Granville Community Calendar

Council Minutes May 20, 2015

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 20, 2015

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmembers Lerner and McGowan from the meeting.  Second by Councilmember Johnson.  Motion passed. 

APPROVAL OF AGENDA 

Vice Mayor Barsky moved to move Resolution No. 2015-31 to follow the Public Hearing from Ordinance No. 06-2015.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:35pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm.

PUBLIC HEARING

Ordinance No. 06-2015, An Ordinance to Rescind Chapter 145 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 145 Pertaining to Personnel Practices 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm.

Resolution No. 2015-31, A Resolution of Appreciation to Seth Patton for His Contributions to the Granville Community was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember Johnson. 

Discussion:

Council expressed their heartfelt thanks to Mr. Patton for his years of service to Denison University and the Village of Granville.  Mr. Patton thanked Council for their efforts throughout the years to work with Denison

Mayor Hartfield called for a vote to approve Resolution No. 2015-31.  Motion carried.  Resolution No. 2015-31 was adopted.

OLD BUSINESS

Ordinance No. 06-2015, An Ordinance to Rescind Chapter 145 of the Codified Ordinances of the Village of Granville, Ohio and Adopt a New Chapter 145 Pertaining to Personnel Practices was introduced and moved for approval by Vice Mayor Barsky.  Second by Councilmember O’Keefe.    

Discussion:  

Vice Mayor Barsky indicated that she had advised Clerk Prasher of a couple of editorial changes.  Those editorial changes were provided to Council for their review.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 06-2015:  Johnson (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes); Mayor Hartfield (yes).  Motion passed 5-0. 

NEW BUSINESS      

Resolution No. 2015-32, A Resolution Adopting a Personnel Manual for the Village of Granville was introduced and moved for approval by Councilmember Johnson.  Second by Vice Mayor Barsky.

Discussion:

Vice Mayor Barsky had several question.  On page 8, Section F Retaliation, Vice Mayor Barsky had a question about the clarity of language in that section.  Labor Counsel Jonathan Downes indicated that he would look into clarifying the language.  On page 36, Section C Leave Entitlement, number 3, Vice Mayor Barsky commented that if the Village were interested in providing FMLA leave to employees that section may need to be changed as the Village did not generally have fifty or more employees.  Finance Director Kraner indicated that the Village had thirty-eight full-time employees with a fluctuating number of part-time employees.  It was recommended that Council move forward with the legislation.  Counsel Downes will look into these issues and provide a possible amendment to this resolution in the next several weeks.

Mayor Hartfield called for a vote to approve Resolution No. 2015-32.  Motion carried.  Resolution No. 2015-32 was adopted.

Resolution No. 2015-33, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 North Prospect Street in Front of the Business Known as “Mai Chau on Prospect” for Calendar Year 2015, Subject to Restrictions was introduced and moved for approval by Councilmember Montgomery.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember O’Keefe asked when the restaurant would be opening.  Restaurant owner Scott Wilkins indicated that he hoped to open mid or late June. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-33.  Motion carried.  Resolution No. 2015-33 was adopted. 

Resolution No. 2015-34, A Resolution Authorizing the Village of Granville, Ohio, to Participate in the Ohio Department of Transportation Cooperative Purchasing Program was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Barsky.

Discussion:

Manager Stilwell stated that staff was using the state purchasing program this year to try and reduce the cost of salt.  Last year, the price of salt drastically increased.  The Village would be responsible for purchasing two hundred tons of salt through the program.  Staff would look to other outside vendors for the remaining two hundred tons that were generally used in a season.

Mayor Hartfield called for a vote to approve Resolution No. 2015-34.  Motion carried.  Resolution No. 2015-34 was adopted. 

REVIEW OF MINUTES

Joint Union Cemetery Meeting of May 6, 2015

Vice Mayor Barsky made a motion to approve the May 6, 2015 Joint Union Cemetery meeting minutes as amended.  Second by Councilmember O’Keefe.   Motion carried.

Regularly Scheduled Meeting of May 6, 2015

Vice Mayor Barsky made a motion to approve the May 6, 2015 Council meeting minutes.  Second by Councilmember O’Keefe.   Motion carried. 

MAYOR'S REPORT – April

The Mayor's report for the month of April was presented for review.

Vice Mayor Barsky asked about the increased number of parking violations.  Chief Caskey advised that the department was no longer handing out warnings.  Officers were now issuing citations. 

Councilmember O’Keefe moved to accept the April Mayor’s Report. Second by Councilmember Johnson.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – April

The Manager's Report for the month of April was presented for review. 

Vice Mayor Barsky moved to accept the April Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

Councilmember Montgomery reported that the Foundation approved their 2015 budget.  There was a breakfast for the 2014 grant recipients.  Two Foundation scholarships were awarded to two Granville High school students. 

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson & O’Keefe)

No report. 

Granville Arts Commission – (O’Keefe)

Councilmember O’Keefe reported that a $1,000 grant was awarded to Kiwanis for their upcoming violin competition.  The Arts Commission also discussed the barn at Bryn Du.  The barn may have been a Sears catalog barn.  They encourage the community to take a tour of the barn.

Open Space Committee – (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Union Cemetery work day would be June 6th beginning at 9:00am.  The Boy Scout working on redeveloping the walking tours of the cemetery would be increasing his scope of work.

OTHER COUNCIL MATTERS

Councilmember Johnson asked if Council was interested in providing the Township Trustees with a statement regarding the continued long-term use of the downtown fire department property.  He stated that he hoped Council could provide a statement so the Trustees could move forward with their planning.  Mayor Hartfield agreed, but the Trustees had requested time to complete their research.   Manager Stilwell advised that any statement from Council would not be about how the Trustees should proceed.  The statement would only address whether the Village was interested in letting the Township continue to lease Village owned property or whether the Village had alternate uses for the property.  Council requested that the Manager draft a resolution stating the Village was in complete support of allowing the Township to continue to lease Village owned property. 

Discussion of the Amendments to the Sewer Code

Manager Stilwell advised Council that this ordinance was a continuation of the updating process of the Village Code.  The water code section was updated last year.  This legislation updates the sewer code.  There were fewer changes needed in the sewer code.  Most changes were made to improve and clarify language and to bring the code into compliance with all state and federal regulations.  One of the major changes included the updating of the definitions section. 

Vice Mayor Barsky questioned the last line of the paragraph on page five in section 912.02(3).  That language was completely unclear.  Manager Stilwell indicated that staff would make the necessary changes. 

Councilmember Montgomery asked about the impact of the Middleton facility when opened.  Utilities Director Taylor advised that Middleton was anticipated to increase usage by ten percent, but the plant was not currently running anywhere near capacity. 

Councilmember O’Keefe asked if sewer could be designed to eliminate noxious odors.  Utilities Director Taylor replied that controlling odors was a difficult process due to ventilation issues and removing odors completely was not possible.  The Village does use additives and various other processes to help reduce odors. 

Council thanked Utilities Director Taylor for his service over the past three years.  He made great progress in updating the sewer plant.  Utilities Director Taylor thanked Council and the Manager for being cooperative and collaborative in helping him make these improvements. 

OTHER STAFF MATTERS

There were no Other Staff Matters.

EXECUTIVE SESSION 

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC 121.22(G)(1) – “to conference with the Law Director concerning a dispute involving the public body that is the subject of pending or imminent court action.” Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote:  Montgomery – yes; O’Keefe – yes; Johnson – yes; Barsky – yes; Hartfield – yes. Motion carried 5-0. Time in: 8:23pm. 

Councilmember Johnson moved to return to regular session.  Second by Councilmember Barsky. 

Mayor Hartfield called for a roll call vote: O’Keefe – yes; Johnson – yes; Montgomery – yes; Barsky – yes; Hartfield – yes. Motion carried 5-0. Time in: 8:32pm.

Council returned to the regular session. 

ADJOURNMENT (8:33pm)

Councilmember Johnson made a motion to adjourn.  Second by Vice Mayor Barsky.  Motion carried.                                                                                                  

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

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