Granville Community Calendar

Council Minutes February 5, 2014

Village of Granville

Council Minutes

February 5, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL

Those responding to the roll call were Councilmembers Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember Johnson from the meeting.  Second by Councilmember Lerner.  Motion carried. 

APPROVAL OF AGENDA

Councilmember McGowan moved amend the agenda to switch the order of Items 13(b) with Item 13(a).  Second by Vice Mayor Barsky.  Motion carried.      

CITIZEN COMMENTS (7:35pm) 

Doug Wagner, 300 Pinehurst Drive, wanted to comment on how the Village used the reverse 911 system with intruder incident last week on Elm Street.  He felt that the Village should have advised the residents and especially the Elm Street neighbors after the first break-in.  The public could have been alerted and possibly prevented the second break-in by locking their doors.  The Village used the system to alert residents of weather and other concerns.  The system should have been utilized in this incident to alert at least the Elm Street residents of this intruder. 

Manager Stilwell responded that it was his responsibility and decision not to use the system after the first break-in.  After the second incident, a public service announcement was prepared to be sent out Friday morning.  The police department was not initially sure that the two incidents were connected until the police were able to investigate more thoroughly.  Manager Stilwell was hesitant to send out a notice late Thursday evening if the incidents were not connected as it could create anxiety in the residents.  By Friday morning, the police were close to apprehending the suspect.  Manager Stilwell indicated that the decision was his and moving forward he would look at future incidents more expansively.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:46pm. 

OLD BUSINESS 

There was no Old Business.

NEW BUSINESS 

Resolution No. 2014-07, A Resolution to Approve the Rules of the Village Council was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-07.  Motion carried.  Resolution No. 2014-07 was adopted. 

Ordinance No. 01-2014, An Ordinance to Amend Sections 1135.01, 1149.03, 1149.04, 1149.05, 1149.06, 1149.07, 1149.08, 1165.02, 1165.03 and Add Section 1149.09 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Definitions, Non-Conforming Uses and Structures and the Open Space District Standards was introduced and a hearing date recommended for February 19, 2014 by Councilmember McGowan.  Second by Vice Mayor Barsky. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 01-2014 for February 19, 2014. 

Manager Stilwell indicated that this Ordinance would make corrections to the language in the zoning code making it more uniform regarding non-conforming lots.  After seeing issues involving Granville Township recently, the Village thought it was important to make sure that the Village code addressed those same issues involving lots that existed prior to the application of the zoning code. 

Councilmember O’Keefe noted that the Planning Commission recommended approval of these code changes. 

Ordinance No. 02-2014, An Ordinance to Amend Sections 1113.03, 1113.04 and Add Section 1113.05 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to the Procedure for Plat Approval was introduced and a hearing date recommended for February 19, 2014 by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 02-2014 for February 19, 2014. 

Councilmember O’Keefe again noted that the Planning Commission recommended approval of these code changes. 

REVIEW OF MINUTES

Regularly Scheduled Meeting of January 15, 2014 

Councilmember O’Keefe made a motion to approve the January 15, 2014 minutes.  Second by Councilmember Lerner.  Motion carried. 

MANAGER'S REPORT – December 

The Manager's report for the month of December was presented for review. 

Councilmember Montgomery asked if staff had received a request for a permit for a food cart/truck.  Manager Stilwell responded in the affirmative.  The current Village code did not address food carts/trucks.  Staff was working to develop code provisions that would be brought to Council for approval.  Law Director King indicated that staff was working on putting together a good, practical system for addressing this issue.  The difficulty was in developing code provisions that were compliant with state regulations and complement our current existing use code and temporary use code. 

Councilmember Montgomery also asked if the information regarding water processing was correct in showing that the Village lost one-third of its water monthly.  Manager Stilwell indicated that the water department’s current focus for the past several years was to locate this leak.  Normal water loss for a municipality was ten to fifteen percent.  Leaks were generally obvious as the water comes to the surface, but as the Village sits on a sandstone base, water leakages seep down and not to the surface.  The water department has been using an isolation process throughout the Village to locate leaks.  Currently, the focus was on the pump on Denison’s campus. 

Councilmember McGowan moved to accept the December Manager’s Report.  Second by Councilmember Lerner.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember O’Keefe reported that six applications were submitted and approved for signage and a roof. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS 

River Road Annexation Request

Planner Terry indicated that the Village received a request for annexation from John Klauder, the Borough Company, Doug Wagner, Ben Barton and Rodger Kessler for their properties in the River Road area.  The next step would be to develop an annexation agreement.  It has yet to be determined whether there would be one or multiple annexation agreements.  These property owners were interested in receiving Village services.  Planner Terry provided Council with an outline of the annexation process.  The major challenge would be the development and financial assessment of the proposed future roadway.  Staff would suggest that the proposed zoning for the area be Village Gateway District. 

Mayor Hartfield noted that John Klauder, Doug Wagner and Bill Wernet in attendance representing the property owners.  Manager Stilwell indicated that Mr. Wagner was designated as the spokesman for the group. 

Doug Wagner, 300 Pinehurst Drive, indicated that the property owners were looking to connect to Village utility services, seeking police protection and other Village services.  The property owners were also anxious to keep the process as simple as possible and moving forward. 

Councilmember Lerner asked Mr. Wagner if he had spoken to other River Road property owners about their interest in participating in this process.  She indicated that she would like to see all the River Road property owners annex at one time.  She wondered if property owners could annex now and wait to tie into utilities until a later time.  Mayor Hartfield commented that the Ohio EPA may not permit that option.  Manager Stilwell indicated that staff could reach out to the other property owners again to solicit their interest in annexation.  Councilmember McGowan indicated that the property owners currently requesting annexation may not want to wait while those responses were gathered.

Councilmember Montgomery asked the three applicants what types of improvements that they hoped to make on their properties.  Mr. Wagner indicated that he wanted to move his veterinary practice to his property.  Mr. Klauder indicated that he felt all of these properties were beautiful properties and good development would be an asset to the Village.  He was hoping to develop condominiums for seniors on his property.  He added that he felt the costs for the future roadway should be shared by the community as it will be used by the entire community. 

Bill Wernet, 14, Sunset Hill, (speaking on behalf of the Borough Company) indicated that the Tall Pines complex’s existing uses would remain, but would be an asset to the Village and hoped that Council would be willing to move forward with the process. 

Manager Stilwell indicated that staff would work with the applicants to develop an annexation agreement to bring before Council.

Lime Lagoon Presentation 

Brian Coghlan, of Bird & Bull, reviewed a presentation given to Council in 2012 regarding the water plant lime lagoon.  He reminded Council that the solution that Bird & Bull has been working on was to locate lagoons away from the water plant site as required by the Ohio EPA due to the plant being in a floodway.  The Village would need to find a location for the lagoons and pump the liquid lime to the lagoons to be stored, dried and removed approximately every ten years.  The cost of this project was estimated at $2.1 million, which would equate to an increase cost to customers of $.60 per thousand gallons of water ($2.66 per month for the average water customer) or an increase of twelve percent.  The Village would be eligible for low interest loans over a twenty year period. 

Manager Stilwell provided Council with a packet showing the cost estimates and the increased costs to customers.  He advised Council that this project was something that needed to be done, whether now or in the future.  He asked for permission to bring an option for the necessary parcel purchase back to Council for review. 

Council directed staff to research locations to build the lime lagoons and obtain an option for land purchase.  Vice Mayor Barsky asked that staff keep the community aware of the Ohio EPA issues requiring the need for these lagoons and the competitiveness of Village utility rates in comparison to other communities, even with the potential increase. 

Granville Inn Liquor Transfer Permit 

Council acknowledged and accepted the receipt of the liquor transfer permit for the Granville Inn. 

Vice Mayor Barsky commented that with the upcoming spring and summer season approaching, the use of sandwich board signs by downtown merchants adds to the congestion of Village sidewalks.  She suggested that perhaps the effectiveness of these sandwich board signs versus the congestion that they add to the sidewalk should be considered as part of an upcoming zoning code revision. 

OTHER STAFF MATTERS 

Manager Stilwell reviewed previous newsletters with Council. 

  1. The Granville Area Chamber of Commerce Board of Directors had a goal setting session.  Their main goals were to work to increase parking in the central business district and diversify and increase the area’s tax base.
  2. The Bryn Du Art Show was moved from September to late March for 2014.  Assistant to the Planner Deb Walker would be the point person for this event.
  3. A fire hydrant blew causing water damage to a local resident.  Kudos go to Josh Goff of the water department of being first on the scene and turning off the water.
  4. The bid process for the repaving of Newark-Granville Road was complete through the Ohio Department of Transportation.  The bids came in $170,000 less than the engineer’s estimate.  All of the savings would be passed along to the Village.
  5. The Village Council retreat was scheduled for Saturday, February 8th beginning at 9:00am at the Bryn Du Mansion. 
  6. The Kiwanis pancake breakfast was scheduled for February 22nd at St. Edward’s Catholic Church. 

ADJOURNMENT (9:10pm) 

Councilmember McGowan made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.  

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