Granville Community Calendar

Council Minutes October 19, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

October 19, 2016

CALL TO ORDER (by Mayor Hartfield at 7:35pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, Vice Mayor Montgomery, Mayor Hartfield, Manager Pyles and Law Director King. 

Councilmember Lerner moved to excuse Councilmembers Finkelman and O’Keefe.  Second by Councilmember McGowan.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the October 19, 2016 agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:36pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:37pm.

PRESENTATION

Brian Coghlan, Village Engineer with Bird & Bull, presented Council with a master plan of improvements needed for the water treatment plant.  Mr. Coghlan stated that the plant was fifty years old and needed upgrades and maintenance issues to be addressed.  He provided Council with a spreadsheet outlining a twenty year plan, which could be implemented five year increments.  The total cost for all updates was $9,038,872.  Recommended upgrades included:  SCADA upgrades, a lime sludge lagoon, building repairs, painting the water tower, replacement of CO2 system, new storage garage, multiple generator replacements and a number of large waterline replacements.  Mr. Coghlan indicated that it would be up to Council to decide how best to fund these improvements – whether a one-time loan to complete all of the projects at once or budget $2 million every year with contractors coming and going for years.

Manager Pyles advised Council that staff had identified five priority items costing about $1.2 million.  EPA financing was available at a rate of four percent.  The additional cost to Village residents for just addressing the priority items would be $24 per year.  Vice Mayor Montgomery asked if the funding would come from just the Enterprise Fund.  Manager Pyles responded in the affirmative. 

Councilmember Johnson commented that the list of projects should be broken down into three separate categories – production, lime lagoon and distribution.  The separate projects could be more easily divided into phases and funding.

Councilmember McGowan suggested that Manager Pyles provide direction on how the Council and funding should proceed. 

Mayor Hartfield suggested that former Planner Terry be asked to help find grants to fund some of the eligible projects.

OLD BUSINESS

There was no Old Business. 

NEW BUSINESS

Resolution No. 2016-49, A Resolution Authorizing the Village Manager to Enter into a Contract with the Licking County Area Transportation Study (LCATS) and the Ohio Department of Transportation (ODOT) for the Resurfacing Project of County Road 118 (Cedar Street/Welsh Hills Road) to the Granville Corporation Limit was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson.

Discussion:

Councilmember Johnson commented that the cost to the Village for this project was a great deal. 

Manager Pyles advised that the Village would be replacing the waterline in this area next year in preparation for this project. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-49.  Motion carried.  Resolution No. 2016-49 was approved. 

REVIEW AND APPROVAL OF MINUTES 

Regularly Scheduled Meeting of October 5, 2016 

Councilmember McGowan made a motion to approve the October 5, 2016 minutes. Second by Vice Mayor Montgomery.  Motion passed. 

MAYOR'S REPORT – September

The Mayor's report for the month of September was presented for review. 

Vice Mayor Montgomery asked why there was a discrepancy in the number of citation between the report identifying the location of a citation and the report listing the citations.  Law Director King explained that a charge could have been filed, but an issue regarding the citation developed and it was not been reported.

Councilmember McGowan moved to accept the September Mayor’s Report as amended. Second by Vice Mayor Montgomery.  Motion carried.

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – September

The Manager's Report for the month of September was presented for review.

Mayor Hartfield asked Chief Caskey if he could elaborate on the complaint received by the police department about marijuana usage in a local business.  Chief Caskey responded that a resident came in and complained that customers were smoking pot in a local business and that the police department was being negligent in enforcement.  Chief Caskey advised the Mayor that he responded to the complaint, but could not take action.  Councilmember McGowan asked the name of the business.  Chief Caskey advised that it was Taco Dan’s.

Councilmember Johnson asked if staff could predict the increase in Village revenues for 2016.   Manager Pyles stated that he anticipated revenues coming in about 3% above last year.

Councilmember McGowan moved to accept the September Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

Councilmember Lerner reported that the Foundation was sending out the fall fundraising materials.  The Foundation was still focusing on a potential signature project such as Wildwood Park.  The Foundation was also approached by the Granville Historical Society with a request to take over the Old Academy Building. 

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that the Planning Commission held a work session with the developers of Village Roots.  Concerns were expressed regarding the width of the roadway at the entrance to West Broadway and the impact of the slope of the property.  The Planning Commission and the BZBA will hold a retreat on Saturday, December 10th to discuss policies and procedures. 

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the Tree & Landscape Commission was pleased with the new pathway installation in Opera House Park.  The tree dedication event for Jim Siegel at the Bryn Du Mansion was successful.  The Commission was currently working on the fall tree planting program.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS 

Mayor Hartfield brought up the issue of extending the eastern portion of the Newark-Granville Road pathway as discussed at the October 5, 2016 Council meeting.  She stated that the Village had discussed a variety of pedestrian issues over the past year (North Pearl Street crosswalk, crosswalk countdown lights, pathway extensions).  Mayor Hartfield suggested that prior to spending any additional Village revenue on these projects, Council and staff should look at the issue of pedestrian safety in a global manner - identifying the issues involving pedestrian safety and prioritize those findings.   Manager Pyles stated that staff could develop a comprehensive pedestrian plan for Council to review. 

Councilmember Lerner asked if the amount listed for Ash tree removal in the 2017 budget was extra above the regular tree planting funds, and if the other tree planting line item included hiring an extra person for the Tree & Landscape Commission.  Manager Pyles indicated that the cost for the extra person was placed in the service department budget as a contract employee.  The Ash tree removal budget was separate from the general tree planting budget. 

Vice Mayor Montgomery asked if the cost of the storm sewer replacement on West Broadway would be funded from the 2017 Capital Improvement Fund.  Manager Pyles responded in the affirmative.  Vice Mayor Montgomery commented that the end-of-the-year transfer of $250,000 back into the Capital Improvement Fund would offset half the cost of the storm sewer project. 

Councilmember Johnson asked if funding for the countdown timers was part of the 2016 budget.  He also asked if any extra revenue from the 2016 budget could be transferred into the Capital Improvement Fund.  Manager Pyles responded in the affirmative to both questions. 

Mayor Hartfield asked if the T J Evans pathway was being paved past the Village limits and if the weeds and tall growth plants could be removed.  She wondered if a vertical bush hog could be utilized. 

OTHER STAFF MATTERS

Manager Stilwell notified Council that the ribbon cutting ceremony for the new Thornwood Crossing interchange would be on Wednesday, November 9, 2016 from 9:00 to 11:00am.  This event would be ceremonial only as the roadway would not open until about two weeks later. 

Law Director King advised Council that a possible executive session could be called for Council’s December 21, 2016 meeting to continue previous discussions to consider the purchase of property for public purposes. 

ADJOURNMENT (8:42pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

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