Granville Community Calendar

Council Minutes February 18, 2015

VILLAGE OF GRANVILLE

COUNCIL MINUTES

February 18, 2015

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Johnson moved to excuse Vice Mayor Barsky.  Second by Councilmember O’Keefe.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:32pm) 

Jurgen Pape, 3 Parnassus Village Drive, asked Council to ensure adequate pedestrian walking space once the sidewalk cafes were in place.  The cafes add a wonderful vitality to the Village, but the sidewalk furniture often ended up in the public walkway space.  He asked if there could be a minimum public open walk space.  Councilmember McGowan advised that the resolutions outlined the specific requirements of each café as well as a map of the layout.  Public walk space was always designated.  Staff also worked with the various café business owners throughout the summer to maintain walk space. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm.

PUBLIC HEARING

Ordinance No. 01-2015, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Studio of Visual Arts for the Lease of the Terrace House at Bryn Du, 537 Jones Road.

Candi Moore, 405 East College Street, spoke as the Chair of the Bryn Du Commission.  She encouraged Council to approve the renewal of the GSVA lease.  GSVA was a pleasure to work with over the past several years.  GSVA did a great job of bringing art and art education to the community.  They were a wonderful tenant. 

OLD BUSINESS

Ordinance No. 01-2015, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with the Granville Studio of Visual Arts for the Lease of the Terrace House at Bryn Du, 537 Jones Road was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember O’Keefe asked if there were statistics on the growth of GSVA.  Director Lee Anne Faler advised Council that GSVA was experiencing continued growth.  The studio has 225 to 300 program participants annually.  GSVA also maintained outreach program to local schools and youth programs such as the YES Club.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 01-2015:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Mayor Hartfield (yes).  Motion passed 6-0. 

NEW BUSINESS

Ordinance No. 02-2015, An Ordinance Granting Approval of an Easement to St. Luke’s Episcopal Church to Allow Renovation to a Building Entrance Located at 107 East Broadway that will encroach onto Village Owned Property Located at 118 South Main Street was introduced and a public hearing set for March 4, 2015 by Councilmember O’Keefe.  Second by Councilmember McGowan.

Mayor Hartfield scheduled a public hearing for Ordinance No. 02-2015 for March 4, 2015. 

Councilmember O’Keefe indicated that the Planning Commission approved this project.

Resolution No. 2015-10, A Resolution Adopting a Special Events Policy for the Village of Granville was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember McGowan. 

Discussion:

Mayor Hartfield asked for confirmation that an email blast and letters to business owners were sent out requesting comments regarding the Special Events Policy.  Clerk Prasher responded in the affirmative.  No comments or concerns were expressed. Chamber Executive Director Steve Matheny advised that he also sent letters to Chamber members requesting comments and no comments were received. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-10.  Motion carried.  Resolution No. 2015-10 was adopted. 

Resolution No. 2015-11, A Resolution to Express Appreciation to Kate Barrett for Service on the Granville Recreation District was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember McGowan.

Discussion:

Clerk Prasher stated that Mrs. Barrett was unable to attend tonight’s meeting.

Council expressed their appreciation for Mrs. Barrett’s hard work and contributions to the Granville Recreation District.

Mayor Hartfield called for a vote to approve Resolution No. 2015-11.  Motion carried.  Resolution No. 2015-11 was adopted. 

Resolution No. 2015-13, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2015, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-13.   Motion carried.  Resolution No. 2015-13 was adopted.

Resolution No. 2015-14, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as the Broadway Pub for Calendar Year 2015, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-14.   Motion carried.  Resolution No. 2015-14 was adopted.

Resolution No. 2015-15, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 128 East Broadway in Front of the Business Known as the Moe’s Barbeque for Calendar Year 2015, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2015-15.   Motion carried.  Resolution No. 2015-15 was adopted.

Resolution No. 2015-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as the Village Coffee for Calendar Year 2015, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-16.   Motion carried.  Resolution No. 2015-16 was adopted.

Resolution No. 2015-17, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as the Day y Noche for Calendar Year 2015, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2015-17.   Motion carried.  Resolution No. 2015-17 was adopted. 

Resolution No. 2015-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as the Whit’s Frozen Custard for Calendar Year 2015, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-18.   Motion carried.  Resolution No. 2015-18 was adopted. 

Resolution No. 2015-19, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 127 East Broadway in Front of the Business Known as the Dragon Village for Calendar Year 2015, Subject to Restrictions was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-19.   Motion carried.  Resolution No. 2015-19 was adopted.

Resolution No. 2015-20, A Resolution Authorizing the Assignment of the Single Hauler Residential Refuse Contract with Big “O” Refuse to Waste Management, Inc. was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

Discussion:

Manager Stilwell advised that staff was assured that all aspects of the contract would be the same with Waste Management. 

Councilmember McGowan confirmed that the existing contract was just being transferred.  Manager Stilwell responded in the affirmative. 

Councilmember O’Keefe asked if the same recycling center would be used.  Manager Stilwell indicated that it was closer for Waste Management to use the Rumpke facility in Columbus.  Huge items could still be set out and the spring clean-up / fix-up event would be taken care of by Waste Management. 

Donald Jordan of Waste Management advised Council that Waste Management would continue to provide the same service to the Village as has been supplied. 

Councilmember Montgomery asked if there would be some reduction on the number of vehicles coming into the Village as now Waste Management could coincide commercial pick-ups with residential pick-up days.  Mr. Jordan indicated that it was too early to tell if there could be a reduction of trucks in the future. 

Councilmember Johnson asked if the same toters and vehicles would be used.  Mr. Jordan indicated that Big O trucks and toters would continue to be used.  However, as toters needed to be replaced or trucks repaired, Waste Management equipment would replace Big O. 

Councilmember Lerner asked about how pick-up would work once the new Township provider began servicing Township residents.  Clerk Prasher advised that Local Refuse would service Township residents on Mondays.  There would be trucks in the Village for residential pick-ups on two different days. 

Councilmember O’Keefe asked if Waste Management would maintain the Big O facility.  Mr. Jordan indicated that Big O would be incorporated into the Waste Management facility on Ecology Drive in Newark.  The two facilities were only about one mile apart.

Mayor Hartfield indicated that she would support the legislation, but expressed serious concerns and apprehensiveness in assigning the contract to Waste Management. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-20.   Motion carried.  Resolution No. 2015-20 was adopted. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of February 4, 2015

Councilmember McGowan made a motion to approve the February 4, 2015 minutes.  Second by Councilmember Johnson.   Motion carried. 

MAYOR'S REPORT – January

The Mayor's report for the month of January was presented for review. 

Councilmember O’Keefe moved to accept the January Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – January

The Manager's Report for the month of January was presented for review. 

Councilmember Lerner asked for an itemized list of the schools leaving doors open at night.  Chief Caskey asked if he could email Councilmember Lerner when Welsh Hill School has an issue with a door.

Councilmember McGowan moved to accept the January Manager’s Report.  Second by Councilmember Lerner.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation had their annual meeting.  Patricia Finkelman was elected the new President.  Councilmember Montgomery was elected the chair of the Finance Committee.  There was also a regular meeting that reviewed grant recommendations. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was wrapping up winter programming and organizing spring programming. 

Planning Commission – (Johnson)

Councilmember O’Keefe reported that Denison requested a modification of the Granville Inn application to reduce lighting, change the screening on a cooling unit and change the carriage doors per a recommendation from the Historic Preservation Board.  Two signs were approved for the Mershon building on South Main Street as well as replacement windows for another resident. 

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission requested some adjustments in the AEP brush removal to allow for several Dogwood trees to remain.  Commission members would be attending an ODNR tree academy class.  Denison was working with the Commission to develop a GPS based spreadsheet to identify all Village trees.  The Commission would also be moving forward with the renovations to Opera House Park.  The Commission was working with Fritz Rizor and Hocking Technical College on the design aspects of the renovation.

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS

Indigent Burials

Manager Stilwell advised Council that they received a copy of the proposed indigent burial policy.  The Village faced this issue twice in the last two years.  The policy would allow the Village to determine if the decedent died in the Village and was a Village resident.  Every effort would be made to locate family.  Proof of indigence would be required.  All aspects of the policy would follow the Ohio Revised Code Section 915.  Establishing this policy would provide staff with guidance in the event of any future occurrences. 

Mayor Hartfield asked if the policy would cover cremation only.  Manager Stilwell responded in the affirmative.  Staff spoke with the McPeek-Hoekstra Funeral Home to determine a cost.  Staff also spoke with the Township regarding costs for internment. 

Councilmember O’Keefe asked how extensive of an investigation would take place to determine indigence.  Manager Stilwell responded that the family or Village staff would need to complete the application and provide financial information.  Both the deceased and family would need to prove indigence.  This type of policy was commonly used in other municipalities. 

Deer Management Report

Clerk Prasher reported that there were eighty-six deer taken as part of the program in 2014-2015 with sixty-seven approved hunters.  Residents continue to request to be part of the program.  Existing residents anecdotally report a reduction in deer and an ability to sustain plant materials. 

Councilmember Lerner indicated that someone had approached her again with concerns about the lack of portability of a Village food truck license.  Manager Stilwell advised that Planner Terry would be happy to answer any questions about food truck licenses.  There has been one license issued. 

Councilmember O’Keefe asked about the Village’s supply of salt.  Manager Stilwell advised that he authorized the purchase of an additional one hundred tons of salt.  Salt prices were down from the prices available at the beginning of winter, but costs continue to be more than two times costs for last year.  The Village currently had about one hundred and seventy tons of salt.  Staff was working hard to determine an appropriate mix of salt and grit in order to economize on salt usage.  Mayor Hartfield asked that staff work with the Township and school district next year to try to buy salt in bulk. 

Councilmember Montgomery asked about the status of electrical aggregation and if someone was following the market.  Clerk Prasher advised that the Village and Township were seeking updated rates to determine if it was advisable to move forward with electrical aggregation at this time. 

OTHER STAFF MATTERS 

Manager Stilwell reminded Council that the next Council meeting on March 4th would begin at 5:00pm in Council Chambers and then move to Denison’s proposed solar array site.  Councilmember Johnson offered to provide Council with a tour of the Granville Inn prior to returning to Village Hall.  The Village would provide Council with dinner at 6:30pm.  The Council meeting would then resume at 7:30pm. 

Kiwanis Pancake Day was Saturday, February 21st beginning at 7:00am. 

ADJOURNMENT (8:26pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried.

 

                                                          

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