Granville Community Calendar

Council Minutes January 20, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

January 20, 2016

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Finkelman.  Motion passed. 

CITIZENS COMMENTS (7:35pm) 

Constance Barsky, 221 East Elm Street, commented that with the current national and local political atmosphere, she wanted to request civility to each other and Council when addressing issues and concerns.  She requested that individuals refrain from accusation of malfeasance and mendaciousness.  Ms. Barsky encouraged citizens to ask questions, express concerns and even question actions of their government officials, but not to question the individual personal integrity.  She made this request on behalf of both local and national officials.

As no one else appeared to speak, Mayor Hartfield closed Citizen Comments at 7:38pm.

PRESENTATION

Jerry Martin, owner of Brew’s restaurant, spoke to Council about his plans to add seating to the third floor exterior balcony on his building.  His intention was to remove the center third floor window and replace it with a door and add a railing.  All engineering structural issues would be addressed by the architect and approved by Building Code Department.  The final plan would then be presented to the Planning Commission and designed by appropriate professionals. 

Councilmember O’Keefe asked if Mr. Martin was here to request changes to his current right-of-way issue.  Manager Stilwell indicated that the current lease agreement would cover the addition of another balcony as it would impact the small air area.  Mr. Martin would still need to submit an application for his plans to the Planning Commission.  Mr. Martin was asked to present to Council in order to advise you of his plans and any impact on the downtown area.  Mr. Martin provided a good business to the Village.  Mr. Stilwell asked Council if they had any special concerns.  Council voiced no concerns.

Councilmember McGowan asked if the hours of operation needed to be included as part of the lease.  Law Director King responded in the negative.  Mr. Martin indicated that the restaurant would close at 10:00pm.

OLD BUSINESS

There was no Old Business. 

NEW BUSINESS            

Resolution No. 2016-05, A Resolution to (Re)Appoint a Member to the Board of Zoning and Building Appeals was introduced and moved for approval by Councilmember McGowan with Larry Burge being reappointed to the position.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield indicated that Mr. Burge was unable to attend the meeting.  On behalf of Village Council, she thanked Mr. Burge for his service and willingness to continue to serve on the Board. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-05.  Motion carried.  Resolution No. 2016-05 was adopted. 

Resolution No. 2016-06, A Resolution to (Re)Appoint Members to the Planning Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Lerner. 

Discussion:

Mayor Hartfield indicated that Mr. Eklof was unable to attend the meeting, but Mr. Jennings was in the audience.

Councilmember Lerner expressed her interest in maintaining an existing member who wished to continue to serve.  However, Mr. Jennings experience as an architect and designer would certainly be an asset to the Commission.  Councilmember Lerner advised Mr. Jennings that positions do become available and his information would be maintained.

Councilmember Johnson moved to reappoint existing member Doug Eklof to the Planning Commission.  Second by Councilmember O’Keefe. 

Mayor Hartfield called for a roll call vote to approve the amendment to appoint Doug Eklof as the Planning Commission member in Resolution No. 2016-06: Johnson (yes); Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (yes). Resolution No. 2016-06 was amended. 

Mayor Hartfield called for a roll call vote to approve Resolution No. 2016-06 as amended:  Lerner (yes); McGowan (yes); O’Keefe (yes); Finkelman (yes); Johnson (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (yes). Resolution No. 2016-06 was adopted as amended. 

Resolution No. 2016-07, A Resolution to (Re)Appoint a Member to the Tree and Landscape Commission was introduced and moved for approval to appoint Lynne Kishler by Councilmember McGowan.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield commented that Mrs. Kishler had served the Commission admirably.  Ms. Kishler’ s commitment to the community was unfailing.  Council thanked her for her continued willingness to serve. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-07.  Motion carried.  Resolution No. 2016-07 was adopted.

Resolution No. 2016-08, A Resolution to Fill a Vacancy on the Granville Arts Commission was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson. 

Discussion:

Council thanked Ms. Moore, Ms. MacKenzie-Crane and Mr. Piper for expressing their willingness to serve.   Mayor Hartfield offered each candidate an opportunity to speak to Council about their interest in serving. 

Wayne Piper advised Council that he moved to Granville four years ago.  He served at the interim director of the Granville Public Library.  He retired as that training coordinator for the Columbus Library system.  Early on in his career, he was an English teacher.  He currently served on the Licking County Foundation Scholarship committee as part of the selection process.  He was very interested in serving on the Granville Arts Commission as a means to give back to the community that welcomed him.

Lindsay Moore moved to Granville seven years ago.  She works in conjunction with non-profit philanthropy.  She was active in local theater, which has been a passion in her life. 

Laurie MacKenzie-Crane advised that Council that was withdrawing her name as Wayne Piper would be such a good candidate to fill the Arts Commission position. 

Councilmember O’Keefe indicated her support for Mr. Piper as she indicated that he was wonderful to work with.   Councilmember O’Keefe advised that one of the Denison appointed positions was open should Ms. Moore be appropriate choice.

Councilmember Finkelman suggested that Denison could appoint the non-appointed candidate. 

Councilmember O’Keefe moved to appoint Wayne Piper to the Granville Arts Commission.  Second by Councilmember Johnson. 

Mayor Hartfield called for a roll call vote to approve an amendment to appoint Wayne Piper as the Granville Arts Commission member in Resolution No. 2016-08:  McGowan (yes); O’Keefe (yes); Finkelman (yes); Johnson (yes); Lerner (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (yes). Resolution No. 2016-08 was amended. 

Mayor Hartfield called for a roll call vote to approve Resolution No. 2016-08 as amended:  O’Keefe (yes); Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (yes). Resolution No. 2016-08 was adopted as amended.

Resolution No. 2016-09, A Resolution to Appoint Members to the Municipal Board of Tax Review in Accordance with the Provisions of the Ohio Revised Code Section 718.11 was introduced and moved for approval by Councilmember Johnson.  Second by Councilmember McGowan.

No discussion.

Mayor Hartfield called for a vote to approve Resolution No. 2016-09.  Motion carried.  Resolution No. 2016-09 was adopted. 

REMAND HEARING

Remand Hearing Regarding Council Decision of BZBA Application #2014-187 for a Conditional Use Permit

Mayor Hartfield called the deliberations for the remand hearing regarding Application #2014-187, a Conditional Use Permit for Denison University to install a solar array on acreage inside the Denison Bio-Reserve, to order. 

Councilmember McGowan moved that the hearing go into closed session by agreement of the parties, to preserve the confidentiality of proprietary, trade secrets or otherwise confidential information pursuant to Ohio law at 7:55pm. 

Mayor Hartfield called for the roll call.  Those responding to the roll call for the remand hearing were Councilmembers O’Keefe, Finkelman, Johnson, Lerner, McGowan, Vice Mayor Montgomery and Mayor Hartfield.

Council returned to regular session at 10:55pm. 

Based on testimony heard this evening, Councilmember Lerner moved that the proposed solar array was not a commercial use in violation of Village code 1157.14(i).  Second by Vice Mayor Montgomery. 

Mayor Hartfield indicated that based on proprietary information there would be no further discussion on this issue.

Mayor Hartfield called for a roll call on this decision regarding the remand hearing: Finkelman (yes); Johnson (yes); Lerner (yes); McGowan (no); O’Keefe (yes); Vice Mayor Montgomery (yes); Mayor Hartfield (no). The decision regarding the remand hearing pass 5-2.

REVIEW OF MINUTES 

Regularly Scheduled Meeting of January 6, 2016

Councilmember McGowan made a motion to approve the January 6, 2016 minutes.  Second by Councilmember Lerner.   Motion carried. 

MAYOR'S REPORT – December

The Mayor's report for the month of December was presented for review.

Councilmember McGowan moved to accept the December Mayor’s Report. Second by Councilmember O’Keefe.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – December

The Manager's Report for the month of December was presented for review. 

Councilmember Montgomery asked if a transfer of $250,000 was made to the Capital Reserve Fund at the end of 2015.  Manager Stilwell responded in the affirmative.

Councilmember McGowan moved to accept the December Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

COMMITTEE REPORTS   

Granville Education Foundation – (Lerner)

Councilmember Lerner reported that there were two outgoing Foundation members and two incoming Foundation members.  The Foundation would be holding their grant selection process from 9:00am to noon on Saturday, February 6, 2016.

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that four applications were approved – a lot split on Hallie Lane, a roof replacement and window and sidewalk signage. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that two grant proposals were considered. 

Open Space Committee (Finkelman)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the median Christmas was being removed with a replacement tree being planted this spring.  The Commission was working with Bird & Bull on a new design plan for Opera House Park that was expected to be completed by the Fourth of July.  Councilmember Lerner also indicated that the Commission would need additional funding assistance for the flower beds plantings.

Union Cemetery – (McGowan)

The Union Cemetery Board would be meeting on Monday, January 25, 2016. 

Councilmember McGowan left the meeting at 11:15pm. 

OTHER COUNCIL MATTERS

Councilmember O’Keefe asked about the minutes for the last BZBA hearing and the decision regarding the Franks/Rogers application.  Law Director King indicated that the BZBA voted against the application 1-4.   Councilmember Lerner asked if there could be an appeal to this decision.  Law Director King responded in the affirmative. 

Mayor Hartfield advised Council that she had been approached by Granville Township Trustee Schott requesting an opportunity to speak to Council about the siting and building of a new fire department building during the Council retreat.  Council decided that a brief outline could be presented to Council during the last fifteen minutes of the retreat.  The retreat would take place on Saturday, February 6, 2016 in the Bryn Du Carriage House from 9:00am until noon. 

Council determined that there were no changes other than updating the language in the Special Meeting section that needed to be made to the Rules of Council.  Council requested that legislation be included for their next Council meeting on February 3, 2016. 

The ad hoc Manager Search Committee met to discuss the process to use with the upcoming manager’s search.  The Committee recommended the use of a search firm.  They felt a search firm would help to streamline and focus the search.  A firm would be proactive in recruiting individuals who might not normally apply.  A firm would also provide an objective perspective on the whole search process.  Two search firms provided proposals.  The Mayor indicated her preference for the Novak firm.  The Committee would meet with the two firms prior to the next Council meeting, makes reference calls regarding each firm and recommend a firm to the whole of Council at the February 3, 2016 meeting.

OTHER STAFF MATTERS 

Manager Stilwell advised Council that Chief Caskey had prepared information regarding Comp Time/Over Time for the police department for Council’s review.  This information was provided based on Council questions from the January 20th Council meeting.  Council should feel free to contact Chief Caskey or Manager Stilwell with any questions or concerns. 

ADJOURNMENT (11:26pm) 

Councilmember Lerner made a motion to adjourn.  Second by Councilmember Finkelman.  Motion carried.                                                                                        

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