Granville Community Calendar

Council Minutes July 15, 2015

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 15, 2015

 

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King. 

Vice Mayor Barsky moved to excuse Councilmember Johnson from the meeting.  Second by Councilmember Lerner. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Vice Mayor Barsky.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.

PRESENTATION 

Mayor Hartfield read a proclamation to the Granville High School girls cross country team for achieving Division II state champions.  Each team participant was recognized - seniors Alyssa Atkinson, Cassidy Carey and Claire Lamb, juniors Micaela DeGenero and Tori Flowers, freshman Maddie Long, Kylee McFarland, Riley Bruck, and Rosie Lamb. 

OLD BUSINESS

There was no Old Business.

NEW BUSINESS    

Resolution No. 2015-38, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids the Sale of Surplus Equipment was introduced and moved for approval by Councilmember McGowan.  Second Vice Mayor Barsky.

Discussion:

Councilmember O’Keefe asked if surplus equipment sells quickly.  Manager Stilwell indicated the equipment often sells quickly because it is well maintained.

Mayor Hartfield called for a vote to approve Resolution No. 2015-38.  Motion carried.  Resolution No. 2015-38 was adopted. 

Ordinance No. 08-2015, An Ordinance to Amend Ordinance No. 16-2014 Providing for Adjustments of the Annual Budget for the Fiscal Year 2015 and Revising Sums for Operating Expenses was introduced and a hearing date set for August 5, 2015 by Councilmember McGowan.  Second by Vice Mayor Barsky.

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-2015 for August 5, 2015.

Councilmember O’Keefe asked if the figures for the repair to the Service Department ceiling were available.  Manager Stilwell indicated that only one bid had been received and it was too high.  Staff would insert a placeholder figure of $25,000 until more quotes were available. 

 

Councilmember Montgomery asked the location of the ceiling collapse.  Manager Stilwell reported that the ceiling in the main truck storage and repair area collapsed on the south side of the building.  The ceiling was, at least, forty years old and collapsed from age. 

REVIEW OF MINUTES 

Regular Council Meeting Minutes of June 17, 2015

Councilmember O’Keefe made a motion to approve the June 17, 2015 regular Council meeting minutes.  Second by Vice Mayor Barsky.   Motion carried. 

MAYOR'S REPORT – June

The Mayor's report for the month of June was presented for review. 

Vice Mayor Barsky moved to accept the June Mayor’s Report. Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – June

The Manager's Report for the month of June was presented for review. 

Councilmember O’Keefe asked if the capital expenditures being proposed impact the budget with only a two percent increase in income tax revenue.  Manager Stilwell indicated that there would be little impact if any.  Staff projected a budgetary increase of two percent increase for the year and the budget was on target.  These capital expenditures were necessary expenditures.

Councilmember Montgomery commented that the Capital Reserve Fund was maintaining a healthy level based on the original $1.9 deposit.

Councilmember O’Keefe moved to accept the June Manager’s Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Foundation – (Montgomery)

No report. 

Granville Recreation District – (McGowan)

Councilmember McGowan reported that the Township Trustees held a dedication of the Rotary pedestrian bridge.  Two trees were planted in the Raccoon Valley Park at the entrance to the bridge.  The Sentinel published several nice articles. 

Planning Commission – (Johnson & O’Keefe)

Councilmember O’Keefe reported that during the approval of a new garage construction, there was discussion that the inclusion of a full bathroom in a garage remodel or new construction was not permitted to prevent these structures from being used as a separate residence.  A handicap ramp, railing and windows were approved for the renovation of the James Store and Broadway Pub.  One commissioner wanted the Village to complete an analysis as to how handicap ramps would be handled for all of the downtown businesses, rather than address each ramp as requested.  Law Director King added that ADA compliance encouraged business owners to make alterations whenever possible.  It was not practical for Village Council to set a policy of how private business owners handled their renovation projects.

Granville Arts Commission – (O’Keefe)

No report. 

Open Space Committee – (O’Keefe)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (Barsky)

Vice Mayor Barsky reported that the Fannins had completed their work in the cemetery.  A local Boy Scout, for his Eagle Scout project, installed new markers that identify the historical stones in the cemetery.

OTHER COUNCIL MATTERS

Councilmember McGowan advised that the company that installed the fiber optic lines for the school district did not level and return the treelawn areas back to the original condition.  The contractor needs to come back and remove the ruts, level the ground and reseed.  Manager Stilwell indicated that he would check with the contractor and seek remediation. 

Councilmember Montgomery indicated that the resident at 321 North Pearl Street had complaints about the noise generated from traffic driving over the manholes on North Pearl Street.  Manager Stilwell advised that ODOT intended to re-excavate and refinish several manholes along North Pearl Street.

Councilmember O’Keefe reported that many residents had expressed their excitement regarding the newly completed sidewalk on Burg Street.  Manager Stilwell commented that the base course of pavement for Burg Street would be applied on Thursday, July 16, 2015. 

Vice Mayor Barsky asked about the mosquito spraying program for the Village.  Clerk Prasher advised that the Village and Township were part of a mosquito spraying district.  The Licking County Health Department was in charge of determining the number of mosquitos and completing the actual spraying.  The Village and Township work in conjunction with the Health Department to spray as needed.  The Health Department would be spraying the entire Village this evening.  The Village advised residents of each spray application. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that staff would be interviewing candidates for the Utilities Director position the week of July 27th.  The Bryn Du Commission received a grant for $3,100 from the Ohio Arts Commission for the Bryn Du Art Show.  The Buxton Inn received funding from the Historic Preservation program.  Complete General Construction was awarded the contract for the Cherry Valley interchange.  A groundbreaking reception was planned for Friday, July 31, 2015. 

ADJOURNMENT (8:02pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried.  

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