VILLAGE OF GRANVILLE
April 15, 2015
CALL TO ORDER (by Mayor Hartfield at 7:30pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Johnson, Lerner, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.
Vice Mayor Barsky moved to excuse Councilmember McGowan. Second by Councilmember Johnson. Motion passed.
APPROVAL OF AGENDA
Councilmember O’Keefe moved to approve the agenda. Second by Vice Mayor Barsky. Motion passed.
CITIZENS COMMENTS (7:31pm)
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.
Ordinance No. 04-2015, An Ordinance to Amend Section 1165.03 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Open Space District Standards
Judy Preston, 54 Tow Path Road, appreciated Council attempting to close a possible loophole, but as a property owner she felt like some of her rights were being taken away. She owned 35-acres of property with limited road frontage on an S-curve. She had hoped to divide that property into three lots, but would be unable to subdivide as her road frontage would not be sufficient. She asked that the 100-foot minimum be reduced or removed.
Robert Musick, 1767 Hallie Lane, agreed with Ms. Preston. He, too, hoped to divide his property into an additional three or four lot, but this legislation would prevent that development. He asked that these lot frontage changes not be changed.
Planner Terry advised that the proposed legislation requested minimal lot frontage for residential and agricultural lots of 100-feet. Union Township required 300-foot frontage and Granville Township required 250-foot frontage for comparable zoning districts.
Councilmember O’Keefe asked the rationale for this change to the code. Planner Terry indicated that this requirement was to prohibit land locked parcels without road frontage. All other Village zoning districts required minimum frontage.
Ordinance No. 05-2015, An Ordinance to Amend Section 1171.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Planned Unit Development Uses
As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:45pm.
Ordinance No. 04-2015, An Ordinance to Amend Section 1165.03 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Open Space District Standards was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember Johnson.
Councilmember Johnson commented that the proposed change represented good planning; however, he did hear the concerns expressed by residents.
Councilmember O’Keefe stated that any resident could apply for a variance from the 100-foot frontage requirement. Law Director King advised that one of the BZBA variance questions asked was “Whether the property owner purchased the property with knowledge of the zoning restriction.” This question would not be applicable to residents. Manager Stilwell added that if there were topographical issues or irregular shaped lots that too could be considered as part of a variance application.
Councilmember Montgomery indicated that requiring road frontage for all properties was a good idea. There was also a remedy in place for residents to use to make alterations because of the requirement.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-2015: Johnson (yes); Lerner (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes). Motion passed 6-0.
Ordinance No. 05-2015, An Ordinance to Amend Section 1171.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Planned Unit Development Uses was introduced and moved for approval by Councilmember Johnson. Second by Vice Mayor Barsky.
Councilmember O’Keefe commented that it was a good idea to mix business and residential property owners. It provided property owners with options and diversified an area.
Vice Mayor Barsky indicated that this addition of residential housing as a Conditional Use allowed for more possibility for residents and property owners.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2015: Lerner (yes); Montgomery (yes); O’Keefe (yes); Johnson (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes). Motion passed 6-0.
Resolution No. 2015-26, A Resolution To (Re)Appoint Members to the Bryn Du Commission was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember O’Keefe.
Council indicated their appreciation for the work that Candi Moore and Laurence Bicking have done for the Commission and thanked them for their continued service.
Mayor Hartfield called for a vote to approve Resolution No. 2015-26. Motion carried. Resolution No. 2015-26 was adopted.
Resolution No. 2015-27, A Resolution to Permit the Demolition of a Detached Garage at 114 Thresher Street was introduced and moved for approval by Councilmember Johnson. Second by Vice Mayor Barsky.
Vice Mayor Barsky commented that the permit was fairly straight forward and the garage was not an old structure.
Mayor Hartfield called for a vote to approve Resolution No. 2015-27. Motion carried. Resolution No. 2015-27 was adopted.
Resolution No. 2015-28, A Resolution Encouraging Residents and Business Owners to Phase Out the Use of Polystyrene, Foam, Disposable, Expanded Containers, Food Service Ware, Single-Use Plastic Bags and Encourage the Use of Reusable Checkout Bags was introduced and moved for approval by Councilmember O’Keefe. Second by Vice Mayor Barsky.
Councilmember Lerner thought that this initiative was a great idea.
Vice Mayor Barsky indicated that she had contacted Clerk Prasher to remove the word “paper” from the fourth Whereas and from Section II as this type of paper is not biodegrade once in landfills due to the lack of oxygen. She had also asked Planner Terry to determine if there were any plastic composting facilities in the state of Ohio.
Councilmember Johnson confirmed that this legislation was just recommending that polystyrene be limited rather than banning. Manager Stilwell responded in the affirmative.
Mayor Hartfield called for a vote to approve Resolution No. 2015-28. Motion carried. Resolution No. 2015-28 was adopted.
REVIEW OF MINUTES
Regularly Scheduled Meeting of April 1, 2015
Councilmember O’Keefe made a motion to approve the April 1, 2015 minutes. Second by Councilmember Johnson. Motion carried.
MAYOR'S REPORT – March
The Mayor's report for the month of March was presented for review.
Vice Mayor Barsky moved to accept the March Mayor’s Report. Second by Councilmember O’Keefe. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER'S REPORT – March
The Manager's Report for the month of March was presented for review.
Councilmember O’Keefe asked if the decrease in revenue was normal. Manager Stilwell indicated that it was normal for revenues in March to fluctuate.
Vice Mayor Barsky commented that the concern about the decrease in the income levels of incoming residents could be a problem for future revenue predictions.
Councilmember Johnson moved to accept the March Manager’s Report. Second by Councilmember Montgomery. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
Granville Foundation – (Montgomery)
Granville Recreation District – (McGowan)
Planning Commission – (Johnson & O’Keefe)
Councilmember Johnson reported that there were five applications that were approved including a fence on West Elm Street, an addition on East Maple Street, a sandstone retaining wall on West Elm Street and a sign and landscaping for The Granville Inn.
Granville Arts Commission – (O’Keefe)
Open Space Committee – (O’Keefe)
Tree & Landscape Commission – (Lerner)
Councilmember Lerner reported that the Commission was planning the annual Arbor Day celebration for April 24th. Denison University was hosting a Campus Trees on Campus Thought Provoking Tour for April 23rd at 11:45am beginning at Slater Hall.
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that the Ash tree at the front of the cemetery was scheduled for removal on Friday, April 17th. Service Director Hopkins and the Board would be there watching the removal. The Fannins would be returning to Granville June 4th through 24th with the annual work day scheduled for June 6th. Vice Mayor Barsky asked Manager Stilwell if Service Director Hopkins would again secure an intern for the summer.
OTHER COUNCIL MATTERS
Councilmember Montgomery asked when the Village water fountains would be installed. Manager Stilwell advised the fountains would be installed when the threat of frost had passed.
Councilmember Johnson wanted to express his appreciation for the crew working to replace a fire hydrant to not tear up the yard by using wood planks underneath their equipment.
Personnel Policy Discussion
Manager Stilwell advised Council that the current Village employee personnel policy was last updated in 2002. Staff was recommending updating the Code to reflect new laws and guidelines required by state and federal laws. Also, staff was recommending the development of an employee handbook that would remove the managerial portions of employee policies from the Granville Codified Ordinances. Council was provided with an updated version of the new personnel ordinance for the Village code book and a copy of the proposed employee handbook. With the administrative policies removed from the Village code, updates could be made easily. Council would still review all changes to either the Village personnel code or the employee handbook. The Village Labor Counsel Jonathan Downes provided recommended materials to staff from other municipal handbooks. Proposed changes to the current code include:
- Clarification of vacation accrual,
- The new accrual rate of five weeks of vacation for employees with twenty years of service,
- Swapping of holiday time off (i.e. giving up Columbus Day as a current holiday and taking the day after Thanksgiving off)
- Clarification of existing language.
These proposed changes were reviewed by the Economic, Finance and Personnel Committee of Council, both the AFSCME and FOP unions and all department heads.
Vice Mayor Barsky asked if the process would be to submit an ordinance to Council to amend the portion of the personnel code still in the Village code book and a resolution to establish an employee handbook. She also asked if there would be a periodic review of the standards going forward. Manager Stilwell responded in the affirmative. The policy and code could be reviewed perhaps every five years.
Councilmember Johnson asked if changes to the employee handbook would be made by resolution and with Council review and approval moving forward. Manager Stilwell responded in the affirmative.
Councilmember O’Keefe asked several questions.
- Who was the designee for the Village Manager? Manager Stilwell advised that anyone he would designate.
- Why was compensatory time paid to exempt employees at one- and one-half hours? Finance Director Kraner explained that exempt employees could not be paid overtime, but they could receive compensatory time off at a rate of one- and one-half time, which was not something new, but a standard set by the fair labor laws.
- Who are exempt employees that would receive compensatory time and why? Manager Stilwell explained that department head staff were exempt employees. If they worked overtime or as in the case of Clerk Prasher working on Saturday to cover the P2O event, a day off would be given to allow of that extra time worked.
- Why was “becoming intoxicated on municipal property” removed from the policy? Manager Stilwell advised that staff would review that language.
Councilmember Montgomery questioned the safety of riding to the Granville Intermediate School for Bike to School day. Mayor Hartfield advised that the Bike to School day event would only include a ride from the Bryn Du Mansion to the Granville Elementary School. Manager Stilwell added that police officers would be in place at street crossings to insure the safety of all riders. Chief Caskey stated that he had worked on the logistics with Planner Terry to ensure safety.
Councilmember Lerner suggested that the language in Section 145.10 (8) needed clarification. The language currently suggested that employees could work at a job consistent with their Village position while on paid sick leave. Councilmember Lerner also asked if staff had considered offering Paid Time Off instead of sick time so employees could take a day off without being sick. Manager Stilwell responded that employees should accumulate sick time in order to cover any unforeseen illness, accident or injury. The current benefit was also very generous and allowed for employees to receive payment for a portion of any unused sick leave upon retirement.
Mayor Hartfield asked about service credit for vacation for employees who worked for other state or local government entities and/or aggregated vacation for employees who worked for the Village, had a break and then returned to the Village. Manager Stilwell responded that sick time is carried over from one government position to the next; however, vacation time was not.
OTHER STAFF MATTERS
There were no Other Staff Matters
Councilmember Johnson made a motion to adjourn. Second by Vice Mayor Barsky. Motion carried.