Granville Community Calendar

Council Minutes December 21, 2016

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 21, 2016

 

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilmember Johnson moved to excuse Councilmembers Finkelman, McGowan and O’Keefe from the meeting.  Second by Councilmember Lerner.  Motion passed.          

APPROVAL OF AGENDA

Vice Mayor Montgomery moved to approve the December 21, 2016 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:34pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm.

PRESENTATION

Gerry Bird, the architect for the proposed Glenshire subdivision at 1536 Newark-Granville Road, provided Council with a presentation of a new, proposed subdivision.  He provided copies of the development site, design and photos of potential home designs.  This plan was very preliminary. The development has not yet received approval from either the Planning Commission or BZBA.  Mr. Bird anticipated thirty-seven cluster homes (about two units per acre) would be built for empty-nesters.  Mr. Bird felt there was a large market in Granville for empty-nester oriented housing.  The development would be similar to The Colony across the roadway.  The entrances of the two developments would align.  Mr. Bird advised that he would be providing the Village with a pre-annexation agreement shortly and looked forward to working with the Village throughout the approval process.

Councilmember Lerner asked the size of the homes.  Mr. Bird indicated that homes would be 2,000 to 2,500 square feet with two bedrooms plus a den or loft area at a cost of $400,000.

Councilmember Johnson asked if a builder had been selected, how sewage would be handled in the development, if Mr. Bird had spoken with the Township Trustees about annexation and if any traffic studies had been completed.  Mr. Bird responded that he hoped to align the project with a specific builder, but no builder had been selected yet.  Potential buyers would likely be allowed to select their own builder, if requested.  He planned to offer two to three home designs with different elevations.  There was plenty of fall to direct the sewage system toward the back of the property.  Mr. Bird stated that the Village indicated, that at some point in the future, there could be a sewer line running along State Route 16 to the sewage plant.  Until that time, a lift station would likely be built (by the developed) to pump the sewage.    Mr. Bird advised that he had spoken with Trustee Bennett about the possible annexation.  Trustee Bennett indicated that he understood the rationale and would not anticipate any issue with the annexation.  A traffic study was completed earlier this year and another study would be completed in 2017 following the opening of the new Thornwood Crossing.  The study showed little current impact to traffic along Newark-Granville Road.  With a projected two percent growth rate, a turn lane would be needed seventeen to twenty years in the future.  Licking County indicated that generally a one percent growth rate was utilized, which would push the need for a turn lane out many, many years.

Mr. Bird thanked Council for their time and looked forward to working with the Village in the future.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS         

Resolution No. 2016-55, A Resolution Authorizing the Village Manager to Enter into a Contract for 2017 with Douglas Sassen and the Newark-City Law Director’s Office for Services as Municipal Court Prosecuting Attorney was introduced and moved for approval by Vice Mayor Montgomery.  Second by Councilmember Johnson.

Discussion:

Councilmember Lerner advised Council that Mrs. Sasson worked for her at Welsh Hills School.

Mayor Hartfield commented that the rate had been the same for many years.  Law Director King added that this arrangement was highly cost effective for the Village.

Mayor Hartfield called for a vote to approve Resolution No. 2016-55.  Motion carried.  Resolution No. 2016-55 was approved.

Resolution No. 2016-56, A Resolution Authorizing the Village Manager to Enter into a Contract for 2017 with Michael King for Services as Law Director and Mayor’s Court Prosecuting Attorney was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Lerner.

Discussion:

Law Director King indicated to Council that he was happy to continue working for the Village of Granville.  His work as Law Director allowed him to be selective in his private practice.  He was very happy in his career, in part, thanks to Council.

Council thanked Law Director King for his effectiveness, thoughtfulness and detailed work ethic.  They appreciate his work as Village Law Director.

Mayor Hartfield called for a vote to approve Resolution No. 2016-56.  Motion carried.  Resolution No. 2016-56 was approved.

Resolution No. 2016-58, A Resolution to Appoint Members to the Volunteer Peace Officers Dependents Fund Board in Accordance with the Provisions of the Ohio Revised Code Section 143.02 was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember Lerner.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2016-58.  Motion carried.  Resolution No. 2016-58 was approved.

Ordinance No. 11-2016, An Ordinance to Authorize the Village Manage to Execute a Contract Providing for the Sale of Water to Owens Corning Sales, LLC was introduced and a hearing date recommended for January 4, 2017 by Councilmember Johnson.  Second by Councilmember Lerner.

Mayor Hartfield scheduled a public hearing for Ordinance No. 11-2016 for the January 4, 2017 Council meeting.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of December 7, 2016

Vice Mayor Montgomery made a motion to approve the December 7, 2016 minutes. Second by Councilmember Johnson.  Motion passed.

MAYOR'S REPORT – November

The Mayor's report for the month of November was presented for review.

Councilmember Johnson moved to accept the November Mayor’s Report as amended. Second by Vice Mayor Montgomery.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes

MANAGER'S REPORT – November

The Manager's Report for the month of November was presented for review.

Councilmember Johnson moved to accept the November Manager’s Report.  Second by Vice Mayor Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that an estimated 3,000 people viewed the Gingerbread House exhibit at the Robbins Hunter Museum during the Candlelight Walking Tour.  The GRD was preparing their annual report and would be reporting to Village Council in 2017.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission approved the demolition of the Ace Morgan Theater.  The area would provide parking for the new performing arts complex.  The new lot would provide seventy-three off street parking spaces.  Additionally, the Commission approved the application for the performing arts complex.  Many of the members would have preferred a grander architectural design than the design submitted, but approved the submitted design.  In order to avoid seeking a height variance, the building was declared a Landmark structure.  Law Directory King advised that by declaring the building a Landmark structure, it would not be subjected to the height requirements.  Councilmember Lerner asked if height was the only aspect of the building that could be affected by the Landmark structure designation.  Law Director King responded in the affirmative.

Mayor Hartfield asked that Acting Planner Walker be thanked for her summary of the current development activities being addressed by the planning department.  Council requested a similar report on an ongoing monthly basis.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was in the process of fall tree planting.  The Commission was surprised during their last meeting about the proposed tables planned for Opera House Park.  Councilmember Lerner asked that the Commission be kept advised by Village staff of what was happening in Opera House Park in the future.  The Commission spent the past five years working to update the Park and should be included in any planned projects.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Council selected Councilmembers Dan Finkelman and Jeremy Johnson to serve as the Council representatives to the discussions between the Bryn Du Commission and the Granville Recreation District.

Councilmember Lerner recused herself from the meeting.

Mayor Hartfield suggested that the southwest corner of the new Thornwood Crossing and Newark-Granville Road intersection needed to have landscaping added to improve the aesthetic of that area as it is currently so stark.  Manager Pyles indicated that he would check with ODOT regarding what the Village was able to landscape.

Councilmember Lerner returned to the meeting.

OTHER STAFF MATTERS

Law Director King advised Council that the prosecutor’s office would be filing new criminal charges against Barbara Franks.  The Court would be charging her with two counts – disorderly conduct while under the influence of alcohol and criminal trespassing.  He anticipated that charges would be served this week.  Law Director King indicated that he was advising Council of this information in connection with the upcoming annual renewal of all liquor licenses within the Village.  With Ms. Franks’ conviction for similar charges in 2015 and these pending charges, it may not be enough evidence to ask for a hearing from the state liquor commission regarding Taco Dan’s license renewal, but he intended to write the state commission and advise them of the charges.  Councilmember Johnson asked if there were any criminal statues broken for serving alcohol while intoxicated.  Law Director King advised that serving alcohol while intoxicated was not a criminal offense; however, it would be an administrative liquor code violation before the liquor control commission.  Chief Caskey added that the liquor commission had been out on several occasions in an undercover capacity to check all of the Village alcohol venues.  Taco Dan’s has never been cited during any of those visits.  Law Director King commented, that since Mr. Andy Franks became more involved with the running of the restaurant, there were fewer incidents with Taco Dan’s.  His efforts definitely have made an improvement.

Councilmember Johnson asked the status of filling the Planning Director position.  Manager Pyles indicated that he was now more familiar with the operations of the planning department, had received feedback from the GPC and BZBA members and spoken with community members regarding the position.  He hoped to make a decision regarding in early 2017.

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC §121.22(G)(1)  – “to consider the purchase of property for public purposes.”   Second by Councilmember Lerner.

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; Montgomery – yes; Hartfield – yes. Motion carried 4-0. Time in:  8:40pm. 

Councilmember Lerner moved to return to regular session.  Second by Councilmember Johnson.

Mayor Hartfield called for a roll call vote: Lerner – yes; Johnson – yes; Montgomery – yes; Hartfield – yes. Motion carried 4-0. Time in:  9:23pm. 

Council returned to regular session.

ADJOURNMENT (9:24pm)

Councilmember Johnson made a motion to adjourn.  Second by Councilmember Lerner.  Motion carried.

Council Minutes December 7, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

December 7, 2016

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.               

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the December 7, 2016 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:31pm)

Keith Meyers, 229 East College Street, indicated that he was a member of the Bryn Du Commission.  He stated that the Bryn Du Commission was looking forward to meeting with the Granville Recreation District to build a collaborative relationship.

Todd Naille, 475 West Broadway, indicated that he was the Council representative to the Granville Recreation District.  The GRD was looking forward to amazing work with the Bryn Du Commission in building trust and a common vision for a collaborative use of the Bryn Du property.  He also thanked Council for their leadership and the tone set in encouraging this collaboration.

Jurgen Pape, 3 Parnassus Village Drive, spoke as Chair of the Granville Arts Commission and a member of the Bryn Commission and Senior Center.  He felt the proposal prepared by the GRD was very poor and undiplomatic.  All three of the groups he served were well run by competent and experienced people.  The Senior Center was an independent organization with the ability to self-fund through levies, had a wonderful building and offered a myriad of programming.  The Bryn Du Commission received funding from the Village, but also earned more funds than received.  The Granville Arts Commission was funded entirely by the Village.  His philosophy, regarding these three entities, was “if it ain’t broke, don’t fix it.”

Candi Moore, 405 East College Street, commented as President of the Bryn Du Commission.  She congratulated Bryn Du Executive Director Bruce Cramer on being awarded the 2016 Impact Award as Tourism Partner of the Year by Explore Licking County.  This award was quite an honor.  She also congratulated other local winners including Orchard Bed & Breakfast as Impact New Partner of the Year, The Broadway Pub as Impact Food & Beverage Partner of the Year and the Buxton Inn as Impact Lodging Partner of the Year.  Bruce Cramer was in attendance and displayed his award.

Steve Matheny, 125 East Broadway, spoke as the Director of the Granville Area Chamber of Commerce.  Both the Bryn Du Commission and GRD were Chamber members and the Chamber supported and believed in both organizations.  He concurred that “if it ain’t broke, don’t fix it,” but was happy to support both groups working toward collaboration.

Kraig Koester, 108 Hawk’s Cover Court, spoke as a former founding member of the GRD Board.  Mr. Koester stated that the GRD had been waiting for this conversation to begin for fourteen years.  In 2008, the GRD formed with the encouragement of Candi Moore.  The GRD service district mirrored the school district.  Mr. Koester thanked Councilmember McGowan for bringing the resolution to Council to develop the recreation district originally.  The GRD found that families are staying local now to participate in sports and not traveling to Newark and other areas.  The GRD currently utilized school district facilities and some use of Bryn Du, but the Bryn Du facility was greatly underutilized.  The GRD repeatedly asked to use Bryn Du, but the facilities were leased to other entities such as the Granville Christian Academy and the Granville Studio for Visual Arts.  The GRD should be permitted to have greater access to Bryn Du.  Mr. Koester commented that this conversation was imperative and should not be allowed to die.

Councilmember Finkelman explained that Council would not be making any decision that evening.  Council was asking the Bryn Du Commission and GRD to take the next six months to discuss how the two entities could work together and develop a collaborative agreement.

 Andy Franks, 210 East Maple Street, commented to Council that Taco Dan’s has had a decrease in noise complaints due to their going above and beyond by requiring two forms of identification to order a drink and through enhanced patrolling of their patrons.  He added that the reassignment of Officer Blackledge also helped the situation as he was biased against Taco Dan’s inciting people to make negative comments about the business.  There were three recent noise complaints where officers were called.  One incident involved kids on the sidewalk, which should not have been held against Taco Dan’s.  Additionally, every Taco Dan’s employee was followed by the Granville police department after leaving work at closing time.  Mr. Franks also advised Council that Taco Dan’s was being harassed by his neighbor.  The neighbor sat on the porch of his home and waited for patrons to leave Taco Dan’s and call in noise complaints to the police.  Then, when the restaurant was closed, the neighbor would leave and return to his primary residence.  The neighbor was at his property solely to make complaints and build a case against Taco Dan’s.  That behavior was not fair.  These complaints should not be held against Taco Dan’s as they were from just one person, who was attempting to harass the business. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:48pm.

PUBLIC HEARING

Ordinance No. 09-2016, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2017

Ordinance No. 10-2016, An Ordinance to Authorize the Village Manager to Enter into a lease Agreement with the Granville Township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:49pm.

OLD BUSINESS

Ordinance No. 09-2016, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2017 was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 09-2016:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 09-2016 was approved.

Ordinance No. 10-2016, An Ordinance to Authorize the Village Manager to Enter into a lease Agreement with the Granville Township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Finkelman.

Discussion:

Mayor Hartfield stated that this lease renewal was just a housekeeping issue.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 10-2016:  Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 10-2016 was approved.

NEW BUSINESS        

Resolution No. 2016-52, A Resolution Authorizing and Directing the Village Manager of Granville, Ohio, to Enter into an Agreement with the Bryn Du Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Bryn Du Commission President Candi Moore and Boardmember Keith Meyers gave Council a presentation reviewing 2016 for Bryn Du. 

Ms. Moore provided Council with a copy of the 2003 Advisory Committee report, a draft copy of the 2016 Bryn Du Annual Report and a current financial statement.  She described how a nineteen member committee established a governance plan and a phased-in fifteen year renovation plan for how the property was to develop.  Bryn Du would be managed by a core constituency group consisting of three Village Council appointees, two Township appointees and two Chamber appointees.  Ms. Moore also introduced the current Commission members and provided a brief biography of their experience.  Ms. Moore added that the original mission statement established in 2003 had been followed by the Commission, which allowed the property to be utilized in multiple manners.

Mr. Meyers provided a PowerPoint presentation. (copy attached to final minutes)  Mr. Meyers shared the draft 2016 Annual Report for Bryn Du listing the events held at the Mansion – cultural, athletic and business.  Bryn Du was also instrumental in initiating a community art forum in 2016.  The Bryn Du Commission completed a strategic planning retreat that set future goals to build and enhance relationships within the community, maintain a conservative financial management program and work to complete key capital improvement projects.  Mr. Meyers also provided a review of the complete 2015 financial statement and a year-to-date 2016 financial statement.  A review of the accomplishments of the Bryn Du Commission for the past ten years was also presented.  Mr. Meyers thanked Council for their financial support to the Commission since its founding.

Bryn Du Commission President Candi Moore advised Council that the final version of the 2016 Bryn Du Annual Report would be available in early 2017 once all of the financial information was compiled.  She also asked Council to renew the Bryn Du management agreement for the next two years.

Councilmember McGowan stated that the Village was responsible for the purchase of the Mansion property with the Township contributing funding for the purchase of a portion of the lawn with green space dollars.  A group of volunteers spent a great deal of time putting together a governance plan for how the property should be renovated and used.  The Bryn Du Commission worked for the past 10 years following and implementing that plan.  They have and are doing a great job. 

Councilmember Johnson thanked the Commission for the presentation and information.  He expressed appreciation for the good work in completing the various capital improvement projects and maintaining solvent financial statements.  The Village had spent well over $4,000,000 of taxpayer dollars on the Bryn Du property, so he truly appreciated all of the volunteer efforts that resulted in the property’s current condition.  He also looked forward to the collaborative and future efforts of the Commission.

Mayor Hartfield called for a vote to approve Resolution No. 2016-52.  Motion carried.  Resolution No. 2016-52 was approved.

Resolution No. 2016-53, A Resolution to Establish the Annual Compensation Adjustment for Non-Bargaining Employees for the Fiscal Year 2017 was introduced and moved for approval by Vice Mayor Montgomery.  Second by Councilmember Lerner.

Discussion:

Mayor Hartfield commented that the Economic, Finance and Personnel Committee approved the recommended one and one half percent COLA increase and provided for an set amount for any merit/bonus increases. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-53.  Motion carried.  Resolution No. 2016-53 was approved.

Resolution No. 2016-54, A Resolution Directing the Bryn Du Commission and inviting the Granville Recreation District to Collaboratively Identify Opportunities to Enhance Utilization at Bryn Du was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson.

Discussion:

Councilmember O’Keefe questioned if it was the best use of the Mansion’s second floor to be used as GRD office space.  Mayor Hartfield commented that the Commission and GRD would discuss the feasibility of that issue.  Councilmember Lerner commented that the language in the resolution seemed to require that space to be used as GRD office space.  The word memorialized seemed to imply a preset decision.  Councilmember Finkelman commented that the two groups were being tasked with making these decisions.  The specifics of the items outlined to be addressed in the resolution were to be left to Bryn Du and the GRD to decide.

Councilmember McGowan stated that this legislation was not necessary.  The two groups agreed to meet and discuss issues and that was all that was needed.  This legislation was not needed.  As the Village was only thirty-seven percent of the GRD’s constituency, allowing the GRD unlimited use at no cost would be unfair.  The Village would be supplementing the sixty-three percent of the GRD constituency that did not pay taxes in support of the Village’s financial obligation.  Although the Bryn Du property was publicly owned by the Village and was supported by Village taxpayer dollars, it did not mean that the public had unlimited access to the property.  The GRD charges for the use of all of their facilities and properties.  Why should Bryn Du not charge?  Residents could not use public school district property as they wished.   The GRD may want to use the facility more, but everyone had the same access to the property.  The GRD had access to the fieldhouse many weekends.  The GSVA renovated the Pool House and still paid rent. Granville Christian Academy paid for the installation of a new floor in the fieldhouse.  The GRD seemed to just be requesting free use of the property with no financial obligation with the Village taxpayers being responsible to cover all the costs of operation.  Councilmember McGowan stated that he was not in support of this legislation.

Councilmember O’Keefe asked if it was the purview of the Village to demand that these two groups come together.  Law Director King advised that the language directed the Bryn Du Commission and invited the GRD to meet and develop a memorandum of understanding as proposed in this legislation.   Councilmember O’Keefe hoped for collaboration and that the two groups could work together to form an agreement. 

Vice Mayor Montgomery asked if the Village had the final authority over any agreement reached by these parties.  Law Director King responded in the affirmative.  Council had the ultimate decision.  Vice Mayor Montgomery indicated his support for the Bryn Du Commission and the GRD coming together to develop a recommendation.  He appreciated Councilmember McGowan’s concerns, but felt that the two groups coming together to discuss the bullet points listed in the legislation was a good way to facilitate a dialogue.

Councilmember Johnson stated that the two entities coming together and collaborating to hopefully increase usage of the facility and find collaborative opportunities would be very advantageous.  The legislation allowed for a representative from both the Township and Village to attend meetings.   Should the six month period pass with no agreement, Village Council could then decide how the process would proceed.  Councilmember Johnson felt confident that both groups would come together and put forth a best effort.

Ms. Moore asked if Council made a decision regarding whether it was a directive that the GRD offices be located on the second floor of the Mansion.  Mayor Hartfield responded that the two boards would be tasked with making a make recommendation.

Mayor Hartfield called for a vote to approve Resolution No. 2016-54.  Motion carried.  Resolution No. 2016-54 was approved.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of November 16, 2016

Councilmember O’Keefe made a motion to approve the November 16, 2016 minutes. Second by Councilmember McGowan.  Motion passed.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the Recreation District’s winter programming was available with both community and sport options.  He indicated that the GRD was preparing a questionnaire for 2017 to ask participants could improve GRD programming.

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission approved the installation of a generator on the side of a home.  Vice Mayor Montgomery questioned why the application did not require a variance.  He was advised that the generator’s height did not trigger a variance.  Vice Mayor Montgomery felt that noise should be included as a criteria for consideration on these types of applications. Law Director King advised that he would review the requirements and advise Council.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Committee was pleased with the passage of the levy.  They would be reviewing two applications for Open Space funding.  Councilmember O’Keefe asked the current purpose of the Open Space Committee.  Councilmember Finkelman indicated that the purpose of the Committee had not changed since its inception - to protect Village and Township borders, provide green space and act as a balancing agent for maintaining agricultural areas.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Commission was completing the fall tree planting program.  They also reviewed the Denison landscaping plans for the new arts complex.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Council reviewed a request for a transfer of a liquor license from Brews to the new Donatos owners.  Chief Caskey and Law Director King indicated that there were no issues involving any of their current licenses.  Council indicated that there would be no need to request a liquor hearing.

Mayor Hartfield asked that Acting Planner Walker provide an update regarding Donatos’ intentions.  Manager Pyles commented that he and Acting Planner Walker met with Donatos representative to discuss signage, refuse and parking.

Manager Pyles advised Council that the Village received a request to hold a Corvette car show on August 19, 2017.  He requested Council’s position.  Councilmember McGowan suggested letting the Porsche show come in 2017 and then alternating years with the Corvette and Porsche shows.  Councilmember Lerner was in favor of hosting other types of car shows.  Vice Mayor Montgomery thought a variety of car show would be more enjoyable for Village residents.  Councilmember Finkelman thought the Porsche group should be permitted to continue.   Council advised Manager Pyles that the August 19th weekend for this event was not viable. 

OTHER STAFF MATTERS

Manager Pyles advised Council that the Village received a $873 grant from the Solid Waste District for the purchase of furniture for Opera House Park.  Octagon picnic tables will be placed in the Park in the spring of 2017 to provide alternate seating.

ADJOURNMENT (9:00pm)

Councilmember Johnson made a motion to adjourn.  Second by Councilmember McGowan.  Motion carried.

Council Minutes November 16, 2016

  VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 16, 2016

 

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilmember Finkelman moved to excuse Councilmember Lerner from the meeting.  Second by Councilmember McGowan.  Motion passed.           

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the November 16, 2016 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:32pm)

Andy Franks, 210 East Maple Street, commented to Council that he had been requesting for the reassignment of Officer Blackledge for the past several months.  He was happy to see that Officer Blackledge was reassigned.  Since that reassignment, complaints against Taco Dan’s have diminished.  Taco Dan’s was having fewer incidents.  Mr. Franks indicated that the Blue IDs from Denison were also very helpful.  Taco Dan’s was making a concerted effort to enforce ID checks and prevent underage drinking.  Mr. Franks also asked about an incident that happened over the July 4th holiday regarding an individual that was jumped in the downtown area; a pretty serious offense.  Mr. Franks wondered what happened with that incident.   Mr. Franks also questioned why Dr. Avery, a neighbor, was not charged for an incident where he stormed into Taco Dan’s back door yelling for someone to move a car that was parked in his driveway.   Dr. Avery made a scene in the restaurant in front of customers and staff.  Mr. Franks understood that the Licking County Prosecutor decided not to file any charges.  Mr. Franks also questioned why the Robbins Hunter Museum was not asked the purpose of the recent fence that they installed.  Mr. Franks thanked Council for their time

Councilmember McGowan and Mayor Hartfield added that Council did question the purpose of the fence requested for the Robbins Hunter Museum

Chief Caskey advised that regarding the filing of charges against Dr. Avery, the Village police could not file charges without having seen that offense.  He also confirmed that Taco Dan’s was doing a great job in utilizing the Blue IDs to prevent underage drinking.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:42pm.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS           

Ordinance No. 09-2016, An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Granville, State of Ohio, During the Fiscal Year Ending December 31, 2017 was introduced and a hearing date set for December 7, 2016 by Councilmember Finkelman.  Second by Councilmember McGowan.

Discussion:

Councilmember O’Keefe asked why leftover budgetary funds for the Granville Arts Commission could not be carried over as funds were for the Bryn Du Commission.  Finance Director Kraner indicated that the Village funds the Bryn Du Commission directly.  The Bryn Du Commission determines how that funding would be utilized.  The Granville Arts Commission has a specific amount of funding allotted to them.  Once a grant was approved, the Village pays the recipient directly.  Any unused funds return to the General Fund at the end of the year.  Vice Mayor Montgomery added that the Arts Commission had up to $10,000 to spend annually.

Mayor Hartfield scheduled a public hearing for Ordinance No. 09-2016 for December 7, 2016

Ordinance No. 10-2016, An Ordinance to Authorize the Village Manager to Enter into a lease Agreement with the Granville township Board of Trustees for the Leasing of the Fire Station Building at 133 North Prospect Street was introduced and a hearing date recommended for December 7, 2016 by Councilmember Johnson.  Second by Councilmember McGowan.

Discussion:

Councilmember Finkelman asked if the contract could be easily terminated.  Law Director King responded that if both parties agreed to terminate the contract, the contract would be terminated.

Vice Mayor Montgomery asked if the Village was obligated in any way to maintain the property as a fire station for any period of time, if the contract were terminate.  Law Director King responded that the Village could use the property as Council deemed satisfactory.

Mayor Hartfield scheduled a public hearing for Ordinance No. 10-2016 for the December 7, 2016 Council meeting.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of November 2, 2016

Councilmember McGowan made a motion to approve the November 2, 2016 minutes. Second by Councilmember O’Keefe.  Motion passed.

MAYOR'S REPORT – October

The Mayor's report for the month of October was presented for review.

Councilmember O’Keefe moved to accept the October Mayor’s Report as amended. Second by Councilmember McGowan.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – October

The Manager's Report for the month of October was presented for review.

Councilmember O’Keefe moved to accept the October Manager’s Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

No report.

Planning Commission – (Montgomery)

No report.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission approved grants for the Granville Area Chamber of Commerce, the Bryn Du art fund and the Granville Historical Society.  The Art Forum also met and determined a name for the group – Granville Arts Collaborative.  They hope to establish a plan for art in the Village by 2017.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the levy passed by a huge margin.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

Councilmember McGowan provided Council with a copy of the minutes from the last Board meeting that included a financial request from Village Council for 2017.

OTHER COUNCIL MATTERS

There were no Other Council Matters.

OTHER STAFF MATTERS

There were no Other Staff Matters.

Councilmember Johnson moved to have a five minutes recess.  Second by Councilmember O’Keefe.  Motion passed.

The meeting resumed at 8:03pm.

Mayor Hartfield advised the Granville Recreation District had a presentation for Council. 

Andy Wildman, GRD Executive Director, thanked Council for the opportunity to speak to CouncilHe indicated that GRD Board Chair Hugh Masterson and Village Council representative Todd Naille were also present.  Director Wildman indicated that the GRD managed over 3500 program registrants and several facilities.  They had over 2100 households that participated in the GRD programs.  The GRD was very active in the community and has built a strong infrastructure over the past six years.  However, the GRD still had many challenges including a lack of facilities.  The GRD has looked at the Bryn Du Mansion facility.  The Village had a great facility in the community with the capacity to increase participation by 3000 additional hours.  The GRD and senior center could collaborate to utilize the facility and offer more senior programming. The GRD had the staff and capability to take the Bryn Du facility and increase its usage and make it more accessible to the community at large.  Director Wildman stated that is was now time for the community to utilize the Bryn du facility differently.

Vice Mayor Montgomery asked what the GRD would change.  Director Wildman indicated that the GRD could offer senior, arts and teen recreational programming.  There was currently a lot of down time at the facility and the GRD would be able to offer programming to fill that down time and more opportunities for community usage.

Councilmember O’Keefe commented that the existing senior center was thriving.  She asked how a GRD/senior center collaboration would work.  Councilmember O’Keefe also asked how the GRD utilized Bryn Du currently.  Director Wildman suggested that the senior center could co-locate at the Mansion with the GRD.  Finance resources could be shared and there would be more opportunity for programming without any overlap.  Regarding GRD usage of Bryn Du, Director Wildman indicated that the GRD used the facility very little.  The Granville Christian Academy used the facility quite a bit.  The GRD used the facility either four hour less or more than the local dog training instructor.  Councilmember O’Keefe also asked if there were any legal parameters that needed to be addressed to consider such a proposal.  Law Director King indicated that he had not checked specifically, but he did not anticipate any legal issues that could not be worked through.

Councilmember McGowan stated that as this presentation was not on the agenda and advertised to the public, all discussion on this issue should stop.  A formal presentation should be placed on a Council agenda so all Councilmember would be aware of the information begin presented and the public would have an opportunity to participate in the discussion also.

Councilmember Finkelman agreed with Councilmember McGowan that it would be better to discuss this issue with appropriate notice to not only the public, but Village Council too.  This issue was greater than what the GRD may want; it would have to be about what the community wanted.  Councilmember Finkelman asked if the GRD had spoken with the senior center about such a collaboration.  Director Wildman indicated that he had not had specific conversations with the senior center director.  Councilmember Finkelman indicated that he would prefer those issues be discussed and determined prior to Council reviewing unconfirmed ideas.

Councilmember Johnson commented that Village Council needed to hear the GRD out.  Manager Pyles had analyzes of the usage at Bryn Du.  Council would be surprised by the amount of down time.  This issue was supposed to have been on Council’s agenda for that evening.  Councilmember Johnson indicated that he had read 2002 and 2003 minutes on the acquisition of the Mansion.  Those minutes showed that there was no clear idea as to how to utilize the facility.  Councilmember Johnson commented that Council should know how the facility was being used now, how the GRD could use the facility and if that was how Council thought the facility should be used.  Director Wildman prepared a proposal that described how the GRD could utilize the Bryn Du facility.   Councilmember O’Keefe indicated interest in seeing the GRD proposal and the usage analysis.   Councilmember Johnson suggested that a complete GRD presentation be placed on the December 7, 2016 Council agenda. 

Councilmember Finkelman stated that clearly there were studies completed and a proposal available.  He was interested in seeing both and understanding why the Mansion was not being utilized more.

Councilmember O’Keefe asked if there was an urgency surrounding this issue.  Director Wildman stated that there was no rush on the GRD’s part; however, there was a management agreement coming before Council shortly.  The GRD would like to see discussion prior to the renewal of that agreement.

Council requested that the Granville Recreation District be invited to make a presentation at Council’s next meeting on Wednesday, December 7, 2016.   Councilmember Finkelman requested that the data regarding usage be circulated and the GRD proposal be provided to Council prior to that meeting.  Manager Pyles responded that he would see that the information was provided to Council.

ADJOURNMENT (8:30pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

Council Minutes November 2, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

November 2, 2016

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilmember McGowan moved to excuse Vice Mayor Montgomery and Councilmember Lerner from the meeting.  Second by Councilmember Johnson.  Motion passed.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the November 2, 2016 agenda.  Second by Councilmember O’Keefe.  Motion passed. 

CITIZENS COMMENTS (7:34pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm.

PRESENTATION

Finance Director Kraner made a presentation to Council regarding the 2017 budget.  A copy of that presentation would be attached to the final draft of these minutes. 

Council had several questions and comments regarding the budget presentation.  They confirmed that a $250,000 transfer from the General Fund to the Capital Improvement Fund should be included in the 2017 budget, as it was for the 2016 budget, for an end of the year transfer as long as revenue funds were strong. 

Councilmember Johnson questioned whether it was necessary to purchase a $9,000 mower for the wastewater department.  He asked if equipment could be shared by departments or if it would be less expensive to contract the mowing.  Staff would look into the issue and advise Council. 

Finance Director Kraner asked if Council wanted funding set aside for the extension of the Newark-Granville Road pathway.  Council indicated that additional information was needed and a budget amendment could be initiated in 2017 when the project cost estimates were finalized.  Council wanted to also wait until the list of all pedestrian needs were assembled and prioritized. 

Finance Director Kraner suggested that the required minimum account balances in the Village’s fiscal policy for the Enterprise Funds and General Fund may be too low.  Council directed Finance Director Kraner to make a recommendation to amend the fiscal policy. 

Finance Director Kraner advised Council to contact her directly with any additional questions or comments. 

OLD BUSINESS

There is no Old Business.

NEW BUSINESS: Resolution No. 2016-50, A Resolution to Establish the Time and Place of a Public Hearing for the 2017 Municipal Budget as Proposed by the Village Manager was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

Discussion: The public hearing for the 2017 budget legislation will be held on December 7, 2016. Mayor Hartfield called for a vote to approve Resolution No. 2016-50.  Motion carried.  Resolution No. 2016-50 was approved. 

Resolution No. 2016-51, A Resolution Authorizing the Village Manager to Enter into a Contract with Dynegy for an Electrical Aggregation Plan for the Residents of the Village of Granville was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember McGowan. 

Discussion: Councilmember O’Keefe asked for further clarification about the increased cost to residents who would no longer be able to participate in budget billing with Dynegy.  Clerk Prasher explained that on average, those residents could anticipate paying $2 more per month without budget billing.  The bill would be higher during high use months and lower during other months, but would average about $2 per month. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-51.  Motion carried.  Resolution No. 2016-51 was approved. 

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of October 19, 2016 

Councilmember McGowan made a motion to approve the October 19, 2016 minutes. Second by Councilmember Johnson.  Motion passed. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report. 

Granville Recreation District – (Johnson)

No report.

Planning Commission – (Montgomery)

No report.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission provided a $500 grant to Vintage Voices.  She reported that Paul Hamilton’s adult and youth art classes were going well in the former Granville Studio for Visual Arts at Bryn Du.  There was also a new art studio opened on East Elm Street – Art on Elm.  She offered classes for people of various ages.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Committee was working on passing the ballot issue. 

Tree & Landscape Commission – (Lerner)

No report. 

Union Cemetery – (McGowan)

Councilmember McGowan provided Council with the minutes from the last Board meeting. 

OTHER COUNCIL MATTERS 

There were no Other Council Matters. 

OTHER STAFF MATTERS

There were no Other Staff Matters.

ADJOURNMENT (8:25pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

Council Minutes October 19, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 19, 2016

CALL TO ORDER (by Mayor Hartfield at 7:35pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilmember Lerner moved to excuse Councilmembers Finkelman and O’Keefe.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the October 19, 2016 agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:36pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm.

PRESENTATION

Brian Coghlan, Village Engineer with Bird & Bull, presented Council with a master plan of improvements needed for the water treatment plant.  Mr. Coghlan stated that the plant was fifty years old and needed upgrades and maintenance issues to be addressed.  He provided Council with a spreadsheet outlining a twenty year plan, which could be implemented five year increments.  The total cost for all updates was $9,038,872.  Recommended upgrades included:  SCADA upgrades, a lime sludge lagoon, building repairs, painting the water tower, replacement of CO2 system, new storage garage, multiple generator replacements and a number of large waterline replacements.  Mr. Coghlan indicated that it would be up to Council to decide how best to fund these improvements – whether a one-time loan to complete all of the projects at once or budget $2 million every year with contractors coming and going for years.

Manager Pyles advised Council that staff had identified five priority items costing about $1.2 million.  EPA financing was available at a rate of four percent.  The additional cost to Village residents for just addressing the priority items would be $24 per year.  Vice Mayor Montgomery asked if the funding would come from just the Enterprise Fund.  Manager Pyles responded in the affirmative. 

Councilmember Johnson commented that the list of projects should be broken down into three separate categories – production, lime lagoon and distribution.  The separate projects could be more easily divided into phases and funding.

Councilmember McGowan suggested that Manager Pyles provide direction on how the Council and funding should proceed. 

Mayor Hartfield suggested that former Planner Terry be asked to help find grants to fund some of the eligible projects.

OLD BUSINESS

There was no Old Business. 

NEW BUSINESS

Resolution No. 2016-49, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Area Transportation Study (LCATS) and the Ohio Department of Transportation (ODOT) for the Resurfacing Project of County Road 118 (Cedar Street/Welsh Hills Road) to the Granville Corporation Limit was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

Discussion:

Councilmember Johnson commented that the cost to the Village for this project was a great deal. 

Manager Pyles advised that the Village would be replacing the waterline in this area next year in preparation for this project. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-49.  Motion carried.  Resolution No. 2016-49 was approved. 

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of October 5, 2016 

Councilmember McGowan made a motion to approve the October 5, 2016 minutes. Second by Vice Mayor Montgomery.  Motion passed. 

MAYOR'S REPORT – September

The Mayor's report for the month of September was presented for review. 

Vice Mayor Montgomery asked why there was a discrepancy in the number of citation between the report identifying the location of a citation and the report listing the citations.  Law Director King explained that a charge could have been filed, but an issue regarding the citation developed and it was not been reported.

Councilmember McGowan moved to accept the September Mayor’s Report as amended. Second by Vice Mayor Montgomery.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – September

The Manager's Report for the month of September was presented for review.

Mayor Hartfield asked Chief Caskey if he could elaborate on the complaint received by the police department about marijuana usage in a local business.  Chief Caskey responded that a resident came in and complained that customers were smoking pot in a local business and that the police department was being negligent in enforcement.  Chief Caskey advised the Mayor that he responded to the complaint, but could not take action.  Councilmember McGowan asked the name of the business.  Chief Caskey advised that it was Taco Dan’s.

Councilmember Johnson asked if staff could predict the increase in Village revenues for 2016.   Manager Pyles stated that he anticipated revenues coming in about 3% above last year.

Councilmember McGowan moved to accept the September Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation was sending out the fall fundraising materials.  The Foundation was still focusing on a potential signature project such as Wildwood Park.  The Foundation was also approached by the Granville Historical Society with a request to take over the Old Academy Building. 

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission held a work session with the developers of Village Roots.  Concerns were expressed regarding the width of the roadway at the entrance to West Broadway and the impact of the slope of the property.  The Planning Commission and the BZBA will hold a retreat on Saturday, December 10th to discuss policies and procedures. 

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was pleased with the new pathway installation in Opera House Park.  The tree dedication event for Jim Siegel at the Bryn Du Mansion was successful.  The Commission was currently working on the fall tree planting program.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS 

Mayor Hartfield brought up the issue of extending the eastern portion of the Newark-Granville Road pathway as discussed at the October 5, 2016 Council meeting.  She stated that the Village had discussed a variety of pedestrian issues over the past year (North Pearl Street crosswalk, crosswalk countdown lights, pathway extensions).  Mayor Hartfield suggested that prior to spending any additional Village revenue on these projects, Council and staff should look at the issue of pedestrian safety in a global manner - identifying the issues involving pedestrian safety and prioritize those findings.   Manager Pyles stated that staff could develop a comprehensive pedestrian plan for Council to review. 

Councilmember Lerner asked if the amount listed for Ash tree removal in the 2017 budget was extra above the regular tree planting funds, and if the other tree planting line item included hiring an extra person for the Tree & Landscape Commission.  Manager Pyles indicated that the cost for the extra person was placed in the service department budget as a contract employee.  The Ash tree removal budget was separate from the general tree planting budget. 

Vice Mayor Montgomery asked if the cost of the storm sewer replacement on West Broadway would be funded from the 2017 Capital Improvement Fund.  Manager Pyles responded in the affirmative.  Vice Mayor Montgomery commented that the end-of-the-year transfer of $250,000 back into the Capital Improvement Fund would offset half the cost of the storm sewer project. 

Councilmember Johnson asked if funding for the countdown timers was part of the 2016 budget.  He also asked if any extra revenue from the 2016 budget could be transferred into the Capital Improvement Fund.  Manager Pyles responded in the affirmative to both questions. 

Mayor Hartfield asked if the T J Evans pathway was being paved past the Village limits and if the weeds and tall growth plants could be removed.  She wondered if a vertical bush hog could be utilized. 

OTHER STAFF MATTERS

Manager Stilwell notified Council that the ribbon cutting ceremony for the new Thornwood Crossing interchange would be on Wednesday, November 9, 2016 from 9:00 to 11:00am.  This event would be ceremonial only as the roadway would not open until about two weeks later. 

Law Director King advised Council that a possible executive session could be called for Council’s December 21, 2016 meeting to continue previous discussions to consider the purchase of property for public purposes. 

ADJOURNMENT (8:42pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes October 5, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 5, 2016

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the October 5, 2016 agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:33pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm.

PRESENTATION

New police Sergeant Suzi Dawson was sworn in as the first female sergeant in the Village.  Officer Dawson has been with the department for twenty-four years.  She graduated from the Ohio Public Safety Leadership Academy sponsored by the John Glenn College of Public Affairs through The Ohio State University in June 2016 and from COTC.  Mayor Hartfield and Council congratulated Officer Dawson on her promotion. 

Bill Sloan, Porsches to Ohio event coordinator, thanked Council for their collaboration with the Village for the past five years with the P2O event.  They presented a check for $8,000 to the Christopher Carlson Foundation.  The P2O car show earns funds to provide to local cancer and other charities.  The Christopher Carlson Foundation has received a donation for the past two years.  Mr. Sloan indicated that P2O was looking forward to the 2017 event on July 22, 2017. 

PUBLIC HEARING

Ordinance No. 07-2016, An Ordinance Authorizing the Village Manager to Grant a General Permit to Robbins Hunter Museum to License the Use of the Village Right-of-Way at 221 East Broadway

Ordinance No. 08-2016, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:45pm.

OLD BUSINESS

Ordinance No. 07-2016, An Ordinance Authorizing the Village Manager to Grant a General Permit to Robbins Hunter Museum to License the Use of the Village Right-of-Way at 221 East Broadway was motioned for approval by Councilmember Lerner.  Second by Councilmember Johnson.

Discussion: 

Councilmember McGowan asked if this fencing would permit Robbins Hunter to secure an alcohol permit.  Law Director King indicated that he was not aware of Robbins Hunter interest in seeking an alcohol license, but he would check. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 07-2016:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 07-2016 was approved.

Ordinance No. 08-2016, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was motioned for approval by Councilmember Johnson.  Second by Councilmember Finkelman.

Discussion: 

Councilmember O’Keefe asked if state laws would take precedence over any Village law that was not consistent with state law.  Law Director King responded in the affirmative.  He added that the Village Code would generally be in agreement with most state laws.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 08-2016:  Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0.  Ordinance No. 08-2016 was approved. 

NEW BUSINESS

Resolution No. 2016-46, A Resolution to Permit the Demolition of a Two-Story Barn at 424 East College Street was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-46.  Motion carried.  Resolution No. 2016-46 was approved. 

Resolution No. 2016-47, A Resolution to Award the Contract for Towing and  

Impounding Services for the Police Department to M & P Towing LLC and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-47.  Motion carried.  Resolution No. 2016-47 was approved. 

Resolution No. 2016-48, A Resolution in Support of Funding a Proposal by the Economic Development Committee to Map Developable Properties in the Village and Township  was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember McGowan. 

Discussion: 

Councilmember Johnson indicated that this legislation would only finance the mapping of areas in the Village and Township that were undeveloped and identify public utilities and zoning.  The Economic Development Committee would then review the map to determine how best to provide with marketing possible development sites in the community.   Should a marketing strategy be recommended, Village Council would be presented with that information to determine if funding such a project would be in the Village’s best interest. 

Councilmember Finkelman added that currently no centralized source for this type of information was available. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-48.  Motion carried.  Resolution No. 2016-48 was approved. 

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of September 21, 2016

Councilmember O’Keefe made a motion to approve the September 21, 2016 minutes. Second by Councilmember Johnson.  Motion passed. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report. 

Granville Recreation District – (Johnson)

No report.

Planning Commission – (Montgomery)

No report.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Committee was working on advertising the upcoming ballot issue.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner advised Council that the Tree & Landscape Commission provided Manager Pyles and Finance Director Kraner with a request to fund a gardening position for 2017.  Commission member Reynolds now needed help in planting the median beds and Village Hall beds as well as a person was needed to take care of Opera House Park on a regular basis.    

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS 

Councilmember Lerner expressed concern about parked vehicles where a portion of the vehicle extended into the roadway.  She provided a picture of an extended cab pick-up truck parked at Elm’s Pizza on East Elm Street with one-third of its bed extending into the roadway.  Manager Pyles indicated that he would look into the issue. 

Vice Mayor Montgomery expressed his support for the extension of the Newark-Granville Road pathway from its current location to the corporation limit.  He felt it was important to provide all Newark-Granville Road residents with access to the pathway.  Additionally, by extending the pathway to the Newark corporation limit, it would allow Newark to add onto the pathway access.   Mayor Hartfield responded that the cost for this extension was fairly substantial.  She asked the linear feet of the proposed pathway.  Manager Pyles indicated five to six hundred feet.  He indicated that he was working with ODOT to determine if they would be willing to fund a portion of the project.  Mayor Hartfield asked about possible grants.  Councilmember Johnson suggested that the pathway location could be moved south of Newark-Granville Road at Thornwood Crossing.  Councilmember Finkelman indicated that additional study would be needed, but the funding should be left in the 2017 budget. 

Vice Mayor Montgomery asked when the Lights, Streets/Sidewalk, Utilities Committee would meet next.  Manager Pyles indicated the next meeting would be the end of October or first of November.  He was waiting on a final report from Carpenter Marty.  Councilmember O’Keefe asked if Carpenter Marty could comment on a possible traffic signal at North Granger Street and East Broadway.  Councilmember Johnson suggested that Carpenter Marty be asked to complete a proposal and determine what could be possible.

Mayor Hartfield asked that Manager Pyles be added to the Economic Development Committee as a Village representative. 

OTHER STAFF MATTERS

There were no Other Staff Matters. 

EXECUTIVE SESSION 

Councilmember Finkelman moved to enter into Executive Session, pursuant to ORC §121.22(G)(2) – “to consider the purchase of property for public purposes.”   Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote: Lerner – yes; McGowan – yes; O’Keefe – yes; Finkelman – yes; Johnson – yes; Montgomery – yes; Hartfield – yes. Motion carried 7-0. Time in:  8:12pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote: McGowan – yes; O’Keefe – yes; Finkelman – yes; Johnson – yes; Lerner – yes; Montgomery – yes; Hartfield – yes. Motion carried 7-0. Time in:  9:36pm. 

Council returned to regular session.

Councilmember Finkelman motioned to direct the Village Manager to work in collaboration with the Granville Township Trustees to select an architect to develop preliminary plans for a future public building on South Main Street.  Second by Councilmember Johnson. 

Mayor Hartfield called for a vote to approve the motion.  Motion carried. 

ADJOURNMENT (9:37pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes Setpember 21, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 21, 2016

CALL TO ORDER (by Mayor Hartfield at 7:35pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Vice Mayor Montgomery moved to excuse Councilmember Lerner and McGowan.  Second by Councilmember Finkelman.  Motion passed. 

The minute reflect that Councilmember Lerner arrived at 7:38pm. 

APPROVAL OF AGENDA 

Councilmember Johnson moved to approve the September 21, 2016 agenda.  Second by Councilmember O’Keefe.  Motion passed.

CITIZENS COMMENTS (7:36pm) 

David Agosta, 410 East Broadway, asked Council if they developed a plan to reduce speed on East Broadway since his last visit in April, 2016.  People routinely drove forty miles per hour in a twenty-five miles per hour zone, which is close to double the speed limit.  Additionally, drivers were becoming more aggressive.  He mentioned altercations with drivers while trying to back out of his driveway onto East Broadway.  Mr. Agosta stated that the traffic study showed there was less than seven percent compliance. Traffic control should be Council’s top concern.  Efforts should be made to change the culture of the community.  Vice Mayor Montgomery advised that Chief Caskey proposed and implemented several options for speed issues throughout the Village including enhanced enforcement and radar patrols.  Chief Caskey added that there was more traffic coming through the Village due to the Thornwood Crossing construction.  The police department had already made some departmental changes including officers spending a period during each shift doing traffic enforcement, setting up designated speed check areas and using the speed trailer.  Mayor Hartfield asked staff to determine if a raised speed table could be placed in that location.  Councilmember O’Keefe asked if a stop sign could be installed at North Granger Street for the East Broadway traffic.  Councilmember Finkelman suggested that staff explore possible solutions and options.  Councilmember Johnson suggested, if appropriate funding were available, that staff asked Carpenter-Marty to provide a traffic study with possible recommendations. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:50pm.

OLD BUSINESS

There was no Old Business. 

NEW BUSINESS

Resolution No. 2016-43, A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember O’Keefe. 

Discussion:

Councilmember O’Keefe affirmed that this resolution was just an annual housekeeping issue. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-43.  Motion carried.  Resolution No. 2016-43 was approved. 

Resolution No. 2016-44, A Resolution Support of the Ohio Department of Transportation (ODOT) Designation of National and State Bicycle Routes Including the T J Evans Bike Trail was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Discussion:

Councilmember Finkelman asked, if by approving this resolution, would the Village be limited in how we handle or utilize the bike path.  Manager Pyles indicated that it would not change Village authority.  The bike path would just be limited on both the state and federal bike trail map and allow of trail signage to be posted. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-44.  Motion carried.  Resolution No. 2016-44 was approved.

Resolution No. 2016-45, A Resolution to Express Appreciation to Tom Carroll for Service on the Granville Arts Commission was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Finkelman. 

Discussion:

Councilmember O’Keefe stated that Mr. Carroll had been an asset to the Commission for his many years of service.   Mayor Hartfield thanked the members of the Commission who were in attendance for all of their hard work and for supporting Mr. Carroll.

Mayor Hartfield called for a vote to approve Resolution No. 2016-45.  Motion carried.  Resolution No. 2016-45 was approved.

Ordinance No. 07-2016, An Ordinance Authorizing the Village Manager to Grant a General Permit to Robbins Hunter Museum to License the Use of the Village Right-of-Way at 221 East Broadway was introduced and requested a public hearing be set for October 5, 2016 by Councilmember Finkelman.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 07-2016 for October 5, 2016.

Ordinance No. 08-2016, An Ordinance to Revise the Codified Ordinances by Adopting Current Replacement Pages was introduced and requested a public hearing be set for October 5, 2016 by Councilmember Johnson.  Second by Councilmember Lerner. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 08-2016 for October 5, 2016.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of September 7, 2016 

Councilmember O’Keefe made a motion to approve the September 7, 2016 minutes as amended. Second by Councilmember Finkelman.  Motion passed. 

MAYOR'S REPORT – August

The Mayor's report for the month of August was presented for review. 

Clerk Prasher advised Council that the Clerk of Court provided three different versions of the monthly Mayor’s Report for Council’s review.  Vice Mayor Montgomery indicated that that he liked the citation by location report.  Mayor Hartfield added that she preferred all three reports be provided to Council. 

Councilmember Johnson moved to accept the August Mayor’s Report. Second by Councilmember Finkelman.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – August

The Manager's Report for the month of August was presented for review.

Vice Mayor Montgomery commented that the numerous compliments for the police department were very nice to see.

Councilmember Johnson moved to accept the August Manager’s Report.  Second by Councilmember Finkelman.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation was reviewing dates and format for the fall fundraising campaign.  They are looking at developing Wildwood Park as a signature project. 

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the GRD was working on strategic planning for staff.  The GRD also hosted a youth sports forum.  All fall programming was up and running. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the GPD approved a sign for Uberburger with seven colors, which exceeded the zoning code.  The BZBA previously approved a variance for this sign as well as a second sandwich board sign for that building.  Law Director King added that the Planning Commission approved the seven color sign over the staff recommendation.   The Planning Commission decided that the use of multiple colors was a part of the store’s logo and such a small item on the sign that it would be appropriate.  Councilmember Johnson commented that during his tenure on Planning Commission many businesses were forced to adapt their logo on signage to meet the three color limit.  It seemed a little unfair to permit this multiple-color logo.  Council also expressed concern about the BZBA decision to give a variance above the three-color limit.  Law Director King indicated that he would review the standard.  Vice Mayor Montgomery added that a window sign for Uberburger was also approved.  Uberburger withdrew their sandwich board sign request.  Renovations for the porch and decking at 203 East Elm Street were approve as well as plans for Middleton House expansion.  There was another work session with Denison regarding the fine arts center complex. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that Manager Pyles came to the last meeting to introduce himself and meet the commission members.  He was also helping the group connect with the Ohio Arts Council to learn how to apply for grants.  Paul Hamilton was offering classes for both children and adults at Bryn Du.  His classes were booming and attracting lots of people.  The Art Forum group will meet again in October

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Committee was working on the levy campaign for the November election.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was checking on the one-hundred tree plantings from last year to see which trees could need replacing.  The Commission was also reviewing the Middleton planting proposal suggesting deer resistant materials.  The Commission asked for additional staffing help of sixty to seventyhours a month for Opera House Park maintenance.  The Commission was pleased with the revisions to Opera House Park and the pathway design. 

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS 

Councilmember Finkelman requested that information regarding sidewalk maintenance, repair and costs should be made clearer for residents. 

OTHER STAFF MATTERS

EXECUTIVE SESSION 

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC §121.22(G)(1)  – “to consider the dismissal, discipline or demotion of a public employee” and ORC §121.22(G)(2) – “to consider the purchase of property for public purposes.”   Second by Councilmember Finkelman. 

Mayor Hartfield called for a roll call vote: Finkelman – yes; Johnson – yes; Lerner – yes; O’Keefe – yes; Montgomery – yes; Hartfield – yes. Motion carried 6-0. Time in:  8:28pm. 

Councilmember Finkelman moved to return to regular session.  Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; O’Keefe – yes; Finkelman – yes; Montgomery – yes; Hartfield – yes. Motion carried 6-0. Time in:  9:43pm. 

Council returned to regular session.

ADJOURNMENT (9:44pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

Council Minutes September 7, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

September 7, 2016

CALL TO ORDER (by Mayor Hartfield at 7:33pm)

PLEDGE OF ALLEGIANCE  

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Lerner, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.  

Councilman Lerner moved to excuse Councilmembers Johnson and McGowan.  Second by Councilmember O’Keefe.  Motion passed.            

APPROVAL OF AGENDA

Vice Mayor Montgomery moved to approve the September 7, 2016 agenda.  Second by Councilmember Finkelman.  Motion passed. 

CITIZENS COMMENTS (7:34pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm. 

OLD BUSINESS 

There was no Old Business. 

NEW BUSINESS

Resolution No. 2016-42, A Resolution to Award the Contract for the Purchase of Water Treatment Chemicals to Greer Lime Company was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember O’Keefe.

Discussion:

Councilmember O’Keefe asked how much the Village would save with the new lime provider.  Manager Pyles advised that the Village would save about $1,300. 

Vice Mayor Montgomery questioned the number of tons the Village purchased annually.  Manager Pyles indicated 300 tons of lime was used yearly.

Mayor Hartfield called for a vote to approve Resolution No. 2016-42.  Motion carried.  Resolution No. 2016-42 was approved.

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of August 17, 2016 

Councilmember Finkelman made a motion to approve the August 17, 2016 minutes as amended. Second by Councilmember Lerner.  Motion passed. 

Regularly Scheduled Meeting of July 20, 2016 

Councilmember O’Keefe asked why the July 20th minutes were not approved earlier.  Clerk Prasher indicated those minutes were taken by the transcriptionist.  Due to Clerk Prasher’s medical leave, those minutes were just put into Council minute format. 

Councilmember Finkelman made a motion to approve the July 20, 2016 minutes as amended. Second by Vice Mayor Montgomery.  Motion passed.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

No report.

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Committee was moving forward to put a levy on the ballot and the open space campaign was underway.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner discussed the progress of Opera House Park renovations.  Manager Pyles indicated that he would be meeting with the Tree & Landscape Commission during their next meeting to discuss the changes.  The Commission should be pleased with the return to a pathway instead of the proposed sanded concrete.  Vice Mayor Montgomery expressed concern regarding the framing forms around the existing brick pathway.  Would the new pathway framing be at ground level?  Manager Pyles indicated in the affirmative.  Councilmember O’Keefe asked if the contractor would guarantee their work.  Manager Pyles responded that a guarantee could be discussed.  He added that the new brick pathway would provide for added durability.  Village staff would be able to complete a lot of the preparation work.  There would be additional funding needed to cover costs.  The existing budget would be used to pay for the planting materials and structures.

Union Cemetery – (McGowan)

No report. 

OTHER COUNCIL MATTERS

Vice Mayor Montgomery asked the status of the crosswalk countdowns and the costs and feasibility of placing the wiring underground.   He was interested in having a meeting to review the design plans.  Manager Pyles indicated that the information from the engineers should be available for the mid-October meeting. 

OTHER STAFF MATTERS

Manager Pyles advised Council that the variable frequency drive that operates the pumps failed.  The Village had several of these pumps with the newer, solid state pumps carrying the current load.  New solid state pumps would be purchased to replace the failed, twenty year old drives. 

Manager Pyles asked Council if they were interested in permitting P2O to return in 2017.  P2O requested an earlier event date, July 23rd instead of July 29th.  Council indicated their support for re-permitting the group. 

Manager Pyles indicated that he had met with a sales representative of a company that installs cell data poles.  His company was designated by the state as a utility and has rights to access public rights-of-way.  The company was interested in installing several poles in the Village including downtown in the historic district.  Manager Pyles advised Council that the Village should get in front of this issue and update the zoning code to provide for requirements and restrictions for these types of installations.  Staff would be looking at a similar code in Cincinnati and bring a code amendment to Council shortly.  Staff would also look at requesting cohabitation on existing poles 

ADJOURNMENT (8:00pm)

Councilmember Finkelman made a motion to adjourn.  Second by Vice Mayor Montgomery.  Motion carried.

Council Minutes August 17, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

AUGUST 17, 2016

CALL TO ORDER (by Mayor Hartfield at 7:32pm) 

PLEDGE OF ALLEGIANCE 

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles, and Law Director King. 

APPROVL OF AGENDA 

Councilmember McGowan moved to approve the August 17, 2016 agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:33pm) 

As no one appeared to speak, Mayor Hartfield closed Citizens Comments at 7:33pm.

OLD BUSINESS 

There was no Old Business. 

Mayor Hartfield recused herself from the meeting.

NEW BUSINESS 

Resolution No, 2016-40, A Resolution to Permit the Demolition of a One-Story Garage 212 South Pearl Street was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson. 

Discussion:

Vice Mayor Montgomery affirmed the Granville Historical Society finding of no historical value to this building.

Vice Mayor Montgomery called for a vote to approve Resolution No. 2016-40.  Motion carried.  Resolution No. 2016-40 was approved. 

Mayor Hartfield returned to the meeting.

REVIEW AND APPROVAL OF MINUTES

Regularly Scheduled Meeting of August 3, 2016

Vice Mayor Montgomery noted a correction to the Planning Commission report.  The demolition of a garage on East Elm Street should be corrected to South Pearl Street.

Councilmember McGowan made a motion to approve the August 3, 2016 minutes as amended. Second by Councilmember Johnson.  Motion passed. 

MAYOR'S REPORT – July

The Mayor's report for the month of July was presented for review.

Councilmember O’Keefe moved to accept the July Mayor’s Report. Second by Councilmember Johnson.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – July

The Manager's Report for the month of July was presented for review.

Councilmember McGowan moved to accept the July Manager’s Report.  Second by Vice Mayor Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS

Granville Community Foundation (Lerner)

No report. 

Granville Recreation District (Johnson)

Councilmember Johnson reported that fall sports teams were formed and practicing. 

Planning Commission (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission reviewed and approved one application for the demolition of a barn on East College Street.  There was also a work session with developer Gerry Bird for a nineteen acre property on Newark-Granville Road.  Mr. Bird presented the Commission with two options for the potential development of thirty-seven homes on the property with annexation into the Village.  Council shared their concerns with potential traffic access issues.  Law Director King advised that a traffic study would be required.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission approved two grants. A $1000 grant for stage lighting at the Hotlicks Bluesfest and a $600 grant for 43023 for musicians, who would perform in front of the store.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission (Lerner)

Councilmember Lerner reported that renovation plans for Opera House were schedules to begin this fall.  Due to the higher than expected bids received earlier this year, the plans for the renovation were scaled back.  Council suggested appropriating additional funding to complete the project, which could delay the project until the spring of 2017.

Union Cemetery (McGowan)

No report.

OTHER COUNCIL MATTERS 

Law Director King updated Council on two pending appeal cases.  The Licking County Municipal Court ruled in favor of the Village on the Denison solar array appeal.  The appellant filed an appeal to the 5th District Court, so the appeal will be continued.  The 5th District Court appeal would be heard by a three member judge panel.  The Village was still awaiting the ruling of the Franks/Rogers appeal from Licking County Municipal Court Judge Branstool. 

OTHER STAFF MATTERS

There were no Other Staff Matters. 

ADJOURNMENT (8:14pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

Council Minutes August 3, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

AUGUST 3, 2016

CALL TO ORDER (by Mayor Hartfield at 7:32 pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilman Johnson moved to excuse Councilmember O’Keefe.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the August 3, 2016 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:34pm)

Jeff Hussey, Granville Township Fire Chief, thanked Council for their support during his years of service as he was taking a position with the state fire marshal’s office. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm.

PUBLIC HEARING

Ordinance No. 12-2015, An Ordinance to Amend Sections 1135.01 and 1169.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Zoning Definitions and Permitted and Conditional Uses in the Institutional District  

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:35pm.

OLD BUSINESS

Ordinance No. 12-2015, An Ordinance to Amend Sections 1135.01 and 1169.02 of the Codified Ordinances of the Village of Granville, Ohio Pertaining to Zoning Definitions and Permitted and Conditional Uses in the Institutional District Councilmember Johnson made a motion to table Ordinance No. 12-2015 permanently.  Second by Councilmember McGowan. Mayor Hartfield called for a roll call vote to table Ordinance No. 12-2015 permanently:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); Montgomery (yes); Hartfield (yes).  Motion tabled permanently 6-0.   Council requested that staff develop a new ordinance regarding solar arrays that would be more comprehensive to include all zoning districts. 

NEW BUSINESS

Resolution No. 2016-39, A Resolution Reversing the Decision of the Board of Zoning and Building Appeals Decision to Approve the Variance Submitted by CVS Store #0396, Application #2016-17, for 200 East Broadway, and Adopting Decision Findings and Conclusions of Fact was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Lerner.

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-39.  Motion carried.  Resolution No. 2016-39 was approved.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that fundraising for next year has been discussed. 

Granville Recreation District – (Johnson)

Councilmember Johnson reported that practices have begun.  The Great Granville Picnic was scheduled for August 13, 2016. 

Planning Commission – (Montgomery)

Councilmember Montgomery reported that the demolition of a garage on South Pearl Street was discussed at the next meeting.  The Planning Commission held a work session concerning a pedestrian path that Middleton Senior Living facility was required to develop.  The Planning Commission would look at possible options. 

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the committee’s intention was to place a levy renewal on the November, 2016 ballot.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Councilmember Montgomery requested that Council consider extending the bike path along the western most portion of Newark-Granville Road to the Village limits. 

Councilmember Finkelman inquired as to who was responsible for the cost of Village sidewalk replacement.  He was advised that if residents wish to replace portions of their sidewalk, the Village will pay fifty percent of the cost.  Brick sidewalks will be replaced at the owner’s expense with the Village paying fifty percent of the cost of concrete only. 

Councilmember Johnson inquired about the status of filling the Planning Director position.  Village Manager Pyles replied that he was close to making a recommendation.

Councilmember Lerner asked about any feedback received regarding the Porsche Show held July 30, 2016.  Village Manager Pyles indicated that he had only received positive feedback.  Mayor Hartfield indicated that she received both positive and negative feedback. 

Councilmember Montgomery reported that the Village could anticipate more riders this year for the Pelotonia due to the addition of a new starting location in New Albany. 

Mayor Hartfield asked about the status of the Carpentry-Marty report provided to Council at the last Council meeting.  Village Manager Pyles reported that Carpenter-Marty provided a priority list for the North Pearl Street safety evaluation.  He would be forwarding that priority list to Council.

OTHER STAFF MATTERS

There were no Other Staff Matters.

ADJOURNMENT (8:13pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

Council Minutes July 20, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

July 20, 2016

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King.

The minutes reflect that Councilmember Lerner arrived at 7:34pm. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the July 20, 2016 agenda.  Second by Councilmember O’Keefe.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:33pm.

PRESENTATION

Carpenter-Marty

Carpenter-Marty, engineering firm hired by the Village to complete a traffic study for North Pearl Street, made a presentation of their findings. 

State Audit

Finance Director Craner presented the bi-annual state audit (2014-2015), prepared by the firm of Wilson & Phillips, to Council.  The auditors look at the Village’s recordkeeping and procedures to insure compliance with state mandates.  The Village was issued a clean audit with no findings or citations.  The Village did receive a non-compliance citation for overspending the Refuse Fund by $201.  Mayor Hartfield thanked Finance Director Craner for all of her efforts and hard work.

APPEAL HEARING

Mayor Hartfield called the deliberations for the appeal hearing regarding the Board of Zoning and Building Appeals decision for Application #2016-17 from CVS Store #0396 for a variance to reduce off-street parking requirements to order at 7:50pm.

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery and Mayor Hartfield. 

Individuals sworn in included:  Dominic Gratto, William Egan and Michael King. 

Councilmember McGowan moved to reverse the decision of the Board of Zoning and Building Appeals and deny the variance for Application #2016-17.  Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote to reverse the decision of the Board of Zoning and Building Appeals and deny the variance for Application #2016-17:  Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

Please note an official transcript of the July 20, 2016 deliberations for this appeal hearing for Application #2016-17 will be attached to the final hard copy draft of these minutes. 

Mayor Hartfield closed the Appeal Hearing for Application #2016-17 at 8:48pm.

PUBLIC HEARING

Ordinance No. 06-2016, An Ordinance to Amend Ordinance No 14-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2016 and Revising Sums for Operating Expenses 

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 8:49pm.

OLD BUSINESS

Ordinance No. 06-2016, An Ordinance to Amend Ordinance No 14-2016 Providing for Adjustments of the Annual Budget for the Fiscal Year 2016 and Revising Sums for Operating Expenses was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner. 

Discussion: 

Councilmember Finkelman asked how the appropriations for the MXU units were applied.  Finance Director Kraner advised that the water department and wastewater department split the cost. 

Councilmember O’Keefe asked about the impact of the additional costs of overtime were going and the effect of the additional patrolling.  Chief Caskey indicated that the additional enforcement seemed to be working.  He was also receiving positive feedback from walkers as well as drivers.

Councilmember Johnson requested increased enforcement on the east side of Newark-Granville Road.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 06-2016:  Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Johnson (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

NEW BUSINESS

Resolution No. 2016-39, A Resolution to Fill a Vacancy on the Granville Arts Commission was     introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember McGowan. 

No discussion. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-390.  Motion carried.  Resolution No. 2016-39 was approved.

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 15, 2016

Councilmember Finkelman made a motion to approve the June 15, 2016 meeting minutes.  Second by Councilmember Lerner.   Motion carried. 

MAYOR'S REPORT – June

The Mayor's report for the month of June was presented for review.

Councilmember O’Keefe moved to accept the June Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – June

The Manager's Report for the month of June was presented for review.

Councilmember Johnson questioned if the continued increase in tax revenue could be expected to continue.  Manager Stilwell responded that staff continues to anticipate a two and one-half percent increase in overall tax revenue for 2016.  The current higher than usual revenue levels were the result of changes to the tax code effective for 2016 with changes in withholding reporting and payments due dates being made earlier in the year. 

Councilmember McGowan moved to accept the June Manager’s Report.  Second by Vice Mayor Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report.

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission had met twice since the last Council meeting.  During the June 27th meeting, 203 East Elm Street (yellow house on the corner) presented an application requesting approval to make repairs to the porch, columns and railings.  The neighbors were unhappy with the repairs suggested and the Planning Commission tabled the application.  Robbins Hunter also received tentative approval to install a wrought iron fence in front of the museum.  As the fence would be in the right-of-way, Council would also need to approve the installation.  The Planning Commission also indicated their interest in expanding their mission by becoming more involved in the planning process.  During the July 11th meeting, the Commission approved applications for a porch renovation, deck construction and gutter/downspout replacement. 

Councilmember O’Keefe asked if other communities had Planning Commissions that acted in a planning capacity and what and legal issue could be involved.  Acting Planner Walker responded that the new ex-officio member Carl Jennings was very interested in expanding the Commission’s role into more long-range planning.  This commission was very interested in becoming more involved.  They indicated an interest in knowing what the Licking County planning scenario looked like, the SR 161 corridor studies and long-range planning for the Village.  They are interested in contributing more to the community than previous Commissions.    Councilmember Finkelman suggested that the 161 corridor meetings and Grow Licking County meetings were open to the public.  Council could explore designating residents to attend those meetings.  Councilmember McGowan suggested that the Village Planner meet with the BZBA and GPC every six months or once a year to discuss upcoming plans, concerns and issues.  Councilmember Johnson stated that the Planning Commission was heavily involved in making changes and suggestions to improve the Village zoning code; most recently changes to the Transportation Corridor Overlay District, revising zoning fees, and other general zoning changes.  Perhaps some members of this commission were not present when those changes were reviewed.  Law Director King advised Council that the Commission had specific duties:  to report to Council annually on the fiscal needs of the municipality; cooperate with regional planning commissions; cooperate with planning commissions of adjacent municipalities; and review zoning processes.  Staff could work with the Commission to help them better understand their role beyond just reviewing plans. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission approved a grant for the 2017 Daffodil Show.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Committee officially voted to place a one mill levy on the November ballot.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Board held the 25th anniversary dedication of the cemetery.  Chief Caskey attend the dedication and said things went well.

OTHER COUNCIL MATTERS 

Councilmember Finkelman thanked Chief Caskey for his handling of the vigil held at Denison by keeping an appropriate distance and allowing the students to handle their event.

Councilmember McGowan praised the GPD for their increasing community policing and being more visible in the community. 

Councilmember O’Keefe commented that a visitor to the community complained to her that there was not signage to direct people through town during the July 4th Celebration.  Chief Caskey sated that he would make a notation for the service department in 2017.

Councilmember O’Keefe asked the reason for the especially odorous smell the past Friday night near the wastewater treatment plant.  Mayor Hartfield responded that the increased heat, humidity and a dead skunk were responsible.

OTHER STAFF MATTERS 

Manager Pyles advised Council that Service Director Hopkins and he met with ODOT to discuss the widening of Newark-Granville Road at the new Thornwood Crossing.  ODOT would need to close Newark-Granville Road for a few weeks to work on the project.  Residents and Welsh Hills School will have access during the construction.  The closure should last about two to three weeks. 

Councilmembers Lerner and Johnson expressed concerns about the lack of communication by ODOT to adjoining neighbors regarding the construction project. 

ADJOURNMENT (9:27pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.

Council Minutes June 16, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

JUNE 15, 2016

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the June 15, 2016 agenda.  Second by Councilmember Johnson.  Motion passed.

CITIZENS COMMENTS (7:32pm)

Chief Bill Caskey presented Officer Suzie Dawson to Council.  Officer Dawson graduated from the Ohio Public Safety Leadership Academy sponsored by the John Glenn College of Public Affairs through The Ohio State University in June 2016.  Officer Dawson’s tuition for this academy was able to be waived. This program was a rigorous academic eleven-week program that earned Officer Dawson ten credit hours at The Ohio State University.  Completing this academy was a great accomplishment. 

Officer Dawson thanked Council for allowing her to take advantage of this opportunity.  It was an incredible experience. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm. 

PUBLIC HEARING

Ordinance No. 04-2016, An Ordinance to Approve Subdivision Regulations Variance Application #2016-54

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:36pm.

OLD BUSINESS

Ordinance No. 04-2016, An Ordinance to Approve Subdivision Regulations Variance Application #2016-54 was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember McGowan. 

Discussion:

Vice Mayor Montgomery confirmed that this ordinance was just allowing for a variance to the code and not changing the code.  Manager Stilwell responded in the affirmative.

Councilmember Lerner questioned the new language regarding providing parking for four vehicles versus requiring garages.  She would prefer that these units be required to have a garage.  Councilmember Johnson and Vice Mayor Montgomery agreed.  Councilmember Johnson asked who suggested making the change.  Law Director King indicated that staff made the change hoping to provide more flexibility for the developer.  The intent was that each unit was to provide off-street parking for four vehicles, whether that is using a one, two, three or four car garage or just open parking. 

Tod Frolking, project developer, indicated that he intended to require a garage per each unit.

Mayor Hartfield called for a roll call vote to approve Ordinance No. 04-2016:  Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 7-0. 

NEW BUSINESS

Resolution No. 2016-37, A Resolution of Appreciation for Carl (Sam) Boysen was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember Johnson. 

Discussion:

Vice Mayor Montgomery read Resolution No. 2016-37.  Council thanked Sam for his many years of service and expressed their appreciation for working in all weather conditions. 

Service Director Hopkins thanked Sam of his years of service and expressed how much he would be missed.  He also thanked Council for recognizing Sam’s contribution to the Village.

Mayor Hartfield called for a vote to approve Resolution No. 2016-37 as amended.  Motion carried.  Resolution No. 2016-37 was approved.

Resolution No. 2016-38, A Resolution of Appreciation for Steve Stilwell was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember McGowan.

Discussion:

Mayor Hartfield read Resolution No. 2016-38 for Manager Stilwell. 

Manager Stilwell thanked Council for the recognition and honor.  He thanked his wife Sally and daughter Kelsey and Heidi for attending the meeting that evening.  He has been blessed to serve a great community.

Councilmember O’Keefe thanked Manager Stilwell for making her a better council person. 

Mayor Hartfield stated that Manager Stilwell came at the right time in 2011 and was a huge help in putting the pieces together for the Village.  She felt Manager Stilwell embodied humanity and was the best municipal manager.  His knowledge and diverse abilities made him a great asset to the Village and his family.

Councilmember Johnson commented that Manager Stilwell was a first class, competent manager.  Councilmember Johnson was sad to see him go.

Vice Mayor Montgomery added that Manager Stilwell made his job easy and provided very good support. 

Councilmember Lerner indicated that Manager Stilwell was a joy to work with and she appreciated how much better serving on Council was once Manager Stilwell came on board. 

Councilmember McGowan said that he had served with five previous managers and Manager Stilwell had done an excellent job and was very professional. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-38.   Motion carried.  Resolution No. 2016-38 was approved.

Ordinance No. 05-2016, An Ordinance Appointing Steven R. Pyles Village Manager, Establishing the Salary of the Village Manager, and Declaring an Emergency was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember O’Keefe. 

Discussion:

Council welcomed Steve Pyles to the Village and to the Granville community. 

Mr. Pyles thanked Council for their generous welcome.  He introduced his wife, Ginger.  Mr. Pyles also expressed his excitement about his appointment.  He was excited to get to know the community and ready to get to work. 

Councilmember Finkelman moved for the approval of Ordinance No. 05-2016 as an Emergency measure.  Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote on the emergency for Ordinance No. 05-2016:  Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion carried 7-0.  The emergency for Ordinance No. 05-2016 passed

Mayor Hartfield called for a roll call vote to approve Ordinance No. 05-2016 and declaring an emergency:  Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Johnson (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion carried 7-0.  Ordinance No. 05-2016 passed declaring an emergency 

Ordinance No. 06-2016, An Ordinance to Amend Ordinance No. 14-2015 Providing for Adjustments of the Annual Budget for the Fiscal Year 2016 and Revising Sums for Operating Expenses was introduced and requested a public hearing be set for July 20, 2016 by Councilmember Johnson.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 06-2016 for July 20, 2016.

Councilmember Lerner asked Manager Stilwell if he had been approached by the Tree & Landscape Commission about a request for additional funding.  Manager Stilwell responded that he spoke with the Commission, but additional funding was not requested in a quantifiable way.  If the Commission needed additional funding a small amount could probably be found.

Councilmember Johnson and Vice Mayor Montgomery commented that the Village’s General Fund was healthy and income tax revenues were higher than anticipated.

Councilmember Finkelman asked if the storm sewer engineering fees were for being requested for the entire Village.  Manager Stilwell indicated that those fees were to address a specific problem at the intersection of Plum Street and West Broadway.  Additional engineering costs could be requested once a solution design was developed.

Vice Mayor Montgomery and Councilmember Lerner requested that Council be provided the design plans for the new crosswalk countdown units including photographs. 

Councilmember Johnson asked if a portion of the utility billing software requested had been purchased previously.  Manager Stilwell indicated that the utility billing software was the last software to be purchased.  The Village purchased new accounting software, income tax software and court software.  He added that software for the new MXU units being purchased from Heath may need a software upgrade in the near future.

Councilmember O’Keefe asked about the additional funding for the police department.  Chief Caskey indicated that the funding was for additional part-time officers for speed enforcement and having more of a police presence in the Village during the busy times.

Mayor Hartfield acknowledged that receipt of an appeal from the Village Manager for a BZBA decision to approve CVS Store #0396 Application #2016-17 for a variance to reduce parking requirements.  An Appeal Hearing was scheduled for July 20, 2016.

REVIEW OF MINUTES

Regularly Scheduled Meeting of June 1, 2016

Councilmember McGowan made a motion to approve the June 1, 2016 meeting minutes.  Second by Councilmember O’Keefe.   Motion carried. 

Specially Scheduled Meeting of June 8, 2016

Councilmember McGowan made a motion to approve the June 8, 2016 special meeting minutes.  Second by Councilmember Finkelman.   Motion carried.

Specially Scheduled Meeting of June 9, 2016

Councilmember McGowan made a motion to approve the June 9, 2016 special meeting minutes.  Second by Councilmember O’Keefe.   Motion carried. 

MAYOR'S REPORT – May

The Mayor's report for the month of May was presented for review. 

Councilmember McGowan moved to accept the May Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – May

The Manager's Report for the month of May was presented for review.

Councilmember McGowan moved to accept the May Manager’s Report.  Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report. 

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission reviewed several applications.   Two applications from Uberburger were tabled as the applicant requested signage with four colors.  The GPC asked that they received the number of colors to three to be in compliance with Village code.  Applications for a new garage, St. Luke’s rebuilding of a stone wall and a lot split into three lots on Newark-Granville Road were approved. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the arts forum was well attended with people being very excited about the prospect of expanding an art culture into the Village.  The three committees (communication, organization and planning) developed action plans.  A website would be developed, identification of possible facilities would be pursued and identifying possible grant opportunities for sustainability would be researched. 

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree and Landscape Commission received only one bid for the Opera House Park project with that bid being almost double the engineer’s estimate.  The Commission, along with Village staff, would be looking at alternative plans and to phase in various portions of the project.  Manager Stilwell added that the Village would complete some of the work in house.  Additionally, the plans would be changed to eliminate all brick walkways to save money.  Aggregate walkways may be utilized flanked by brick banding.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Board would hold its annual work day on June 25th from 9:00am until noon with the Fannins.  This year marks the twenty-fifth anniversary of work on the cemetery and working with the Fannins.  There will be a twenty-fifth anniversary celebration on July 12, 2016.

OTHER COUNCIL MATTERS 

There were no Other Council Matters.

OTHER STAFF MATTERS

Manager Stilwell asked Council to celebrate Law Director King’s success and accomplishment in securing a settlement for a client of domestic violence.

ADJOURNMENT (8:30pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes June 9, 2016 Special Meeting

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

JUNE 9, 2016

CALL TO ORDER (by Mayor Hartfield at 8:08am)

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield and Law Director King.  Councilmember Lerner arrived at 8:18am.

EXECUTIVE SESSION

Councilmember McGowan moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Vice Mayor Montgomery 

Mayor Hartfield called for a roll call vote: Finkelman – yes; Johnson – yes; McGowan – yes; O’Keefe – yes; Montgomery – yes; Hartfield – yes. Motion carried 6-0. Time in: 8:08am. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Finkelman. 

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; McGowan – yes; O’Keefe – yes; Finkelman – yes; Montgomery – yes; Hartfield – yes. Motion carried 7-0. Time in: 11:05am. 

Council returned to regular session.

ADJOURNMENT (11:06am) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Johnson. Motion carried 7-0. Meeting adjourned.

Council Minutes June 8, 2016 Special Meeting

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

JUNE 8, 2016

CALL TO ORDER (by Mayor Hartfield at 10:40am)

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield and Law Director King.

EXECUTIVE SESSION 

Councilmember O’Keefe moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public employee or official.” Second by Councilmember Lerner. 

Mayor Hartfield called for a roll call vote: Finkelman – yes; Johnson – yes; Lerner – yes; McGowan – yes; O’Keefe – yes; Montgomery – yes; Hartfield – yes. Motion carried 7-0. Time in: 10:45pm. 

Councilmember McGowan moved to return to regular session.  Second by Councilmember Johnson.

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; McGowan – yes; O’Keefe – yes; Finkelman – yes; Montgomery – yes; Hartfield – yes. Motion carried 7-0. Time in: 5:40pm. 

Council returned to regular session.

ADJOURNMENT (5:42pm) 

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Johnson. Motion carried 7-0. Meeting adjourned.

Council Minutes June 1, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

June 1, 2016

CALL TO ORDER (by Mayor Hartfield at 7:31pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember McGowan moved to excuse Councilmember Lerner from the meeting.  Second by Councilmember Finkelman. 

The minutes reflect that Councilmember Lerner arrived at 7:34pm. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the June 1, 2016 agenda.  Second by Vice Mayor Montgomery.  Motion passed. 

CITIZENS COMMENTS (7:32pm) 

Jurgen Pape, 3 Parnassus Village Drive, expressed his support for the Village Roots development.  He understood there was an issue regarding the amount of sidewalks needed for the development.  He was generally in support of sidewalks as well as a narrower roadway; there were areas where sidewalks were not necessarily needed.   There were many locations existing in the Village where there were no sidewalks like along the southern portion of East Broadway in the four-hundred block.  Mr. Pape reminded Council about the second Arts Forum scheduled for Saturday, June 11, 2016 at the Bryn Du Mansion.   Mr. Pape also thanked Manager Stilwell for his tolerance, openness, humor and ability to work with people.  He appreciated all of his efforts and wished him the best of luck in his future pursuits. 

Darren Kennedy, 228 Sunrise Street, requested that Council install speed bumps on Sunrise Street.  Mr. Kennedy indicated that the school district would be shifting the student drop-off location from the back of the school to the front entrance of the school, which was accessed via Sunrise Street.  Mr. Kennedy had a petition signed by all but one of the Sunrise Street residents.  There were eight children that lived on Sunrise and many grandchildren, teenagers and walkers that used that area.  The speed bumps were needed to address the issue of teenagers using Sunrise Street to cut through the school parking lot to access North Granger Street heading to the high school.  Additionally, there were many parents trying to drop off children that speed on Sunrise when running late for school.  With the school district changing the general drop-off point, Mr. Kennedy felt this change would compound the speeding issue.  Mr. Kennedy requested that Council install speed bumps prior to the start of the next school year. 

Manager Stilwell responded that he understood from Superintendent Brown that the school’s alleyway access to North Granger Street would be closed.  Regarding speed bumps, the Village generally worked with Licking County to complete a speed study prior to installing traffic calming devices, but with summer upon us that study would not reflect regular traffic patterns. 

Councilmember O’Keefe asked if staff had considered a previous request from a resident for a speed bump on East Broadway.  Manager Stilwell indicated that he could not recommend a speed bump for that location due to the amount of traffic on East Broadway.  Councilmember Johnson suggested that rumble strips might be an alternative for that location.  Manager Stilwell commented that each location had to be accessed based on its own set of facts. 

Manager Stilwell indicated that he would meet with the school district to discuss their potential changes and advise Council of those findings. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:53pm. 

PRESENTATION

Mayor Hartfield acknowledged that the Bryn Du Commission planned to present the Bryn Du Annual Report, but Executive Director Cramer was ill this evening.  Council could review the report and contact Mr. Cramer with any questions. 

Councilmember O’Keefe asked if renovations were occurring on the Laundry House.  She was not aware of any plans.  Manager Stilwell advised that the work on the Laundry House was being done in order to preserve the building and prevent additional damage.  Repairs were made to the basement to prevent water infiltration and new windows were installed.

PUBLIC HEARING

Ordinance No. 03-2016, An Ordinance to Amend Sections 1133.03, 1137.01, 1139.06, 1141.06, 1177.11, 1185.02, 1189.13 and 1191.03 of the Codified Ordinance of Granville, Ohio

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:55pm.

OLD BUSINESS

Ordinance No. 03-2016, An Ordinance to Amend Sections 1133.03, 1137.01, 1139.06, 1141.06, 1177.11, 1185.02, 1189.13 and 1191.03 of the Codified Ordinance of Granville, Ohio was introduced and moved for approval by Councilmember O’Keefe.  Second by Vice Mayor Montgomery. 

Discussion:

Vice Mayor Montgomery asked if any changes regarding alternatives were made to the Ordinance or was it still in its original form.  Law Director King indicated that he had not heard any clear direction to make changes to the Ordinance.  It was still in its original form. 

Mayor Hartfield commented that following the last Public Hearing, she was in favor of leaving the existing Appeal Hearing process in place.  She felt the process of allowing residents to appeal Planning Commission and BZBA findings to Council was a good safe guard for residents and the Village.  Law Director King responded that there was no legal reason for Council to hear appeals, but if Council currently provided the service to the community and wished to continue to maintain that service, that was fine. 

Councilmember Lerner supported the Mayor’s position.  She wanted Council to keep control of issues that could affect the community. 

Councilmember O’Keefe asked the cost of these services to the Village budget.  Manager Stilwell indicated that $5,000 to $10,000 was budgeted annually for legal expenses like these.  Councilmember O’Keefe asked if there would be any additional burden to the Village if the process was to continue.  Manager Stilwell indicated that any burden would be on staff’s time.  He agreed with Law Director King that Council should not be hearing these appeals.  That was not their function or expertise.  Previous Councils had heard appeals and overstepped their boundaries and gotten the Village in trouble.  Councilmember O’Keefe commented that perhaps Council maintaining the appeal process helped Council determine legislative issues that needed to be addressed. 

Councilmember Finkelman suggested that staff should help the appellants be better informed about the process and how it worked.  Law Director commented that staff could improve that process. 

Councilmember Johnson asked if voting to remove the appeal process from Council’s purview would have any implication on current appeals.  Law Director King said it would not.  Councilmember Johnson added that current Boards and Commission put in a lot of time and effort developing a good procedural record and were doing the right thing.

Vice Mayor Montgomery commented that the appeal regarding Denison’s solar array and Council’s involvement in that appeal had put off Council addressing proposed legislation to amend the code regarding the installation of solar arrays in general. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 03-2016:  Finkelman (no); Johnson (no); Lerner (no); McGowan (no); O’Keefe (no); Vice Montgomery (yes); Mayor Hartfield (no).  Motion failed 1-6. 

NEW BUSINESS

Resolution No. 2016-36, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids for the Sale of Surplus Equipment was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2016-36.  Motion carried.  Resolution No. 2016-36 was approved.

Ordinance No. 04-2016, An Ordinance to Approve Subdivision Regulations Variance Application #2016-54 was introduced and a suggested public hearing scheduled for June 15, 2016 by Councilmember Johnson.  Second by Councilmember O’Keefe. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 04-2016 for June 15, 2016.

Resident Tod Frolking questioned the roadway widths mentioned in the Ordinance.  He felt those numbers were incorrect.  Law Director King indicated that he would review the Ordinance and make any necessary corrections for the next meeting.

REVIEW OF MINUTES

Regularly Scheduled Meeting of May 18, 2016

Councilmember O’Keefe made a motion to approve the May 18, 2016 minutes.  Second by Councilmember Johnson.   Motion carried. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation sent out their fundraising brochure. 

Granville Recreation District – (Johnson)

Councilmember Johnson reported that the next Concert on the Green would be on June 12th.  There were two upcoming baseball tournaments on June 11th and June 18th.  The GRD was hosting their annual Color Run on June 4th. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission reviewed six applications and approved five.  The Commission approved applications for replacement windows, driveway and sidewalk repairs, a concrete patio installation, landscape plans for Opera House Park and a recommendation to approve the Village Roots sketch plan and variances excluding the sidewalk.  An application from CVS for additional signage was denied.  The new signage exceeded existing limits.  CVS was trying to update signage to have consistent, nationwide signage applications. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the upcoming Arts Forum would be on June 11th at the Bryn Du Mansion.

Open Space Committee (Finkelman)

Councilmember Finkelman reported that the Open Space Committee met with the Granville Township Trustees to re-assert the Committee’s community purpose and discuss the categories that the Committee should use when evaluating Open Space purchases.  The Committee and Trustees also discussed placing a renewal 3.4 mil levy on the November 2016 ballot.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that three of the Commission members graduated from the Ohio Department of Natural Resources Tree Academy after working through this program for over one year.  Those members were Lynne Kishler, Richard Mortensen and Don Pheneger.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Board would hold its annual work day on June 25th from 9:00am until noon with the Fannins.  This year marks the twenty-fifth anniversary of work on the cemetery and working with the Fannins.  There will be a twenty-fifth anniversary celebration on July 12, 2016.

OTHER COUNCIL MATTERS 

Councilmember Lerner indicated that this year was her first year to attend the Memorial Day Parade.  She expressed her appreciation for all of the effort to organize the event and how much she enjoyed the service and program.  Mayor Hartfield added that the entire event was organized by American Legion Post #398, Jim Welch and the local DAR. 

Councilmember O’Keefe asked about the status of the appeal filed regarding the CVS application to reduce parking.  Manager Stilwell responded that he was working with CVS to provide them with a better understanding of the process and hoping they would withdraw their application. 

Vice Mayor Montgomery shared that a resident along East Elm Street asked that Village consider painting specific parking spaces in the residential areas.  Manager Stilwell responded that the Village had a high demand for parking and generally in residential areas parking is left open. 

OTHER STAFF MATTERS

Manager Stilwell reminded Council of the retirement luncheon for retiring employees Sam Boysen, Susan Hand and Bobbi Stover this Friday beginning with a luncheon at noon and an open house to follow from 1:00 to 3:00pm. 

ADJOURNMENT (8:42pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes May 18, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 18, 2016

EXECUTIVE SESSION

Councilmember Johnson moved to enter into Executive Session, pursuant to ORC §121.22(G)(1) – “to consider the appointment or employment of a public official.” Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote: Johnson – yes; Lerner – yes; O’Keefe – yes; Montgomery – yes; Hartfield – yes. Motion carried 5-0. Time in: 6:12pm. 

Councilmember Lerner moved to return to regular session.  Second by Councilmember Montgomery. 

Mayor Hartfield called for a roll call vote: Lerner – yes; O’Keefe – yes; Johnson – yes; Montgomery – yes; Hartfield – yes. Motion carried 5-0. Time out:  8:05pm. 

Council returned to regular session.

CALL TO ORDER (by Mayor Hartfield at 8:12pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Lerner moved to excuse Councilmembers Finkelman and McGowan from the meeting.  Second by Councilmember Johnson.  Motion passed.

APPROVAL OF AGENDA

Councilmember O’Keefe moved to approve the May 18, 2016 agenda.  Second by Vice Mayor Montgomery.  Motion passed. 

CITIZENS COMMENTS (8:13pm) 

Kirsten Pape, 3 Parnassus Village Drive, thanked Council and Manager Stilwell for all of their efforts in maintaining the community.  Council, Manager Stilwell and staff have always been pleasant and helpful.  The Village staff and administration were doing a good job. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 8:15pm. 

OLD BUSINESS

There is no Old Business. 

NEW BUSINESS

Mayor Hartfield thanked Molly Roberts and the Stover family for being in attendance this evening.

Resolution No. 2016-34, A Resolution of Appreciation for Susan Hand was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Johnson. 

Discussion:

Vice Mayor Montgomery read the resolution to Mrs., Hand.  Councilmember O’Keefe thanked Susan for having such a pleasant nature and smile and for all of the assistance given over the years. 

Mayor Hartfield expressed her appreciation and heartfelt thanks for all of the Pheneger sisters.  They were all very special and will be terribly missed.  They have been an asset and great addition to Village staff over the years.

Mayor Hartfield called for a vote to approve Resolution No. 2016-34 as amended.  Motion carried.  Resolution No. 2016-34 was approved as amended. 

Resolution No. 2016-34, A Resolution of Appreciation for Bobbi Stover was introduced and moved for approval by Councilmember O’Keefe.  Second by Councilmember Lerner.

Discussion:

Mayor Hartfield thanked Bobbi for all of her help in helping the Mayor adapted to Mayor’s Court. 

Lyn Robertson, former Granville Mayor, also thanked both Bobbi and Susan for their help and assistance in making Village Hall a hospitable place.

Mayor Hartfield called for a vote to approve Resolution No. 2016-35.   Motion carried.  Resolution No. 2016-35 was adopted.

Mayor Hartfield presented both Mrs. Stover and Ms. Hand with their resolutions.

REVIEW OF MINUTES

Joint Union Cemetery Meeting of May 4, 2016

Councilmember O’Keefe made a motion to approve the May 4, 2016 minutes Joint Union Cemetery minutes.  Second by Councilmember Lerner.   Motion carried.

Regularly Scheduled Meeting of May 4, 2016

Vice Mayor Montgomery made a motion to approve the May 4, 2016 meeting minutes.  Second by Councilmember O’Keefe.   Motion carried. 

MAYOR'S REPORT – April

The Mayor's report for the month of April was presented for review. 

Councilmember O’Keefe moved to accept the March Mayor’s Report. Second by Vice Mayor Montgomery.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

MANAGER'S REPORT – April

The Manager's Report for the month of April was presented for review.

Councilmember O’Keefe moved to accept the April Manager’s Report.  Second by Vice Mayor Montgomery.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation would be sending out a newsletter shortly followed by a fundraising request.

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission reviewed one application for a fence and garage door.  There was also a strategic discussion regarding the Planning Commission’s interest in helping with the larger community planning issues such as the Cherry Valley Road / SR 16 interchange, downtown parking and economic development.  The Commission indicated that it would be happy to do more planning, not just application approvals.  The Commission also felt the economic development component of the Planner’s job description was too large for just one person to handle. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that there were no applications to consider.  The Arts Commission was working with the Bryn Du Commission to hold a second community Art Forum on June 11th. 

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree and Landscape Commission was looking for a part-time person to help Linda Reynolds with the planting of the annuals in the community beds.  The Opera House Park plans were also put out to bid

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS 

There were no Other Council Matters. 

OTHER STAFF MATTERS 

Manager Stilwell advised that Amanda Wohlford started this week as the new Clerk of Court.  She was formerly of the Franklin County Auditor’s office.  She came highly praised and was bright, passionate and personable.  She would be an asset to Village staff.  She was working with Clerk Stover for the next three weeks and working with Utility Clerk Riggins learning about the Village. 

ADJOURNMENT (8:40pm) 

Councilmember Johnson made a motion to adjourn.  Second by Councilmember O’Keefe.  Motion carried.

Council Minutes May 4, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

May 4, 2016

CALL TO ORDER (by Mayor Hartfield at 7:41pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the May 4, 2016 agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:41pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:43pm. 

PUBLIC HEARING

Ordinance No. 03-2016, An Ordinance to Amend Sections 1133.03, 1137.01, 1139.06, 1141.06, 1177.11, 1185.02, 1189.13 and 1191.03 of the Codified Ordinance of Granville, Ohio

Mayor Hartfield announced that Village Council was looking into alternative options for this legislation.  This legislation was a work in progress.  She also indicated that she did not intend to close the Public Hearing on this ordinance in order to give residents additional time to comment. 

Gill Miller, 411 Welsh Hills Road, asked Council not to adopt this legislation.  The cost to residents of taking an appeal to court was very expensive.  The community needed the opportunity to have their applications reviewed locally.  She asked Council to please maintain an appeal at a non-litigious level. 

Dixon Miller, 203 West Elm Street, asked Council to maintain the opportunity for residents to appeal decisions locally.  There was certainly a distinction between administrative law and statutory law.  With appeals to an out-of-district court, the information was always new to the judge.  The judge could only render a decision based on the facts and the law.  In administrative law, people had background information and expertise to take these factors into consideration. 

Mike Brady, 103 Chapin Place, stated that he understood the duality of the issue of Council hearing an appeal.  Council was a legislative body being asked to act as a quasi-judicial body.  However, the cost to residents of appealing to the Court of Common Pleas seemed too great to remove the option.  Village Council selected and appointed the members to these boards/commissions and they should function and follow all procedures and law.  The code could be interpreted in many ways and leaving Council with the ability to hear appeals provided Council with necessary oversight ability.

Chris Lucas-Miller, 203 West Elm Street, commented that the discussion was about two different bodies, an administrative and judicial body.  Saying that Council was to act as a quasi-judicial body was not appropriate.  Councilmembers were not to judge cases.  They should take local history and information into consideration when deciding appeals.  Law Director King responded that Mr. Lucas-Miller’s comments were completely wrong.  Council was to act as a quasi-judicial body when hearing appeals.  However, the comments that Mr. Lucas-Miller made were certainly were the expectations of residents, which was why placing the burden on the Court of Common Pleas would take Council out of this in-between position. 

Tim Collins, 535 Welsh Hills Road, requested that Council defeat this legislation and give residents a voice to be heard.  Removing the appeal process from Council took Council out of the process.  He asked how many times Council had heard an appeal.  Clerk Prasher responded that she thought there had been fourteen appeals in nine years with four appeals forwarded to the Court of Common Pleas.  Mr. Collins felt that residents wanted to come to Council for a review of a BZBA or GPC decision.  The fact that Granville was the only community with an appeal process was what made Granville special.  It was a more personalized service.  There were no issues that were so pressing that Council needed to give up the appeal process. 

Councilmember Johnson thanked the residents for their invaluable input. 

Mayor Hartfield advised that the Public Hearing would remain open and be on the June 1, 2016 agenda.

OLD BUSINESS

Ordinance No. 03-2016, An Ordinance to Amend Sections 1133.03, 1137.01, 1139.06, 1141.06, 1177.11, 1185.02, 1189.13 and 1191.03 of the Codified Ordinance of Granville, Ohio was introduced and requested a public hearing be continued to June 1, 2016 by Councilmember Finkelman.  Second by Councilmember O’Keefe. 

Discussion:

Law Director King advised Council that Councilmember Finkelman had asked if it was possible for Council to have discretionary options to select appeals to hear or recommend that an appeal be sent to the Court of Common Pleas.  Law Director King indicated that the city of Worthington had a limited appeal method, but he would not recommend it as a practical matter.  Law Director King said that he was not aware of another Ohio city that heard administrative appeals.  All appeals went directly to the Court of Common Pleas.  Village Council was a legislative body, not a judicial body, which was counter to your role.  In addition, Village Council appointed boards and commissions that routinely decided these matters.  Law Director King commented that he would follow Council’s direction, but supported removing the appeal process from Council’s authority.   Law Director King also indicated that he was approached by resident Bill Wilkens about Council being able to request a motion of reconsideration of an application permitted with limited authority such as additional or new evidence or a misapplication of the law.  This process could impact the appeal process timeline and require the same board to review an application just processed. 

Councilmember Finkelman asked if a Law Director arbitrate applications to alleviate some appeals.  Law Director King indicated that he attended most Planning Commission and Board of Zoning and Building Appeals to assure that the letter of the law was followed.  Councilmember Finkelman indicated the fact that the Village of Granville was the only community functioning in this capacity led him to feel that the Village may be out-of-step with how the process should be handled.

Vice Mayor Montgomery asked if the Court of Common Pleas was bound and recognized the Village’s appeal filing timeline.  Law Director King stated that the court required all administrative options to be exhausted first.  Vice Mayor Montgomery also commented that the GPC and BZBA already did an extensive review of each application that ends with a Finding of Fact that summarizes and defends the legal rationale for each decision. 

Councilmember O’Keefe asked if appellants were permitted to submit new information to the Court of Common Pleas.  Law Director King indicated that new evidence could be submitted to Common Pleas as well as to Council during an appeal.  Councilmember O’Keefe asked what happened if during an appeal Council took outside issues into consideration.  Law Director indicated that Council must follow judicial law when deciding a case.  Local history, tradition or any other considerations must be set aside and not considered.   The appeal process could have been put into place as a layer of local control.  That control was illusionary.  During appeals, Council had to behave as a judicial body, considering only the evidence. 

Councilmember Johnson agreed that each board did their due diligence during the processing of each application.  There should not be making mistakes of law.  The Village had worked hard to improve the process against gross legal negligence.   Law Director King stated that the boards and he strived to assure that there was always a good record and that the process of law was followed. 

Mayor Hartfield indicated that she would not be in support of the same board rehearing an application as that would seem disingenuous.  However, she was in support of providing the local citizenry with an additional opportunity to have their application heard locally.  Mayor Hartfield commented that something had to have happened for a previous Council to put this local appeal process in place as a safety net. 

Law Director King commented at all of Council’s and the residents comments were good argument for moving this legislation forward in either direction.

NEW BUSINESS

There is no New Business.

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 20, 2016

Councilmember McGowan made a motion to approve the April 20, 2016 minutes as amended.  Second by Councilmember O’Keefe.   Motion carried. 

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report. 

Granville Recreation District – (Johnson)

Councilmember Johnson reported that there were a 1,000 children signed up for spring programs with the Rec District.  The GRD was working to establish more senior events including a senior cookout and forming a Pickle Ball league. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission reviewed and approved four window applications for Tiger Brewing Company, an extensive renovation at 204 North Granger Street and exterior modifications at an East Broadway address. 

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS 

Mayor Hartfield reminded Council that the May 18, 2016 Council would begin at 6:00pm in Council Chambers. 

Vice Mayor Montgomery asked about the status of the crosswalk countdown units.  Manager Stilwell responded that staff had met with the company, but there were still outstanding questions about how the units would connect to the traffic signal and if the existing poles would carry the weight of the units.  The Village was also still waiting on a quote from the engineer for the design specs.  These were expected in June for the budget discussions.  Vice Mayor Montgomery asked if the units could be solar powered.  Manager Stilwell indicated that he would check, but he thought the units would need to be connected to the traffic signal in order for the countdown process to work. 

Councilmember O’Keefe commented that the Newark-Granville Road and Jones Road intersection seemed dangerous and if a crosswalk was planned.  Councilmember Johnson indicated that staff had looked at how a crosswalk could be installed, which was hampered the location of Jones Road and the Spring Hills Baptist Church property across the street. 

Councilmember Lerner indicated her support for Council’s conversation during the April 20, 2016 Council meeting regarding the Village encouraging trash pick-up based on waste per pound. 

Councilmember Finkelman asked who was attending the Economic Development 101 seminar.  Councilmember Johnson and Trustee Schott were attending. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that Chief Caskey provided them with a traffic summary plan to deal with a variety of Village traffic concerns.  Please review the information and contact Chief Caskey or Manager Stilwell with any questions. 

ADJOURNMENT (9:13pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Joint Union Cemetery Meeting Minutes May 4, 2016

Granville Township and Village of Granville

Joint Union Cemetery Minutes

May 4, 2016

CALL TO ORDER (Trustee Schott called the meeting to order at 7:02pm)

ROLL CALL

Those responding to the roll call of the Joint meeting of the Granville Union Cemetery were Trustees Bennett, Schott, Van Ness, Fiscal Officer Miller, Councilmembers, Finkelman, McGowan, O’Keefe, Vice Mayor Montgomery and Mayor Hartfield. 

Councilmember Lerner arrived at 7:05pm and Councilmember Johnson arrived at 7:26pm. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda. Second by Councilmember Finkelman.  Motion carried.

OLD BUSINESS 

There was no Old Business. 

NEW BUSINESS 

Resolution No. 2016-32, A Resolution to Appoint Members to the Union Cemetery Board of Trustees appointing Trustee Bennett and Councilmember McGowan was introduced and moved for approval by Vice Mayor Montgomery on behalf of the Village of Granville and Granville Township.  Second by Councilmember Finkelman. 

No discussion. 

Trustee Schott called for a vote to approve Resolution No. 2016-32.  Motion passed. 

Resolution No. 2016-32 was approved with Councilmember McGowan appointed to the Union Cemetery Board as the Village representative and Trustee Bennett as the Granville Township representative.

Report of Union Cemetery Board 

Union Cemetery Boardmember Boone advised the Board that fifteen broken stones were repaired in 2015 with two more in process by the Fannins.   Four stone were consolidated and two lost stones were located.  This year marked the twenty-fifth year that the Fannins traveled to Granville to work in the cemetery.  They have been an invaluable asset to the restoration of the cemetery.  They hope to work on fifteen or sixteen stones this summer.  The Volunteer Work Day is scheduled for Saturday, June 25, 2016 beginning at 9:00am. 

The Fannins have repaired, treated or restored five hundred seventy-eight stones and eighty foot stones.  Thirty stones still need work that can only be completed by a professional with sixty to seventy stones that need work that could be completed by trained volunteers.   The Board was working with Columbus Art Memorial to replace a stone for David & Hannah Messenger and hopefully to help with additional restoration work. 

Mrs. Boone thanked the Township for their efforts in grounds maintenance and taking care of the utilities in the cemetery.  She thanked the Village for removing the Ash tree and stump.  The Board would be working with the Tree & Landscape Commission to plant a new tree.   The Granville police department was also working to provide a service marker, to be installed in May, at the first constable of the Village Elcana Linnell grave site. 

Union Cemetery Boardmember Boone advised that a $10,000 grant from a foundation was received with the help of former Denison President Dale Knobel.  This grant helped cover the costs of the Fannins visit.  The Cemetery Board appreciated the $5,000 grant from the Village and Township.  That funding was influential in the decision to fund grant requests. 

Mrs. Boone reported that the Boy Scout, as part of an Eagle Scout project, developed several walking tours that can be utilized on the Granville app and painted the storage shed. 

This year marks the twenty-fifth anniversary of the restoration work on the Old Colony Burying Ground, which was the brain child of Flo Hoffman and Carl Frazier.  A 25th Anniversary Celebration will be held Tuesday, July 12, 2016.  Mrs. Boone hoped that Councilmembers could attend.  She also expressed her appreciation for the group effort to maintain this important community assent and a celebration of collaboration. 

Report of Union Cemetery Board Finances 

Union Cemetery Clerk/Treasurer Jim Patin provided copies of the 2016 budget.  Mr. Patin reported that the financial status of the Board was on target with an income of $16,058.95.  The anticipated revenue for 2016 will be $10,550 with expenses of $14,800.  That represents a draw-down from the reserves of $4,250.  The Board will also pay for the bi-annual audit in 2016.  The Board has received over $30,000 in grants during the past four years. 

Trustee Schott asked if the funds provided by the Township and Village helped in receiving grant funding.  Mrs. Boone responded in the affirmative. 

Vice Mayor Montgomery asked if expenses would be reduced in future years.  Mr. Patin responded that following this year, the Board would no longer have the cost and expenses related to the Fannins.   Ms. Boone added that the Board was working to make every effort for the funding to be more sustainable. 

Resolution No. 2016-33, A Resolution to Declare, with the Granville Township Trustees, that Operation and Maintenance of the Union Cemetery, Under the Provisions of Section 759.27 of the Ohio Revised Code, Shall Continue was introduced and moved for approval by Trustee Schott on behalf of the Village of Granville.  Second by Councilmember McGowan.

No discussion.

Trustee Schott called for a vote to approve Resolution No. 2016-33.  Motion passed.  Resolution No. 2016-33 was approved. 

 ADJOURNMENT (7:38pm)

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried. 

Council Minutes April 20, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

April 20, 2016

CALL TO ORDER (by Mayor Hartfield at 7:30pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, and Manager Stilwell.

Councilmember Finkelman moved to excuse Councilmember Lerner from the meeting.  Second by Councilmember Johnson.  Motion passed.

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the April 20, 2016 agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:31pm) 

Andy Franks-Rogers, 210 South Maple Street, advised Council that a customer of Taco Dan’s told him that Officer Blackledge made an inappropriate comment about his business.  Officer Blackledge asked the individual to enter the restaurant and attempt to purchase drugs.  It was totally unfortunate that a public servant was attempting to undermine his family’s efforts to run a successful business.  The officer re-enforced a negative image of his family and their business.  Mr. Franks-Rogers spoke to Chief Caskey and Officer Blackledge was counseled.  This incident was unfortunate.  Mr. Franks-Rogers also advised the police department that he had observed individuals drinking beer outside East Broadway establishments sitting on public benches.  He also observed a car speed through the crosswalk.  He asked the police department to check out these issues.  Mr. Franks-Rogers requested that the Village laws be enforced evenly and fairly to everyone.  His family attempts to follow all Village laws and promote a positive image. 

David Agosta, 410 East Broadway, questioned why speed bumps were installed on East Elm Street and South Pearl Street.  Vice Mayor Montgomery advised that the neighbors in that area requested help with speed and stop sign issues.  The Village installed the speed humps to address those concerns.  Mr. Agosta complained the area where the speed bumps were installed had more than eighty percent speed compliance.  He lived on East Broadway where compliance was less than seven percent.  People routinely drove forty miles per hour in a twenty-five miles per hour zone, which is close to double the speed limit.  Additionally, drivers were becoming more aggressive.  He mentioned altercations with drivers while trying to back out of his driveway onto East Broadway.  Traffic control should be Council’s top concern.  Efforts should be made to change the culture of the community.  Vice Mayor Montgomery stated that safety was one of Council’s top concerns and acknowledged that decline in driver courtesy.  He suggested stepping up enforcement.  Mayor Hartfield commented that the construction on the Thornwood Crossing interchange was diverting more traffic into the Village.  Councilmember Finkelman stated that people may not be aware of the traffic laws.

Chief Caskey added that there was more traffic coming through the Village due to the Thornwood Crossing construction.  The police department had already made some departmental changes including officers spending a period during each shift doing traffic enforcement, setting up designated speed check areas and using the speed trailer.  Additionally, Chief advised Council that he took Mr. Franks-Rogers complaint seriously and counseled the officer. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:49pm. 

OLD BUSINESS

There is no Old Business. 

NEW BUSINESS

Resolution No. 2016-30, A Resolution to (Re)Appoint Members to the Bryn Du Commission was introduced and moved for approval by Councilmember Finkelman.  Second by Councilmember McGowan.

Discussion:

Mayor Hartfield indicated that the existing three Bryn Du members were interested in continuing to serve on the Commission.  The Village had also received two applications from very qualified individuals. 

Councilmember Finkelman spoke of Keith Myers’ towering expertise and thought that Council should retain his services.  He was not familiar with the other two appointees.  Councilmember Finkelman also suggested that Council might want to consider term limits for individuals to allow other residents an opportunity to serve. 

Vice Mayor Montgomery commented that it was nice to have a selection of candidates.  He would be in favor of appointing the current members.  He did request that existing members should be asked to complete a new application when they request to be reappointed. 

Councilmember Johnson moved to amend Resolution No. 2016-30 to reappoint Stewart Dyke, Keith Myers and Jurgen Pape.  Second by Councilmember O’Keefe.

Mayor Hartfield called for a roll call vote to amend Resolution No. 2016-30 to reappoint the existing members:  Finkelman (yes); Johnson (yes); McGowan (yes); O’Keefe (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  The motion to amend Resolution No. 2016-30 passed 6-0. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-30 as amended.  Motion carried.  Resolution No. 2016-30 was approved as amended.

Resolution No. 2016-31, A Resolution to Appoint members to the Volunteer Peace Officers Dependents Fund Board in Accordance with the Provision of the Ohio Revised Code Section 143.02 was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Finkelman.

Discussion:

Chief Caskey advised Council that the state mandated this legislation with a quick timeline for approval and implementation.  He had contacted residents who had served on police hiring boards previously to serve on this board.  The legislation was being enacted statewide to provide some financial compensation for families of part-time officers who were killed in the line of duty. 

Vice Mayor Montgomery asked if this board was just for our local community with state oversight of these boards.  Chief Caskey responded in the affirmative.

Mayor Hartfield called for a vote to approve Resolution No. 2016-31.   Motion carried.  Resolution No. 2016-31 was adopted. 

Ordinance No. 03-2016, An Ordinance to Amend Sections 1133.03, 1137.01, 1139.06, 1141.06, 1177.11, 1185.02, 1189.13 and 1191.03 of the Codified Ordinance of Granville, Ohio was introduced and requested a public hearing be set for May 4, 2016 by Councilmember Finkelman.  Second by Councilmember O’Keefe.

Mayor Hartfield scheduled a public hearing for Ordinance No. 03-2016 for May 4, 2016.

REVIEW OF MINUTES

Regularly Scheduled Meeting of April 6, 2016

Councilmember McGowan made a motion to approve the April 6, 2016 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR'S REPORT – March

The Mayor's report for the month of March was presented for review. 

Councilmember Johnson indicated that the issuance of speeding tickets had increased.  He would be in favor of supporting additional funding for extra enforcement.  Councilmember Johnson also added that the speed bumps on East Elm Street and South Pearl Street were installed as a test area to determine the effectiveness, not just because the residents requested them.

Vice Mayor Montgomery also expressed his support for additional enforcement.  Chief Caskey indicated that the department an increase enforcement from its already increased level. 

Councilmember O’Keefe advised Council that residents on Sunset Hill and Samson Place had set out signs requesting the traffic slow down.  Most of the speeding traffic was felt to come from Denison.

Councilmember Finkelman suggested the use of traffic cameras as they were effective in changing traffic behavior. 

Manager Stilwell stated that he would meet with Chief Caskey and discuss some possible solutions. 

Councilmember McGowan moved to accept the March Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – March

The Manager's Report for the month of March was presented for review. 

Councilmember O’Keefe commented about the heavy semi-trucks that came through the Village.  Manager Stilwell reminded Council that he had asked their opinions about repairing and utilizing the truck scales.  Most of the truck traffic was between Mt. Vernon and Newark or the Granville Mill.

Councilmember McGowan moved to accept the March Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report. 

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission reviewed two sign applications for the new bakery and a two-story addition to a home on South Prospect Street.  There was also a work session with Denison University regarding their proposed arts complex.  Denison presented the Commission with conceptual renderings as the project was still in the early phases.  Mayor Hartfield and Councilmember Finkelman indicated that Denison had met with the neighbors and were very receptive to their suggestions. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Arts Commission was working with the Bryn Du Commission on a community arts initiative.  The group had already met and would be appointing members to three separate committees: communication, organization and funding and community culture.  The Arts Commission approved $3,100 in community grants with $5,100 having been requested. 

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

Councilmember McGowan reported that Union Cemetery Board would be meeting on April 21, 2016.

OTHER COUNCIL MATTERS

Mayor Hartfield advised Council that the Joint Union Cemetery Board would meet on Wednesday, May 4, 2016 at 7:00pm in Council Chambers with the Granville Township Trustees for the annual meeting. 

Councilmember O’Keefe commented that Upper Arlington promoted sustainability through a refuse program that charged based on the amount of garbage collected.  Councilmember McGowan advised that residents purchased stickers to attach to bags and cans.  Manager Stilwell stated that the Upper Arlington system was based on consumption and may encourage recycling. 

Vice Mayor Montgomery stated that he would like to see the annual clean-up / fix-up week brought back.  He indicated that he would like to see the savings or alternate assignments of the service department regarding ending clean-up / fix-up week. 

Vice Mayor Montgomery indicated that he had received a letter from the electrical aggregation supplier Constellation regarding a rate increase.  Clerk Prasher responded that the increase was being passed through as the increase was federally mandated in order to improve the Pennsylvania, Jersey and Maryland electrical grid.   There would also be a rate increase in 2017 and a larger increase in 2018. 

OTHER STAFF MATTERS 

There were no Other Staff Matters. 

ADJOURNMENT (8:40pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Council Minutes March 16, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 16, 2016

CALL TO ORDER (by Mayor Hartfield at 7:33pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King.

Councilmember Lerner moved to excuse Councilmember Finkelman.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the March 16, 2016 agenda.  Second by Councilmember Lerner.  Motion passed. 

CITIZENS COMMENTS (7:34pm)

Linda Scott, 31 Bending Oak Drive, advised Council that she and her husband Steve were the property owners of 466 North Granger Street and were requesting the demolition of that house.  She indicated that they were available to answer any questions from Council.

Jeanetta Pyle, 123 South Pearl Street, asked Council when the speed bumps would be reinstalled on South Pearl and East Elm Streets.  Mayor Hartfield advised that Council would discuss that issue at the end of the meeting. 

Tim Klingler, 457 North Granger Street, commented to Council that he had reviewed the plans for the proposed new home at 466 North Granger Street.  He was in support of both the demolition and the new home.  The proposed new home was an attractive design and would be an asset to the neighborhood.  Mr. Klingler indicated that the neighbors he spoke with were also in support of this application.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm.

PUBLIC HEARING

Ordinance No. 01-2016, An Ordinance to Authorize the Village Manager to Extend the Lease Agreement with Denison University for Maintaining a Pathway Between Chapin Place and New Burg Street

As no one appeared to speak, Mayor Hartfield closed the Public Hearing at 7:38pm.

APPEAL HEARING

Mayor Hartfield called the deliberations for the appeal hearing regarding the Board of Zoning and Building Appeals decision regarding Application #2015-23 for a variance to reduce off-street parking requirements to order at 7:30pm. 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the appeal hearing were Councilmembers Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery and Mayor Hartfield.

Individuals sworn in included:  Andy Rogers, Dan Rogers, Barbara Franks, Nick Cavalaris, Michael King, Sam Sagaria and Dr. Chris Avery. 

Councilmember McGowan moved to affirm the decision of the Board of Zoning and Building Appeals to deny Application #2015-23 for a variance to reduce off-street parking requirements.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote to affirm the Board of Zoning and Building Appeals decision regarding Application #2015-23 to deny a variance to reduce off-street parking requirements:  Lerner (yes); McGowan (yes); O’Keefe (yes); Johnson (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0. 

Mayor Hartfield closed the Appeal Hearing for Application #2015-23 at 9:08pm.

OLD BUSINESS

Ordinance No. 01-2016, An Ordinance to Authorize the Village Manager to Extend the Lease Agreement with Denison University for Maintaining a Pathway Between Chapin Place and New Burg Street was moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

No discussion. 

Mayor Hartfield called for a roll call vote to approve Ordinance No. 01-2016:  McGowan (yes); O’Keefe (yes); Johnson (yes); Lerner (yes); Vice Montgomery (yes); Mayor Hartfield (yes).  Motion passed 6-0. 

NEW BUSINESS

Resolution No. 2016-25, A Resolution to Award the Contract for the 2016 Street Improvement Project to Kokosing Construction, as per Specifications, and Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2016-25.  Motion carried.  Resolution No. 2016-25 was approved. 

Resolution No. 2016-26, A Resolution to Permit the Demolition of a One Story, Single-family Home with an Attached Garage at 466 North Granger Street was introduced and moved for approval by Councilmember McGowan. Second by Councilmember Johnson.

Discussion:

Mayor Hartfield commented that it was nice to have a neighbor come to Council to provide a comment as well as neighbors who sent in written comments.  The proposed new home was a good design and would add to the streetscape.

Mayor Hartfield called for a vote to approve Resolution No. 2016-26.   Motion carried.  Resolution No. 2016-26 was adopted. 

Resolution No. 2016-27, A Resolution to Permit the Demolition of a One and a One Half Story, Single-Family Home with an Attached Garage at 931 Newark-Granville Road was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember McGowan

Discussion:

Councilmember Lerner asked if this house was visible from the roadway.  Mayor Hartfield advised that it was not visible from Newark-Granville Road. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-27.   Motion carried.  Resolution No. 2016-27 was adopted. 

Ordinance No. 02-2016, An Ordinance to Amend Ordinance No. 14-2015 Providing for Adjustments of the Annual Budget for the Fiscal Year 2016 and Revising Sums for Operating Expenses was introduced and requested a public hearing be set for April 6, 2016 by Councilmember Johnson.  Second by Councilmember McGowan. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 02-2016 for April 6, 2016.

REVIEW OF MINUTES 

Specially Scheduled Meeting of March 2, 2016

Councilmember McGowan made a motion to approve the special meeting minutes for March 2, 2016.  Second by Councilmember O’Keefe.   Motion carried.

Regularly Scheduled Meeting of March 2, 2016

Councilmember O’Keefe made a motion to approve the March 2, 2016 minutes.  Second by Councilmember McGowan.   Motion carried. 

MAYOR'S REPORT – February

The Mayor's report for the month of February was presented for review.

Councilmember McGowan moved to accept the February Mayor’s Report. Second by Councilmember Johnson.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – February

The Manager's Report for the month of February was presented for review. 

Councilmember Johnson moved to accept the February Manager’s Report.  Second by Councilmember McGowan.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

COMMITTEE REPORTS   

Granville Education Foundation – (Lerner)

Councilmember Lerner announced that the Foundation launched its new website -www.granvillecommunityfoundation.org.  The grant recipient recognition breakfast was scheduled for Thursday, March 17, 2016.

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Councilmember Montgomery reported that the Planning Commission reviewed four applications including a driveway replacement changing from asphalt to concrete, landscape renovation with a pergola and a stone wall and two sign applications for La Luna, the bed and breakfast above Day y Noche.

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that she would not be able to attend the next Granville Arts Commission and asked if another Councilmember could attend. 

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Village was awarded the Tree City USA recognition as well as the Growth Award.  The Village has received the Tree City USA recognition for twenty-four years with a ninth year for the Growth Award.  The Commission was also working on tree plantings for spring.  The Commission was interested in seeking additional funding from Council.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS

Council discussed the reinstallation of speed bumps.  Manager Stilwell advised that the speed bumps installed last year were installed on South Pearl and East Elm Streets per the request of the residents.  The speed studies showed that, in this particular area, drivers followed the posted speed limits generally.  The speed bumps were placed at the discretion of Council.  Placing speed bumps in other areas of the Village should be done after a speed study analysis.  Mayor Hartfield felt the speed bumps were effective and suggested additional speed bumps should be installed where warranted.  Vice Mayor Montgomery commented that the speed study compiled last year for South Cherry Street found it to be a problem area.  He also suggested that the Lights, Streets/Safety, Utilities Committee of Council look at this issue further. Councilmember McGowan suggested moving the speed bumps around as the speeders were generally local residents.  He supported increased enforcement for a period of time.  Councilmember McGowan suggested just installing one set, at one intersection as a trial.  Manager Stilwell indicated that the police department stepped up enforcement of speed and rolling stop sign violations.  He also suggested discussing the issue with the traffic engineer being used by the Village currently.  Manager Stilwell advised Council the current speed bumps would be reinstalled on South Pearl and East Elm Streets.  Staff would also look at the possible installation of speed tables on any of the Village streets scheduled for milling and paving.

OTHER STAFF MATTERS 

Manager Stilwell advised that Township Trustee Melanie Schott was looking for individuals to serve on the Scenic By-Ways Committee to help with the resubmittal of the Scenic By-Ways Plan. 

Manager Stilwell reminded Council of the multi-jurisdiction meeting with the Township Trustees and Granville Exempted Village School Board scheduled for Wednesday, March 30th from 6:00 to 8:00pm at the Bryn Du Carriage House.

ADJOURNMENT (9:43pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Employee Payroll / Compensation

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