Granville Community Calendar

Council Minutes May 21, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 21, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, Johnson, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember McGowan.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to approve the agenda.  Second by Councilmember Lerner.  Motion passed. 

CITIZENS COMMENTS (7:33pm) 

Barb Franks, 121 South Prospect Street, expressed her frustrations with Village Council and staff regarding various issues involving her property at 121 South Prospect Street.  Ms. Franks did not request comment from Council. 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 7:43pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Ordinance No. 05-2014, An Ordinance to Amend Ordinance No. 22-2013 Providing for Adjustments to the Annual Budget for Fiscal Year 2014 and Revising Sums for Operating Expenses was introduced and a public hearing date recommended for June 4, 2014 by Councilmember Lerner.  Second by Councilmember Johnson.

Discussion:

Manager Stilwell apologized to Council for the multiple submittals from staff regarding this Ordinance.  Chief Mason and Service Director Hopkins were available to answer any questions.  Utilities Director Taylor would be attending the June 4th Council meeting.

Councilmember O’Keefe asked about the AED supplies needed by the Granville police department.  Chief Mason indicated that all of the Village AED units needed batteries and other items to ensure functionality. 

Councilmember O’Keefe asked the significance of the police items that were starred.  Manager Stilwell indicated his support for the starred items.  The other items needed additional information for consideration or were not necessary at this point in his opinion. 

Councilmember Montgomery asked if the dips in the pathway near Wildwood Park caused flooding during the recent storm.  Manager Stilwell advised that the area did not flood, but came close.  As the pathway was a former railroad line, the grade is generally level, except for the two dips.  The dips leave the apartments especially vulnerable to flooding and compromise the entire stretch.  Manager Stilwell indicated that he investigated the reason for the dips, but no one knew the rationale.  The Licking County Park District and Evans Foundation were in support of this measure.

Councilmember Montgomery asked who was responsible for the work on the Village parking lot previously.  Service Director Hopkins indicated Manager Joe Hickman handled the project, but could not remember when the project was completed.  Due to the reduced budget at the time, the appropriate sub-surfaces were not used at the time, now leaving the parking lot in serious disrepair. Service Director Hopkins advised that ten inches of base materials would be removed, new appropriate base materials installed and asphalt applied.  Mayor Hartfield added that the project was a disaster.  The private firm did a terrible job of grading and then used an excessive amount of asphalt to compensate. 

Councilmember Montgomery asked if the $10,000 allocated for LED bulbs would complete the installation of all Village light poles.  Service Director Hopkins indicated the bulbs were $435 a piece, so he could purchase twenty additional bulbs.  Of the sixteen bulbs that were purchased for 2014, only six were left.  There were a total of two hundred nine light poles in the Village.  This purchase would increase the total upgraded to sixty-six.  Vice Mayor Barsky asked if bulbs were replaced only as they go out.  Service Director Hopkins indicated in the affirmative.  When the ballast went bad, AEP was responsible for rebuilding the ballast with the Village providing a new blub.  As the Village installed many of the lights, the bulbs were a Village responsibility.  Service Director Hopkins intent was to replace twenty to twenty-five bulbs a year.  Each blub had a fifteen year warranty.

Councilmember Montgomery asked if the $250,000 affirmed for the Cherry Valley interchange project was budgeted.  Manager Stilwell indicated that the amount was not budgeted as the project was not yet funded by ODOT.  The legislation affirmed the Village’s willingness commit to funding the project.  Staff intended to recommend to Council to appropriate the Village portion of the funds from the Pathway Fund if and when ODOT funds were available.

Councilmember Johnson questioned if the $276,000 for the Broadway sewer line rehab was exclusive of engineering fees.  Manager Stilwell indicated the engineering fees were not included, but could add an additional six to seven percent.  He would provide a specific breakdown for Council’s review.

Councilmember Johnson asked the methodology used in appropriating funds from the Capital Improvement Fund for this ordinance.  Manager Stilwell indicated that most of these projects were capital improvements.  He advised Council that at the end of 2014, staff would review the general operating budget and fund balance and may suggest transferring funds back into the Capital Improvement Fund.

Vice Mayor Barsky inquired if there would be time to bid and complete the Broadway sewer line project prior to the paving of East/West Broadway and Newark-Granville Road.  Manager Stilwell responded in the affirmative.  Village staff was working with ODOT to assure that both projects could be completed without overlap.

Mayor Hartfield scheduled a public hearing for Ordinance No. 05-2014 for June 4, 2014.

 

REVIEW OF MINUTES 

Special Joint Union Cemetery Meeting of May 7, 2014

Vice Mayor Barsky made a motion to approve the May 7, 2014 minutes of the Joint Union Cemetery meeting.  Second by Councilmember Lerner.   Motion carried.

Regularly Scheduled Meeting of May 7, 2014

Vice Mayor Barsky made a motion to approve the May 7, 2014 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR’S COURT REPORT – April

The Mayor’s Court Report for the month of April was presented for review.

Vice Mayor Barsky moved to accept the April Mayor’s Court Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – April

The Manager's Report for the month of April was presented for review. 

Mayor Hartfield questioned the dip in the income tax and asked if there was a reason to be concerned. Manager Stilwell indicated that staff had not identified any specific trend causing the decrease.  Staff would be diligent in watching future levels.  Manager Stilwell anticipated no overall reduction in the General Fund revenues for the year. 

Vice Mayor Barsky moved to accept the April Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

 

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

Councilmember Montgomery reported the Foundation listened to an annual presentation from their investment managers.  The Granville High School scholarship winners were announced.  The final $2,500 grant was released to the Granville Area Chamber of Commerce for the mobile app. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved the replacement of two applications for windows and held a work session with a business owner regarding a sign. 

Open Space Committee (O’Keefe)

Councilmember O’Keefe reported that the Open Space Committee would be meeting with the Granville Township Trustees on May 28th.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that she, Councilmember O’Keefe, staff and Don Hostetter walked North Pearl Street to look at the trees suggested for removal due to the installation of new telephone poles.   The list of potential trees to be removed was reduced to seventeen from twenty-three.  Service Director Hopkins and Tree & Landscape Commission Chair Don Hostetter will speak with each homeowner impacted by this tree removal process to explain the situation and provide possible options.  Mayor Hartfield asked if someone from the Tree & Landscape Commission would look at trees on resident’s property to advise if there were Ash Borer issues with trees.  Councilmember Lerner responded in the affirmative.  Manager Stilwell indicated that the PUCO had set aside funds for Ash tree removal.  AEP intended to identify any Ash trees that may impact electrical supply lines using these funds.  Councilmember O’Keefe advised that possible Ash trees by the Presbyterian Church looked bad and may need removed.

Union Cemetery – (Barsky)

No report. 

OTHER COUNCIL MATTERS

Councilmember O’Keefe commented that she canvased her neighborhood to ask residents about the bags with advertisements delivered to households.  She indicated that none of her neighbors wished to receive these bags.  She contacted The Bag Company and asked that they discontinue delivery of these bags as they were a nuisance and litter. 

Councilmember Montgomery asked the cost to install a flashing, pedestrian activated stop light at the crosswalk on North Pearl Street at the back entrance to Denison University.  That crosswalk currently had yellow flashing lights, but when students were walking to school, cars were not very good about stopping to let students cross.   Perhaps if a pedestrian activated crossing were installed, more students would walk to school, thus promoting walkability.  Manager Stilwell indicated that he would check on the cost.  North Pearl Street was a state highway and would require approval by ODOT.  With the paving of State Route 661 in 2014, ODOT intended to install diagonal stripping to slow traffic as it came into Granville. 

OTHER STAFF MATTERS 

Manager Stilwell indicated that Denison’s graduation and the Kiwanis circus both went well. 

Staff would be taking photos of Councilmembers to place on the Village website to better identify members for the public. 

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC §121.22(G)(3) – “to confer with the Law Director concerning a dispute involving the public body that is the subject of pending or imminent court action.”  Second by Vice Mayor Barsky.  Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; Montgomery – yes; O’Keefe – yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:24pm. 

Councilmember Johnson moved to return to regular session.  Second by Vice Mayor Barsky.  Mayor Hartfield called for a roll call vote: Lerner – yes; Montgomery – yes; O’Keefe – yes; Johnson – yes; Barsky – yes; Hartfield – yes. Motion carried 6-0. Time out: 9:23pm 

Council returned to regular session.

ADJOURNMENT (9:24pm)

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.

Employee Payroll / Compensation

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