Granville Community Calendar

Council Minutes March 18, 2015

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 18, 2015

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.

PUBLIC HEARING

Ordinance No. 03-2015, An Ordinance to Amend Ordinance No. 16-2014 Providing for Adjustments of the Annual Budget for the Fiscal Year 2015 and Revising Sums for Operating Expenses

OLD BUSINESS

Ordinance No. 03-2015, An Ordinance to Amend Ordinance No. 16-2014 Providing for Adjustments of the Annual Budget for the Fiscal Year 2015 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Montgomery asked if the upgrades to the Cherry Valley interchange project were already determined.  Planner Terry indicated that Council had already selected the upgraded bridge railing and lighting in 2012.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-2015:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

 

NEW BUSINESS

Resolution No. 2015-12, A Resolution to Appoint a Member to the Board of Trustees for the Granville Recreation District appointing Todd Naille was introduced and moved for approval by Councilmember Johnson.  Second by Vice Mayor Barsky. 

Discussion:

Mayor Hartfield asked Mr. Naille if he would like to make a comment.  Mr. Naille responded that he was happy to serve.  Council thanked him for his interest in serving the Rec District. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-12.  Motion carried.  Resolution No. 2015-12 was adopted. 

Resolution No. 2015-21, A Resolution to Award the Contract for the 2015 Street Improvement Project to Columbus Asphalt Paving, Inc., as per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan.  Second by Vice Mayor Barsky.

Discussion:

Council inquired as to why the bid came in so much lower than the engineer’s estimate.  Manager Stilwell advised that the bids were fairly varied.  The engineer also originally figured the estimate using a three-inch thick surface, but the bids specifications were amended to a two and one-half inch thick surface.  There would be no change in wear or durability of the roadway, but it reduced the cost. 

Councilmember O’Keefe asked if the fact that Burg Street was a bus route was considered.  Manager Stilwell responded in the affirmative and added that the Village utilized special asphalt that was highly effective on shaded roadways.

Councilmember McGowan asked if a timeline for the project was set.  Manager Stilwell indicated the anticipated concrete work for the sidewalk along Burg Street could begin May 15th, SR 661 had an anticipated start date of April 15th through May 31st and the Clear Run Bridge work would begin June 1st.

Mayor Hartfield called for a vote to approve Resolution No. 2015-21.  Motion carried.  Resolution No. 2015-21 was adopted. 

Resolution No. 2015-22, A Resolution Authorizing the Village Manager to Enter into a Contract with Integrys for an Electrical Aggregation Plan for the Residents of the Village of Granville was introduced and moved for approval by Councilmember Johnson.  Second by Vice Mayor Barsky. 

Discussion:

Councilmember Johnson asked if the issue regarding the cost to residents, who opt-in to the program after the initial sign-up, had been resolved.  Clerk Prasher indicated that the contract resolution was in process, but anticipated that the contract would be corrected.  She added that rates were currently fluctuating and hoped to have the contract signed by the end of March.

Councilmember Montgomery asked if the Village needed to set a top end limit for the electric rates, when the final rate quote was provided.   Mayor Hartfield responded that she was not in favor of Council announcing an acceptable rate as that rate could be the rate quoted.  Law Director King advised that this resolution authorized the Village Manager to sign a contract.  The Manager was aware of Council’s concerns, and if the rate was too high, the contract would not be signed. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-22.   Motion carried.  Resolution No. 2015-22 was adopted.

Resolution No. 2015-23, A Resolution to Supporting Robert S. Schilling and Linda L. Schilling in Their Efforts to Obtain Ohio State Historic Preservation Tax Credits for the Redevelopment of Property Located at 303, 307, 313, 321 East Broadway, 327 East Elm Street and 118, 124, 128 South Pearl Street in the Village of Granville was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner.

Discussion:

Julio Valenzuela, representative of Urban Restorations and owner of the Buxton Inn, thanked Council for their willingness to review this legislation at the last moment.  He and his firm were hoping to apply for historic tax credits and needed all of the application information submitted by the end of March. The funds would be used for deferred maintenance to the Inn and adjoining homes to repair the exteriors and gardens.  Mr. Valenzuela advised that the name on the resolution should be changed to Historic Buxton Inn.  Also, the 321 East Broadway home would not be included in the application.  Law Director King advised that it might be better to leave that address in case something would change in the future. 

Councilmember Johnson moved to amend Resolution No. 2015-23 to change the name from Robert S. Schilling and Linda L. Schilling to the Historic Buxton Inn.  Second by Councilmember McGowan. 

Mayor Hartfield called for a vote to amend Resolution No. 2015-23.   Motion carried.  Resolution No. 2015-23 was amended.

Mayor Hartfield called for a vote to approve Resolution No. 2015-23 as amended.   Motion carried.  Resolution No. 2015-23 was adopted as amended.

REVIEW OF MINUTES 

Regularly Scheduled Meeting of March 4, 2015

Councilmember McGowan made a motion to approve the March 4, 2015 minutes.  Second by Councilmember Johnson.   Motion carried. 

Special Meeting of March 11, 2015

Councilmember McGowan made a motion to approve the March 11, 2015 minutes.  Second by Councilmember Johnson.   Motion carried. 

MAYOR'S REPORT – February

The Mayor's report for the month of February was presented for review. 

Councilmember Johnson moved to accept the February Mayor’s Report. Second by Vice Mayor Barsky.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – February

The Manager's Report for the month of February was presented for review. 

Councilmember Johnson moved to accept the February Manager’s Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation selected a new logo for the Granville Community Foundation. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported the spring programs for the GRD would begin soon.  The GRD also had a new Board member. 

Planning Commission – (Johnson & O’Keefe)

Councilmember Johnson reported that the Granville Inn submitted updates for their application and 203 East Elm Street was approve for new windows.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Bryn Du Art Show opening was scheduled for tomorrow, March 19th.

Open Space Committee (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission would likely be requesting additional funding for tree planting following the removal of so many Ash trees this year.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Union Cemetery Board would be meeting to discuss the removal of a large Ash tree in the cemetery.

OTHER COUNCIL MATTERS

Zoning Code Amendments

Open Space District 

Planner Terry advised that there was currently no minimum lot frontage for parcels zoned Open Space District (OSD).  This ordinance would adopt a minimum lot frontage standard to prevent the creation of lots with no public right-of-way frontage, essentially land locked parcels.  All other residential zoning districts in the Village of Granville Zoning Code had a minimum lot frontage requirement to a public right-of-way.  The proposed change would establish a minimum lot frontage to a public right-of-way of one hundred (100’) feet total. 

Councilmember Montgomery asked if there were properties with less than one hundred feet road frontage.  Planner Terry indicated that there were several; however, they would be grandfathered. 

Planned Unit Development 

Planner Terry indicated that there were currently no provisions within the Planned Commercial District for single family residential.  In this area, there were many single family structures that had been converted to commercial uses.  However, there were

still a number of properties being used residentially.  These single family homes were considered to be grandfathered, nonconforming uses, meaning the property owner could not expand the structure or build anything on the property that would be considered residential in nature (i.e. a swimming pool).  With the construction of

the Cherry Valley interchange, southern Cherry Valley Road would have less traffic and essentially isolated.  Many of these structures could convert back to residential properties.  This ordinance would divide the Planned Commercial District into Permitted and Conditionally Permitted Uses, with single family residential added as the only proposed Conditional Use.   Many of the these properties were in the floodway and flood plain and could not be rebuilt or developed.

Annual Report

Clerk Prasher provided Council with the 2014 Annual Report. 

OTHER STAFF MATTERS 

Law Director King advised that Rumpke Waste and Recycling Services would be available to speak to Council at either the April 1st or April 15th meeting about recycling.  Rumpke also offered Council the opportunity to visit their recycling center in Columbus and view the recycling process.  Councilmember Lerner and O’Keefe expressed interest in visiting the center. 

Councilmember Montgomery asked about pothole and roadway repairs.  Manager Stilwell indicated that the service department was working on pothole repairs.  There was some hesitation to invest in major repairs on streets and roadways that were scheduled for repaving this year. 

ADJOURNMENT (8:25pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

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