VILLAGE OF GRANVILLE
August 19, 2015
CALL TO ORDER (by Mayor Hartfield at 7:32pm)
PLEDGE OF ALLEGIANCE
Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Montgomery, O’Keefe, Vice Mayor Barsky, Mayor Hartfield, Manager Stilwell and Law Director King.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda. Second by Vice Mayor Barsky. Motion passed.
CITIZENS COMMENTS (7:33pm)
As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm.
Mayor Hartfield swore in the following part-time police officers promoted to sergeant: Brian Costa and Charles Marcum and new reserve officer Douglas Eckhart. Chief Caskey welcomed former Columbus police officer Douglas Eckhart as a new reserve officer. Chief Caskey commented that Brian Costa and Charles Marcum were deserving of the rank of sergeant for their hard work and dedication to the community.
Manager Stilwell introduced the new Wastewater Superintendent Matthew Robinette to Village Council. He was selected unanimously by the selection committee consisting of Water Superintendent Fruth, Wastewater Operator Zimmerman and himself. Mr. Robinette is currently with the City of Pickerington wastewater plant. He holds licenses as a Class 2 EPA certified water operator and Class 3 wastewater operator. His employment will begin on Tuesday, September 8, 2015. Matt will be replacing former Utility Director Joe Taylor, who left earlier this year. Village Council welcomed Mr. Robinette to the Village. Mr. Robinette thanked Council for this opportunity and hoped to continue his career here with the Village of Granville. He was excited to address the interesting challenges posed by the water and wastewater plants.
Ordinance No. 09-2015, An Ordinance Authorizing the Village Manager to Grant a General Permit to Eileen Arant to License the Use of the Village Right-of-Way at 124 & 126 East Broadway.
As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:47pm.
Ordinance No. 09-2015, An Ordinance Authorizing the Village Manager to Grant a General Permit to Eileen Arant to License the Use of the Village Right-of-Way at 124 & 126 East Broadway was moved for approval by Councilmember McGowan. Second by Vice Mayor Barsky.
Vice Mayor Barsky asked if Council’s questions regarding the proposed square footage affecting the right-of-way were clarified. Law Director King responded in the affirmative.
Councilmember O’Keefe asked Ms. Arant when renovations were expected to start. Ms. Arant indicated that construction was underway inside and anticipated starting the outside renovations in about four weeks.
Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2015: Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); O’Keefe (yes); Vice Mayor Barsky (yes) and Mayor Hartfield (yes). Motion passed 7-0.
Ordinance No. 10-2015, An Ordinance to Establish Chapter 523 Property Maintenance Code of the Codified Ordinances of the Village of Granville, Ohio was introduced and a hearing date set for September 2, 2015 by Councilmember O’Keefe. Second by Councilmember Johnson.
Mayor Hartfield scheduled a public hearing for Ordinance No. 10-2015 for September 2, 2015.
Councilmember McGowan asked that a discussion of his suggested neighbor helping neighbor program be included on the agenda. This concept had been discussed previously, but he would like to see something specific developed. Councilmember McGowan also asked who would be responsible for enforcing the code. Law Director King advised that the planning department along with Dave Dudgeon as a representative of the police department.
Councilmember Johnson responded that the Village Manager had provided Council with a program called “Paint the Town” that could be put in place. He asked if a resolution of support for such as program would be required by Council.
Manager Stilwell added that the property maintenance code currently before Council provided for such a program to be utilized prior to the Village taking action. Section 523.13 spoke to using informal mediation. Manager Stilwell indicated that he would provide Council with the specifics of the “Paint the Town” program.
Mayor Hartfield expressed concerns regarding the application of a property maintenance code on commercial businesses that might have equipment and machinery stored on property. Law Director King advised that this policy was constructed to use practical and reasonable application and discretion when enforcing the code. The expectation of the purpose and scope of the code would be to enforce using a reasonable approach. The code allowed for discretion and flexibility. It was not meant to address cosmetic issues, but health and safety concerns.
Councilmember Montgomery asked if the code should be set up to distinguish violations based on zoning districts. Law Director King advised that the code had to have the same expectation for the entire community. However, this code allowed for the flexibility to address issues based on what might be acceptable in an agricultural area would not be acceptable in the downtown business area. Councilmember Johnson asked if the zoning code should also be updated to include this code so as to provide clear and objective parameters for enforcement purposes. Law Director King responded that it could be more of a detriment to include the code as part of the zoning code.
Resolution No. 2015-42, A Resolution to Award the Contract for the Village Hall Window Replacement Project to Gunton Corporation, as per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember McGowan.
Manager Stilwell commented that the three participating bidders were advised of the final bids and staff’s recommendation of award to Council.
Councilmember Montgomery asked if it was appropriate to give preference to local vendors. Manager Stilwell indicated that each community sets that standard or preference as it can work for a community by supporting local businesses. However, it can work against communities should local vendors expect the award and not provide strong service or products.
Mayor Hartfield commented that the winning bidder, in this case, provided a product that better met the Village bid specifications.
Councilmember Johnson asked if the Village were protected in awarding a contract that was not the lowest price. Law Director King responded that the bids were to be awarded based on the lowest and best bidder. He looked at the bid specifications, the bids and spoke with Clerk Prasher regarding the final recommendation. The recommendation was based on objective reasons. Clerk Prasher explained that both the lowest bidders had excellent references and a quality product. The Gunton Corporation provided a better, more specified solution to covering and sealing the exterior wood trim. Additionally, the Pella window offered a color that matched more exactly with the needs of the project than the Jeld Wen window.
Mayor Hartfield called for a vote to approve Resolution No. 2015-42. Motion carried. Resolution No. 2015-42 was adopted.
Resolution No. 2015-43, A Resolution to Appoint a Member to the Planning Commission was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Lerner.
Mayor Hartfield thanked Mr. Klingler on behalf of Council for his willingness to serve. The Commission was lucky to have your service. Your work and experience in renovating various homes in the community will be an asset to the Commission.
Mayor Hartfield called for a vote to approve Resolution No. 2015-43. Motion carried. Resolution No. 2015-43 was adopted.
Resolution No. 2015-44, A Resolution in Support of Licking County Reducing the Speed Limit on Welsh Hills Road (County Road 121) to 45 mph was introduced and moved for approval by Vice Mayor Barsky. Second by Councilmember Lerner.
Councilmember McGowan confirmed that this legislation was requested by the Licking County Commissioners. Manager Stilwell responded in the affirmative.
Vice Mayor Barsky confirmed that the change would just impact the Township portion of Welsh Hills Road. Manager Stilwell responded in the affirmative.
Mayor Hartfield felt this change in speed limit was a good safety measure.
Mayor Hartfield called for a vote to approve Resolution No. 2015-44. Motion carried. Resolution No. 2015-44 was adopted.
REVIEW OF MINUTES
Regular Council Meeting Minutes of August 5, 2015
Councilmember McGowan made a motion to approve the August 5, 2015 regular Council meeting minutes. Second by Vice Mayor Barsky. Motion carried.
MAYOR'S REPORT – July
The Mayor's report for the month of July was presented for review.
Councilmember McGowan moved to accept the July Mayor’s Report. Second by Vice Mayor Barsky. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
MANAGER'S REPORT – July
The Manager's Report for the month of July was presented for review.
Councilmember O’Keefe asked about the new non-lethal weapon the police department would be testing. Manager Stilwell indicated that this weapon was just being used on a trial basis. Law Director King explained that the weapon fired a heavy steel ball that only incapacitates someone. It was not a lethal weapon. The only other location to utilize this weapon was Ferguson, Missouri.
Councilmember O’Keefe asked about the leak identification company that was brought into the Village. Manager Stilwell indicated that a leak detection company was brought into the Village several times a year to help locate and isolate leaks in the water system. Currently the Village had a 25% water loss. Councilmember McGowan asked if that was high. Manager Stilwell indicated that a 25% loss rate was higher than 70% to 80% of other communities.
Councilmember O’Keefe moved to accept the July Manager’s Report. Second by Councilmember McGowan. Motion carried.
Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.
Granville Foundation – (Montgomery)
Councilmember Montgomery reported that the Foundation would hold its annual retreat on Saturday, August 22, 2015.
Granville Recreation District – (McGowan)
Councilmember McGowan reported that the GRD was registering for their fall programs.
Planning Commission – (Johnson & O’Keefe)
Councilmember Johnson reported that three applications were approved by the Planning Commission including an application for enclosing a porch, a new concrete patio and the Village Hall windows.
Granville Arts Commission – (O’Keefe)
Councilmember O’Keefe reported that the Commission approved grants for GSVA and the Bluesfest. The Commission members want to promote the Arts and encourage local entities to file for grants with the Ohio Arts Commission. They would like to hold a workshop for the Chamber, GSVA, The Works, Denison University and the Newark-Granville Symphony or other groups. Councilmember Lerner suggested that they discuss the possibility of collaborating with FamFest in Newark.
Open Space Committee – (O’Keefe)
Tree & Landscape Commission – (Lerner)
Councilmember Lerner reported that St. Luke’s Church was in the process of repairing a sewer line under Opera House Park and was delaying the Commission’s plans for renovation. Manager Stilwell indicated that the sewer line for the annex was not functional. The Village was working with St. Luke’s to resolve the issue and trying to avoid digging into South Main Street. Councilmember Johnson asked about the status of tree replacement for non-Ash trees. Councilmember Lerner indicated that the Commission was planning to plant thirty-eight trees this year.
Union Cemetery – (Barsky)
Vice Mayor Barsky reported that a large tree was removed on the south side of the cemetery.
OTHER COUNCIL MATTERS
Vice Mayor Barsky asked if the tree lawn areas had been restored on Spellman Street from the fiber optic installation. Councilmember McGowan indicated that a wire was still exposed. Manager Stilwell indicated that the Village was working with the School District to resolve this issue.
Councilmember Lerner expressed her appreciation for the completion of the bridge on SR 661 prior to the start of school.
Law Director King advised Council that the state of Ohio was requiring municipalities to reform all tax codes by adopting new state legislation by December, 2015. He indicated that he would be working with Income Tax Commission Williams to draft a new code based on state requirements and the needs of the Village in the next sixty days. Manager Stilwell indicated that these new requirements would not be financially impactful on the Village. The Village would continue to maintain local control of all tax collection.
OTHER STAFF MATTERS
Manager Stilwell expressed Village staff’s appreciation for the community’s patience during the many construction projects this summer and last summer. Pelotonia’s event through the Village this year was a safe event. Councilmember Johnson asked if the event was going to continue to come through the Village. Manager Stilwell indicated that the event would come through the Village for three more years. Councilmember McGowan suggested that the Farmer’s Market might need to be moved to St. Edward Church next year. It caused a great deal of confusion at the Broadway / Main intersection. He asked staff to check with the Chamber about sales during this event, whether vendors saw an increase or decrease due to Pelotonia.
Councilmember McGowan made a motion to adjourn. Second by Councilmember Johnson. Motion carried.