Granville Community Calendar

Council Minutes January 21, 2015

Village of Granville

Council Minutes

January 21, 2015


CALL TO ORDER (by Mayor Hartfield at 7:301pm)



Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 


Councilmember McGowan moved to approve the agenda as presented.  Second by Vice Mayor Barsky.  Motion carried.     


Jeanetta Pyle, 123 South Pearl Street, asked Council for an update regarding the progress on addressing the speed issues on East Elm Street and South Pearl Street, the installation of speed bumps and the property maintenance code.  She also asked about the status of the exterior repairs to 203 East Elm Street.  Law Director King stated that the property maintenance code draft policy was complete.  It would be reviewed by staff and then forwarded to Council.  The new draft maintenance code would address safety and sustainability issues.  The new code might not address the cosmetic issues regarding 203 East Elm Street.  There was no new information regarding the exterior repairs to 203 East Elm Street, but it was understood that interior renovations were still ongoing.  Manager Stilwell advised that a new traffic study had been ordered and the speed bumps would be addressed in spring.  Ms. Pyle asked that the speed study be put off until spring as traffic was heavier in the spring, summer and fall.  

Ms. Pyle also asked if Council would consider adding additional lighting to the two-hundred block of East Elm Street as it was not adequately lit.  She also asked Council to consider adding hanging baskets to the street poles in the downtown area during summer.  Ms. Pyle asked that the pedestrian walkway bridge on South Main Street be painted as it looked rusted.  Mayor Hartfield advised that the bridge could not be painted as it was designed to look rusted on purpose with oxidized metal.  The oxidized metal allowed the bridge to be virtually maintenance free.  The design was to maintain a rustic and agricultural appearance. 

Sharon Sinsabaugh, 129 West Broadway, addressed Council regarding the new Special Events Policy.  Ms. Sinsabaugh expressed concern as to how the new policy would impact the Farmer’s Market as she liked that event and did not want to see it touched.  She indicated that she would like to see more safety controls in place during the Market.  She also requested that the police department write tickets for vehicles that block driveways.  Ms. Sinsabaugh appreciated the one event per month guideline.  She asked that the area described as the downtown area be extended from Mulberry Streets to South Cherry Street.  She also stated that Denison University should be exempt from events they host on the lower quad.   Manager Stilwell explained that the Farmer’s Market would submit an application like other events and was included in the one event per month guideline.  The Village would work with the Chamber regarding adding additional safety protections.  Denison University would not be impacted by this policy regarding any events hosted on Denison property, only events that closed Village streets.  Additionally, the United Church indicated that they would no longer host the Maker’s Market in 2015.  Manager Stilwell indicated that this policy was just a guideline.  Ms. Sinsabaugh asked if this policy was just going to be a work of fiction and not followed to the letter.  She expressed concerns that the Village Manager was the sole decision maker on approving applications.  She wanted more oversight.  Mayor Hartfield responded that the policy was only a guideline and would be followed.  Councilmember McGowan added that existing events would be likely grandfathered. 

Councilmember Lerner commented that even with this policy, many of the issues and concerns of residents would still not be addressed.  With the number of events, some on private property that would not need Village consent, residents could still be concerned about the amount of activity in the downtown area.  Councilmember Lerner suggested that the Farmer’s Market be differentiated as a more ongoing event than a special event.   

Councilmember Montgomery commented that he felt the Village Manager should handle the approvals of applications.  He did not think that Council should legislate or micro-manage this issue.  Manager Stilwell responded that it had been the Manager’s practice to bring any new events to Council for their comment and review.

Councilmember McGowan suggested that a committee could be formed to help approve any future events.

Kathleen Jung, 221 West Broadway, indicated that she lives on West Broadway and enjoys the many events hosted by the Village.  However, she did comment that at times it was too much.  Mrs. Jung asked that her block of West Broadway be included in the downtown area to prevent more events from being hosted in front of her home.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 8:01pm. 


Mayor Hartfield swore in Reserve Officer Sidney Brown.


There was no Old Business. 


Resolution No. 2015-03, A Resolution to Appoint a Member to the Board of Zoning and Building Appeals was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan 


Mayor Hartfield thanked Mr. Zimmers for his service and willingness to continue to serve on the Board.  

Mayor Hartfield called for a vote to approve Resolution No. 2015-03.  Motion carried.  Resolution No. 2015-03 was adopted. 

Resolution No. 2015-04, A Resolution to Appoint Members to the Planning Commission was introduced and moved for approval by Councilmember Lerner.  Second by Vice Mayor Barsky. 


Mayor Hartfield thanked Mr. Burriss, Mr. Hawk and Mr. Potaracke for their continued willingness to serve on the Planning Commission.  Their work is appreciated.  Council thanked them for attending the meeting.

Councilmember Johnson indicated that he would not be able to attend every Planning Commission meeting.  Councilmember O’Keefe volunteered to cover the second meeting of each month.  Councilmember Johnson would be appointed as the ex-officio member with Councilmember O’Keefe as an alternate.  Councilmember Montgomery indicated that he could also cover meetings.

Mayor Hartfield called for a vote to approve Resolution No. 2015-05.  Motion carried.  Resolution No. 2015-05 was adopted.

Resolution No. 2015-05, A Resolution to Appoint a Member to the Tree and Landscape Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan


Vice Mayor Barsky commented that Ms. Reynolds had served the Commission admirably.  Ms. Reynolds was responsible for the beautiful median flower beds on West Broadway and the flowers in front of Village Hall.

Mayor Hartfield called for a vote to approve Resolution No. 2015-05.  Motion carried.  Resolution No. 2015-05 was adopted. 


Regularly Scheduled Meeting of January 7, 2015 

Councilmember O’Keefe made a motion to approve the January 7, 2015 minutes.  Second by Councilmember Johnson.  Motion carried. 

MAYOR' S REPORT – December

The Mayor's report for the month of December was presented for review.

Vice Mayor Barsky moved to accept the December Mayor’s Report. Second by Councilmember O’Keefe.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.


The Manager's Report for the month of December was presented for review. 

Councilmember Johnson asked how the Village’s net revenues closed the year at only .5% above 2013 revenues and still exceeded the 2% increase projected for 2014.  Manager Stilwell reported that the Village ended with an influx of cash at the end of 2013 allowing the budget projection to be met.

Councilmember O’Keefe moved to accept the December Manager’s Report.  Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.


Granville Foundation – (Montgomery)

No report.

Granville Recreation District – (McGowan)

No report

Planning Commission – (Johnson)

Councilmember Johnson reported that the Commission reviewed two applications for signage for the former Sufrad building.  Both signs were approved without variances.

Granville Arts Commission – (O’Keefe)

Councilmember O’Keefe reported that Jurgen Pape was now the new Chair of the Commission following Lois Forman-Wernet.  The Commission was excited about their increased budget from $8,000 to $10,000 for 2015.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was collaborating with Fritz Rizor, instructor for Hocking Technical College, to develop flower bed designs for Opera House Park.  The Commission was also reviewing proposed tree removal and replanting plans.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that with the receipt of the grant funding, the Fannins would be returning to Granville for three weeks this summer.  Councilmember Lerner asked about the end point of trying to restore stones.  Vice Mayor Barsky commented that the summer of 2016 was anticipated to be the last summer for the Fannins.  The Fannins were in the process of identifying the stones that they needed to complete.  They were also training local residents to be able to do some of their work.  The Fannins had specific skills in being able to drill into stones, insert metal stability rods and not break or destroy the stones. 


Special Events Policy 

Councilmember Lerner requested that language be clarified regarding the Farmer’s Market to exclude it from being counted as a monthly event as it was a weekly event. 

Mayor Hartfield asked to expand the downtown area designation to South Cherry Street from Mulberry Streets. 

Councilmember Montgomery asked that the Village coordinate with other entities when scheduling events. 

Council asked staff to advise Council of any new events that request applications. 

Councilmember Johnson asked what the police department’s response was when a car blocked a driveway.  Manager Stilwell indicated that the police attempted to locate the owner and request that the care be moved.  They will issue a ticket or have the car towed, but those were not the first options. 

Councilmember Montgomery asked how police protection for events was initiated.  Manager Stilwell indicated that staff (Clerk, Police Chief, and Service Director) generally met with the event coordinator and discussed how the event would proceed.  If the Police Chief determined that police protection was warranted, the event coordinator would be advised.  Public health, safety and welfare were primary. 

Vice Mayor Barsky asked about the LDS Church requesting a demolition permit again.  Law Director King stated that currently the LDS Church was looking at two options.  The Church could proceed to split their lot and sell the house and property.  The Church was also exploring the option of seeking a demolition permit.  However, in order to apply again, there would need to be some change in circumstance regarding the request.  Law Director King anticipated that the Church might make a decision soon, so additional information would be available to Council.  The Village did secure the building at a cost of $2,200, which the LDS Church said that they would repay.

Vice Mayor Barsky asked if there was any progress regarding development of the 22-acres on the far east side of town.  Manager Stilwell indicated that there was no further discussion or contact with the Village by the developer. 

Councilmember Lerner asked if an appeal had been filed regarding the BZBA decision to approve the Denison University solar array.  Manager Stilwell responded in the affirmative.  Council would receive the appeal information at their February 4th meeting. 

Councilmember Lerner asked about traffic issues as a result of the AEP – Asplundh tree trimming.  Manager Stilwell commented that he had spoken the Asplundh and advised them that they were responsible for maintaining traffic control and flow. 

Councilmember O’Keefe asked if Village Council would receive a demonstration of the new MARCS police radio system.  Manager Stilwell advised that there would be a demonstration once the system was completely up and running. 

Councilmember Johnson asked about the cement / asphalt patch on Newark-Granville Road.  Manager Stilwell indicated that light concrete was used to fill the four-foot hole, which did not hold at that depth and with the cold weather.  The Village service department would excavate the area, add gravel and re-patch the roadway this week.  A permanent fix would be made during paving season later this year. 

Councilmember O’Keefe asked what was the process involved in lining manholes.  Manager Stilwell responded that Village manholes either had sleeves or brick linings that allowed storm water to infiltrate the wastewater system.  The pipeline contractor sealed all of the pipes in the manholes then sprayed and sealed each one. 


Manager Stilwell advised Council that staff met with ODOT regarding the timeline for the various street improvements anticipated in 2015 and for the Cherry Valley interchange.  Councilmember Montgomery asked if the $250,000 needed for the Cherry Valley interchange was included in the 2015 budget.  Manager Stilwell indicated that funding for that project was not included as it was not anticipated that the project would be approved.  Monies were available; however, Council would need to pass a budget amendment in the next couple of months to specifically allocate those funds.


Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried. 

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