Granville Community Calendar

Council Minutes August 5, 2015

VILLAGE OF GRANVILLE

COUNCIL MINUTES

August 5, 2015

 

CALL TO ORDER (by Vice Mayor Barsky at 7:30pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Manager Stilwell and Law Director King. 

Councilmember McGowan moved to excuse Mayor Hartfield from the meeting.  Second by Councilmember O’Keefe.  The minutes reflect that Mayor Hartfield arrived at the meeting at 8:35pm. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember O’Keefe.  Motion passed. 

CITIZENS COMMENTS (7:31pm)

As no one appeared to speak, Vice Mayor Barsky closed Citizen Comments at 7:32pm.

PUBLIC HEARING 

Ordinance No. 08-2015, An Ordinance to Amend Ordinance No. 16-2014 Providing for Adjustments of the Annual Budget for the Fiscal Year 2015 and Revising Sums for Operating

Bob Ramsay, 399 North Pearl Street, asked Council if a budget amendment of $113,000 was a typical request and from where would the funding come.  Did the Village have a rainy day fund?   Manager Stilwell explained that budget amendments were fairly common, happening two or three times a year.  The funding for these expenditures would come from the existing General Fund.  The Village had a rainy day fund.

Mr. Ramsay asked about the expenditure of $22,000 for the replanting of trees due to the removal of so many Ash trees.  He felt the money might be better spent in removing more of the ugly trees in the Village; trees that were disfigured by trimming done by AEP.  He asked if trees always had to be replanted simply because a tree was removed.  Manager Stilwell advised that the Tree & Landscape Commission was provided $10,000 annually for tree replacement.  This year the amount was increased to $15,000.  AEP also offered to remove all of the Ash trees in the public right-of-way at no cost to the Village due to a funding set aside by the PUCO.  The Village decided to take advantage of that program.  The Village planned to replace sixty-four trees this fall.  Councilmember Lerner added that even with the removal of so many trees this year, the Village would only be replacing a portion of those trees.  Additionally, residents were advised that trees could be severely trimmed and had the option of keeping or requesting the removal of those trees.  Residents often elect to keep a tree even though it would be left in an ugly state.  Councilmember McGowan explained that the Village always removed trees that were hazardous or could pose a potential problem.

As no one else appeared to speak, Vice Mayor Barsky closed the Public Hearing at 7:44pm.

OLD BUSINESS

Ordinance No. 08-2015, An Ordinance to Amend Ordinance No. 16-2014 Providing for Adjustments of the Annual Budget for the Fiscal Year 2015 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Councilmember Lerner asked Police Chief Caskey the reason the department was purchasing refurbished laptops as part of the new reporting system update.  Chief Caskey advised that new laptops would cost twice as much as the refurbished models.

Councilmember Johnson asked if there would be additional tree replacement in addition to just replacing Ash trees.  Councilmember Lerner responded in the affirmative.

Councilmember O’Keefe asked what types of trees would be planted. Councilmember Lerner commented that the Tree & Landscape Commission along with Fritz Rizor had developed a list of appropriate tree lawn trees.  The Commission would work with the resident to select a tree from that list.

Councilmember Johnson suggested that if the Village would continue to spend $76,000 annually on lime sludge removal, Council may want to accelerate finding a location for the lime lagoons.  He was in support of resuming the effort to find a solution. He also asked how the items in the ordinance would be funded.  Manager Stilwell indicated that funding for the lime sludge removal would come from the water fund, while the other items would be funded from the General Fund, not the Capital Reserve Fund.

Councilmember O’Keefe asked if the OEPA was still pressuring the Village to resolve the lime sludge issue.  Manager Stilwell indicated that the Village was not in violation, but the state was still concerned.  The Village’s settling tanks were small, so the Village must maintain a hauling schedule to keep lime from overflowing into Raccoon Creek.  The Village would resume working with Township Trustees to identify a location for the lagoons.

Councilmember Montgomery asked if the $25,000 being requested for repairs to the service department ceiling were sufficient.  He also asked if the Village being down to just one sludge hauling option caused the need for additional funding.  Manager Stilwell advised that $25,000 should repair part of the ceiling.  Bids from local contractors have been slow in coming in due to the busy construction season.  Regarding lime sludge hauling, the cycle of hauling caused an additional pick-up this year and with fewer haulers that could cause overall costs to increase.

Vice Mayor Barsky called for a roll call vote to approve Ordinance No. 08-2015:  Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes).  Motion passed 6-0. 

 

NEW BUSINESS      

Resolution No. 2015-39, A Resolution to Permit the Demolition of a Detached, Two-Story Garage at 410 North Granger Street was introduced and moved for approval by Councilmember Johnson.  Second Councilmember Lerner.

No discussion.

Vice Mayor Barsky called for a vote to approve Resolution No. 2015-39.  Motion carried.  Resolution No. 2015-39 was adopted.

Resolution No. 2015-40, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids the Sale of Surplus Equipment was introduced and moved for approval by Councilmember McGowan.  Second Councilmember O’Keefe.

Discussion:

Councilmember O’Keefe asked if staff would let St. Vincent DePaul’s Shelter know of the sale of any bicycles as many of their residents use bicycles for transportation.

Vice Mayor Barsky called for a vote to approve Resolution No. 2015-40.  Motion carried.  Resolution No. 2015-40 was adopted.

Resolution No. 2015-41, A Resolution Adopting a Memorial Bench Policy for the Village of Granville was introduced and moved for approval by Councilmember O’Keefe.  Second Councilmember McGowan. 

Discussion:

Councilmember Johnson asked if this policy was developed as a proactive measure or in response to a complaint.  Planner Terry indicated that this policy was developed as a proactive measure.  The new policy documented how the bench program worked and provided possible bench locations.  A GIS map was developed showing all of the existing benches and future bench locations.  Manager Stilwell added that the policy and mapping would be placed on the website for residents interested in purchasing a bench and for those who want to locate an already purchased bench.

Councilmember O’Keefe suggested that when benches were no longer usable, the memorial plaques could be placed in the Granville Historical Society.  Planner Terry indicated that the plaques were first offered to the purchaser.

Vice Mayor Barsky called for a vote to approve Resolution No. 2015-41.  Motion carried.  Resolution No. 2015-41 was adopted.

Ordinance No. 09-2015, An Ordinance Authorizing the Village Manager to Grant a General Permit to Eileen Arant to License the Use of the Village Right-of-Way at 124 & 126 East Broadway was introduced and a hearing date set for August 19, 2015 by Councilmember Lerner.  Second by Councilmember Johnson.

Vice Mayor Barsky scheduled a public hearing for Ordinance No. 09-2015 for August 19, 2015.

Councilmember Montgomery questioned the difference in measurements from the application, drawing and agreement.  The dimensions were all different.  Planner Terry responded that the surveyor’s information was different from the information provided by the architect.  Vice Mayor Barsky commented that staff should determine the correct dimensions and language.  Law Director King responded that the ordinance language should match the legal description.  Manager Stilwell indicated that staff would reconcile the permit, ordinance, agreement and drawing prior to the next Council meeting. 

Councilmember Johnson stated that a member of the Planning Commission thought Council needed to create a standard of design for ADA accessible ramps for the downtown area for future requests such as a standardized railing design, etc.  Law Director King stated a standardized design would not be practical.  There was not a one size fits all solution.  Each business owner would need to look at their specific ADA compliance needs and make application to Planning Commission individually. 

REVIEW OF MINUTES

Regular Council Meeting Minutes of July 15, 2015

Councilmember McGowan made a motion to approve the July 15, 2015 regular Council meeting minutes.  Second by Councilmember O’Keefe.   Motion carried. 

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the GRD was completing the fall programing brochure.

Planning Commission – (Johnson & O’Keefe)

Councilmember Johnson reported that there were four applications approved, three sign applications and one application to replace windows and a door.  Vice Mayor Barsky questioned the lack of discussion by the Planning Commission regarding the sliding, accordion windows proposed by Broadway Pub for their renovation.  Councilmember Johnson and Law Director King affirmed that at an earlier work session with the applicant, the Planning Commission spent a lot of time questioning, addressing and making suggestions regarding the look of the proposed windows. 

Granville Arts Commission – (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission approved the grants submitted.  A grant given to Kiwanis for a fiddle competition, but there were only two participants.   The Ohio Arts Commission grant recently received by the Bryn Du Arts Show will help benefit many other local organizations like the Newark-Granville Symphony and the Granville Recreation District to possibly receive funding in the future. 

Open Space Committee – (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

No report.

OTHER COUNCIL MATTERS

Council reviewed and discussed the proposed draft of the property maintenance code. 

Councilmember McGowan asked if this code was based on another property maintenance code.  He asked if this code addressed the negative impact of neglected properties on property values.  More specifically, Councilmember McGowan asked, if a downspout that directed water onto a public sidewalk that, when frozen, caused a hazard to individuals, would that be citable under this code.  Law Director King indicated that staff reviewed a number of codes, but developed a code that was specifically designed for the Village.  This code was left vague regarding any impact on property values as the code was designed to address health, safety, sanitation and blighting issues.  Regarding the downspout issue, that scenario probably would be covered by this policy. 

Law Director King reiterated that the focus of this policy was to establish minimum standards to ensure public safety, to address minimum blighting, nuisance or deteriorating issues in neighborhoods or business areas. 

Vice Mayor Barsky confirmed that the draft had been shared with concerned residents.  Manager Stilwell responded in the affirmative.  The draft was also shared with the Planning Commission. 

Councilmember O’Keefe asked for further explanation regarding tax or special assessment delinquencies under Definitions (b)(1)(C).  Law Director King explained that a property, where fines and assessments exceeded the fair market value of the property, would be considered as a blighted property per the code. 

Councilmember Johnson stated that he was in favor of hearing public comment regarding this policy.  He indicated that many comments and concerns expressed by residents previously may not be addressed by this policy.  However, he indicated his support for a policy that addressed public health, safety and welfare over a policy that tried to address subjective issues.  There were other means to address more cosmetic or aesthetic issues such as the Village proposed Paint the Town program or neighbors helping neighbors. 

Councilmember McGowan responded that he had suggested such a program, but, to date, no such program had been organized.  Law Director King indicated that this policy did allow for the intervention of outside mediation as mentioned on page 12 (a). 

Manager Stilwell confirmed with Council that this draft policy would be introduced at the next Council meeting on August 19th for Council to set a public hearing. 

Mayor Hartfield arrived at the meeting at 8:35pm.

Councilmember Lerner questioned that the impact of the bridge on SR 661 being one lane when school begins could create serious issues as well as the closure of the pathway alongside the bridge.  She asked the completion date of the bridge.  Manager Stilwell indicated that the original completion date was set for August 15th; however, due to permitting and weather issues the project start date was delayed.  ODOT crews were working diligently to complete the bridge as quickly as possible.  The pathway would be closed as that was the staging area for the contractor’s equipment.  An alternate route could be the pathway through the Denison woods that ends across from the high and middle schools. Councilmember Montgomery suggested that the sequence of the bridge traffic light could be changed to allow a longer time span for the northbound traffic to pass through the one-lane zone during morning rush.  Manager Stilwell indicated that he would check on the possibility of changing the light sequence or providing an officer to assist with traffic flow.

Councilmember McGowan advised staff that a wire was exposed at 330 Spellman Street from the fiber optic work.  The fiber optic contractor had also not returned to level, fill and reseed the areas they disrupted as part of that project. 

OTHER STAFF MATTERS 

Manager Stilwell thanked Mayor Hartfield for recognizing the contributions of Planner Terry during the ODOT groundbreaking ceremony for the Cherry Valley interchange project the previous week. 

Council could anticipate a number of road related projects taking place next week including sidewalk replacement for areas on North Pearl Street, completion of the Village’s street improvement project and the start of the South Cherry Street paving project. 

ADJOURNMENT (8:50pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.                                                                                              

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