Village of Granville
January 15, 2014
CALL TO ORDER (by Mayor Hartfield at 7:33pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.
Vice Mayor Barsky moved to excuse Councilmember McGowan from the meeting. Second by Councilmember O’Keefe. Motion carried.
APPROVAL OF AGENDA
Vice Mayor Barsky moved to approve the agenda as presented. Second by Councilmember O’Keefe. Motion carried.
CITIZEN COMMENTS (7:35pm)
Don Wiper, 712 Friends Lane, indicated that he was in favor of the purchase of conservation easements to the Granville Golf Course as proposed, where the Village would acquire the areas with permanent improvements (club house, maintenance buildings, etc.). He indicated that he appreciated the information provided on the Village website as it provided a good overview of the proposal. He also indicated his appreciation for the article in the Granville Sentinel that suggested all options regarding this issue should be discussed including 1) acquiring the easement and 2) to do nothing and assume that the existing zoning restrictions would be sufficient. The existing Village legal opinion seemed very sound and reliable. As no other options were presented, it would be Council’s decision to determine how important it was to the community that the golf course remained a golf course or green space. Mr. Wiper indicated that he did not think that development of the golf course was in the best interest of the community. If Council took action, it would assure that no additional load could be placed on the school district. It would also maintain the open space that is an integral part of the community. The Granville Golf Course is a historic asset that should be protected. The Village should make a financial commitment to maintain and protect this community asset.
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:45pm.
Ordinance No. 26-2013, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustments of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses
As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:47pm.
Ordinance No. 26-2013, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustments of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe.
Councilmember O’Keefe asked if the existing approval for thirty-eight housing units would still exist with the purchase of the development rights. Law Director King indicated that if both easements were executed, that approval for the thirty-eight housing units would no longer be available to a developer.
Vice Mayor Barsky asked if all of the funds from the Strategic Reserve Fund were utilized would the fund be dissolved and would Council action be needed to remove the fund. Manager Stilwell indicated that the fund would not be dissolved; it would just have a zero balance. Monies could be added to the fund should Council desire.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 26-2013: Johnson (yes); Lerner (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes). Motion passed 6-0. Ordinance No. 26-2013 was approved.
Resolution No. 2014-01, A Resolution to Appoint Members to the Board of Zoning and Building Appeals was introduced and moved for approval by Councilmember Johnson. Second by Vice Mayor Barsky.
Mayor Hartfield thanked Mr. Kemper for his contributions and willingness to continue to serve on the Board.
Mayor Hartfield called for a vote to approve Resolution No. 2014-01. Motion carried. Resolution No. 2014-01 was adopted.
Resolution No. 2014-02, A Resolution to Express Appreciation to Jean Hoyt for Her Service on the Granville Planning Commission was introduced and moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.
Vice Mayor Barsky read Resolution No. 2014-02? Mayor Hartfield and Council thanked Ms. Hoyt for her service on the Planning Commission.
Councilmember Johnson stated that Ms. Hoyt was diligent in reviewing the details of each application and was active in Commission discussion. He appreciated her service.
Mayor Hartfield called for a vote to approve Resolution No. 2014-02. Motion carried. Resolution No. 2014-02 was adopted.
Resolution No. 2014-03, A Resolution to Appoint Members to the Planning Commission was introduced and moved for approval by Councilmember Lerner. Second by Vice Mayor Barsky.
Mayor Hartfield commented that candidate Bill Wilkin was in the audience. She offered him an opportunity to speak.
Councilmember Montgomery stated that he had known Bill Wilkin for several years and he would make a great addition to the Commission.
Councilmember O’Keefe asked Mr. Wilkin about the comment in his application that the Commission was not fast enough in making decisions. Mr. Wilkin responded that, in general, boards should be aware that business timetables were very critical in the opening and operating a new business. He recommended that the Commission should make decisions in a timelier manner and not let the details bog the process down. The Commission was tasked with making tough decisions and should be willing to make those decisions, not postpone decisions by requesting additional information. It was easy to get wrapped up in the details of a design rather than the overall appearance. Was the overall effect going to be consistent with existing structures?
Councilmember Lerner moved to appoint Bill Wilkin as a member to the Planning Commission and reappoint Councilmember Jeremy Johnson as Council Ex-Officio member. Second by Vice Mayor Barsky.
Councilmember Johnson indicated that he would not be able to attend every meeting. Councilmember O’Keefe volunteered to cover the second meeting of each month. Councilmember Montgomery offered to help cover meetings also. Councilmember Johnson would be appointed as the ex-officio member with Councilmembers O’Keefe and Montgomery as alternates.
Mayor Hartfield called for a vote to amend Resolution No. 2014-03 to appoint Bill Wilkin to the Planning Commission and reappoint Councilmember Jeremy Johnson as Council Ex-Officio member. Motion carried. Resolution No. 2014-03 was amended.
Mayor Hartfield called for a vote to approve Resolution No. 2014-03 as amended. Motion carried. Resolution No. 2014-03 was adopted as amended.
Resolution No. 2014-04, A Resolution Authorizing the Village Manager to Advertise for Bids for Various Village Projects and Items Throughout 2014 was introduced and moved for approval by Vice Mayor. Second by Councilmember Johnson.
Vice Mayor Barsky asked if this legislation was similar to the process used in 2013. Clerk Prasher advised in the affirmative; similar legislation was passed in 2013. Manager Stilwell indicated that this legislation allowed staff to move forward with the bid process more efficiently as all of the items being bid in 2014 were approved as part of the 2014 budget.
Mayor Hartfield called for a vote to approve Resolution No. 2014-04. Motion carried. Resolution No. 2014-04 was adopted.
Resolution No. 2014-05, A Resolution to Designate the Clerk of Council to Attend the Required Trainings Related to Public Records Laws and Sunshine Laws on Behalf of the Village Council was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky.
Mayor Hartfield called for a vote to approve Resolution No. 2014-05. Motion carried. Resolution No. 2014-05 was approved.
Resolution No. 2014-06, A Resolution to Approve the Village of Granville Electrical Aggregation Plan of Operation and Governance was introduced and moved for approval by Councilmember Montgomery. Second by Councilmember O’Keefe.
Councilmember O’Keefe asked why the program only identified the opt-out period as three years. Law Director King indicated that someone could opt-out anytime within that three year period, but the process would need to be renewed after three years. Councilmember O’Keefe asked if residents could opt-out and opt-in to the program multiple times. Law Director King indicated that he was unaware of any multiple time restriction; however, it may not be in the best interest or cost effective for the resident.
Councilmember O’Keefe asked if there was a program for low income residents. Law Director King indicated that those programs were outside of this aggregation process.
Councilmember O’Keefe asked the purpose of the database information described in this plan. Law Director King indicated that the database was a requirement of the PUCO and would be the responsibility of the provider to maintain.
Councilmember Montgomery questioned the language on page five under items six and seven regarding opting-out after three years in one section and opting-out anytime without penalty. The language in those two items is conflicting and confusing. Councilmember Johnson indicated that this plan was designed to be more generic. The specific contract with the electric supplier had the no opt-out penalty language. Law Director King indicated that this plan was to provide a basic framework, not outline the specifics of any program and to allow the program to adapt over time. Councilmember Montgomery asked if the plan covered the selection of a provider. Law Director King indicated that would be a separate contract negotiated with a selected provider.
Mayor Hartfield called for a vote to approve Resolution No. 2014-06. Motion carried. Resolution No. 2014-06 was approved.
REVIEW OF MINUTES
Regularly Scheduled Meeting of December 18, 2013
Vice Mayor Barsky made a motion to approve the December 18, 2013 minutes. Second by Councilmember O’Keefe. Motion carried.
MAYOR' S REPORT – December
The Mayor's report for the month of December was presented for review.
Councilmember O’Keefe moved to accept the December Mayor’s Report. Second by Vice Mayor Barsky. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER'S REPORT – December
The Manager's report for the month of December will be presented to Council for review at the February 5, 2014 meeting.
Granville Foundation – (Montgomery)
Granville Recreation District – (McGowan)
Planning Commission – (Johnson)
Councilmember Johnson reported that the Commission reviewed three applications; none with variances. In particular, Day y Noche applied to install a seasonal (October through March) storm door to help protect patrons from cold drafts.
Open Space Committee (O’Keefe)
Tree & Landscape Commission – (Lerner)
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that Lyn Boone was writing a grant application to submit to the Granville Foundation for financial assistance with the summer restoration program.
OTHER COUNCIL MATTERS
Mayor Hartfield advised Council that they must approve the Rules of Council by the first meeting in February. Council was provided with a copy of the existing rules at the December 18, 2013 meeting. Council was asked if there were any proposed changes to the rules.
Previous discussions suggested possibly changing the meeting time of Village Council from 7:30pm to 7:00pm. Council determined that such a change would be detrimental for residents.
Council determined that the existing Rules of Council was appropriate and asked that appropriate legislation be drafted for approval.
Council discussed the 2014 committee and Council sub-committee assignments. Assignments would remain the same with the exception of Councilmember O’Keefe who would now serve on the Lights, Streets/Sidewalks, Safety and Utilities committee and Councilmember Johnson would serve on the Planning and Zoning committee.
2014 Council committee assignments:
Granville Foundation – Robert Montgomery
Granville Recreation District – Matt McGowan
Planning Commission – Jeremy Johnson
(Alternates Jackie O’Keefe & Robert Montgomery)
Open Space Committee – Jackie O’Keefe
Tree & Landscape Commission – Michelle Lerner
Union Cemetery Board – Constance Barsky
Council sub-committee assignments:
Economic, Finance and Personnel – Matt McGowan and Robert Montgomery
Lights, Streets/Sidewalks, Safety and Utilities – Jackie O’Keefe and Michelle Lerner
Planning & Zoning – Constance Barsky and Jeremy Johnson
OTHER STAFF MATTERS
Manager Stilwell reminded Council of the upcoming Council retreat on Saturday, February 8th from 9:00am until 1:30pm at the Bryn Du Mansion.
The Village survived the recent cold and snowy weather conditions fairly well. (jinx) The service department was attempting to catch up on brush and leaf pick-up, Christmas tree pick-up and holiday decoration removal. The future forecast showed more snowy and cold weather ahead that would continue to make these efforts difficult.
Vice Mayor Barsky advised Council of a recent article in the Ohio Municipal League by Jonathan Downes regarding labor and employment law.
Manager Stilwell asked Council for direction regarding the burying of electrical power lines along North Pearl Street. AEP advised the Village that they would be upgrading their electrical service lines on North Pearl Street and installing fifty-five foot (55’) poles in 2014. AEP was aware that the Village was interested in burying lines and would be willing to provide $180,000 towards that project. The estimated cost to the Village to bury lines would be approximately $750,000, plus $3,000 to each property owner to bury their service line. Vice Mayor Barsky asked if the poles would be wood or metal. Manager Stilwell indicated that he did not know, but would check with AEP.
Councilmember Lerner expressed her interest in wooden poles. She also indicated that the cost to bury lines in that area seemed incredibly expensive, would only benefit forty-one households, and would not guarantee continuous electrical service. Councilmember Montgomery thought a long-term solution could be wireless electrical supply. Council advised staff that the cost of the project made it very prohibitive to justify, especially for the limited number of residents that it would benefit. Council encouraged AEP to use fifty-five foot (55’) wooden poles.
Councilmember Johnson made a motion to adjourn. Second by Vice Mayor Barsky. Motion carried.