Granville Community Calendar

Council Minutes June 4, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 4, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, Johnson, McGowan, Montgomery, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember O’Keefe.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:35pm) 

Joe and Demaris Rosato, 217 East College Street, expressed their concerns regarding the number of events that impact the parking and traffic on East College Street.  The recent Ride 2 Recovery event restricted parking on East College Street at the same time they were expecting a construction delivery.  Mr. Rosato indicated that the notice received was not provided in a timely manner and the signs were put in place just the day before. 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:38pm.

PUBLIC HEARING

Ordinance No. 05-2014, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustment of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses

As no one appeared to speak, Mayor Hartfield closed Public Hearing at 7:39pm.

OLD BUSINESS

Ordinance No. 05-2014, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustment of the Annual Budget for the Fiscal Year 2014 and Revising Sums for Operating Expenses was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Lerner.

Discussion:

Councilmember Montgomery asked if there were adequate funding in the sewer fund account to cover the cost of the $276,000 sewer line improvements.  Vice Mayor Barsky advised the sewer fund balance was $485,000. 

Councilmember Lerner asked the minimum balance recommended by the Village Fiscal Policy.  Manager Stilwell indicated the minimum balance was fifteen percent. 

Mayor Hartfield asked the type of materials used for the pipe liners.  Utilities Director Taylor advised that a nylon sock would be placed in the pipe and heated to create the coating.  This type of coating reduced the restriction factor and should increase the capacity flow.  This material was also corrosion resistant.

Councilmember Johnson asked the percent of engineering costs.  Manager Stilwell replied the engineering costs were six to seven percent with another one and one half percent for the initial preliminary specifications.

Councilmember Montgomery asked if the culvert piping under one of the dips in the bike path would be removed.  Manager Stilwell stated that the pipe would not be removed as it diverts water from the park toward Raccoon Creek.  The pipe has a flapper that prevents water from coming back into the park from Raccoon Creek.  All the storm water pipes along the pathway in that area have flappers. 

Councilmember Montgomery asked if the records management software requested by the police department was a necessity or if there was an alternative.  Manager Stilwell indicated that the software support of the police department’s current program was to end shortly.  Staff would include the replacement of this software in the fiscal budget for 2015.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2014:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 05-2014 was approved.

NEW BUSINESS

Resolution No. 2014-26, A Resolution to Authorize the Village Manager to Seek Bids for the Rehabilitation of the Sewer Line on East and West Broadway was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Vice Mayor Barsky expressed her appreciation for the fact sheet provided by Utilities Director Taylor regarding the need for the project and all of the project specifications. 

Utilities Director Taylor advised the date for milling and paving East/West Broadway and Newark-Granville Road was not yet known. 

Mayor Hartfield stated that both Ordinance No. 05-2014 and Resolution No. 2014-26 supported one of Council’s goals to maintain and improve Village infrastructure. 

Mayor Hartfield called for a vote to approve Resolution No. 2014-26.  Motion carried.  Resolution No. 2014-26 was adopted. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of May 21, 2014

Vice Mayor Barsky made a motion to approve the May 21, 2014 minutes.  Second by Councilmember Lerner.   Motion carried.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan indicated the GRD summer program book was now available. 

Planning Commission – (O’Keefe)

No report. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Union Cemetery Board was hosting its annual Old Colony Burying Ground work day this Saturday, June 7th beginning at 9:00am.

 

OTHER COUNCIL MATTERS 

Manager Stilwell thanked and credited Utilities Director Taylor for his efficient running of the wastewater plant, which reduced the costs of operations and for maintaining compliance with all regulatory mandates. 

Utilities Director Taylor provided Council with a PowerPoint presentation regarding the upcoming smoke testing of the sewer lines designed to identify infiltration of storm water into local sewer lines.  The smoke testing was scheduled to begin the week of July 7th in three areas of the Village.  Residents, in those areas, would be notified of the testing event. 

Councilmember Montgomery asked what locations were identified by Village staff as a possible location for the water treatment plant lime lagoons at the recent meeting with the Granville Township Trustees.  Manager Stilwell indicated that property directly north of the access road to the Granville Township service complex (formerly the Quisenberry property).  Councilmember Montgomery asked Village Engineer Brian Coghlan the timeline for this project.  Village Engineer Coghlan indicated that the process of engineering the specifications, land acquisition and geo-technical testing would take about twelve weeks.  The OEPA had not set a date for completion of the project.  Manager Stilwell indicated that staff would also bring financial scenarios to Council regarding possible rate increases and borrowing funds for the project. 

ADJOURNMENT (8:20pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Employee Payroll / Compensation

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