Granville Community Calendar

Council Minutes December 2, 2105

Village of Granville

Council Minutes

December 2, 2015

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE

OATH OF OFFICE

Law Director King administered the oath of office to Councilmembers Dan Finkelman, Jeremy Johnson, Rob Montgomery and Jackie O’Keefe.

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, Montgomery, O’Keefe, Mayor Hartfield, Law Director King and Village Manager Stilwell. 

Councilmember Johnson made a motion to excuse Councilmember McGowan from the meeting.  Second by Councilmember Lerner.  Motion passed. 

APPOINTMENT OF CLERK AND DEPUTY CLERK

Mayor Hartfield administered the oath of office to Clerk of Council Mollie Prasher.

ELECTION OF MAYOR

Councilmember Johnson nominated Mayor Hartfield for the position of Mayor.  Second by Councilmember O’Keefe. 

Councilmember Hartfield accepted the nomination.  There were no additional nominations. 

Mayor Hartfield called for a vote.  Nomination was confirmed.  Mayor Hartfield was reelected Mayor. 

Law Director King administered the oath of office to Mayor Hartfield. 

ELECTION OF VICE MAYOR

Councilmember Lerner nominated Councilmember Montgomery for the position of Vice Mayor.  Second by Councilmember Johnson. 

Councilmember O’Keefe nominated Councilmember McGowan for the position of Vice Mayor.  There was no second. 

Councilmember Montgomery accepted the nomination.  There were no further nominations.

Mayor Hartfield called for a vote.  Nomination was confirmed.  Councilmember Montgomery was elected Vice Mayor. 

Mayor Hartfield administered the oath of office to Vice Mayor Montgomery.  

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the agenda as presented.  Second by Councilmember Johnson.  Motion carried.     

CITIZEN COMMENTS (7:40pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:41pm. 

PUBLIC HEARING

Ordinance No. 15-2015, An Ordinance to Add Chapter 181 of the Codified Ordinance of the Village of Granville Regarding Municipal Income Tax

As no one appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance No. 15-2015 at 7:42pm.

Ordinance No. 16-2015, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with Reader’s Garden for the Lease of a Portion of Village Hall, 141 East Broadway 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance No. 16-2015 at 7:43pm.

Ordinance No. 17-2015, An Ordinance Amend Ordinance No. 16-2014 Providing for Adjustments of the Annual Budget for the Fiscal Year 2015 and Revising Sums for Operating Expenses

Dennis Cauchon, 327 East Broadway, asked if the pedestrian signals proposed were infrared or pedestrian activated.  Manager Stilwell advised that no decision had been made regarding the exact type of signal to be installed.  The purpose tonight was to seek Council’s approval for the expenditure.  Once funding was approved, a decision regarding a specific signal type would be reviewed.  Mr. Cauchon asked if there would be a public opportunity to comment on the type of signal selected.  Manager Stilwell replied that public comments were always welcome; however, that level of decision was generally an administrative matter.  Mr. Cauchon advised Council that he was in support of installing an infrared activated crosswalk signal over a push button signal at the North Pearl Street and Washington Drive intersection.  In the 2010 Safe Routes to School program, the safety consultant recommended infrared signals over the pedestrian push button signals as pedestrians push the signal less than fifty percent of the time.  He indicated that he had provided Council with his personal study completed in 2010 at the push button signal on South Main Street.  At that time, there was only forty-one percent compliance with the push button signal.  The infrared mid-crosswalk signal on East Broadway has one hundred percent compliance.  Mr. Cauchon stated that it was Council’s job to save lives and protect people.  This route was the main route to school and used by Denison students.  He felt Council and staff were asking the wrong questions to try to assign responsibility.  Infrared signals should be the signal installed even at an additional cost.  This issue was a matter of moral policy as the Village did not what the safety consultant advised in 2010.  Manager Stilwell advised that money was not an issue.  Staff will be listening to consultants and doing what was advised.  When the Village had an infrared signal on South Main Street, there were a lot of false positives.  There were pros and cons to each type of signal and staff would review all information available.

Councilmember Montgomery asked if both types of signals could be available.  Manager Stilwell indicated that staff would look into that issue.  Any signal would be installed with ODOT oversight and solar powered.  The entire stretch of roadway between Cedar Street and New Burg Street would be looked at in a holistic fashion with the possibility of redesigning the whole intersection. 

Councilmember Johnson asked if the funds being requested were sufficient to install either type of signal.  Manager Stilwell responded in the affirmative. 

As no one else appeared to speak, Mayor Hartfield closed the Public Hearing for Ordinance No. 17-2015 at 7:50pm.

OLD BUSINESS

Ordinance No. 13-2015, An Ordinance to Amend Section 1121.01 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Required Street Widths and Right-of-Way Widths was moved to be removed from the table by Councilmember Johnson.  Second by Councilmember O’Keefe.  Motion passed.

Discussion:

Law Director King indicated that Council had the updated version of the Ordinance with the revisions that should meet the requirements requested by a local resident.  This new draft had a disjunctive approach maintaining the hardship provision as well as adding language with a lesser standard allowing for a more ambiguous criterion.  Criteria were also available to include the recommendation of professional statements.  These changes should allow for the requested variance request by the local resident.

Councilmember O’Keefe appreciated that use of the Comprehensive Plan to illustrate the importance of including criteria to maintain the small town character of the community. 

Mayor Hartfield asked Councilmember Johnson if the new criteria addressed his earlier concerns about providing specific information for the Commission to use in making a decision regarding a variance.  Councilmember Johnson indicated that the new language addressed tangible concerns and made the decision process easier. 

Law Director King explained that an applicant who wanted to request a variance from the subdivision regulations would make an application to the Planning Commission.  The Planning Commission would make their recommendation to Village Council, who would make a final decision. 

Councilmember Finkelman moved to amend Ordinance No. 13-2015 to accept the newly revised language.  Second by Councilmember Johnson.  Mayor Hartfield call for a roll call vote to amend Ordinance No. 13-2015: Finkelman (yes); Johnson (yes); Lerner (yes); O’Keefe (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 13-2015 as amended:  Johnson (yes); Lerner (yes); O’Keefe (yes); Finkelman (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 13-2015 was approved as amended.

Ordinance No. 15-2015, An Ordinance to Add Chapter 181 of the Codified Ordinance of the Village of Granville Regarding Municipal Income Tax was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Lerner. 

Discussion:

Council thanked Income Tax Commission Williams for all of her hard work in putting this ordinance together. 

Councilmember O’Keefe stated that this ordinance reinforces what the community needs to do to maintain and encourage more local businesses. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 15-2015:  Lerner (yes); O’Keefe (yes); Finkelman (yes); Johnson (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 15-2015 was approved. 

Ordinance No. 16-2015, An Ordinance to Authorize the Village Manager to Enter into a Lease Agreement with Reader’s Garden for the Lease of a Portion of Village Hall, 141 East Broadway was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember O’Keefe. 

Discussion:

Manager Stilwell advised Council that a copy of the updated agreement was provided to Council with the corrected ownership information.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 16-2015:  O’Keefe (yes); Finkelman (yes); Johnson (yes); Lerner (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 16-2015 was approved.

Ordinance No. 17-2015, An Ordinance to Amend Ordinance No. 16-2014 Providing for Adjustments of the Annual Budget for the Fiscal Year 2015 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson. 

Discussion:

Councilmember Johnson asked staff to advise the final costs of the proposed pedestrian signal.  Manager Stilwell responded that he would keep Council abreast of all developments regarding signal selection and installation. 

Councilmember Finkelman asked if staff would request additional funding should the funding being approved with this legislation not be sufficient.  Manager Stilwell responded in the affirmative. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 17-2015:  Finkelman (yes); Johnson (yes); Lerner (yes); O’Keefe (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0.  Ordinance No. 17-2015 was approved.

NEW BUSINESS

Resolution No. 2015-51, A Resolution Authorizing the Village Manager to Execute the Central Ohio Health Care Consortium Joint Self-Insurance Agreement on Behalf of the Village of Granville was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield confirmed that this legislation was more housekeeping in nature.  Finance Director Kraner responded that the agreement was renewed every three years.

Councilmember Johnson asked if Village staff were comfortable with the proposed changes to the agreement and if the scope of risk sharing required a request for additional funding.  Finance Director Kraner responded that staff was comfortable with the proposed changes to the new agreement.  She indicated that the Village had not had any significant increase since 2012.  This year’s increase was two percent.  Manager Stilwell added that the 2012 rate was increased as an additional assessment to return the fund’s balance to a minimum. 

Councilmember Finkelman asked how many members were part of the Village’s plan.  Finance Director Kraner indicated that the Village had thirty-seven full-time employee members plus family members for a total of seventy-eight members.

Councilmember O’Keefe asked if the claims were low for a period, did the fund return surplus funds.  Finance Director Kraner indicated that funds were not given back, but the members received a rate holiday, no rate increase. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-51.  Motion carried.  Resolution No. 2015-51 was adopted. 

Resolution No. 2015-52, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Board of Commissioners for Reimbursement of Legal Counsel for Indigent Defendants for the Village of Granville, Licking County, Ohio was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-52.  Motion carried.  Resolution No. 2015-52 was adopted.

Resolution No. 2015-53, A Resolution Authorizing the Village Manager to Enter into a Contract for 2016 with Douglas Sassen and the Newark City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Lerner. 

Discussion:

Mayor Hartfield confirmed that the rate had not increased for the Prosecutor’s services since 2009.  Law Director King indicated that the rate increased in 2009 from $12,000 to $15,000 with no further increases.  An increase to $20,000 was requested by the Prosecutor in 2011, but no increase was ever enacted. 

Councilmember O’Keefe asked how often cases were forwarded to the Prosecutor’s office.  Law Director King indicated that cases were regularly sent to the Municipal Court.  The cost for services provided were financially a good deal for the Village. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-53.  Motion carried.  Resolution No. 2015-53 was adopted.

Resolution No. 2015-54, A Resolution Authorizing the Village Manager to Enter into a Contract for 2016 with Michael King for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Discussion:

Councilmember Johnson thanked Law Director King for his services.  Law Director King expressed that it was a privilege to serve the Village.

Manager Stilwell advised Council of the upcoming changes in personnel including the Clerk of Court position.  Law Director King would have expanded involvement in helping review the needs of that position.  Mr. Stilwell added that once he left the Law Director’s services may increase along with his compensation. 

Mayor Hartfield called for a vote to approve Resolution No. 2015-54.  Motion carried.  Resolution No. 2015-54 was adopted.

REVIEW OF MINUTES

Regularly Scheduled Meeting of November 18, 2015 

Councilmember O’Keefe made a motion to table the approval of the November 18, 2015 minutes until the January 6, 2016 meeting.  Second by Councilmember Lerner.  Motion carried.

COMMITTEE REPORTS

Granville Community Foundation – (Montgomery) 

No report.

Granville Recreation District – (McGowan)

No report. 

Planning Commission – (Johnson/O’Keefe)

Councilmember O’Keefe reported that the Planning Commission approved four applications – front porch steps, a dumpster for Spring Hills Baptist Church, a room demolition and an exterior modification.

Open Space Committee (O’Keefe)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Planning Commission was working on staking the locations for the fall tree plantings. 

Union Cemetery – (            )

No report. 

OTHER COUNCIL MATTERS 

Mayor Hartfield advised Councilmembers that with the recent election, it was time for Council to select Committee assignments.  Councilmembers were provided with a list of Committee assignments and a selection sheet.  She asked Councilmembers to provide their preferences of a Committee assignment to the Clerk of Council before January, 2016. 

Councilmember O’Keefe asked if there were things the Village could do to put community pressure on the state legislature regarding the proposed “Cadillac Tax.”  She also asked if there were any organizations fighting this proposal.  Tax Commissioner Williams stated that Senate Bill 198 would prohibit municipalities from collecting wage earnings from non-residents.  She indicated that per Council’s request, she had drafted a letter for our congressmen expressing the Village’s opposition to that bill and any proposal of centralized collection.  Tax Commissioner Williams indicated that the only organized group was the Ohio Municipal League, but they were a small staff and were not lobbyists.  Law Director King added that he anticipated a legal battle regarding the tax code changes that Council just approved based on a violation of Home Rule.  These additional proposals would also be challenged. 

OTHER STAFF MATTERS

There were no other staff matters.

ADJOURNMENT (8:37pm)

Councilmember Johnson made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried. 

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

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