Granville Community Calendar

Council Minutes July 16, 2014

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 16, 2014

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, McGowan, Montgomery, O’Keefe, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Lerner moved to excuse Councilmember Johnson and Vice Mayor Barsky.  Second by Councilmember McGowan.  Motion passed.  The minutes reflect that Councilmember Johnson arrive at 8:12pm. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Lerner.  Motion passed. 

PRESENTATION

Mayor Hartfield swore in the following new reserve police officers:  Courtland Fisher, Michael Lafferty, Ross LaPerna and David Mack. 

Manager Stilwell introduced the new interim police chief Walter Distelzweig.  He advised Council that they should feel free to contact the interim chief to ask any questions or make comments.  Chief Distelzweig thanked Council for this opportunity.  He was favorably impressed with the Village.  He indicated that while he was interim chief, he would provide Council and staff with an evaluation of the strengths and weaknesses of the department. 

CITIZENS COMMENTS (7:31pm) 

As no one appeared to speak, Mayor Hartfield closed Citizens Comments at 7:32pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Ordinance No. 06-2014, An Ordinance to Rescind Chapter 925 of the Codified Ordinances of the Village of Granville and Adopt a New Chapter 925 Pertaining to Water Regulations and Charges was introduced and a public hearing scheduled for August 20, 2014 by Councilmember O’Keefe.  Second by Councilmember McGowan. 

Discussion:

Councilmember O’Keefe asked if the issues and costs involving the Granville Inn’s renovation of the water lines were resolved.  Manager Stilwell indicated that the renovations would include adding a static fire suppression line and an upgrade of the sewer line.  There would be no cost to the Village as the Inn would handle all expenses.   If any lines needed to be upsized, the contractor would need to pay the Village any fees associated with that upgrade. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-2014 for August 6, 2014. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of June 18, 2014

Councilmember McGowan made a motion to approve the June 18, 2014 minutes.  Second by Councilmember Lerner.   Motion carried.

MAYOR’S COURT REPORT – June

The Mayor’s Court Report for the month of June was presented for review.

Councilmember McGowan moved to accept the June Mayor’s Court Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – June

The Manager's Report for the month of June was presented for review. 

Councilmember McGowan moved to accept the May Manager’s Report.  Second by Councilmember Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (O’Keefe)

No report. 

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

No report

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS

Councilmember Montgomery asked about the results of the smoke detection testing.  Manager Stilwell commented that the testing would be on-going, but the testing that was completed went well.  It was discovered that the condos on West Broadway needed to clean out their pipes.  There were a few other minor issues, but overall the testing went well.

Councilmember Lerner asked if there was any additional information regarding farm vehicles and the West Broadway medians.  Manager Stilwell indicated that staff had not yet gathered any additional information. 

Service Department Appraisal

Councilmember O’Keefe asked about Rodger Kessler’s request that the Village provide information regarding if the Village service department property was for sale.  Manager Stilwell had provided Council with a summary of the costs involved to determine a price for that property, which included securing an appraisal ($750) and possible an environmental assessment - a Phase I ($2,100 to $3,000) and Phase II ($5,000 to $10,000) survey.  Manager Stilwell indicated that these costs would need to be incurred in order to determine the value of the service department property.  The appraisal would determine a possible sale price and the Phase I and II surveys were used to complete a title search and determine how the property was used in the past and if there were any possible environmental issues.

Councilmember Montgomery asked if there was value to the Village in paying for an appraisal if no one has expressed interest in purchasing the property.  It might be best and wait until there was a specific reason to seek an appraisal.  Manager Stilwell indicated that the Village had been asked about the possibility of selling the property and the price.   As the property owner, it was probably good to have that information in order to answer questions having some basis for those answers.

Councilmember McGowan asked the validity of an appraisal in the future and where the Village would relocate the service department if the property were sold.  He wondered if a real estate person could provide an estimate of the value of the property.   What was the Village’s responsibility to move this issue forward?

Councilmember Lerner questioned if the fire department had been interested in that property for relocating the fire department building.  Manager Stilwell indicated that he was not aware if the fire department was still interested in that location.

Mayor Hartfield and Councilmember O’Keefe expressed concern about providing this appraisal at the request of a developer. 

Manager Stilwell asked Council’s direction on how to proceed.  Council agreed to pursue having an appraisal completed to ascertain an estimated value of the property, but not to pursue any of the other surveys.

Councilmember Lerner asked about the oversized real estate signs located along Newark-Granville Road advertising homes for sale.  Councilmember Johnson advised that those properties were in Granville Township and not subject to Village code. 

Councilmember Lerner also thanked Officer Suzie Dawson for bringing one of the police department cruisers to Welsh Hills School.  The students had a wonderful time and Officer Dawson was great.  A picture was posted on Facebook. 

Councilmember O’Keefe asked about the issue involving an application requesting the ability to add additional road access points on Milner Road.  Law Director King advised that the application was administratively denied as the current configuration was what was called for by Village Code.

OTHER STAFF MATTER

Manager Stilwell provided Council with a timeline outlining the process to hire a new police chief.  He indicated that staff was requesting the ability to hire the Ohio Police Chief’s Association to help with the process.  The OPCA would narrow down the list of applicants to about five individuals who would then be interviewed by a Village committee consisting of a member of the police department, Fire Chief Hussey, a Councilmember, a representative from Denison, the Village Manager and an at-large community member.   This panel would narrow the candidates down to three.  Those three individuals would then be sent to an assessment center provided by the OPCA.  Additionally Manager Stilwell asked Council if the top end of the salary range could be advertised as $80,000, as the current salary was markedly below other positions in the County.  The range would then be adjusted as part of the annual employee compensation resolution at the end of this year.   Council agreed to hire the OPCA and increase the salary range to $80,000.  Manager Stilwell indicated that he hoped to have an individual on board by November 1st.    Manager Stilwell asked if anyone on Council was interested in serving on the selection committee.  Councilmember Johnson volunteered. 

Manager Stilwell advised Council that the police department has been positive with the changes and the selection of the interim chief and also expressed nervousness regarding the change in direction. 

ADJOURNMENT (8:39pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Employee Payroll / Compensation

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