager Craig Griffith, Utility Forester Supervisor John Smith and Technician Specialist David Howiler. 

Manager Stilwell emphasized that Village Council did not direct the removal of any street trees.  Service Director Hopkins and Tree and Landscape Commission Chair Don Hostetter visited many residents on North Pearl Street.  Their intent was to speak to residents on a one on one basis regarding the process.  AEP advised the Village that they would replace the current electrical distribution poles with taller poles and upgrade the electrical lines.  They would be willing to bury lines, but the cost of the project would be at least $800,000 and would be the Village’s responsibility.  As part of the process, both the telephone and cable lines would also need to be moved to the new poles.  AEP representatives were available to answer questions.    Village Council and staff hope to clarify any issues with this project. 

AEP Paul Prater indicated that the electrical distribution lines on North Pearl Street needed to be upgraded to insure continuous electrical service to Village and Township residents.  With the replacement of the poles, construction would require trimming trees for the installation.  The phone and cable lines would then be transferred and could require additional trimming.  The cable and phone lines would more than likely just be moved laterally rather than raised. The Village would also be replacing sidewalks that could also damage roots during that process.  AEP would recommend removing trees and replacing them with a more appropriate tree for the location.  AEP was willing to do the tree removal and provide the Village with $200 per tree replaced, which was $100 more than most tree replacements. 

Manager Stilwell showed a display with all the trees that could be impacted. 

Resident Dan Bellman commented that taller poles were installed on East College Street without cutting trees back.  The PUCO only allows ten feet of cutting on trees. 

Resident Fran Bellman asked if the equipment (transformers) would also be updated.  Mr. Prater answered in the affirmative. 

Mr. Prater indicated that this project would take about six months, beginning in the fall.  He indicated that the project would cause inconvenience for North Pearl Street residents as well as travelers on North Pearl Street. 

Manager Stilwell asked the expense to adjacent residents as part of the upgrade.  Mr. Prater responded that there would be no expense.

Manager Stilwell asked if there would be any disruption in service.  Mr. Prater replied that there would be temporary outages of one to two hours while lines were transferred, 

Mr. Prater stated that no one would be forced to remove any tree, but the process may leave trees looking ugly.  It might be better to remove a tree up front than have a tree that would be less attractive. 

Mayor Hartfield committed that Village Council was in support of higher poles in order to save the trees and maintain a tree canopy. 

Councilmember O'Keefe stated that with AEP trimming the trees and then the phone and cable companies also trimming the trees, the damage may be very severe.   Would trimming information and phone numbers be available?  Manager Stilwell indicated that information would be available on the AEP website and on pamphlets in Village Hall.

Vice Mayor Barsky stated that the best course of action would be a discussion with the property owner on a tree-by-tree basis, especially if the tree would be more than just crowned. 

Manager Stilwell indicated that Village staff would again go door to door to discuss each resident's preference. 

Mr. Prater advised that AEP would be out trimming trees in the Village during the first quarter of 2015. AEP was returning to a four-year trimming cycle.  AEP intended to remove Ash trees that were endangering lines.  Manager Stilwell indicated that AEP had funds to remove Ash trees.  The Village hoped to take advantage of that funding to save homeowners and the Village the expense of removing those trees. 

Vice Mayor Barsky expressed concern that AEP communicate with each property owner regarding the process.  Communication was paramount.  Vice Mayor Barsky also suggested that a conversation be generated with the other utilities.  

Mr. Prater closed by saying that AEP would be happy to discuss and walk the area that evening to answer any questions or concerns 

ADJOURNMENT (8:35pm) 

Councilmember Montgomery made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes July 16, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 16, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, McGowan, Montgomery, O’Keefe, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Lerner moved to excuse Councilmember Johnson and Vice Mayor Barsky.  Second by Councilmember McGowan.  Motion passed.  The minutes reflect that Councilmember Johnson arrive at 8:12pm. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Lerner.  Motion passed. 

PRESENTATION

Mayor Hartfield swore in the following new reserve police officers:  Courtland Fisher, Michael Lafferty, Ross LaPerna and David Mack. 

Manager Stilwell introduced the new interim police chief Walter Distelzweig.  He advised Council that they should feel free to contact the interim chief to ask any questions or make comments.  Chief Distelzweig thanked Council for this opportunity.  He was favorably impressed with the Village.  He indicated that while he was interim chief, he would provide Council and staff with an evaluation of the strengths and weaknesses of the department. 

CITIZENS COMMENTS (7:31pm) 

As no one appeared to speak, Mayor Hartfield closed Citizens Comments at 7:32pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Ordinance No. 06-2014, An Ordinance to Rescind Chapter 925 of the Codified Ordinances of the Village of Granville and Adopt a New Chapter 925 Pertaining to Water Regulations and Charges was introduced and a public hearing scheduled for August 20, 2014 by Councilmember O’Keefe.  Second by Councilmember McGowan. 

Discussion:

Councilmember O’Keefe asked if the issues and costs involving the Granville Inn’s renovation of the water lines were resolved.  Manager Stilwell indicated that the renovations would include adding a static fire suppression line and an upgrade of the sewer line.  There would be no cost to the Village as the Inn would handle all expenses.   If any lines needed to be upsized, the contractor would need to pay the Village any fees associated with that upgrade. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-2014 for August 6, 2014. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of June 18, 2014

Councilmember McGowan made a motion to approve the June 18, 2014 minutes.  Second by Councilmember Lerner.   Motion carried.

MAYOR’S COURT REPORT – June

The Mayor’s Court Report for the month of June was presented for review.

Councilmember McGowan moved to accept the June Mayor’s Court Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – June

The Manager's Report for the month of June was presented for review. 

Councilmember McGowan moved to accept the May Manager’s Report.  Second by Councilmember Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (O’Keefe)

No report. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember Montgomery asked about the results of the smoke detection testing.  Manager Stilwell commented that the testing would be on-going, but the testing that was completed went well.  It was discovered that the condos on West Broadway needed to clean out their pipes.  There were a few other minor issues, but overall the testing went well.

Councilmember Lerner asked if there was any additional information regarding farm vehicles and the West Broadway medians.  Manager Stilwell indicated that staff had not yet gathered any additional information. 

Service Department Appraisal

Councilmember O’Keefe asked about Rodger Kessler’s request that the Village provide information regarding if the Village service department property was for sale.  Manager Stilwell had provided Council with a summary of the costs involved to determine a price for that property, which included securing an appraisal ($750) and possible an environmental assessment - a Phase I ($2,100 to $3,000) and Phase II ($5,000 to $10,000) survey.  Manager Stilwell indicated that these costs would need to be incurred in order to determine the value of the service department property.  The appraisal would determine a possible sale price and the Phase I and II surveys were used to complete a title search and determine how the property was used in the past and if there were any possible environmental issues.

Councilmember Montgomery asked if there was value to the Village in paying for an appraisal if no one has expressed interest in purchasing the property.  It might be best and wait until there was a specific reason to seek an appraisal.  Manager Stilwell indicated that the Village had been asked about the possibility of selling the property and the price.   As the property owner, it was probably good to have that information in order to answer questions having some basis for those answers.

Councilmember McGowan asked the validity of an appraisal in the future and where the Village would relocate the service department if the property were sold.  He wondered if a real estate person could provide an estimate of the value of the property.   What was the Village’s responsibility to move this issue forward?

Councilmember Lerner questioned if the fire department had been interested in that property for relocating the fire department building.  Manager Stilwell indicated that he was not aware if the fire department was still interested in that location.

Mayor Hartfield and Councilmember O’Keefe expressed concern about providing this appraisal at the request of a developer. 

Manager Stilwell asked Council’s direction on how to proceed.  Council agreed to pursue having an appraisal completed to ascertain an estimated value of the property, but not to pursue any of the other surveys.

Councilmember Lerner asked about the oversized real estate signs located along Newark-Granville Road advertising homes for sale.  Councilmember Johnson advised that those properties were in Granville Township and not subject to Village code. 

Councilmember Lerner also thanked Officer Suzie Dawson for bringing one of the police department cruisers to Welsh Hills School.  The students had a wonderful time and Officer Dawson was great.  A picture was posted on Facebook. 

Councilmember O’Keefe asked about the issue involving an application requesting the ability to add additional road access points on Milner Road.  Law Director King advised that the application was administratively denied as the current configuration was what was called for by Village Code.

OTHER STAFF MATTER

Manager Stilwell provided Council with a timeline outlining the process to hire a new police chief.  He indicated that staff was requesting the ability to hire the Ohio Police Chief’s Association to help with the process.  The OPCA would narrow down the list of applicants to about five individuals who would then be interviewed by a Village committee consisting of a member of the police department, Fire Chief Hussey, a Councilmember, a representative from Denison, the Village Manager and an at-large community member.   This panel would narrow the candidates down to three.  Those three individuals would then be sent to an assessment center provided by the OPCA.  Additionally Manager Stilwell asked Council if the top end of the salary range could be advertised as $80,000, as the current salary was markedly below other positions in the County.  The range would then be adjusted as part of the annual employee compensation resolution at the end of this year.   Council agreed to hire the OPCA and increase the salary range to $80,000.  Manager Stilwell indicated that he hoped to have an individual on board by November 1st.    Manager Stilwell asked if anyone on Council was interested in serving on the selection committee.  Councilmember Johnson volunteered. 

Manager Stilwell advised Council that the police department has been positive with the changes and the selection of the interim chief and also expressed nervousness regarding the change in direction. 

ADJOURNMENT (8:39pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes June 18, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 18, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, Johnson, McGowan Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.

Councilmember Lerner moved to excuse Councilmember O’Keefe.  Second by Vice Mayor Barsky.  Motion passed. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to amend the agenda to move the water code work session to Other Council Matters.  Second by Councilmember Lerner.  Motion passed. 

CITIZENS COMMENTS (7:31pm) 

As no one appeared to speak, Mayor Hartfield closed Citizens Comments at 7:32pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2014-27, A Resolution of Appreciation for Sergeant David Dudgeon was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion:

Mayor Hartfield read the resolution to Sergeant Dudgeon.  The Mayor and Council thanked Sergeant Dudgeon for his service and work for the Village.   They thanked his family for attending and supporting Sergeant Dudgeon during his tenure with the Village. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-27.  Motion carried.  Resolution No. 2014-27 was adopted.

REVIEW OF MINUTES 

Regularly Scheduled Meeting of June 4, 2014

Councilmember McGowan made a motion to approve the June 4, 2014 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR’S COURT REPORT – May

The Mayor’s Court Report for the month of May was presented for review.

Vice Mayor Barsky moved to accept the May Mayor’s Court Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – May

The Manager's Report for the month of May was presented for review. 

Mayor Hartfield commented that the income tax revenue was down again in May.  Manager Stilwell indicated that staff was tracking the status of revenue income, but were not currently concerned. 

Councilmember Johnson asked about the development of the twenty-two acre property on the far east side of the Village.  Manager Stilwell indicated that potential property buyers met with the planning staff to discuss development and the relevant logistical and infrastructure issues.  No development plan was submitted.  Councilmember Lerner asked the type of development.  Manager Stilwell indicated that the development would be similar to The Colony with cluster, two-unit housing.  It was also discussed that the property might need to be rezoned to Planned Unite Development (PUD).  Councilmember Barsky asked if there was an environmental issue with bats in that area.  Manager Stilwell indicated that the impact to the bat population would be discussed should a development plan be submitted.  The bat issue would be handled through the timing of the development.

Councilmember McGowan moved to accept the May Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report.

Granville Recreation District – (McGowan)

No report.

Planning Commission – (O’Keefe)

Councilmember Johnson advised that all of the applications submitted were approved.  There was a two-hour discussion regarding the approval for the Granville Inn where all issues were resolved and the application approved.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was very unhappy about local agricultural vehicles driving up onto the medians and damaging plantings, grass and the sprinkler system.  This type of incident has happened several times and it was becoming expensive to make repairs.  It was suggested that the damage was being caused by just one farmer, but that information was not confirmed.  The Tree & Landscape Commission wrote Village Council and Manager Stilwell a letter that indicated their concerns.  Manager Stilwell indicated that there was a variety of equipment responsible for the damage.  Staff compiled quotes for reducing the size of the medians by two or four feet or adding an inside ribbon of brick.  Manager Stilwell suggested that staff work with some of the suggestions made by the Tree & Landscape Commission to see if the issue could be resolved.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the annual Old Colony Burying Ground work day on Saturday, June 7th was a great success.  The Fannins were here working on the cemetery and would leave this week.

OTHER COUNCIL MATTERS

Update to Village Water Code

Village Council was provided copies of a red-lined and clean version of the updated water code.  Manager Stilwell indicated that Utilities Director Taylor and Water Superintendent Fruth worked hard to update the code.  Updates to the code included: 

  • Specific regulations and processes that have changed;
  • Language that authorized water contracts with non-Village customers at a rate of 1.3 above the Village rate;
  • The addition of definitions as recommended by the Ohio EPA;
  • Updated state and federal regulations;
  • Standardized language throughout the code;
  • An increase in fees for tampering with any water equipment;
  • Language regarding fire lines;
  • Removal of specific construction language, but reference to the overall Village construction specifications;
  • A definition of public lines versus private lines;
  • Removal of the $25 service charge.

Vice Mayor Barsky had questions regarding several items. 

Councilmember Johnson also had a couple of questions. 

  1. 925.05 (e) could the language in this section force the Village to incur the cost of increasing an eight-inch (8”) line if a developer needed additional capacity of the development, not because the Village requested additional capacity for future development.
  2. 925.07 (k) the difference between a main and corp stop   Utilities Director Taylor indicated that both were end points for water, they just identified different junction points

Manager Stilwell indicated that staff would review these items and update the legislation when introduced to Council at the July 16, 2014 meeting. 

Councilmember McGowan questioned when work would resume on the sidewalks on North Granger Street.  The sidewalk at 232 North Granger Street was an open hole for several weeks.  The sidewalk cafes in front of Whit’s and Day y Noche were extending out of there café space.  There were three bicycles in the bike rack on the north side of the 100 block of East Broadway that have been left there for three weeks.    Manager Stilwell indicated that Layton would be returning to work on the sidewalks.  With the weather, work on the North Pearl Street culvert and the ADA compliant ramps in the Village Green, their personnel were stretched. 

Vice Mayor Barsky advised that several residents approached her regarding a variety of issues in the Village.  Residents on East Elm, East College and South Pearl Streets suggested installing removable speed bumps to control speed issues. They also expressed concerns regarding people not stopping at the stop signs.  Residents would also be coming to staff with a presentation concerning abandoned and unkempt homes as these houses were devaluing their property.  Manager Stilwell indicated that staff would research the speed bump issue as well as any liability issues that could apply.

Councilmember Montgomery asked about the status of a pedestrian activated stop signal by the Denison back entrance on North Pearl Street.   Manager Stilwell indicated that staff was still acquiring the cost of such a project. 

Mayor Hartfield requested that the southbound stop bar at the intersection of North Pearl Street and East Broadway be moved forward a little.  Drivers were being caught between the stop bar and the light leaving them not knowing how to proceed. 

Mayor Hartfield also invited all Councilmembers to participate in the annual July 4th parade.  The parade begins at 10:45am at Shepardson Court.  Councilmembers were also invited to the Granville Inn patio for breakfast. 

OTHER STAFF MATTER 

Manager Stilwell reported to Council that the milling and paving on New Burg Street and Wildwood Drive was complete. 

Clerk Prasher asked Council about their interest in hosting a community meet and greet at the Bryn Du Mansion during a Council meeting on August 6th from 7:00pm until 8:30pm.  Councilmembers would provide picnic-type refreshments.  Council indicated their support for such an activity to help promote citizen participation in local government. 

ADJOURNMENT (8:35pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes June 4, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 4, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, Johnson, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember O’Keefe.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:35pm) 

Joe and Demaris Rosato, 217 East College Street, expressed their concerns regarding the number of events that impact the parking and traffic on East College Street.  The recent Ride 2 Recovery event restricted parking on East College Street at the same time they were expecting a construction delivery.  Mr. Rosato indicated that the notice received was not provided in a timely manner and the signs were put in place just the day before. 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:38pm.

PUBLIC HEARING

Ordinance No. 05-2014, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustment of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses

As no one appeared to speak, Mayor Hartfield closed Public Hearing at 7:39pm.

OLD BUSINESS

Ordinance No. 05-2014, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustment of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner.

Discussion:

Councilmember Montgomery asked if there were adequate funding in the sewer fund account to cover the cost of the $276,000 sewer line improvements.  Vice Mayor Barsky advised the sewer fund balance was $485,000. 

Councilmember Lerner asked the minimum balance recommended by the Village Fiscal Policy.  Manager Stilwell indicated the minimum balance was fifteen percent. 

Mayor Hartfield asked the type of materials used for the pipe liners.  Utilities Director Taylor advised that a nylon sock would be placed in the pipe and heated to create the coating.  This type of coating reduced the restriction factor and should increase the capacity flow.  This material was also corrosion resistant.

Councilmember Johnson asked the percent of engineering costs.  Manager Stilwell replied the engineering costs were six to seven percent with another one and one half percent for the initial preliminary specifications.

Councilmember Montgomery asked if the culvert piping under one of the dips in the bike path would be removed.  Manager Stilwell stated that the pipe would not be removed as it diverts water from the park toward Raccoon Creek.  The pipe has a flapper that prevents water from coming back into the park from Raccoon Creek.  All the storm water pipes along the pathway in that area have flappers. 

Councilmember Montgomery asked if the records management software requested by the police department was a necessity or if there was an alternative.  Manager Stilwell indicated that the software support of the police department’s current program was to end shortly.  Staff would include the replacement of this software in the fiscal budget for 2015.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2014:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 05-2014 was approved.

NEW BUSINESS

Resolution No. 2014-26, A Resolution to Authorize the Village Manager to Seek Bids for the Rehabilitation of the Sewer Line on East and West Broadway was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Vice Mayor Barsky expressed her appreciation for the fact sheet provided by Utilities Director Taylor regarding the need for the project and all of the project specifications. 

Utilities Director Taylor advised the date for milling and paving East/West Broadway and Newark-Granville Road was not yet known. 

Mayor Hartfield stated that both Ordinance No. 05-2014 and Resolution No. 2014-26 supported one of Council’s goals to maintain and improve Village infrastructure. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-26.  Motion carried.  Resolution No. 2014-26 was adopted. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of May 21, 2014

Vice Mayor Barsky made a motion to approve the May 21, 2014 minutes.  Second by Councilmember Lerner.   Motion carried.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan indicated the GRD summer program book was now available. 

Planning Commission – (O’Keefe)

No report. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Union Cemetery Board was hosting its annual Old Colony Burying Ground work day this Saturday, June 7th beginning at 9:00am.

 

OTHER COUNCIL MATTERS 

Manager Stilwell thanked and credited Utilities Director Taylor for his efficient running of the wastewater plant, which reduced the costs of operations and for maintaining compliance with all regulatory mandates. 

Utilities Director Taylor provided Council with a PowerPoint presentation regarding the upcoming smoke testing of the sewer lines designed to identify infiltration of storm water into local sewer lines.  The smoke testing was scheduled to begin the week of July 7th in three areas of the Village.  Residents, in those areas, would be notified of the testing event. 

Councilmember Montgomery asked what locations were identified by Village staff as a possible location for the water treatment plant lime lagoons at the recent meeting with the Granville Township Trustees.  Manager Stilwell indicated that property directly north of the access road to the Granville Township service complex (formerly the Quisenberry property).  Councilmember Montgomery asked Village Engineer Brian Coghlan the timeline for this project.  Village Engineer Coghlan indicated that the process of engineering the specifications, land acquisition and geo-technical testing would take about twelve weeks.  The OEPA had not set a date for completion of the project.  Manager Stilwell indicated that staff would also bring financial scenarios to Council regarding possible rate increases and borrowing funds for the project. 

ADJOURNMENT (8:20pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes May 21, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 21, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, Johnson, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda.  Second by Councilmember Lerner.  Motion passed. 

CITIZENS COMMENTS (7:33pm) 

Barb Franks, 121 South Prospect Street, expressed her frustrations with Village Council and staff regarding various issues involving her property at 121 South Prospect Street.  Ms. Franks did not request comment from Council. 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:43pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Ordinance No. 05-2014, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustments to the Annual Budget for Fiscal Year 2014 and Revising Sums for Operating Expenses was introduced and a public hearing date recommended for June 4, 2014 by Councilmember Lerner.  Second by Councilmember Johnson.

Discussion:

Manager Stilwell apologized to Council for the multiple submittals from staff regarding this Ordinance.  Chief Mason and Service Director Hopkins were available to answer any questions.  Utilities Director Taylor would be attending the June 4th Council meeting.

Councilmember O’Keefe asked about the AED supplies needed by the Granville police department.  Chief Mason indicated that all of the Village AED units needed batteries and other items to ensure functionality. 

Councilmember O’Keefe asked the significance of the police items that were starred.  Manager Stilwell indicated his support for the starred items.  The other items needed additional information for consideration or were not necessary at this point in his opinion. 

Councilmember Montgomery asked if the dips in the pathway near Wildwood Park caused flooding during the recent storm.  Manager Stilwell advised that the area did not flood, but came close.  As the pathway was a former railroad line, the grade is generally level, except for the two dips.  The dips leave the apartments especially vulnerable to flooding and compromise the entire stretch.  Manager Stilwell indicated that he investigated the reason for the dips, but no one knew the rationale.  The Licking County Park District and Evans Foundation were in support of this measure.

Councilmember Montgomery asked who was responsible for the work on the Village parking lot previously.  Service Director Hopkins indicated Manager Joe Hickman handled the project, but could not remember when the project was completed.  Due to the reduced budget at the time, the appropriate sub-surfaces were not used at the time, now leaving the parking lot in serious disrepair. Service Director Hopkins advised that ten inches of base materials would be removed, new appropriate base materials installed and asphalt applied.  Mayor Hartfield added that the project was a disaster.  The private firm did a terrible job of grading and then used an excessive amount of asphalt to compensate. 

Councilmember Montgomery asked if the $10,000 allocated for LED bulbs would complete the installation of all Village light poles.  Service Director Hopkins indicated the bulbs were $435 a piece, so he could purchase twenty additional bulbs.  Of the sixteen bulbs that were purchased for 2014, only six were left.  There were a total of two hundred nine light poles in the Village.  This purchase would increase the total upgraded to sixty-six.  Vice Mayor Barsky asked if bulbs were replaced only as they go out.  Service Director Hopkins indicated in the affirmative.  When the ballast went bad, AEP was responsible for rebuilding the ballast with the Village providing a new blub.  As the Village installed many of the lights, the bulbs were a Village responsibility.  Service Director Hopkins intent was to replace twenty to twenty-five bulbs a year.  Each blub had a fifteen year warranty.

Councilmember Montgomery asked if the $250,000 affirmed for the Cherry Valley interchange project was budgeted.  Manager Stilwell indicated that the amount was not budgeted as the project was not yet funded by ODOT.  The legislation affirmed the Village’s willingness commit to funding the project.  Staff intended to recommend to Council to appropriate the Village portion of the funds from the Pathway Fund if and when ODOT funds were available.

Councilmember Johnson questioned if the $276,000 for the Broadway sewer line rehab was exclusive of engineering fees.  Manager Stilwell indicated the engineering fees were not included, but could add an additional six to seven percent.  He would provide a specific breakdown for Council’s review.

Councilmember Johnson asked the methodology used in appropriating funds from the Capital Improvement Fund for this ordinance.  Manager Stilwell indicated that most of these projects were capital improvements.  He advised Council that at the end of 2014, staff would review the general operating budget and fund balance and may suggest transferring funds back into the Capital Improvement Fund.

Vice Mayor Barsky inquired if there would be time to bid and complete the Broadway sewer line project prior to the paving of East/West Broadway and Newark-Granville Road.  Manager Stilwell responded in the affirmative.  Village staff was working with ODOT to assure that both projects could be completed without overlap.

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-2014 for June 4, 2014.

 

REVIEW OF MINUTES 

Special Joint Union Cemetery Meeting of May 7, 2014

Vice Mayor Barsky made a motion to approve the May 7, 2014 minutes of the Joint Union Cemetery meeting.  Second by Councilmember Lerner.   Motion carried.

Regularly Scheduled Meeting of May 7, 2014

Vice Mayor Barsky made a motion to approve the May 7, 2014 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR’S COURT REPORT – April

The Mayor’s Court Report for the month of April was presented for review.

Vice Mayor Barsky moved to accept the April Mayor’s Court Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – April

The Manager's Report for the month of April was presented for review. 

Mayor Hartfield questioned the dip in the income tax and asked if there was a reason to be concerned. Manager Stilwell indicated that staff had not identified any specific trend causing the decrease.  Staff would be diligent in watching future levels.  Manager Stilwell anticipated no overall reduction in the General Fund revenues for the year. 

Vice Mayor Barsky moved to accept the April Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

 

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

Councilmember Montgomery reported the Foundation listened to an annual presentation from their investment managers.  The Granville High School scholarship winners were announced.  The final $2,500 grant was released to the Granville Area Chamber of Commerce for the mobile app. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved the replacement of two applications for windows and held a work session with a business owner regarding a sign. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that the Open Space Committee would be meeting with the Granville Township Trustees on May 28th.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that she, Councilmember O’Keefe, staff and Don Hostetter walked North Pearl Street to look at the trees suggested for removal due to the installation of new telephone poles.   The list of potential trees to be removed was reduced to seventeen from twenty-three.  Service Director Hopkins and Tree & Landscape Commission Chair Don Hostetter will speak with each homeowner impacted by this tree removal process to explain the situation and provide possible options.  Mayor Hartfield asked if someone from the Tree & Landscape Commission would look at trees on resident’s property to advise if there were Ash Borer issues with trees.  Councilmember Lerner responded in the affirmative.  Manager Stilwell indicated that the PUCO had set aside funds for Ash tree removal.  AEP intended to identify any Ash trees that may impact electrical supply lines using these funds.  Councilmember O’Keefe advised that possible Ash trees by the Presbyterian Church looked bad and may need removed.

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS

Councilmember O’Keefe commented that she canvased her neighborhood to ask residents about the bags with advertisements delivered to households.  She indicated that none of her neighbors wished to receive these bags.  She contacted The Bag Company and asked that they discontinue delivery of these bags as they were a nuisance and litter. 

Councilmember Montgomery asked the cost to install a flashing, pedestrian activated stop light at the crosswalk on North Pearl Street at the back entrance to Denison University.  That crosswalk currently had yellow flashing lights, but when students were walking to school, cars were not very good about stopping to let students cross.   Perhaps if a pedestrian activated crossing were installed, more students would walk to school, thus promoting walkability.  Manager Stilwell indicated that he would check on the cost.  North Pearl Street was a state highway and would require approval by ODOT.  With the paving of State Route 661 in 2014, ODOT intended to install diagonal stripping to slow traffic as it came into Granville. 

OTHER STAFF MATTERS 

Manager Stilwell indicated that Denison’s graduation and the Kiwanis circus both went well. 

Staff would be taking photos of Councilmembers to place on the Village website to better identify members for the public. 

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC §121.22(G)(3) – “to confer with the Law Director concerning a dispute involving the public body that is the subject of pending or imminent court action.”  Second by Vice Mayor Barsky.  Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; Montgomery – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:24pm. 

Councilmember Johnson moved to return to regular session.  Second by Vice Mayor Barsky.  Mayor Hartfield called for a roll call vote: Lerner – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time out: 9:23pm 

Council returned to regular session.

ADJOURNMENT (9:24pm)

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.

Council Minutes May 7, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 7, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:40pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, Johnson, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:41pm) 

Lynne Kishler, 327 West Elm Street, advised Council that the Village was again awarded the Tree City USA award for a twenty-third year and the Growth Award for the eighth year.  The Tree & Landscape Commission thanked Village Council for the support for trees and the park.  Ms. Kishler also thanked Vice Mayor Barsky for participating in the Arbor Day celebration and Clerk Prasher for all of her assistance. 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:43pm.

PUBLIC HEARING

Ordinance No. 04-2014, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages

As no one appeared to speak, Mayor Hartfield closed Public Hearing at 7:44pm.

OLD BUSINESS

Ordinance No. 04-2014, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

No discussion.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-2014:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 04-2014 was approved.

NEW BUSINESS

Resolution No. 2014-24, A Resolution to Appoint a Member to the Planning Commission was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember McGowan. 

Discussion:

Council thanked Mr. Potaracke for his willingness to serve. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-24.  Motion carried.  Resolution No. 2014-24 was adopted. 

Resolution No. 2014-25, A Resolution of Continued Financial Support for the Planned Construction of a New State Route 16 and Cherry Valley Road Interchange was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Discussion:

Planner Terry indicated that this Resolution was a reaffirmation of previously passed legislation authorizing a commitment to fund the additional costs of lights, railing and pathway improvements to the interchange at a cost of $250,000. 

Councilmember McGowan asked why it indicated that the funding was more than originally projected.  Planner Terry indicated that originally the costs were $40 000.  LCATS and ODOT asked the Village and City of Newark if they could increase the funding in order to drop the overall level of funding requested in order to make the application more competitive.  Instead of asking for 90% funding, the request was reduced to 75% funding.

Councilmember Johnson questioned if this amount had been funded as part of the budget.  Manager Stilwell indicated that the amount was not allocated as it was still not an approved project.  Councilman  Johnson asked if the extra lights and sidewalk were paid for as a part of the Village’s $250,000 contribution.  Planner Terry affirmed. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-20.  Motion carried.  Resolution No. 2014-20 was adopted. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of April 16, 2014

Vice Mayor Barsky made a motion to approve the April 16, 2014 minutes.  Second by Councilmember O’Keefe.   Motion carried.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report.

Granville Recreation District – (McGowan)

Councilmember McGowan indicated that the GRD was preparing for their summer programming. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that an awning and a projecting sign were approved.  The Granville Inn and Denison held a work session.  The Planning Commission made several suggestions.  Denison indicated that they would review the suggestions and bring in an application at a later date.  Several residents appeared and expressed concerns about the location of a new transformer, the new service entrance and the revision to the fire escape.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS 

Councilmember Montgomery asked about the Ohio Gas Association survey that was mailed to Councilmembers.  He asked if Manager Stilwell could respond to the survey on behalf of Council as he was unsure of much of the information being requested.  Council further discussed the survey and determined that it was likely a solicitation. 

Councilmember McGowan commented that the trailer park area looked much better.  He also questioned the two flood warning messages that were sent at 9:30pm and 12:30am a few nights previous.  Manager Stilwell indicated that Clerk Prasher and Chief Hussey requested that only weather alerts regarding tornados be issued via the emergency notification system. 

Councilmember O’Keefe asked about the status of prohibiting the advertising bags delivered to residents as they were a littering issue.  Manager Stilwell indicated that he had not researched that issue, but would follow-up. 

Mayor Hartfield asked if other Councilmembers received the letter from Ashlin Caravana regarding property maintenance issues especially in regard to the Shadyside property on Newark-Granville Road.  Mayor Hartfield asked about the status of that property and what would be done in the future to prevent properties from being permitted to deteriorate.  Vice Mayor Barsky commented that two other properties were also at issue – the First Federal owned house on East College Street and the yellow house at 203 East Elm Street. 

Councilmember Lerner thanked staff for moving forward with a resolution to the issues at South Cherry and West Maple Streets.  The addition of the signage should help.  Manager Stilwell indicated that he spoke with the neighbors regarding the issues.  The residents indicated their support for the suggested solutions proposed by the Village.  The reduced speed sign was a small start.  Staff would watch the impact of the change.  The speed trailer was also placed in the area. 

Councilmember Montgomery indicated that the new fence along the South Pearl Street pathway looked very nice. 

ADJOURNMENT (8:12pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes April 16, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 16, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Lerner moved to excuse Councilmembers Johnson and McGowan.  Second by Vice Mayor Barsky.  Motion passed. 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

Debbie Newman, 439 West Maple Street, advised Council of a recent accident at the intersection of West Maple Street and South Cherry Street which triggered concerns among the residents in that area.  Parents are often waiting with their children at that corner for the bus where a car hit the bridge guardrail, slid through the stop sign at the intersection and into a resident’s yard.  She stated that cars routinely do not stop at the stop sign even when people were presented in the intersection.  Ms. Newman provided Council with a petition signed by area residents requesting that the issues involving that intersection be addressed.  Suggestions included posting stop ahead signs, children at play signs, reduced speed ahead signs or any other suggestion that might help reduce the potential for accidents at that intersection.  Both north and south traffic on South Cherry Street were the worst offenders.

Councilmember Lerner asked if adding a stop sign at West Elm Street and South Cherry Street had ever been considered.  Councilmember Montgomery suggested that Council hold a brainstorming session regarding public safety issues and determine possible resolutions. 

Jordan Katz, 229 South Cherry Street, also spoke in support of doing something at that South Cherry Street location.  He suggested that improved signage such as a flashing stop sign and speed sign could help. 

Councilmember O’Keefe asked if the residents had spoken with the school district about moving the bus stop. 

Jim Kiracofe, with the Soil and Water Conservation District, indicated that his organization was the new responsible party for the NPDES permit for the local Licking County municipalities.  He hoped to continue to help Licking County area entities remain in compliance with their permits.  He also advised Council of the upcoming River Round-up event set for September 6th.  Mr. Kiracofe informed Council about the upcoming ballot issue which would allow the Soil & Water District to hire a person to act as a resource for small scale farms and community gardens.  This effort would help to improve the soil, water and overall conservation measures within the county. 

Donald Curtis, 1942 Columbus Road, wanted information on when the trailer park area would be cleaned-up.  The area now had loose debris and was an eye sore.  There has been no one working on the park for over a month.  He has been checking with the Village for several months now and wanted to know when something would be done to clean the mess up. 

Mayor Hartfield advised Mr. Curtis that Council was very unhappy with the current condition and with the progress made to clean-up the area. 

Manager Stilwell indicated that he had spoken with the property owner’s attorney.  The attorney advised that there was difficulty with securing the title to one of the trailers.  The legal process would not be complete until May 14th.  Council asked staff to move forward now to provide a specific date of action and/or issue a citation to Mayor’s Court if the issue was not resolved by that date. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:52pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2014-19, A Resolution to (Re)Appoint Members to the Bryn Du Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

Discussion:

Council thanked Mr. Willison for his willingness to serve.  Mr. Willison indicated that he was glad to help and be part of the Commission. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-19.  Motion carried.  Resolution No. 2014-19 was adopted. 

Resolution No. 2014-20, A Resolution to Fill a Vacancy on the Granville Arts Commission was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember Lerner. 

Discussion:

Council thanked Ms. Melfi for her willingness to serve.  Ms. Melfi indicated that she was excited about serving on the Arts Commission. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-20.  Motion carried.  Resolution No. 2014-20 was adopted. 

Resolution No. 2014-21, A Resolution to Appoint Members to the Municipal Board of Tax Review in Accordance with the Provisions of the Ohio Revised Code Section 718.11 was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Discussion:

Law Director King indicated that the Village may have an appeal of a decision by the Tax Commission, so a Board needed to be assembled.   This Board may never have to meet as there was no memory of when the Board may have met previously. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-21.  Motion carried.  Resolution No. 2014-21 was adopted.

Ordinance No. 04-2014, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and a public hearing date recommended for May 7, 2014 by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield commented that these updates were related to changes in the state code, which cannot be amended or changed by Council.

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2014 for May 7, 2014. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of April 2, 2014

Councilmember Lerner made a motion to approve the April 2, 2014 minutes.  Second by Vice Mayor Barsky.   Motion carried. 

MAYOR’S COURT REPORT – March

The Mayor’s Court Report for the month of March was presented for review.

Vice Mayor Barsky moved to accept the March Mayor’s Court Report.  Second by Councilmember Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – March

The Manager's Report for the month of March was presented for review. 

Councilmember O’Keefe moved to accept the March Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation approved the 2014 budget.  Board members were assigned as liaisons to grant recipients in order to provide the Foundation with a better understanding of how these funds were used and to publicize results.  The Chamber requested a grant for a mobile application describing the Village and surrounding community. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

No report.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that AEP has advised the Village that they will be replacing telephone poles on North Pearl Street later this year.  AEP advised that the pole replacement process could necessitate the removal of twenty-three trees on the east side of North Pearl Street.  Twenty-two of those trees were in the first three blocks of North Pearl Street, out of a total of thirty trees.  Councilmember Lerner advised that some of the trees would need to be removed, but not all of those twenty-three trees needed removed.  The new poles could be installed without removing all of the proposed trees.  The Tree & Landscape Commission wrote a letter to AEP asking if the removal of these trees could be staggered.  Councilmember Lerner felt that a letter that was more emphatic should be drafted.  Manager Stilwell indicated that the trees being removed were all Village trees in the right-of-way and that AEP had not mandated the removal of all of those trees.  AEP indicated that they intend to work with Service Director Hopkins, Tree & Landscape Chair Hostetter and each property owner regarding tree removal.  AEP advised that they were willing to double the dollar amount to replant trees from $100 per tree to $200 per tree, for this area only.  There were a number of Ash trees on North Pearl Street that would need to be removed.  Mayor Hartfield asked if the Lights, Streets/Sidewalks, Safety and Utilities Committee could review the plan prior to any approval as well as Council. Manager Stilwell responded in the affirmative that Village staff would work with Council as well as the residents throughout this process.  He added that in 2015 the Village would be replacing portions of the sidewalk on North Pearl Street.

Union Cemetery – (Barsky)

Vice Mayor Barsky advised Council that the Union Cemetery Board would be seeking another matching grant for 2015 from the Honor Project Trust.  The grant would require a $5,000 match by the Village.  Vice Mayor Barsky indicated that if Council was interested in including the $5,000 match in the 2015 budget, a letter of support should be written and forwarded to Board member Boone to include in the application.  Vice Mayor Barsky added that the restoration work had been costing about $20,000 per year using the Fannins.  This year the Fannins will teach Lyn and Keith Boone the process to seal the stones.  Councilmember O’Keefe questioned if the grant request should be increased to cover all of the $20,000.  Vice Mayor Barsky indicated that Board member Boone determined the request level that would most likely be successful. 

Council indicated support for including the $5,000 for the Union Cemetery grant in the 2015 budget and directed the Manager to draft a letter.

OTHER COUNCIL MATTERS 

Councilmember O’Keefe asked if there was an ordinance or something that could be done to prohibit advertising packets being distributed in the Village.  They were a nuisance and ended up being litter throughout the community.  Manager Stilwell indicated that he would check with the police chief. 

Councilmember Montgomery asked about Village restrictions against signage being attached to utility poles throughout the Village.  Manager Stilwell indicated that those signs were prohibited by Village code as they were in the right-of-way and not permitted signs.  Most advertising signage requires a permit and must be placed on private property.  However, policing these types of signs were very difficult. 

Vice Mayor Barsky asked if the truck scales were cost effective for the Village to continue to maintain.  Mayor Hartfield advised that the cost of the scales was recovered after the first few years.  Manager Stilwell commented that the recovery of fines generated by the scale did not balance the cost of operation.  However, having the scales in operation probably reduce the number of overweight trucks that come through the community.   Fines were generally given to overweight agricultural vehicles.  Additionally, the scales were generally not operational during the winter months. 

ADJOURNMENT (8:29pm) 

Vice Mayor Barsky made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried.

Council Minutes April 2, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 2, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

Jurgen Pape, 403 East Broadway, commented about the tree trimming along State Route 37.  He expressed deep concern that everything was being clear cut.  The program was devastating all of the vegetation along and in the right-of-way.  ODOT would be causing problems using this clear cut method including erosion.  Mr.  Pape wondered if ODOT would move into the Village and use the same methods.  He questioned what ODOT’s rights were within the Village.  The Village should determine and question how ODOT intended to proceed should they enter the Village. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm. 

PUBLIC HEARING 

Ordinance No. 03-2014, An Ordinance Granting Approval to Purchase the Development Rights for an Easement of 13.6 Acres to the Granville Golf Course Located at 555 Newark-Granville Road

Laura Jones, 216 Sunrise Street, indicated that she was not aware of all of the particulars of this issue, but supported the protection of the golf course.  It was a good initiative to save open space. 

David James, 615 West Broadway, questioned the language in Section 2 of the ordinance that required the golf course to remain a public course or open space.  He would prefer a private, member-only course as it would allow the course to be more financially viable.  The course could be member-only, but allow the public to still be permitted access to the course – a semi-private concept.  Language could be added to the ordinance to include the option for a new owner to make the club member-only with public access.  The existing language could be a deterrent for someone interested in purchasing the golf course at a later date. 

Law Director King indicated that the requirement was included as public funds were being used to purchase the golf course.  This language was intended to insure that residents always had access to the course and/or property. 

As no one else appeared to speak, Mayor Hartfield closed the Public Hearing at 7:41pm. 

OLD BUSINESS 

Ordinance No. 03-2014, An Ordinance Granting Approval to Purchase the Development Rights for an Easement of 13.6 Acres to the Granville Golf Course Located at 555 Newark-Granville Road was introduced and a public hearing date recommended for April 2, 2014 by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion:

Councilmember O’Keefe asked about the difference in a private golf course versus a public golf course in relationship to this easement.  Law Director King indicated that the current course was a public golf course owned privately.  A private golf course restricts users to a member only basis with membership fees assessed annually.  The current easement language would require the course to be maintained in its present condition.  The easement could be renegotiated at a later date if the negotiation would be beneficial to all parties.  Law Director King added that a membership only course would not be in the best interest of the community.  The purchase of the easement and maintaining the course as a public entity would be the best use of public funds. 

Councilmember Johnson responded that Council’s intent from the beginning was to maintain the course as public especially with the use of public funds to purchase the easement. 

Councilmember McGowan stated that the current owners wished to maintain a public golf course. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-2014:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 03-2014 was approved. 

NEW BUSINESS

There was no New Business. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of March 19, 2014

Councilmember Jonson made a motion to approve the March19, 2013 minutes.  Second by Councilmember McGowan.   Motion carried. 

COMMITTEE REPORTS    

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Planning Commission did not meet since the last Council meeting. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Union Cemetery Board would be meeting on Wednesday, April 9th at 8:00am in Village Hall. 

OTHER COUNCIL MATTERS 

Clerk Prasher provided Council with copies of the First Impression’s report from Oberlin and a PowerPoint presentation.  The report indicated that the Village gave an excellent first impression.  The Oberlin team complimented the Village on the friendliness of residents, merchants, Chamber and Village staff.  The Village was clean, signed well and provided a welcoming feel.  There were a few items that could be fixed or considered as improvements.  This report will be share with the Granville Exempted Village School District, Denison University and the Granville Recreation District.   Mayor Hartfield suggested that the report be placed on the Village website. 

Clerk Prasher also provided Council with a brief overview of the Blackboard Connect emergency notification system, showing Council how the system worked.  

Councilmember Johnson asked if there was a status update about narrowing the Village median on West Broadway.  Manager Stilwell indicated that staff provided Council with the costs for those changes.  The response was not actively in favor of reducing the size of the median.  The project costs were high.  Staff would work to improve the apron areas as part of the upcoming paving project.  The ability of agricultural vehicles to pass through that area must be balanced against the needs of the Village. 

Councilmember Montgomery asked if there would be any significant changes to the flood maps as a result of the new FEMA maps.  Manager Stilwell indicated that the maps Planner Terry shared with Council during the previous meetings were the updated maps.  Village staff worked to calibrate what the water levels meant by physically marking high water identifiers during the last high water event.   Councilmember O’Keefe asked if the Village would need to make any determinations to the flood plain code.  Vice Mayor Barsky responded that the code would not need to be changed as the Village code was already more stringent than the current FEMA guidelines. 

Councilmember McGowan asked that Village staff enforce that all café seating stay within the designated zones.  He suggested that each area be marked, possibly with spray paint, to help business owners stay within the café area. 

Councilmembers expressed serious concerns regarding the tree removal by ODOT on State Route 37.   What was happening was not tree removal, but clear cutting.  Council directed Manager Stilwell to contact ODOT and ask for an explanation as to why all trees and vegetation was being removed.  Mayor Hartfield asked staff to determine if ODOT would be coming into the Village and, if so, could they be stopped.  Vice Mayor Barsky asked that staff request data that demonstrated the need to cut trees and landscape back so drastically.  There were serious issues that could result such as erosion because of these actions. 

Councilmember O’Keefe asked if the water connection valves between the Village of Granville and the City of Newark were flushed or cleaned on a regular basis.  It would be important that these connections work when and if the need came to pass.  Manager Stilwell indicated that such flushing could cause a disturbance in the system for Village residents.  However, he would discuss the issue with staff and determine if a test could be done with limited disruption. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that of the recent boil alert in a portion of the Bryn Du Woods subdivision.  

The Village would be hosting the Ride 2 Recovery on May 24th.  This event would not be as large as the Pelotonia and would be using an alternate course – College Street.  Staff was still working to balance the request for events in the Village with the needs and concerns of residents and business owners.  

The Village would again be working with Big O to promote resident’s ability to discard unwanted items throughout the year rather than just during the former clean-up / fix-up weeks.  Staff has provided the newspaper and emails residents reminding them of the new clean-up procedure. 

ADJOURNMENT (8:39pm) 

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried. 

Council Minutes March 19, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 19, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember Lerner.  Second by Councilmember McGowan.  Motion passed.

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed.  

CITIZENS COMMENTS (7:33pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm. 

OLD BUSINESS 

There was no Old Business. 

NEW BUSINESS

Resolution No. 2014-18, A Resolution to Adopt the Updated Countywide All Natural Hazards Mitigation Plan (CANHMP) for Licking County, Ohio was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

Discussion:

Councilmember O’Keefe asked if this plan was just for natural disasters.  Planner Terry responded in the affirmative.  She indicated that this plan was originally adopted in 2003.  Adopting a mitigation plan allowed the Village to apply for federal aid such as in 2008 with Hurricane Ike.  The other involved municipalities have worked on updating this plan since 2007.   Councilmember O’Keefe asked if this plan addressed possible earthquake impacts caused by fracking.  Planner Terry indicated that this plan would not address that issue as there was little historical data currently available.  That issue could possibly be addressed as part of the next update. 

Vice Mayor Barsky asked if the Village would need to update codes as a result of passing this plan.  Planner Terry responded that the plan would impact EMS units and the Building Code department more than the Village.  It would not cause an impact to our zoning code.  It would just allow us to apply for any necessary grant funding. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-18.  Motion carried.  Resolution No. 2014-18 was adopted. 

Ordinance No. 03-2014, An Ordinance Granting Approval to Purchase the Development Rights for an Easement of 13.6 Acres to the Granville Golf Course Located at 555 Newark-Granville Road was introduced and a public hearing date recommended for April 2, 2014 by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Clerk Prasher advised Council that an updated copy of the Ordinance, survey description and agreement was provided to Council to correct a discrepancy in the labelling of exhibits.  Law Director King advised Council that the easement agreement provided Council was an executed document by the property owners. 

Councilmember O’Keefe asked if the property owners would still be responsible for the maintenance of the buildings.  Law Director King responded in the affirmative. 

Councilmember McGowan asked if the property owner could make additions to the buildings or add buildings that would be utilized in the running of a golf course.  Law Director King responded in the affirmative.  The Village was purchasing only the development rights to 13.6 acres of improved property.  The Township’s easement on the rest of the golf course property would only permit uses as a golf course or natural open state. The current golf course owners or any future property owners could add, delete or change buildings related to the operations of a golf course under the Village’s portion of the easement.  They would need to secure Planning Commission approval as applicable.  Once the Village owned the development rights to the 13.6 acres, any future property owner and the Village would have to agree to any other use.  Councilmember McGowan added that Village Council had not received much opposition to this purchase.  The Village would continue to receive property taxes as currently billed.

Councilmember Montgomery confirmed that the development rights purchased by the Township could only be classified as open space.  He also asked if the current property owners or future owners could develop any part of the 13.6 acres.  Law Director King indicated that the only use of the 13.6 acres would be as open space or as a golf course, unless the Village Council agreed to other uses.

Councilmember Johnson asked if current property owners or future owners had the ability to add on to existing buildings.  Law Director King indicated that as long as the improvements were related to the operation of a golf course, improvements would be permitted based on zoning regulations.  Councilmember Johnson asked if the burden would be placed on the property owner to prove that the improvement was related to golf course operations.  Law Director King indicated that any application would need to show how the improvement would be consistent with golf course operations.  The property would only be permitted to be used as a public golf course or as open space.  Any future property owner or Council would both have to agree to remove that requirement.  

Councilmember Johnson asked if the language specified that the course remain a public course.  Law Director King responded that the property owners retain all private property rights, except that this easement required that the course remain a public course.  That stipulation was added as public dollars were being used to purchase the development rights and so the property remained a community asset. 

Councilmember O’Keefe asked about the relationship between public use and fees charged.  Law Director King indicated that the course was accessible and open to the public, but the owners were permitted to charge a fee to play at their discretion. 

Manager Stilwell indicated that staff would publicize the public hearing scheduled for April 2nd.  Documentation regarding this issue was available on the Village website.  Mayor Hartfield encouraged the community to contact Village staff with any questions or comments. 

Anne Ormond, 440 West College Street, indicated that she had read in the paper that family members could build on the golf course.  Law Director King indicated that, once the development rights were purchased, no one would be able to build a private home on any part of the golf course.  The easement had a stipulation that gave the Village first right of refusal should the current property owners wish to sell the property.  That right of first refusal would not be activated if the current property owners choose to sell the property to existing shareholders, their children or a 501(c)(3) entity.   Should the Village ever purchase the property, the easement agreement would be terminated.

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-2014 for April 2, 2014. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of March 5, 2014

Councilmember O’Keefe made a motion to approve the March 19, 2013 minutes.  Second by Vice Mayor Barsky.   Motion carried. 

MAYOR’S COURT REPORT – February 

The Mayor’s Court Report for the month of February was presented for review. 

Vice Mayor Barsky moved to accept the February Mayor’s Court Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – February 

The Manager's Report for the month of February was presented for review. 

Councilmember Montgomery asked about the $31,000 disbursement from the Capital Improvement Fund.  He also asked why the Equipment Fund balance was so high.  Manager Stilwell indicated that he thought the transfer of $25,000 was made from the Capital Improvement Fund to the Opera House Park.   The Equipment Fund balance was higher in anticipation of purchasing various vehicles in 2014 and in anticipation of purchasing a new boom truck and dump truck in 2015. He indicated that he would check on both issues and provide Council a copy of the equipment purchase schedule.  

Councilmember Johnson asked if there were any concerns regarding the flat growth rate of income tax revenues so far this year.  He asked if staff expected to meet the estimated tax revenues.  Manager Stilwell indicated that he anticipated growth as projected. 

Councilmember Montgomery moved to accept the February Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS    

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation developed an outline of Board member responsibilities and worked on putting together the spring fundraising effort. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was working on spring programming and registrations. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the Planning Commission heard three applications – one for the renovation of the Sufrad building, one for a deck and one application for a home renovation that was tabled. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS 

Planner Terry gave a presentation regarding the updated stormwater, water and sewer line maps that were recently compiled by Welland Consulting.  The previous maps were pieced together by several engineering firms and did not show all the lines within the Village. The most recent update was over six years ago.  With the new maps, Planner Terry would be able to update the maps as needed in the future.  Large scale paper maps were created for each department and the Manager as well as field books made for each department. 

Planner Terry explained the updated Federal Highway Aid System program that was completed following the last census.  This system identifies and categorizes Village streets and roadways to enable the Village to apply for federal grant monies.  The main change was an upgrade of River Road south of State Route 16 and James Road from local streets to minor collectors and North and South Cherry Valley Road from a major collector to minor arterial. 

Village staff also worked on verifying and identifying flood levels throughout the Village through the USGS Flood Mapping.  Static mapping for all stages of flooding were printed for the western and eastern areas of the Village.  Those maps would be available in Council Chambers.  Planner Terry worked with the service and utility departments on updating the flood maps to reflect actual site levels versus relying on just map elevations.  Manager Stilwell added that the stream gauges will provide staff with real-time information. 

Planner Terry also provided an update on the Raccoon Valley Park pedestrian bridge.  The Township and Village service departments were out removing trees in the area where the bridge would be constructed later this summer.  These trees needed to be felled prior to March 31st due to an endangered Northern Long-Eared Bat species that nested in the trees in this area.  The felled trees would be cleared from the site by the project contractor.  The project is expected to begin later this summer.

OTHER STAFF MATTERS 

Manager Stilwell advised Council that a boil alert was issued for residents in the Bryn Du area over the past five days.  The report from the test facility indicated that there were no contaminates in the water and the boil alert was lifted. 

ADJOURNMENT (8:23pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember McGowan.  Motion carried. 

Council Minutes March 5, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 5, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda.  Second by Councilmember O’Keefe.  Motion passed. 

CITIZENS COMMENTS (7:32pm)

Kara Gallagher, 147 West Shield Street, advised Council that she was the owner of Moe’s Barbeque.  She indicated that she was excited about becoming part of the Granville community with the opening of Moe’s Barbeque.  She knew that Council would enjoy their food.  She was attending the meeting as her proposed picnic tables were being approved as café seating.  She was available to answer any questions from Council. 

Andrew Wildman, Executive Director of the Granville Recreation District, expressed his thanks to Manager Stilwell and Service Director Hopkins for their assistance in putting together a mowing program for 2014.  Additionally, the GRD was welcoming two new Board members – Hugh Masterson and Fred Wolf.  They would be replacing Justin Lodge and Lisa Cannon.  The GRD would be working to finish phase two of the Raccoon Park ball fields C & D.  The addition of the Rotary Pedestrian Bridge this year would result in the renovation of several mounds in the Park.  He thanked Council for their continued support. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm. 

OLD BUSINESS 

There was no Old Business.

NEW BUSINESS

Resolution No. 2014-08, A Resolution to Award the Contract for the 2014 Street Improvement Project to Small’s Asphalt Paving, as Per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield indicated that she was not familiar with Small’s Asphalt.  Service Director Hopkins responded that Small’s had been around for many years.  The company was located in Gambier, Ohio.  Small’s was an excellent company and were the paving sub-contractor for the Welsh Hills Road culvert project in 2007.  

Vice Mayor Barsky asked if the timeframe for the Newark-Granville Road project was available.  Service Director Hopkins indicated that the project would not begin until, at least, late May once the weather was warm. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-08.  Motion carried.  Resolution No. 2014-08 was adopted. 

Resolution No. 2014-09, A Resolution to Award the Contract for the Water Treatment Plant Generator and Authorize the Village Manager to Enter into an Agreement for Said Project

Discussion:

Vice Mayor Barsky asked why there such a large spread between the bid amounts.  Brian Coghlan from Bird & Bull indicated that some of the bidders had union shops while others were located some distance from Granville.  Those issues could increase their costs. 

Councilmember Montgomery asked if the bids were for all of the same units.  Mr. Coghlan responded that the bid had a base bid and an alternate bid.  The base bid was for a Kohler unit, while the alternate bid could be for any unit of the bidder’s choice.  The selected bid was for a Kohler unit, which was in keeping with the other Village generator units, except for one. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-09.  Motion carried.  Resolution No. 2014-09 was adopted. 

Resolution No. 2014-10, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember Lerner. 

Discussion:

Councilmember O’Keefe asked if the Village would contact business owners who allow the café seating to exceed the defined areas.  Manager Stilwell indicated that the Village routinely contacts the business owners as necessary.  The business owners were very compliant and willing to make any necessary adjustments. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-10.   Motion carried.  Resolution No. 2014-10 was approved. 

Resolution No. 2014-11, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as Broadway Pub for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-11.   Motion carried.  Resolution No. 2014-11 was approved. 

Resolution No. 2014-12, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 1132 East Broadway in Front of the Business Known as Moe’s Barbeque for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky. 

Discussion:

Councilmember Lerner asked Ms. Gallagher when Moe’s would be opening.  Ms. Gallagher responded that they hoped to open on Thursday, March 20th with a formal grand opening on the weekend. 

Mayor Hartfield, Councilmembers Lerner and Montgomery expressed reservations about the use of wooden picnic tables.  These Councilmembers members indicated their preference for uniformity along the sidewalk area.  They questioned if the Village would receive a lot of feedback from residents.  However, the Planning Commission approved these tables and Council would defer to that decision.  Council could revisit the installation of these tables next year. 

Councilmember Johnson indicated that the Planning Commission worked with the applicant to determine the height and design of the picnic tables and coordinating planters to identify a good solution.  Ms. Gallagher indicated that the tables would be handmade.  The tables would be four by six feet with the planters being three by two feet. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-12.   Motion carried.  Resolution No. 2014-12 was approved. 

Resolution No. 2014-13, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as Village Coffee Company for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-13.   Motion carried.  Resolution No. 2014-13 was approved. 

Resolution No. 2014-14, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as Day y Noche for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember O’Keefe. 

No discussion. 

Vote to approve Resolution No. 2014-14.  Motion carried.  Resolution No. 2014-14 was approved. 

Resolution No. 2014-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as Whit’s Frozen Custard for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember Montgomery.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-15.   Motion carried.  Resolution No. 2014-15 was approved. 

Resolution No. 2014-16 A Resolution to Authorize the non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 127 East Broadway in Front of the Business Known as Dragon Village for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-16.   Motion carried.  Resolution No. 2014-16 was approved. 

Resolution No. 2014-17, A Resolution Supporting Denison University in Its Efforts to Obtain State of Ohio Historic Preservation Tax Credits for the Redevelopment of Property Located at 314 East Broadway in the Village of Granville was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion:

Seth Patton, Vice President of Finance and Development for Denison University, thanked Council for supporting this application as it would improve the chances of Denison receiving the grant.  However, Denison was advised that grant’s requesting more than $100,000 were more difficult to receive.  Federal tax credits would be more attainable.  Denison intends to restore the historical integrity of the Inn.  Denison met with the Ohio State Historic preservationists, who were enthusiastic about the restoration plans.  Denison hoped to add an additional ten rooms, which would require the addition of two dormers on the west side of the building.  The plans also call for making the Inn more ADA accessible, which may include raising the current driveway to the level of the entrance under the portico and by adding an interior elevator.  All of these changes were being made to increase occupancy.  

Councilmember Montgomery asked if Denison intended to keep the parking lot on the northwest corner of East Broadway and North Granger Street.  Mr. Patton responded in the affirmative. 

Councilmember O’Keefe asked about the new exhaust being added on the back of the building.  Would that exhaust have an impact on neighboring residents?  Mr. Patton indicated that there would be no negative impact.  

Council indicated their appreciation, support and the willingness of Denison University to take on this project to maintain one of Granville’s prized historic locations. 

Manager Stilwell added that Denison intended to maintain the property as a taxable entity, which would continue support for the local community. 

Councilmember Johnson disclosed to Village Council and the Law Director that his employer was the contractor for this project.   He intended to vote on this legislation as his specific work was not related to this application or legislation.  

Mayor Hartfield called for a vote to approve Resolution No. 2014-17.   Motion carried.  Resolution No. 2014-17 was approved. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of February 19, 2014

Vice Mayor Barsky made a motion to approve the February 19, 2013 minutes.  Second by Councilmember Johnson.   Motion carried. 

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that there were five applications including replacement of a garage door and gutter and two wall signs for WISP at its new location in the shed at Robbins Hunter.  The application for Delmar was tabled.  There would be no second meeting in March. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was hosting a seminar on March 11th at 7:00pm.  Frits Rizor will be the presenter.  Denison University and the Tree & Landscape Commission would be working together on an Arbor Day event on Denison’s campus.  The Commission would also be offering a public awareness workshop in the fall on tree trimming in preparation for the AEP tree trimming.  The Commission also would be discussing the fate of the large Evergreen in the Village median.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board received a $7,500 grant from the Granville Foundation.  The Fannins would be returning in June with the annual work day scheduled for June 7th. 

OTHER COUNCIL MATTERS 

Councilmember Lerner asked if Alfie’s would be required to seek permission for their tables and chairs.  Clerk Prasher indicated that Alfie’s café area was on private property and would not need Village approval.  

Council acknowledged that receipt of the 2013 Annual Report. 

OTHER STAFF MATTERS 

Manager Stilwell provided Council with a copy of a letter from Marathon Oil detailing their investment of $200,000 in the local community to add an automatic shut-off valve to the pipeline that runs through the Village well field.  That valve was located near Johnstown.  This valve would improve flow safety, but would not prevent any future problem.  Any reduction in line pressure would turn off the valve to prevent as much spill as possible.  This installation was encouraged by the Village Wellhead Protection Committee.  

Councilmember Johnson questioned the cost involved to reroute the pipeline around our well field. 

Councilmember Montgomery asked if the Village had a documented emergency plan.  Manager Stilwell indicated that Village staff and the fire department simulated an emergency event involving the pipeline.  He would check on if a documented plan was available.  The Village’s plan was to turn off the water intake valves to prevent any spilled materials from getting into the Village water supply.  The Village also had the ability to shut down our water supply and receive water from Newark.  

Councilmember O’Keefe asked if the Village could have a valve located near the Village’s well field.  Manager Stilwell indicated that the Village could ask, but he was unsure of Marathon’s receptivity. 

ADJOURNMENT (8:20pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

Council Minutes February 19, 2014

Village of Granville

Council Minutes

February 19, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:37pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmembers Lerner and O’Keefe from the meeting.  Second by Councilmember McGowan.  Motion carried. 

APPROVAL OF AGENDA

Councilmember McGowan moved approve the agenda.  Second by Vice Mayor Barsky.  Motion carried.      

CITIZEN COMMENTS (7:38pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm. 

PUBLIC HEARING 

Ordinance No. 01-2014, An Ordinance to Amend Sections 1135.01, 1149.03, 1149.04, 1149.05, 1149.06, 1149.07, 1149.08. 1165.02, 1165.03 and Add Section 1149.09 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Definitions, Non-Conforming Uses and Structures and the Open Space District Standards 

Ordinance No. 02-2014, An Ordinance to Amend Sections 1113.03, 1113.04 and Add Section 1113.05 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Procedure for Plat Approval

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:39pm. 

OLD BUSINESS 

Ordinance No. 01-2014, An Ordinance to Amend Sections 1135.01, 1149.03, 1149.04, 1149.05, 1149.06, 1149.07, 1149.08. 1165.02, 1165.03 and Add Section 1149.09 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Definitions, Non-Conforming Uses and Structures and the Open Space District Standards was introduced and moved for approval by Councilmember McGowan.                     

Second by Vice Mayor Barsky.

Discussion:

Vice Mayor Barsky asked if the “notwithstanding” language was the best choice of language in Section 1149.03.  Law Director King indicated that using that language was the best method to explain the purpose of the code and maintain a strong legal standing.  He stated that he had reviewed many different options, but using “notwithstanding” was the best choice. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 01-2014:  Johnson (yes); McGowan (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 5-0.  Ordinance No. 01-2014 was approved. 

Ordinance No. 02-2014, An Ordinance to Amend Sections 1113.03, 1113.04 and Add Section 1113.05 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Procedure for Plat Approval was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 02-2014:  McGowan (yes); Montgomery (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 5-0.  Ordinance No. 02-2014 was approved. 

NEW BUSINESS 

Summary of Council Retreat Goals & Objectives 

Manager Stilwell indicated that Council was provided with a brief description of the top nine goals that were suggested and recommended by Council during their recent retreat.  

Vice Mayor Barsky commented that some of the goals not listed in the top nine may well be addressed as part of the selected goals. 

Manager Stilwell indicated that staff would now begin the process to look into addressing each of these issues.  This information would be provided to the media also.  Manager Stilwell thanked Council for making the retreat such an effective working session and for their efforts.  These goals would be used to set future budgets. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of February 5, 2014 

Vice Mayor Barsky made a motion to approve the February 5, 2014 minutes.  Second by Councilmember McGowan.  Motion carried. 

Special Scheduled Meeting of February 8, 2014 

Councilmember McGowan made a motion to approve the February 8, 2014 minutes.  Second by Vice Mayor Barsky.  Motion carried. 

MAYOR’S COURT REPORT – January 

The Mayor’s Court Report for the month of January was presented for review. 

Vice Mayor Barsky moved to accept the January Mayor’s Court Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – January 

The Manager's Report for the month of January was presented for review. 

Vice Mayor Barsky moved to accept the January Manager’s Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS 

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation held its annual meeting and elected new officers.  Sarah Rapp was elected as the new President.  A regular meeting was also held that approved the grant applications and funding options. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was in the process of setting up spring programming. 

Planning Commission – (Johnson)

Councilmember Johnson reported that the GPC heard one application to approve café seating for Moe’s Barbeque.  The seating approved was for picnic tables surrounded by planters.  This request will also come before Village Council for approval. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report. 

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS 

Deer Management Report

Clerk Prasher provided Council with a report of the deer management program for the 2013-2014 hunting season.  She indicated that ninety-three deer were taken during the season with one hundred hunters requesting permission to participate in the program.  Numbers were down this year in the Village program as well as across the state.  Hunters reported that the does seemed more nocturnal than previous years.  Residents continue to be supportive of the program with new properties being offered each year.   Clerk Prasher also provided Council with an evaluation of possible ways the program could be modified to not take as much of the Clerk’s time.  Council expressed their appreciation of all of the Clerk’s efforts with the program and indicated their continued support for this program. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that the Granville Township Trustees approved the purchase of development rights for the Granville Golf Course.  Law Director King was reviewing an easement for the Village to purchase the development rights to the improved areas of the Golf Course.  Legislation could potentially come before Council at the March 5th meeting for introduction with a public hearing on March 19th

ADJOURNMENT (8:02pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember McGowan.  Motion carried.  

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