Granville Community Calendar

Council Minutes April 16, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 16, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Lerner moved to excuse Councilmembers Johnson and McGowan.  Second by Vice Mayor Barsky.  Motion passed. 

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

Debbie Newman, 439 West Maple Street, advised Council of a recent accident at the intersection of West Maple Street and South Cherry Street which triggered concerns among the residents in that area.  Parents are often waiting with their children at that corner for the bus where a car hit the bridge guardrail, slid through the stop sign at the intersection and into a resident’s yard.  She stated that cars routinely do not stop at the stop sign even when people were presented in the intersection.  Ms. Newman provided Council with a petition signed by area residents requesting that the issues involving that intersection be addressed.  Suggestions included posting stop ahead signs, children at play signs, reduced speed ahead signs or any other suggestion that might help reduce the potential for accidents at that intersection.  Both north and south traffic on South Cherry Street were the worst offenders.

Councilmember Lerner asked if adding a stop sign at West Elm Street and South Cherry Street had ever been considered.  Councilmember Montgomery suggested that Council hold a brainstorming session regarding public safety issues and determine possible resolutions. 

Jordan Katz, 229 South Cherry Street, also spoke in support of doing something at that South Cherry Street location.  He suggested that improved signage such as a flashing stop sign and speed sign could help. 

Councilmember O’Keefe asked if the residents had spoken with the school district about moving the bus stop. 

Jim Kiracofe, with the Soil and Water Conservation District, indicated that his organization was the new responsible party for the NPDES permit for the local Licking County municipalities.  He hoped to continue to help Licking County area entities remain in compliance with their permits.  He also advised Council of the upcoming River Round-up event set for September 6th.  Mr. Kiracofe informed Council about the upcoming ballot issue which would allow the Soil & Water District to hire a person to act as a resource for small scale farms and community gardens.  This effort would help to improve the soil, water and overall conservation measures within the county. 

Donald Curtis, 1942 Columbus Road, wanted information on when the trailer park area would be cleaned-up.  The area now had loose debris and was an eye sore.  There has been no one working on the park for over a month.  He has been checking with the Village for several months now and wanted to know when something would be done to clean the mess up. 

Mayor Hartfield advised Mr. Curtis that Council was very unhappy with the current condition and with the progress made to clean-up the area. 

Manager Stilwell indicated that he had spoken with the property owner’s attorney.  The attorney advised that there was difficulty with securing the title to one of the trailers.  The legal process would not be complete until May 14th.  Council asked staff to move forward now to provide a specific date of action and/or issue a citation to Mayor’s Court if the issue was not resolved by that date. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:52pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2014-19, A Resolution to (Re)Appoint Members to the Bryn Du Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

Discussion:

Council thanked Mr. Willison for his willingness to serve.  Mr. Willison indicated that he was glad to help and be part of the Commission. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-19.  Motion carried.  Resolution No. 2014-19 was adopted. 

Resolution No. 2014-20, A Resolution to Fill a Vacancy on the Granville Arts Commission was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember Lerner. 

Discussion:

Council thanked Ms. Melfi for her willingness to serve.  Ms. Melfi indicated that she was excited about serving on the Arts Commission. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-20.  Motion carried.  Resolution No. 2014-20 was adopted. 

Resolution No. 2014-21, A Resolution to Appoint Members to the Municipal Board of Tax Review in Accordance with the Provisions of the Ohio Revised Code Section 718.11 was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe. 

Discussion:

Law Director King indicated that the Village may have an appeal of a decision by the Tax Commission, so a Board needed to be assembled.   This Board may never have to meet as there was no memory of when the Board may have met previously. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-21.  Motion carried.  Resolution No. 2014-21 was adopted.

Ordinance No. 04-2014, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and a public hearing date recommended for May 7, 2014 by Vice Mayor Barsky.  Second by Councilmember O’Keefe.

Discussion:

Mayor Hartfield commented that these updates were related to changes in the state code, which cannot be amended or changed by Council.

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2014 for May 7, 2014. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of April 2, 2014

Councilmember Lerner made a motion to approve the April 2, 2014 minutes.  Second by Vice Mayor Barsky.   Motion carried. 

MAYOR’S COURT REPORT – March

The Mayor’s Court Report for the month of March was presented for review.

Vice Mayor Barsky moved to accept the March Mayor’s Court Report.  Second by Councilmember Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – March

The Manager's Report for the month of March was presented for review. 

Councilmember O’Keefe moved to accept the March Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation approved the 2014 budget.  Board members were assigned as liaisons to grant recipients in order to provide the Foundation with a better understanding of how these funds were used and to publicize results.  The Chamber requested a grant for a mobile application describing the Village and surrounding community. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson)

No report.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that AEP has advised the Village that they will be replacing telephone poles on North Pearl Street later this year.  AEP advised that the pole replacement process could necessitate the removal of twenty-three trees on the east side of North Pearl Street.  Twenty-two of those trees were in the first three blocks of North Pearl Street, out of a total of thirty trees.  Councilmember Lerner advised that some of the trees would need to be removed, but not all of those twenty-three trees needed removed.  The new poles could be installed without removing all of the proposed trees.  The Tree & Landscape Commission wrote a letter to AEP asking if the removal of these trees could be staggered.  Councilmember Lerner felt that a letter that was more emphatic should be drafted.  Manager Stilwell indicated that the trees being removed were all Village trees in the right-of-way and that AEP had not mandated the removal of all of those trees.  AEP indicated that they intend to work with Service Director Hopkins, Tree & Landscape Chair Hostetter and each property owner regarding tree removal.  AEP advised that they were willing to double the dollar amount to replant trees from $100 per tree to $200 per tree, for this area only.  There were a number of Ash trees on North Pearl Street that would need to be removed.  Mayor Hartfield asked if the Lights, Streets/Sidewalks, Safety and Utilities Committee could review the plan prior to any approval as well as Council. Manager Stilwell responded in the affirmative that Village staff would work with Council as well as the residents throughout this process.  He added that in 2015 the Village would be replacing portions of the sidewalk on North Pearl Street.

Union Cemetery – (Barsky)

Vice Mayor Barsky advised Council that the Union Cemetery Board would be seeking another matching grant for 2015 from the Honor Project Trust.  The grant would require a $5,000 match by the Village.  Vice Mayor Barsky indicated that if Council was interested in including the $5,000 match in the 2015 budget, a letter of support should be written and forwarded to Board member Boone to include in the application.  Vice Mayor Barsky added that the restoration work had been costing about $20,000 per year using the Fannins.  This year the Fannins will teach Lyn and Keith Boone the process to seal the stones.  Councilmember O’Keefe questioned if the grant request should be increased to cover all of the $20,000.  Vice Mayor Barsky indicated that Board member Boone determined the request level that would most likely be successful. 

Council indicated support for including the $5,000 for the Union Cemetery grant in the 2015 budget and directed the Manager to draft a letter.

OTHER COUNCIL MATTERS 

Councilmember O’Keefe asked if there was an ordinance or something that could be done to prohibit advertising packets being distributed in the Village.  They were a nuisance and ended up being litter throughout the community.  Manager Stilwell indicated that he would check with the police chief. 

Councilmember Montgomery asked about Village restrictions against signage being attached to utility poles throughout the Village.  Manager Stilwell indicated that those signs were prohibited by Village code as they were in the right-of-way and not permitted signs.  Most advertising signage requires a permit and must be placed on private property.  However, policing these types of signs were very difficult. 

Vice Mayor Barsky asked if the truck scales were cost effective for the Village to continue to maintain.  Mayor Hartfield advised that the cost of the scales was recovered after the first few years.  Manager Stilwell commented that the recovery of fines generated by the scale did not balance the cost of operation.  However, having the scales in operation probably reduce the number of overweight trucks that come through the community.   Fines were generally given to overweight agricultural vehicles.  Additionally, the scales were generally not operational during the winter months. 

ADJOURNMENT (8:29pm) 

Vice Mayor Barsky made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried.

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

Go to My Pay Stub and login.