Granville Community Calendar

Council Special Meeting Minutes March 2, 2016

VILLAGE OF GRANVILLE

SPECIAL COUNCIL MEETING MINUTES

March 2, 2016

 CALL TO ORDER (by Mayor Hartfield at 5:42pm)

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield and Law Director King. 

Councilmember O’Keefe moved to excuse Councilmembers Finkelman and Lerner from the meeting.  Second by Councilmember McGowan.  Motion carried. 

The minutes reflect that Councilmember Lerner arrived at 5:48pm. 

WORK SESSION REGARDING MANAGER SEARCH

Village Council met with manager search consultant Catharine Tuck Parish of Novak Consulting to discuss how the selection process for the next Village Manager would proceed.  Ms. Parish met with department heads and a community panel earlier who provided input as to attributes necessary when looking at possible candidates.

Ms. Parish provided Council with a proposed recruitment plan.  She thanked Council, Manager Stilwell and Clerk Prasher for organizing the community panel and providing necessary reference information. 

Ms. Parish advised Council that sixteen of eighteen invited community members attended the panel last evening.  She described them as thoughtful, engaged and very supportive of the community.  She indicated that the panel participants praised the Village of its leadership, the current Manager and staff.  She heard consistent themes of things going well in the community, but improvements could always be made.  There were many similar traits for a new manager including responsiveness, engaged with the community, maintaining community values, maintaining services and to maintain the collaborative spirit between various community entities.  There were also several consistent concerns raised including the tension to preserve the community versus possible development, keeping the community prepared for future issues and to enhance the collaboration between the Township, school district, Denison, etc.

Ms. Parish explained to Council that Novak Consulting would provide three specific deliverables: 

  • A recruitment plan
  • A recruitment profile of the community and manager
  • First year goals for the manager

Ms. Parish asked Council to determine where she should place advertisements for the manager position.  Council determined that Ms. Parish should advertise in International City/County Management Association, the Ohio City/County Management Association, Ohio Municipal League, Govjobs and the Virginia Municipal League.

Ms. Parish indicated that she would send the Clerk the text for the recruitment profile, who will forward to Council for their input.  The information needed to be returned to Novak Consulting by March 11th.    The recruitment profile would then be compiled with the position posted on March 18th.  The position would remain open until filled, but the first review of candidate applications would be on April 25th.  Ms. Parish and another Novak consultant would review the applications, have first telephone interviews with possible candidates and determine which candidates she would recommend that Council interview. 

Ms. Parish would hold an Executive Session with Council on Wednesday, May 18th from 6:00pm until 8:00pm allowing Council to select the candidates to be interviewed.  Council would have an opportunity to select any candidates from all that applied should they so choose.  Council would then hold their regular Council meeting beginning at 8:00pm. 

Ms. Parish asked Council to select two days to complete the interview process.  She advised Council that all members must be willing to commit to this interview process and be able to attend.  Council selected June 8th and June 9th to hold interviews.  Ms. Parish explained that on June 8th, Council would likely interview five candidates.  Candidates would have an opportunity to meet Village department heads and be given tours of the Village.  Following the interviews, Council would select two or three candidates to interview a second time on June 9th with a final candidate selected.  Council requested that the public be given an opportunity to meet the candidates at a reception to be held at the Bryn Du Mansion on the evening of June 7th. 

Ms. Parish asked Council to select the job requirements and experience for the position.

Council determined that the new manager needed a Bachelor of Arts degree with five ears local government experience and three years supervisory/management experience.  A Master’s degree in public administration (MPA) would be preferred with an ICMA Credentialed Manager.  Council determined that the new manager should at least

have experience with a town and gown relationship, a small community, historic preservation, project management and financial budgeting.  Council also suggested that Granville residency be preferred. 

Ms. Parish asked Council to set a salary range.  She recommended $110,000 to $120,000 and provided Council will a few outside position comparisons.  Council set the salary range for the new manager at $100,000 to $120,000.

ADJOURNMENT (7:17pm)

Councilmember McGowan moved to adjourn the meeting. Second by Councilmember Johnson. Motion carried. Meeting adjourned.

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