Granville Community Calendar

Council Minutes January 7, 2015

VILLAGE OF GRANVILLE

COUNCIL MINUTES

JANUARY 7, 2015

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed.

CITIZENS COMMENTS (7:33pm)

Iris Taylor, 335 West Elm Street, expressed concerns about the condition of her neighbor’s house.  She had spoken to Council late last year and Council advised her to speak to her neighbor.  She indicated that she had invited her neighbor over, shared her concerns about the neighbor’s house and showed the neighbor the visual scene that Ms. Taylor saw out of her windows.  Ms. Taylor provided Council with a packet of pictures showing the neighbor’s property.  Ms. Taylor also reported that she asked her neighbor to park behind her own house and not to not on the street in front of Ms. Taylor’s house occasionally.  The neighbor had not complied as she does not want to walk through her backyard in her high heels.  Ms. Taylor commented that the neighbor had not done any upkeep or maintenance on her home or the property.  The house was in great disrepair.  The Village was unable or unwilling to make the neighbor keep up her property and was forcing the rest of the neighborhood to suffer.  The neighbors were forced to maintain their properties; her neighbor should be made to comply.  This neighbor’s home was impacting the property values of everyone else.  Ms. Taylor also reported that after the Village sent a letter to her neighbors regarding bringing in their refuse toters from the street, only one neighbor complied.  Ms. Taylor asked Council to consider implementing a property maintenance code.  Law Director King responded that he was working on a property maintenance code, but that code might not address all of the issues Ms. Taylor was concerned about with regard to her neighbor’s property.

Andrew Wildman, Executive Director of the Granville Recreation District, provided Council with a summary of the GRD.   The GRD is celebrating its fifth year.  In the last five years, participation in programming experienced an increase in growth of 28% to 31%.  Space for programming was still an issue.  The GRD worked with the Village and Bryn Du Executive Director Bruce Cramer to find ways to increase usage of the Bryn Du great lawn and field house.  In 2015, the GRD will work on developing a strategic plan and setting consistent rules and signage throughout their parks.  The GRD takes their responsibility seriously as the provider of community parks.  He indicated that he was looking forward to the next five years and thanked Village Council and staff for their continued support.

Kate Barrett, Granville Recreation District Board Member, advised Council that the GRD was a growing organizational and cited the GRD’s takeover of the Great Granville Picnic, Covered in Color Run and a children’s day camp in collaboration with Infirmary Mound Park.   She thanked Council for their continued support.  Council thanked Mrs. Barrett for her service as the Village’s representative on the Granville Recreation District Board. 

Candi Moore, Chair of the Bryn Du Commission, provided Council with the Bryn Du Commission’s annual report.  She advised Council that Bryn Du Commission Treasurer Reed Fraley and Executive Director Bruce Cramer were also in attendance.  The highlight of 2014 was the renovation of the first floor of the Carriage House.  She thanked Council for their help in providing funding for that project.  Other improvements included refinishing the wood trim in the Mansion and making infrastructure repairs. 

Ms. Moore highlighted a variety of activities and improvements that occurred at Bryn Du during 2014.  She indicated that much of the rental usage was by non-profit organizations and charities.  Bryn Du hosted festivals, art shows, sporting events, seminars, proms, the Granville Daffodil Show, LMH events, meetings hosted by Nationwide Insurance and a car dealership.  This variety of consumers demonstrated that the Commission was meeting their mission to provide cultural, recreational and educational activities for the community.  Additionally, the Commission hoped that these many events were also an economic development driver for the area. 

Ms. Moore indicated that the Commission requested an additional $5,000 of financial support from the Village for 2015, an increase from $25,000 to $30,000.  The Commission was planning to install new windows and paint on the Laundry building, driveway and sidewalk improvements and a back-up generator in 2015. 

Ms. Moore thanked Council for their continued support.

Councilmember Montgomery asked if the Bryn Du facility was fully booked.  Ms. Moore responded that the Mansion and field house were generally booked for most weekends for 2015.  The weekdays were more open.  However, some weekends were booked with community events such as the Daffodil Show, BIA Home Show, art show, etc.  The rentals generate a lot of income. 

Councilmember Johnson asked if the Mansion had a specific rate structure.  Ms. Moore indicated that there was a complex rate structure.  Granville residents received a discount; non-profits received a discount and a rate for general rentals.  Many events hosted by Bryn Du were open free to the public including the Life Local series.

John Peckskamp, Vice President of Big O Refuse, thanked Council for their invitation to attend the meeting and answer any questions or concerns.   Council was concerned about refuse hauler beginning pick-up prior to 7:00am as provided in the Village of Granville Codified Ordinances.  Mr. Peckskamp indicated that after multiple questioning of his drivers, he was made aware of one commercial driver who admitted to coming into the Village prior to 7:00am on occasion.  Councilmember Johnson advised Mr. Peckskamp that Big O generally picked up his refuse prior to 6:00am and he lived on the far east side of Newark-Granville Road.  Mr. Peckskamp indicated that he would work on that issue with his drivers.  Mr. Peckskamp responded to Council’s question about recycling.  All Big O recycling materials were taken to Rumpke’s materials recovery facility in Columbus.  Big O took all recyclable goods to that facility, all the time.  The cost of taking recyclables to the Rumpke facility was financially advantageous over taking the same goods to the landfill, as the landfill was more expensive to dump.   Big O picked up all household materials to recycle such as glass, all plastics, paper and cans.  The recycling center sorted, separated and prepared these items for shipment to the end users.   There was a list of recyclable items on the Big O website, the Village website and a flyer provided by the Village.  Mr. Peckskamp thanked Council for this opportunity to address their concerns.  Council thanked Mr. Peckskamp for coming to this Council meeting.  Vice Mayor Barsky asked what happened to large items.  Mr. Peckskamp indicated that white goods, sans Freon, sofas and furniture were all taken.  Mattresses and box springs would also be taken if wrapped in plastics per an OEPA order.  Clerk Prasher advised Council the Big O routinely helped residents and Village staff with any and all refuse issues. 

As no one else appeared to speak, Mayor Hartfield closed Citizens Comments at 8:00pm.

PUBLIC HEARING

Ordinance No. 18-2014, An Ordinance Authorizing the Village Manager to Grant a General Permit to Craig and Maureen Severson to License the Use of the Village Right-of-Way at 941 Newark-Granville Road

Craig Severson, 941 Newark-Granville Road, advised Council that after working with Service Director Hopkins to remedy a ponding of water at the end of his driveway and the pathway, the installation of this low stone wall has resolved that issue.  The Village added a channel drain and regarded the tree lawn area, but the problem was not completely solved. The retaining wall helped eliminate the remaining water.  The water flows down his driveway and from the Tall Pines subdivision.     

As no one else appeared to speak, Mayor Hartfield closed the Public Hearing at 8:43pm.

OLD BUSINESS

Ordinance No. 18-2014, An Ordinance Authorizing the Village Manager to Grant a General Permit to Craig and Maureen Severson to License the Use of the Village Right-of-Way at 941 Newark-Granville Road was moved for approval by Councilmember Lerner.   Second by Councilmember McGowan.

Discussion:

Councilmember McGowan asked why there was no staff recommendation.  Manager Stilwell responded that this permit was unlike the justification for the other encroachments, which were to align something or for a historic aspect.  He was not sure how this condition fit into any of the previous scenarios.

Councilmember O’Keefe asked if the wall improved pathway access or would be a liability to the Village should someone hit the wall.  Manager Stilwell advised that the Village and Seversons worked to keep water off the pathway.  The Village regarding made a substantial improvement.  Mr. Severson added that the wall kept his fill dirt off the pathway.  Law Director King added that there was not a liability risk to the Village.

Councilmember O’Keefe asked if the wall could have been entirely on the homeowner’s property.  Planner Terry indicated in the affirmative if the wall had been set back six feet. 

Vice Mayor Barsky asked if there was any discussion at the Planning Commission regarding the design or other aspects of this application.  Planner Terry stated that she did not attend that meeting, but was not aware of any discussion.  Vice Mayor Barsky commented that she would have preferred more Planning Commission discussion or alternative designs.  She would have liked to have seen more due diligence.

Councilmember Johnson asked if there was any negation of Village rights by approving this permit.  Law Director King responded that there was none.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 18-2014:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

NEW BUSINESS

Resolution No. 2015-01, A Resolution Authorizing and Directing the Village Manager of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Vice Mayor Barsky asked if the increase in funding from $25,000 to $30,000 was due to expenses.  Manager Stilwell responded in the affirmative.

Councilmember Johnson asked if there was also a $50,000 capital improvement contribution.  Manager Stilwell indicated that the escalated $50,000 payment was for the renovation of the Carriage House and part of the 20013 and 2014 budgets. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-01.  Motion carried.  Resolution No. 2015-01 was adopted. 

Resolution No. 2015-02, A Resolution to Authorized the Village Manager to Advertise for Bids for Various Village Projects and Items Throughout 2015 was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Vice Mayor Barsky confirmed that this resolution was similar to previous year’s requests.  Manager Stilwell responded in the affirmative stating that it also provided for governmental efficiency as all of these projects were funded as part of the 2015 budget. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-02.  Motion carried.  Resolution No. 2015-02 was adopted. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of December 17, 2014

Vice Mayor Barsky made a motion to approve the December 17, 2014 Council minutes as amended.  Second by Councilmember McGowan.   Motion carried.

COMMITTEE REPORTS   

 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

No report. 

Granville Arts Commission – (O’Keefe)

No report.

Planning Commission – (O’Keefe)

No report. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS 

Council expressed no objection to the transfer of the liquor license for the Buxton Inn. 

Vice Mayor Barsky asked about the status of the Showman Archway regarding the Cherry Valley interchange construction.  Manager Stilwell indicated that he met with City of Newark Engineer Brian Morehead and Granville Historical Society President Tom Martin to discuss this issue.  Engineer Morehead provided a copy of the drawings that showed the road alignment not impacting the Showman Arch at all.

OTHER STAFF MATTER 

Manager Stilwell advised Council that the weather had slowed the removal of the holiday trees.  The Village was also handling handling multiple water main leaks including several at Denison University. 

The AEP line distribution project on North Pearl Street was completed.  Village staff would be contacting the other utilities to request that they move their lines so the old poles could be removed.

AEP and Asplundh tree trimming would begin on Monday, January 12, 2015. 

The Village took delivery of twenty-eight MARCS radios.  These radios were presented during a ceremony at the Licking County Sheriff’s office.  A special thank your goes to Interim Chief Walter Distelzweig, Fire Chief Jeff Hussey and Sergeant Keith Blackledge for their efforts to secure these radios.  Their efforts saved the Village $80,000. 

ADJOURNMENT (8:57pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

 

                       

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