Granville Township and Village of Granville
Joint Union Cemetery Minutes
May 4, 2016
CALL TO ORDER (Trustee Schott called the meeting to order at 7:02pm)
Those responding to the roll call of the Joint meeting of the Granville Union Cemetery were Trustees Bennett, Schott, Van Ness, Fiscal Officer Miller, Councilmembers, Finkelman, McGowan, O’Keefe, Vice Mayor Montgomery and Mayor Hartfield.
Councilmember Lerner arrived at 7:05pm and Councilmember Johnson arrived at 7:26pm.
APPROVAL OF AGENDA
Councilmember McGowan moved to approve the agenda. Second by Councilmember Finkelman. Motion carried.
There was no Old Business.
Resolution No. 2016-32, A Resolution to Appoint Members to the Union Cemetery Board of Trustees appointing Trustee Bennett and Councilmember McGowan was introduced and moved for approval by Vice Mayor Montgomery on behalf of the Village of Granville and Granville Township. Second by Councilmember Finkelman.
Trustee Schott called for a vote to approve Resolution No. 2016-32. Motion passed.
Resolution No. 2016-32 was approved with Councilmember McGowan appointed to the Union Cemetery Board as the Village representative and Trustee Bennett as the Granville Township representative.
Report of Union Cemetery Board
Union Cemetery Boardmember Boone advised the Board that fifteen broken stones were repaired in 2015 with two more in process by the Fannins. Four stone were consolidated and two lost stones were located. This year marked the twenty-fifth year that the Fannins traveled to Granville to work in the cemetery. They have been an invaluable asset to the restoration of the cemetery. They hope to work on fifteen or sixteen stones this summer. The Volunteer Work Day is scheduled for Saturday, June 25, 2016 beginning at 9:00am.
The Fannins have repaired, treated or restored five hundred seventy-eight stones and eighty foot stones. Thirty stones still need work that can only be completed by a professional with sixty to seventy stones that need work that could be completed by trained volunteers. The Board was working with Columbus Art Memorial to replace a stone for David & Hannah Messenger and hopefully to help with additional restoration work.
Mrs. Boone thanked the Township for their efforts in grounds maintenance and taking care of the utilities in the cemetery. She thanked the Village for removing the Ash tree and stump. The Board would be working with the Tree & Landscape Commission to plant a new tree. The Granville police department was also working to provide a service marker, to be installed in May, at the first constable of the Village Elcana Linnell grave site.
Union Cemetery Boardmember Boone advised that a $10,000 grant from a foundation was received with the help of former Denison President Dale Knobel. This grant helped cover the costs of the Fannins visit. The Cemetery Board appreciated the $5,000 grant from the Village and Township. That funding was influential in the decision to fund grant requests.
Mrs. Boone reported that the Boy Scout, as part of an Eagle Scout project, developed several walking tours that can be utilized on the Granville app and painted the storage shed.
This year marks the twenty-fifth anniversary of the restoration work on the Old Colony Burying Ground, which was the brain child of Flo Hoffman and Carl Frazier. A 25th Anniversary Celebration will be held Tuesday, July 12, 2016. Mrs. Boone hoped that Councilmembers could attend. She also expressed her appreciation for the group effort to maintain this important community assent and a celebration of collaboration.
Report of Union Cemetery Board Finances
Union Cemetery Clerk/Treasurer Jim Patin provided copies of the 2016 budget. Mr. Patin reported that the financial status of the Board was on target with an income of $16,058.95. The anticipated revenue for 2016 will be $10,550 with expenses of $14,800. That represents a draw-down from the reserves of $4,250. The Board will also pay for the bi-annual audit in 2016. The Board has received over $30,000 in grants during the past four years.
Trustee Schott asked if the funds provided by the Township and Village helped in receiving grant funding. Mrs. Boone responded in the affirmative.
Vice Mayor Montgomery asked if expenses would be reduced in future years. Mr. Patin responded that following this year, the Board would no longer have the cost and expenses related to the Fannins. Ms. Boone added that the Board was working to make every effort for the funding to be more sustainable.
Resolution No. 2016-33, A Resolution to Declare, with the Granville Township Trustees, that Operation and Maintenance of the Union Cemetery, Under the Provisions of Section 759.27 of the Ohio Revised Code, Shall Continue was introduced and moved for approval by Trustee Schott on behalf of the Village of Granville. Second by Councilmember McGowan.
Trustee Schott called for a vote to approve Resolution No. 2016-33. Motion passed. Resolution No. 2016-33 was approved.
Councilmember McGowan made a motion to adjourn. Second by Councilmember Finkelman. Motion carried.