Granville Community Calendar

Council Minutes March 5, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 5, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda.  Second by Councilmember O’Keefe.  Motion passed. 

CITIZENS COMMENTS (7:32pm)

Kara Gallagher, 147 West Shield Street, advised Council that she was the owner of Moe’s Barbeque.  She indicated that she was excited about becoming part of the Granville community with the opening of Moe’s Barbeque.  She knew that Council would enjoy their food.  She was attending the meeting as her proposed picnic tables were being approved as café seating.  She was available to answer any questions from Council. 

Andrew Wildman, Executive Director of the Granville Recreation District, expressed his thanks to Manager Stilwell and Service Director Hopkins for their assistance in putting together a mowing program for 2014.  Additionally, the GRD was welcoming two new Board members – Hugh Masterson and Fred Wolf.  They would be replacing Justin Lodge and Lisa Cannon.  The GRD would be working to finish phase two of the Raccoon Park ball fields C & D.  The addition of the Rotary Pedestrian Bridge this year would result in the renovation of several mounds in the Park.  He thanked Council for their continued support. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm. 

OLD BUSINESS 

There was no Old Business.

NEW BUSINESS

Resolution No. 2014-08, A Resolution to Award the Contract for the 2014 Street Improvement Project to Small’s Asphalt Paving, as Per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield indicated that she was not familiar with Small’s Asphalt.  Service Director Hopkins responded that Small’s had been around for many years.  The company was located in Gambier, Ohio.  Small’s was an excellent company and were the paving sub-contractor for the Welsh Hills Road culvert project in 2007.  

Vice Mayor Barsky asked if the timeframe for the Newark-Granville Road project was available.  Service Director Hopkins indicated that the project would not begin until, at least, late May once the weather was warm. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-08.  Motion carried.  Resolution No. 2014-08 was adopted. 

Resolution No. 2014-09, A Resolution to Award the Contract for the Water Treatment Plant Generator and Authorize the Village Manager to Enter into an Agreement for Said Project

Discussion:

Vice Mayor Barsky asked why there such a large spread between the bid amounts.  Brian Coghlan from Bird & Bull indicated that some of the bidders had union shops while others were located some distance from Granville.  Those issues could increase their costs. 

Councilmember Montgomery asked if the bids were for all of the same units.  Mr. Coghlan responded that the bid had a base bid and an alternate bid.  The base bid was for a Kohler unit, while the alternate bid could be for any unit of the bidder’s choice.  The selected bid was for a Kohler unit, which was in keeping with the other Village generator units, except for one. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-09.  Motion carried.  Resolution No. 2014-09 was adopted. 

Resolution No. 2014-10, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember Lerner. 

Discussion:

Councilmember O’Keefe asked if the Village would contact business owners who allow the café seating to exceed the defined areas.  Manager Stilwell indicated that the Village routinely contacts the business owners as necessary.  The business owners were very compliant and willing to make any necessary adjustments. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-10.   Motion carried.  Resolution No. 2014-10 was approved. 

Resolution No. 2014-11, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as Broadway Pub for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-11.   Motion carried.  Resolution No. 2014-11 was approved. 

Resolution No. 2014-12, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 1132 East Broadway in Front of the Business Known as Moe’s Barbeque for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky. 

Discussion:

Councilmember Lerner asked Ms. Gallagher when Moe’s would be opening.  Ms. Gallagher responded that they hoped to open on Thursday, March 20th with a formal grand opening on the weekend. 

Mayor Hartfield, Councilmembers Lerner and Montgomery expressed reservations about the use of wooden picnic tables.  These Councilmembers members indicated their preference for uniformity along the sidewalk area.  They questioned if the Village would receive a lot of feedback from residents.  However, the Planning Commission approved these tables and Council would defer to that decision.  Council could revisit the installation of these tables next year. 

Councilmember Johnson indicated that the Planning Commission worked with the applicant to determine the height and design of the picnic tables and coordinating planters to identify a good solution.  Ms. Gallagher indicated that the tables would be handmade.  The tables would be four by six feet with the planters being three by two feet. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-12.   Motion carried.  Resolution No. 2014-12 was approved. 

Resolution No. 2014-13, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as Village Coffee Company for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-13.   Motion carried.  Resolution No. 2014-13 was approved. 

Resolution No. 2014-14, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as Day y Noche for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember O’Keefe. 

No discussion. 

Vote to approve Resolution No. 2014-14.  Motion carried.  Resolution No. 2014-14 was approved. 

Resolution No. 2014-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as Whit’s Frozen Custard for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember Montgomery.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-15.   Motion carried.  Resolution No. 2014-15 was approved. 

Resolution No. 2014-16 A Resolution to Authorize the non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 127 East Broadway in Front of the Business Known as Dragon Village for Calendar Year 2014, Subject to Restrictions was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-16.   Motion carried.  Resolution No. 2014-16 was approved. 

Resolution No. 2014-17, A Resolution Supporting Denison University in Its Efforts to Obtain State of Ohio Historic Preservation Tax Credits for the Redevelopment of Property Located at 314 East Broadway in the Village of Granville was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 

Discussion:

Seth Patton, Vice President of Finance and Development for Denison University, thanked Council for supporting this application as it would improve the chances of Denison receiving the grant.  However, Denison was advised that grant’s requesting more than $100,000 were more difficult to receive.  Federal tax credits would be more attainable.  Denison intends to restore the historical integrity of the Inn.  Denison met with the Ohio State Historic preservationists, who were enthusiastic about the restoration plans.  Denison hoped to add an additional ten rooms, which would require the addition of two dormers on the west side of the building.  The plans also call for making the Inn more ADA accessible, which may include raising the current driveway to the level of the entrance under the portico and by adding an interior elevator.  All of these changes were being made to increase occupancy.  

Councilmember Montgomery asked if Denison intended to keep the parking lot on the northwest corner of East Broadway and North Granger Street.  Mr. Patton responded in the affirmative. 

Councilmember O’Keefe asked about the new exhaust being added on the back of the building.  Would that exhaust have an impact on neighboring residents?  Mr. Patton indicated that there would be no negative impact.  

Council indicated their appreciation, support and the willingness of Denison University to take on this project to maintain one of Granville’s prized historic locations. 

Manager Stilwell added that Denison intended to maintain the property as a taxable entity, which would continue support for the local community. 

Councilmember Johnson disclosed to Village Council and the Law Director that his employer was the contractor for this project.   He intended to vote on this legislation as his specific work was not related to this application or legislation.  

Mayor Hartfield called for a vote to approve Resolution No. 2014-17.   Motion carried.  Resolution No. 2014-17 was approved. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of February 19, 2014

Vice Mayor Barsky made a motion to approve the February 19, 2013 minutes.  Second by Councilmember Johnson.   Motion carried. 

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

Councilmember Johnson reported that there were five applications including replacement of a garage door and gutter and two wall signs for WISP at its new location in the shed at Robbins Hunter.  The application for Delmar was tabled.  There would be no second meeting in March. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was hosting a seminar on March 11th at 7:00pm.  Frits Rizor will be the presenter.  Denison University and the Tree & Landscape Commission would be working together on an Arbor Day event on Denison’s campus.  The Commission would also be offering a public awareness workshop in the fall on tree trimming in preparation for the AEP tree trimming.  The Commission also would be discussing the fate of the large Evergreen in the Village median.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Board received a $7,500 grant from the Granville Foundation.  The Fannins would be returning in June with the annual work day scheduled for June 7th. 

OTHER COUNCIL MATTERS 

Councilmember Lerner asked if Alfie’s would be required to seek permission for their tables and chairs.  Clerk Prasher indicated that Alfie’s café area was on private property and would not need Village approval.  

Council acknowledged that receipt of the 2013 Annual Report. 

OTHER STAFF MATTERS 

Manager Stilwell provided Council with a copy of a letter from Marathon Oil detailing their investment of $200,000 in the local community to add an automatic shut-off valve to the pipeline that runs through the Village well field.  That valve was located near Johnstown.  This valve would improve flow safety, but would not prevent any future problem.  Any reduction in line pressure would turn off the valve to prevent as much spill as possible.  This installation was encouraged by the Village Wellhead Protection Committee.  

Councilmember Johnson questioned the cost involved to reroute the pipeline around our well field. 

Councilmember Montgomery asked if the Village had a documented emergency plan.  Manager Stilwell indicated that Village staff and the fire department simulated an emergency event involving the pipeline.  He would check on if a documented plan was available.  The Village’s plan was to turn off the water intake valves to prevent any spilled materials from getting into the Village water supply.  The Village also had the ability to shut down our water supply and receive water from Newark.  

Councilmember O’Keefe asked if the Village could have a valve located near the Village’s well field.  Manager Stilwell indicated that the Village could ask, but he was unsure of Marathon’s receptivity. 

ADJOURNMENT (8:20pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried. 

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