Granville Community Calendar

Council Minutes February 17, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

February 17, 2016

CALL TO ORDER (by Mayor Hartfield at 7:34pm) 

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Finkelman, Johnson, Lerner, McGowan, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember McGowan moved to excuse Councilmember O’Keefe from the meeting.  Second by Councilmember Lerner.  Motion passed. 

APPROVAL OF AGENDA 

Councilmember McGowan moved to approve the agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:35pm)

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:36pm.

PRESENTATION

Mayor Hartfield swore in part-time police officer Matt Brown.  Chief Caskey thanked Council for this opportunity to introduce this new officer.  He described the selection process and introduced the officer’s family.

Middleton Garden Homes

Manager Stilwell introduced Jack Lucks and Karl Schneider of Metropolitan Partners.  They wanted to provide Council with a brief overview of an additional project they hope to develop alongside Middleton Assisted Living.   Mr. Lucks and Mr. Schneider provided Council with a draft drawing of the thirty-one garden-type cottages that they were proposing to develop along the east and west side of the main facility on the out parcels.  These units would provide independent living for residents, who could then move to the main facility as needed.  During the process of developing Middleton, many guests have requested cottages as a transition.  Similar units are located at the sister site in Central College.  Metropolitan Partners would be finishing their proposal and working with the Village planning department to address any issues or concerns.  Council thanked Metropolitan for their presentation and wished them success.

OLD BUSINESS

There was no Old Business.

NEW BUSINESS

Resolution No. 2016-13, A Resolution to Award the Contract for the Hauling of Water Treatment Plant Lime Sludge to Burch Hydro was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember Johnson. 

Discussion:

Mayor Hartfield asked if this contractor was the contractor used in 2015.  Manager Stilwell advised that Burch Hydro was a different contractor.  Southside Environmental was used for most of 2015.  Burch Hydro was an experienced contractor in water and wastewater vendors.  The contract provided for greater continuity and a guaranteed price. 

Vice Mayor Montgomery asked if the $14,415.00 price was per haul with a total cost of $75,000 for anticipated for the year.  Manager Stilwell responded in the affirmative. 

Councilmember Johnson reaffirmed that the cost of hauling the lime sludge was an incentive to move forward with the development of the lime lagoons. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-13.  Motion carried.  Resolution No. 2016-13 was adopted.

Mayor Hartfield acknowledged receipt of the appeal of a Granville Board of Zoning and Building Appeals decision for Application #2015-23 for 121 South Prospect Street and scheduled an appeal hearing for March 2, 2016.

REVIEW OF MINUTES 

Regularly Scheduled Meeting of February 3, 2106

Councilmember Finkelman made a motion to approve the February 3, 2016 minutes.  Second by Councilmember Johnson.   Motion carried. 

Specially Scheduled Meeting of February 6, 2106

Councilmember Finkelman made a motion to approve the February 6, 2016 minutes.  Second by Councilmember Johnson.   Motion carried.

MAYOR'S REPORT – January

The Mayor's report for the month of January was presented for review. 

Councilmember Johnson asked if the Traffic Citations were listed separately from the Parking Citations.  Mayor Hartfield responded in the affirmative. 

Councilmember McGowan moved to accept the January Mayor’s Report. Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes. 

MANAGER'S REPORT – January

The Manager's Report for the month of January was presented for review. 

Vice Mayor Montgomery asked about the increase in water usage by the Village of Alexandria.  Manager Stilwell advised that Alexandria’s usage was up twenty percent due to a leak in their distribution system.  The Village was working to help Alexandria resolve this issue. 

Councilmember Johnson thanked Chief Caskey for serving on the 911 Board. 

Councilmember McGowan moved to accept the January Manager’s Report.  Second by Councilmember Johnson.  Motion carried. 

Mayor Hartfield instructed the report be filed with the Clerk. A copy of the report will be included as part of these minutes.

COMMITTEE REPORTS   

Granville Education Foundation – (Lerner)

Councilmember Lerner reported that the Foundation was in the process of finalizing the selection of the grant recipients and hoped to be completed in the next two weeks.  A reception for those recipients was scheduled for March 17, 2016 

Granville Recreation District – (Johnson)

No report. 

Planning Commission – (Montgomery)

Vice Mayor Montgomery reported that one application was approved for a cross buck fence for Middleton Assisted Living.  This fence was expected to be very attractive.  Two works sessions were also held for presentations from Middleton garden cottages and Granville Commons. 

Granville Arts Commission (O’Keefe)

No report.

Open Space Committee (Finkelman)

No report

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that a resident on South Plum Street requested the removal of a Village tree.  The Commission denied that request as the tree was healthy.  The Commission would revisit the tree in late spring to determine if the tree was still healthy.

Union Cemetery – (McGowan)

No report. 

OTHER COUNCIL MATTERS

Deer Management Report

Clerk Prasher reported that there were eighty-three deer taken as part of the program in 2015-2016 with seventy-one approved hunters.  However, the eighty-three deer were taken by thirty-six of the hunters.  Residents continue to request to be part of the program with one new zone added this season.  Existing residents anecdotally report a reduction in deer and an ability to sustain plant materials. 

Councilmember Johnson asked if the quote for the horse rail fence at the new Thornwood Crossing intersection was still accurate.  Manager Stilwell indicated that ODOT was seeking a quote for the fence.  However, ODOT indicated that the process would move along faster if the Village sought a quote.  Manager Stilwell felt that the approximate 11,000 foot fence would cost about $11.85 per lineal foot. 

OTHER STAFF MATTERS 

Manager Stilwell advised Council that he would add additional descriptions to their goals and share that information with the manager recruiter. 

Manager Stilwell advised that he would be attending a presentation about the new Thornwood / Raccoon Creek Bridge in Newark on Monday, February 22, 2016. 

ADJOURNMENT (8:17pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Employee Payroll / Compensation

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