Granville Community Calendar

Council Minutes February 3, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

February 3, 2016

CALL TO ORDER (by Mayor Hartfield at 7:31pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the January 20, 2016 agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:33pm) 

Andy Franks, 210 East Maple Street, wanted to advise Council of the harassment his employees and patrons were receiving at Taco Dan’s by Sergeant Blackledge and Officer Woodyard.  These officers were dispatched to his restaurant on several occasions and harassed patrons sitting on the front porch.  Sergeant Blackledge tried to remove the doorman.  Officer Woodyard was especially harassing.  Mr. Franks indicated that he felt threatened and harassed personally.  These officers even tried to ticket the owners.  He wanted to express his concerns.  Mayor Hartfield indicated that Chief Caskey was in the audience.  Mr. Franks indicated that he had reported this information to Chief Caskey. 

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:35pm.

OLD BUSINESS

There was no Old Business. 

NEW BUSINESS            

Resolution No. 2016-10, A Resolution to Adopt Village Council’s January 20, 2016 Decision with Findings of Fact, Concluding that the Proposed Solar Array in Conditional Use Application #2014-187, Submitted by Denison University is Not a Commercial Use was introduced and moved for approval by Councilmember Lerner.  Second by Councilmember Johnson. 

Discussion:

Law Director King summarized Council’s January 20, 2016 discussion and rationale for how they voted as part of the Resolution and Findings of Fact.  This information responded to Judge Marcelain’s question and provided sufficient evidence to support the Village’s position. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-10.  Motion carried.  Resolution No. 2016-10 was approved.

Resolution No. 2016-11, A Resolution to Authorize the Village Manager to Auction or Advertise for Bids for the Sale of Surplus Equipment was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Manager Stilwell indicated that the twenty year old truck was well taken care of and should sell easily.

Mayor Hartfield asked how the truck would be sold.   Clerk Prasher advised that the truck would be listed on govdeals.com, an electronic auction site. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-11.  Motion carried.  Resolution No. 2016-11 was approved. 

Resolution No. 2016-12, A Resolution to Approve the Rules of the Village Council was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

No discussion: 

Mayor Hartfield called for a vote to approve Resolution No. 2016-12.  Motion carried.  Resolution No. 2016-12 was approved. 

REVIEW OF MINUTES 

Regularly Scheduled Meeting of January 20, 2016

Councilmember O’Keefe made a motion to approve the January 20, 2016 minutes.  Second by Councilmember McGowan.   Motion carried. 

COMMITTEE REPORTS

Granville Education Foundation – (Lerner)

Councilmember Lerner reported that the Foundation would be selecting grant application recipients at a work session Saturday, February 6, 2016.

Granville Recreation District – (Johnson)

Councilmember Johnson reported that his first meeting would be February 18th, but the GRD was working to complete the winter session programs and were taking registrations for the spring session.

Planning Commission – (Montgomery)

Councilmember Montgomery reported that the Planning Commission approved three applications – a garage construction, landscape improvements and a wrought iron sidewalk sign for The Pub on Broadway. 

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report

Tree & Landscape Commission – (Lerner)

No report.

Union Cemetery – (McGowan)

Councilmember McGowan reported that the Fannins would be making their final trip to Granville to work three weeks this summer.  The Saturday public work day would be June 25th.  The Board was seeking other individuals in Columbus, who might be able to do similar work on the headstones.  Councilmember McGowan reported that one family would be paying to recreate a headstone for their family member.

OTHER COUNCIL MATTERS 

Vice Mayor Montgomery provided a report to Council regarding the Manager’s search process.  The ad hoc manager search committee interviewed a representative of Management Partners and Novak Consultants earlier this evening.  Both firms were quality firms.  The committee preferred and would recommend that Council hire the Novak Consultants.  Their representative was high energy, presented a good plan and had a clear perspective.   If Council decides to proceed with this recommendation, the committee suggested moving forward immediately.  The committee will consist of Vice Mayor Montgomery, Councilmember O’Keefe and Councilmember Johnson, who had expressed an interest in participating in the search process.  Councilmember Finkelman addressed Council commenting that he best served Council in helping to select a search firm, but he would defer to a more experienced member of Council for the search process.  Vice Mayor Montgomery also advised Council that $25,000 should be appropriated for this search process.  Manager Stilwell advised that this amount would be included in the next appropriation legislation.  Staff would help the search firm begin the process immediately.    Mayor Hartfield asked about a timeline for the search process.  Councilmember O’Keefe said the firm indicated that it would be a sixteen week process and guaranteed success.  The firm would come to the Village and evaluate our needs through interviews with community members and staff. 

Councilmember Finkelman moved to engage Novak Consulting as the manager search firm.  Second by Councilmember McGowan.  Motion passed. 

Mayor Hartfield reminded Councilmembers of their Council retreat this Saturday, February 6, 2016 beginning at 9:00am at the Bryn Du Carriage House.  Councilmember McGowan added that the fire department would be making a fifteen minute presentation about the proposed new fire station beginning at 11:45am should the public be interested in hearing the plans.  Manager Stilwell commented that the public was welcome to attend the hearing and would be provided time to comment at the end of the session.  There would be no decisions made or votes taken during this retreat; it would be a work session only. 

Councilmember Lerner asked how residents were to dispose of their Big O / Waste Management toters and bins.  Clerk Prasher advised that Waste Management made their general pick-up of bins and toters on December 31st.  The Village offered residents an opportunity to drop off these items at the service department during the month of January.  Waste Management would make one more trip through the Village during the first week of March.  Clerk Prasher indicated that an email blast would be sent out and an article placed in the Granville Sentinel to alert residents of the specific date.  The small Big O bins could be placed in the Republic recycling totes to be recycled. 

OTHER STAFF MATTERS

Manager Stilwell advised Council that a summary of the history of lead and Village water was provided to them through the most recent newsletter.  Superintendent Fruth put together this information.  The Village maintained a lead testing program for Village water for the past twenty years.  The Village has been diligent in testing for lead and in working with the EPA to report all test results.  Councilmember O’Keefe indicated that the community was blessed to have just good water quality. 

Councilmember Lerner asked about the proposed annexation for the resident on Newark-Granville Road who needed to connect to the Village sewer system and who would pay for that extension of service.  Manager Stilwell reported that the resident would pay all costs for the extension of sewer service to his address.  An agreement would be required that outlined all cost to the residents and all services that the Village would provide through the annexation process. 

Councilmember O’Keefe asked about the acquisition of road maintenance responsibilities should this property annex.  Manager Stilwell indicated that the Village was working with the Township to determine the Village’s responsibilities as part of this annexation. 

ADJOURNMENT (8:00pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

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