Granville Community Calendar

Council Minutes June 3, 2015

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 3, 2015

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed.

CITIZENS COMMENTS (7:32pm)

Ben Rader, 130 West Broadway, requested that Council delay passage of the resolution to extend the lease to the Township for the fire station until the Township Trustees have finished compiling their information and completed an evaluation process.  The analysis previously completed by the Township three years ago recommended that the fire department move to South Main Street.  The South Main Street site would have easier access and be a more efficient and effective facility.  The department could build from a blank slate.  Mr. Rader respectfully asked that Council delay passage of this resolution.

Councilmember O’Keefe indicated that this legislation was intended to support the Trustees and advise them that the Village had no intention to utilize the fire department property for any other purpose now or in the future.  The Trustees could continue to use the property as the fire department.  This legislation was not making any sort of recommendation or implying support for any specific plan. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:42pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS    

Ordinance No. 07-2015, An Ordinance to Rescind Chapter 921 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 921 Pertaining to Sewer Regulations and Charges was introduced and a hearing date set for June 17, 2015 by Councilmember Lerner.  Second by Councilmember Johnson.

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-2015 for June 17, 2015.

Councilmember Johnson questioned if the new language regarding residents being asked to disconnect private lines from storm water and sewer drain lines needed to be clarified as to how it would impact residents.  Manager Stilwell indicated that the language had not been altered or added from the previous ordinance.  The language was moved to a new section only.  This procedure has been part of the Code.

Resolution No. 2015-35, A Resolution Authorizing the Village Manager to Enter into an Agreement with the Ohio Department of Transportation Regarding the Cherry Valley Interchange and Execute Contracts as Required was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember McGowan.

Discussion:

Councilmembers Johnson and Lerner advised Council that they were an adjacent property owner and business owner, but had no interest in the project.

Vice Mayor Barsky asked what were the Village’s obligations and responsibilities mentioned in Section VII (2) (b).  Also, would the Village be responsible for the maintenance of the traffic signals?  Planner Terry advised that the area the Village would be responsible for was highlighted on the map provided to Council.  The Village would only be responsible for the right-of-way area.  The Village anticipated contracting with the City of Newark for the maintenance of the traffic signals.  Those particulars had yet to be documented.

Mayor Hartfield asked about the process should Council decide to request a revision in the type of fencing proposed for the project.  She was supportive of a more decorative fencing improvement.  Manager Stilwell responded that Welsh Hills School had requested an upgraded fence.  Jehovah’s Witness Church was contacted and asked their opinion regarding the fence.  They did not have a preference, but were not interested in contributing to an upgraded fence.  ODOT would be accepting bids for the project in July, 2015.  The Village obtained cost estimates for an upgraded fence.  ODOT would pay for the basic fence and the Village would be responsible for the additional costs of any fence improvements.

Councilmember Montgomery was supportive of an upgraded fence as that would be a gateway entrance to the Village.

Councilmember Johnson asked the type of vegetation included with this project.  Planner Terry advised that ODOT would charge the Village for any vegetation requested.  It would be more cost effective if the Village installed vegetation in compliance with ODOT regulations.

Vice Mayor Barsky commented that the pedestrian pathway was not included in the contract.  Planner Terry advised that it was part of the overall project and could not be removed.

Mayor Hartfield called for a vote to approve Resolution No. 2015-35.  Motion carried.  Resolution No. 2015-35 was adopted.

Resolution No. 2015-35, A Resolution in Support of the Granville Township Fire Department’s Continued Use of the Property at 133 North Prospect Street was introduced and moved for approval by Councilmember Johnson.  Second by Vice Mayor Barsky.

Discussion:

Councilmember O’Keefe commented that it should be helpful to the township Trustees to know that the Village was willing to extend the lease agreement.

Councilmember McGowan stated that he was not in support of a long term (99 year) lease or the removal of any buildings.  He did state that this resolution was not agreeing to any decisions, changes or conditions of a proposal. 

Law Director King commented that it was prudent for the Township Trustees to know that the Village had no previous intentions to use that property for any other purpose. 

Councilmember Johnson indicated that many other factors would need to be considered before the Village could make any decision or recommendation. 

Councilmember Montgomery confirmed that Council could vote no regarding this resolution if there was another purpose or use of this property.

Vice Mayor Barsky added that Council had no alternative plans for this property.  This legislation was an affirmation that this property could continue to be used by the fire department. 

Mayor Hartfield commented that she was willing to extend the lease.  She did not anticipate that this legislation would do any harm, but it could be out of sequence in the Township’s process.  This resolution did not encourage or discourage any particular decision on how the fire department should function, now or in the future.

Mayor Hartfield called for a vote to approve Resolution No. 2015-36.  Motion carried.  Resolution No. 2015-36 was adopted.

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 20, 2015

Vice Mayor Barsky asked if the minutes were correct regarding Village salt usage.  The Village was purchasing 200 tons of salt through the state purchasing program and would secure an additional 200 tons through other vendors.  She questioned if the Village used 400 tons of salt during a winter.  Manager Stilwell responded in the affirmative.

Councilmember Johnson made a motion to approve the May 20, 2015 Council meeting minutes.  Second by Councilmember Montgomery.   Motion carried. 

COMMITTEE REPORTS   

 

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the Rec District summer programs were in full swing. 

Planning Commission – (Johnson & O’Keefe)

Councilmember O’Keefe reported that two applications were presented and approved.  One application was for the installation of a wrought iron fence and railing for a porch.  The second application approved the removal of a concrete patio and the installation of a wooden deck.

Granville Arts Commission – (O’Keefe)

Councilmember O’Keefe reported that a grant of $500 was given to the new Art & Wine Affair.  Councilmember Montgomery asked if funding a for-profit business was conducive with the mission statement of the Commission.

Open Space Committee – (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that a West Elm Street resident wanted the trees in his treelawn removed now that the AEP/Asplundh line clearing process was over.  The resident felt the trees were very ugly now.  Vice Mayor Barsky suggested that Village staff may need to complete a review of Village trees to determine if additional trees may need to be taken down.  Councilmember Johnson advised that Asplundh advised a resident that once they removed the trees, the Village would be back to plant trees by June 15, 2015.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Union Cemetery work day would be Saturday, June 6th beginning at 9:00am. 

OTHER COUNCIL MATTERS

Vice Mayor Barsky asked the status of her question regarding language related to retaliation in the Employee Manual.  Law Director King commented that he thought there was no change needed per Labor Counsel Downes, but he would check. 

Councilmember O’Keefe commended Service Director Hopkins for his efforts in communicating the upcoming Burg Street project to all of the affected neighbors.

OTHER STAFF MATTERS 

There were no Other Staff Matters. 

ADJOURNMENT (8:34pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.  

Employee Payroll / Compensation

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