Granville Community Calendar

Council Minutes March 2, 2016

VILLAGE OF GRANVILLE

COUNCIL MINUTES

March 2, 2016

CALL TO ORDER (by Mayor Hartfield at 7:32pm)

PLEDGE OF ALLEGIANCE

ROLL CALL 

Those responding to the roll call were Councilmembers Johnson, Lerner, McGowan, O’Keefe, Vice Mayor Montgomery, Mayor Hartfield, Manager Stilwell and Law Director King. 

Councilmember Lerner moved to excuse Councilmember Finkelman.  Second by Councilmember O’Keefe.  Motion passed. 

APPROVAL OF AGENDA

Councilmember McGowan moved to approve the March 2, 2016 agenda.  Second by Councilmember Johnson.  Motion passed. 

CITIZENS COMMENTS (7:33pm) 

As no one appeared to speak, Mayor Hartfield closed Citizen Comments at 7:34pm.

APPEAL HEARING

Appeal of Decision by Granville Board of Zoning and Building Appeals to Appeal Application #2015-23, for a Variance for Off-Street Parking Requirements

Mayor Hartfield announced that the Appeal Hearing was postponed until the next Council meeting on March 16, 2016 per a request from the Appellant.

OLD BUSINESS

Ordinance No. 12-2015, An Ordinance to Amend Sections 1135.01 and 1169.02 of the Codified    Ordinances of the Village of Granville, Ohio Pertaining to Zoning Definitions and Permitted and Conditional Uses in the Institutional District   

Mayor Hartfield indicated that the Public Hearing was held open for Ordinance No. 12-2015 from the November 18, 2015 Council meeting.  Council decided that this Ordinance should be tabled until the court decision regarding the Conditional Use application for Denison’s solar array was resolved.  As the legal action was still ongoing, Council left Ordinance No. 12-2015 on the table until the August 3, 2016 meeting. 

Councilmember Johnson reiterated that he was interested in seeing the issue of solar arrays addressed in all Village zoning districts.  Councilmember Lerner concurred. 

NEW BUSINESS

Resolution No. 2016-14, A Resolution to Award the Contract for Grounds Maintenance for 2016, as Per Specifications, to Legend Lawn and Landscape, and to Authorize the Village Manager to Enter into an Agreement Therefor was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe. 

Discussion:

Manager Stilwell indicated that Legend Lawn and Landscape bid less this year than the previous year.  Legend Lawn completed the work over the past several years and did a good job.

Vice Mayor Montgomery expressed concern about other local contractors who were using snow blowers to remove snow at 4:00 am in the morning.  Mayor Hartfield suggested that the police department should be notified and the contractor would be advised.

Mayor Hartfield called for a vote to approve Resolution No. 2016-14.  Motion carried.  Resolution No. 2016-14 was approved. 

Resolution No. 2016-15, A Resolution to Award the Contract to Replace the HVAC Equipment in Village Hall to Luikart Heating and Cooling was introduced and moved for approval by Councilmember McGowan.  Second by Councilmember O’Keefe.

Discussion:

Clerk Prasher advised Council of the reason for the selection of Luikart Heating and Cooling.  Their bid provided a higher efficiency furnace, with a stronger warranty, an energy star rating and additional features.  Luikart was also the installer of the existing units and provided service for the past twenty years. 

Mayor Hartfield called for a vote to approve Resolution No. 2016-15.  Motion carried.  Resolution No. 2016-15 was approved.

Law Director King advised Council that the following café seating resolution may be approved together unless there was an objection to one of the resolutions, then that resolution would need to be approved separately. 

Councilmember McGowan was introduced and moved for approval Resolution Nos. 2016- 16 through 24.  Second by Councilmember Johnson 

Resolution No. 2016-16, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 122 East Broadway in Front of the Business Known as the Aladdin for Calendar Year 2016, Subject to Restrictions

Resolution No. 2016-17, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 126 East Broadway in Front of the Business Known as The Pub on Broadway for Calendar Year 2016, Subject to Restrictions 

Resolution No. 2016-18, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 128 East Broadway in Front of the Business Known as the Moe’s Barbeque for Calendar Year 20165, Subject to Restrictions 

Resolution No. 2016-19, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 132 East Broadway in Front of the Business Known as the Village Coffee for Calendar Year 2016, Subject to Restrictions

Resolution No. 2016-20, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 134 East Broadway in Front of the Business Known as the Day y Noche for Calendar Year 2016, Subject to Restrictions

Resolution No. 2016-21, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 East Broadway in Front of the Business Known as the Whit’s Frozen Custard for Calendar Year 2016, Subject to Restrictions 

Resolution No. 2106-22, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 127 East Broadway in Front of the Business Known as the Dragon Village for Calendar Year 2016, Subject to Restrictions 

Resolution No. 2016-23, A Resolution to Authorize the Non-Permanent Installation of Sidewalk Seating on the Public Sidewalk at 125 East Broadway in Front of the Business Known as “Granville Area Chamber of Commerce” for Calendar Year 2016, Subject to Restrictions

Resolution No. 2016-24, A Resolution to Authorize the Non-Permanent Installation of a Sidewalk Café on the Public Sidewalk at 138 North Prospect Street in Front of the Business Known as “Mai Chau on Prospect” for Calendar Year 2016, Subject to Restrictions

No discussion. 

Mayor Hartfield called for a vote to approve Resolution Nos. 2016-16 through 24.   Motion carried.  Resolution Nos. 2016-16 through 24 were adopted 

Ordinance No. 01-2016, An Ordinance to Authorize the Village Manager to Extend the Lease Agreement with Denison University for Maintaining a Pathway Between Chapin Place and New Burg Street was introduced and requested a public hearing be set for March 16, 2016 by Councilmember Johnson.  Second by Councilmember Lerner. 

Manager Stilwell thanked Denison for the courtesy of extending the lease and for supporting the community through this extension. 

Mayor Hartfield scheduled a public hearing for Ordinance No. 01-2016 for March 16, 2016.

REVIEW OF MINUTES

Regularly Scheduled Meeting of February 17, 2016

Councilmember McGowan made a motion to approve the February 17, 2016 minutes.  Second by Councilmember Johnson.   Motion carried.

COMMITTEE REPORTS   

Granville Community Foundation – (Lerner)

No report

Granville Recreation District – (Johnson)

Councilmember Johnson advised that the Rec District questioned if the Village Bench Policy was to be followed if they add benches to their parks or when they accept donations for benches.  Manager Stilwell responded that most of the Rec District parks were not Village owned property.  Their parks were mostly in Granville Township and/or owned by the Evans Foundation.  Mayor Hartfield suggested that the Rec District be responsible for the benches in their parks and if a bench was requested for a Village park, then the Village could review the request. 

Planning Commission – (Montgomery)

Councilmember Montgomery reported that the Planning Commission did not receive any applications for the February 22, 2016 meeting.  Councilmember Lerner asked if someone had resigned from the Planning Commission.  Manager Stilwell indicated that the school district representative Tim Klingler resigned.  The Village shared the most recent application for the Planning Commission with the school district. 

Granville Arts Commission (O’Keefe)

Councilmember O’Keefe reported that the Commission approved two grant requests for a Denison creative performance and the Bryn Du Art Show. 

Open Space Committee (Finkelman)

No report.

Tree & Landscape Commission – (Lerner)

Councilmember Lerner reported that the plans to finish Opera House Park were finalized.  The plans would be put out to bid with an anticipated construction date after the July 4th celebration.

Union Cemetery – (McGowan)

No report.

OTHER COUNCIL MATTERS 

Vice Mayor Montgomery advised Council that the Lights, Streets/Sidewalks and Utilities Committee met recently and discussed the installation of crosswalk countdown unit at the three major intersections.  He would like staff to confirm the cost and installation charges for these units and propose a budget amendment in June of 2016 to purchase these units.  The community seemed to be in support of this project.  Vice Mayor Montgomery asked Chief Caskey if he was supportive of installing pedestrian crosswalk signals.  Chief Caskey indicated his support for upgrading pedestrian safety. 

Councilmember McGowan suggested just installing one set, at one intersection as a trial. 

Councilmember Johnson wanted to look at the fiscal cost differences between installing one unit versus three.  The Village 2015 revenues were more than expected, so the Village had the ability to financially move forward with this project.  Manager Stilwell indicated that there would be costs associated with installing additional poles at each intersection, but the economy of doing three intersections could provide some cost savings. 

Councilmember O’Keefe asked if there were grants opportunities.  Manager Stilwell responded that with appropriate timing the Village could apply to the Safe Route to Schools for possible ODOT funding.

Councilmember Lerner indicated her support for installing units powered by solar energy. 

Councilmember McGowan asked if staff had priced out the small sandwich board type signs that sit at crosswalks to remind vehicular traffic to stop for pedestrians. 

Councilmember O’Keefe asked if Marathon would be working on the portion of the pipeline within the Village limits.  Manager Stilwell reported that Marathon advised the Village that no work would be done with the Village limits.  The portion of the pipeline that needed replaced was in the Township. 

Councilmember Johnson asked what the construction was that took place on East Broadway at North Granger Street last week.  Manager Stilwell advised that Columbia Gas replace a leaking gas line.  They would be back when whether improved to complete the final repairs to the roadway. 

Councilmember Johnson also asked about the trees that were being removed across from St. Edward’s Catholic Church.  Manager Stilwell advised that those were additional Ash trees that needed to be removed. 

OTHER STAFF MATTERS

Manager Stilwell reminded Council about the art forum being held at the Bryn Du Mansion from 9:00am until noon on Saturday, March 5th to discuss the future of art within the community. 

Law Director King advised Council that he received a request from Judge Marcelain’s bailiff for a copy of the transcript for the remand hearing.  Clerk Prasher requested that transcript and Law Director King reported that he filed it under seal with the court.  Additionally, the Village received an appeal of Council’s Finding of Fact regarding filed by the appellant’s attorney.  An appeal of the Findings of Fact was an interesting approach.  It could cause a problem if this new appeal was assigned to a different magistrate.  The original appeal was with Judge Marcelain and this appeal could be assigned to Judge Branstool.  Law Director King stated that the court would have to determine how the second appeal would be handled; whether as a second case or included as part of the original case.  Law Director King advised Council that he would be discussing the issue with the court. 

ADJOURNMENT (8:17pm) 

Councilmember McGowan made a motion to adjourn.  Second by Councilmember Johnson.  Motion carried.

Employee Payroll / Compensation

The Village has thirty-six (36) full-time employees, 16 regular part-time employees and seaonal employees. Village Personnel Policy

Go to My Pay Stub and login.